Gran Jurado del Condado de Lake
2009-2010
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Hallazgos & Recomendaciones
5 hallazgos
F1:
Even though APS is only a referral service it has far reaching effects that insure the vital protection of Lake County’s elderly and disabled population.
F2:
The current economic down turn has not affected the services.
F3:
Cuts in State funding have not affected the service.
F4:
Better reporting from friends, family and neighbors could improve APS ability to provide services more expeditiously.
Recomendaciones relacionadas (1)
R1:
The Director of Social Services should provide a public interest article about APS to the media (online and printed newspapers, TV 8 and the Social Services website) to inform concerned citizens how they can help APS provide services to clients in a more expeditious manner. (F4) Agency/Department(s) Required to Respond: • Social Services Director via the Board of Supervisors (90 Days) Health and Human Services Committee
F5:
Because of confidentiality requirements, persons reporting elder abuse or neglect cannot be informed of the results of the investigation.
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Hallazgos & Recomendaciones
13 hallazgos
F1:
The airport does not generate enough revenues to be self sufficient.
F2:
Lampson Fields operating revenues are very low for an airport of this size and character.
F3:
There is no terminal facility for local or transient visitors on airport or private property.
F4:
The surrounding buildings that are within the fenced area of the airport are well utilized by fixed based operations (local businesses).
F5:
The flight school at Lampson Field would see some benefit from the runway expansion to a B2 runway.
F6:
Economic development on airport property under county control will help the airport become self funded.
F7:
The development of a class B2 runway either east-west or north-south through the purchase of surrounding properties needs to be addressed. Planning and Public Works Committee
F8:
Pilots should have a major say in the development of the plan for runway expansion.
F9:
The current location of Lampson Field is economically sound and ideal for expansion.
F10:
Two other possible sites for airport expansion mentioned in the 1993 Master Plan are not economically viable in today’s economy.
F11:
While development of a primary site, more central to all of Lake County, might increase overall airport use, the current location serves the public well and the land surrounding it is compatible for expansion.
F12:
The county and the complainant both want a better airport with better facilities at the current location. Project priorities, location of facilities and funding sources differ in opinion.
Recomendaciones relacionadas (2)
R1:
Determine the best solution for the B2 runway and include findings before adopting the new airport master plan. (F12, F13)
R2:
Consider updating the AWOS as the first priority. (F12, F13) Agency/Department(s) Required to Respond: Planning and Public Works Department via Board of Supervisors (90 days)
F13:
The difference between the expansion of the existing east-west runway to a Class B2 and the creation of a north-south Class B2 runway should be reviewed by professionals in airport construction. A recommendation for the best choice should be made.
Recomendaciones relacionadas (2)
R1:
Determine the best solution for the B2 runway and include findings before adopting the new airport master plan. (F12, F13)
R2:
Consider updating the AWOS as the first priority. (F12, F13) Agency/Department(s) Required to Respond: Planning and Public Works Department via Board of Supervisors (90 days)
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Hallazgos & Recomendaciones
1 hallazgos
F1:
The witness had no direct knowledge of the source(s) used by members of the local media.
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Hallazgos & Recomendaciones
7 hallazgos
F1:
The public is served by the televising of the meetings of the Board.
F2:
Ample time is given for public comments on items on the agenda.
F3:
Public input is included on each agenda.
F4:
The proceedings comply with the Brown Act.
F5:
The sound system and microphones do not allow the public to hear the proceedings.
Recomendaciones relacionadas (1)
R1:
Test the sound equipment and the microphones prior to the meetings to ensure adequate volume and sound levels so everything can be heard. (F5, 6)
F6:
The sound system on the videos is also often inadequate and unprofessional.
F7:
Any item which is proposed as an increase in spending in a time of financial distress should be discussed openly and rationalization or statistical evaluation of the action should be stated. Recommendations: R1. Test the sound equipment and the microphones prior to the meetings to ensure adequate volume and sound levels so everything can be heard. (F5, 6) R2. Postpone a decision on spending until a time that would allow reasons for contract increase to be clear. (F7) Agency/Department(s) Required to Respond: Board of Supervisors (90 days) Government Services Committee
Recomendaciones relacionadas (1)
R2:
Postpone a decision on spending until a time that would allow reasons for contract increase to be clear. (F7) Agency/Department(s) Required to Respond: Board of Supervisors (90 days) Government Services Committee
Hallazgos & Recomendaciones
5 hallazgos
F1:
There has not been enough money in the budget for several years to fix the roads properly and this year is no exception. The lack of staff and budget will result in the percentage of roads rated “poor” and “very poor” not improving in the foreseeable future. Budget and Finance Committee
Recomendaciones relacionadas (2)
R1:
The Redevelopment Agency establish priorities to fix and upgrade the current roads before attracting new businesses and offsetting the possible million dollars held back by the State. (F1)
R2:
Budget money to improve grant writing and managing the Pubic Works department to attract funds and personnel for maintaining the streets. (F1) Budget and Finance Committee
F2:
With the State’s financial crisis impacting the city, no change in sight in the near future and with the possibility of another $1,000,000 reduction, the City must implement as many cost saving measures as they can find.
Recomendaciones relacionadas (1)
R3:
In order to do their part to meet the financial constraints placed on the city and to demonstrate their leadership to the employees who are continuing to take the brunt of the cost reductions and workload increases, the elected officials take an equivalent reduced benefit or pay. Even though they are allowed the benefits by state code, we recommend the elected officials show solidarity with the employees and voluntarily take a significant amount of reduction. (F2, F3)
F3:
As a result of the current financial problems, the city now has 42 full time equivalent city employees, down from 55 employees last year. As the City struggles financially and reduces the number of employees and impacts their pocketbooks, elected officials continued receiving $19,960 per council member to provide personal health insurance (medical, dental, and vision benefits) in spite of the 2008/2009 Grand Juries recommendation to reduce it.
Recomendaciones relacionadas (1)
R3:
In order to do their part to meet the financial constraints placed on the city and to demonstrate their leadership to the employees who are continuing to take the brunt of the cost reductions and workload increases, the elected officials take an equivalent reduced benefit or pay. Even though they are allowed the benefits by state code, we recommend the elected officials show solidarity with the employees and voluntarily take a significant amount of reduction. (F2, F3)
F4:
No one was able to document or provide to the Committee the supporting data showing the Animal Control’s projected savings of $100,720. Continued follow-up inquiries by the Grand Jury to determine the details of the savings projected were unsuccessful. The projected savings was basically a “seat of the pants guess” provided by the City Manager with no effort made to retain any detailed backup as to how the savings were calculated. Thus it is not possible to grade the accuracy of this projected savings. A current estimate provided by the City Manager was that it will save $25,000 per year. At this time, there is not a separate Fund / Department in the budget to track the costs so the public will never know what the costs really are. Given the potential extra costs for facilities and labor to run the animal control operation, and the impact on the Police Department, there will likely be extra costs rather than savings while at the same time providing reduced and poorer service. In the mean time, the City utilizes County Animal Control services.
Recomendaciones relacionadas (3)
R4:
The Finance Director establish a separate Fund / Department for Animal Control to include ALL related costs. (F4)
R5:
The City Council establish a policy that when decisions are made affecting the City budget, the City Council be provided backup financial detail prepared by the Finance Director and that the detail be available and kept with the budget for future measurement purposes. (F4)
R6:
The City Council renegotiate with the County to have them continue to provide the Animal Control services. This is based on the City Manager now forecasting only a $25k annual savings and the fact that no detail has been provided for any of the savings and it is likely to actually cost more with the current approach. In addition, a cost benefit analysis which includes documented estimates of all costs as compared to savings covering the next 5 years be prepared and provided to the City Council. (F4)
F5:
A Policy and Procedure Manual needs to be finished and approved so that the policies can be enforced. This Manual should include a procedure on the handling of mail. Recommendations:
Recomendaciones relacionadas (1)
R7:
The City Manager complete the preparation and compilation of City policies and procedures and present to the Council for approval. (F5) Agency/Department(s) Required to Respond: City of Clearlake (90 Days) (R1, R2, R3, R4, R5, R6, R7) Budget and Finance Committee
Hallazgos & Recomendaciones
4 hallazgos
F1:
Without mandatory garbage pick up a lot of residents do not get rid of garbage and refuse.
Recomendaciones relacionadas (1)
R1:
Garbage collection mandates should be met regardless of financial burden to residence. (F1)
F2:
The city limits are far too large of an area with too many miles of streets for the city to maintain. Planning and Public Works Committee
Recomendaciones relacionadas (1)
R2:
The city should consider shrinking the city limits through legal means. (F2)
F3:
The streets the city became responsible for maintaining were never written down when the city charter was adopted. No map was ever developed to define which dirt streets the city would be responsible for maintaining.
Recomendaciones relacionadas (1)
R3:
Have the Department of Public Works generate a map and include all streets the city will maintain. Define the areas within the city limits the city will not maintain. (F3,4) Agency/Department(s) Required to Respond: • City of Clearlake Manager via Clearlake City Council (90 days) Planning and Public Works Committee
F4:
With no maps of historically maintained streets street maintenance is not clearly defined.
Hallazgos & Recomendaciones
5 hallazgos
F1:
Currently there are no rental agreements between the City and the non- General Fund Agencies but it was stated that the verbal agreements were understood by the Department Heads. The rent revenue is used to replenish the General Fund. There are no standards that establish charging rent to non-General Fund Agencies. The rent being charged supposedly includes some percent of the cost of the Council and some maintenance charges, but there is no formula or record of how the number was determined. 2009/2010 adopted budget included rental income totaling $158,258.
Recomendaciones relacionadas (1)
R1:
Negotiate formal written agreements for all Non-General Fund entities utilizing city owned facilities. These agreements will delineate the formula for calculating the “rent” including fair market value for the space, any recovery of City Council costs and any money set aside for maintenance, all indexed by the Consumer Price Index (CPI). Fair market value is obtained from an outside real estate knowledgeable advisor. (F1)
F2:
While there is still considerable disagreement about what the voters meant when they passed Measure “I” and Measure “J” in 2004, the voter Budget and Finance Committee materials are quite clear. Some people are saying that it should be used exclusively for streets and roads, however: Measure “I” directed the City to, “…enact a one-half cent sales tax for City facilities, services, and programs? Yes___ No___” The argument in favor of the Tax indicated that the type of expenditures that the tax was to be used for included: “Deferred maintenance of streets Re-plastering the Westshore pool – Cost $150,000 Repairing the Library Park headwall Improving substandard storm drain facilities Additional recreational amenities at Westside Park Making Carnegie Library a functional facility.” Measure “J” stated, “If Measure 'I' is approved, should the proceeds fund repair and maintenance of City streets, park and community service facilities, and expand public services and programs? Yes___ No___” In 2004, Lakeport voters approved Measure “I” with a 61% vote and Measure “J” with an 82% vote. Therefore the Grand Jury concludes that the Measure I money is a general tax. It is obvious that the taxpayers were and still are confused and may have thought it was just for roads and streets. It was clearly not limited to that use. Thus using it as a general source of revenue is correct.
Recomendaciones relacionadas (2)
R2:
The City Council needs to remember that 82% of the voters said via measure “J” that roads and streets are a priority. They should be constantly aware of the citizen’s desire and do all they can to improve the roads and streets. (F2)
R3:
The City Council set specific annual goals to decrease the percent of roads rated poor to very poor over the next five years, and then budget and manage to that goal. (F2)
F3:
Regarding the signing of checks, the 2008/2009 Grand Jury found that the City Clerk was signing as one of the required signatures and then the City Clerk was affixing the Mayor’s signature with a rubber stamp thus circumventing the 2 signature policy. This year it was found that the City Clerk still signed as one signature, but the Assistant to the Finance Director applied the Mayor’s stamp. The Grand Jury believes that applying a signature to a check is a significant responsibility and should not be delegated in this manner by the Mayor. Budget and Finance Committee
F4:
The committee observed a reconciliation of the petty cash fund and it was correct at $300.
Recomendaciones relacionadas (1)
R5:
Require City management (including Council members) to accomplish at least one unannounced review and reconciliation per month of any and all petty cash and change funds. (F4)
F5:
When asked whether the City had any specific financial benchmarks or goals, the answer was “none” other than meeting the budget. The Finance Director stated that her most specific concern was how to generate more revenue. Most organizations monitor and measure different ratios such as % of Accounts Receivable (taxes) that are delinquent, % of budget spent on labor, etc. The financial health of the City is a significant issue. Recommendations:
Recomendaciones relacionadas (3)
R6:
Negotiate a Line of Credit position with an appropriate financial institution while rates are low as a back up in case it is needed to fund the city. (F5)
R7:
Establish a set of financial benchmarks and goals and then monitor progress toward them. (F5) Budget and Finance Committee
R8:
Appoint an independent organization or committee to review and evaluate salaries and benefits paid to Council members. (This recommendation from last year’s Grand Jury report was ignored. It is recommended again. Even though the $ have been reduced due to the desires of specific Council members, a separate evaluation would eliminate any potential for criticism.) (F5) Agency/Department(s) Required to Respond: City of Lakeport (90 Days) (R1, R2, R3, R4, R5, R6, R7, R8) Budget and Finance Committee
Recomendaciones adicionales
1
No vinculadas a hallazgos específicos.
R4:
The Mayor maintain control of the rubber stamp of his signature and apply it personally.
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Hallazgos & Recomendaciones
3 hallazgos
F1:
Due diligence was performed for this project based on hearings and intensive initial impact study. Government Services Committee
F2:
More than adequate time was given for public input and hearings.
F3:
Redevelopment plans to use Redevelopment Agency funds for improvements such as upgrading streets and sewers.
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Hallazgos & Recomendaciones
11 hallazgos
F1:
The park is mainly used for family picnics and boat launches.
F2:
The wooden pier needs to be upgraded for safety reasons and to be ADA compliant.
F3:
Due to California’s economic problems, state grant fund availability is questionable.
Recomendaciones relacionadas (1)
R1:
Monitor availability of grant funding to repair and improve the park. (F3)
F4:
The increased number of fishing tournaments can be also attributed to the strong marketing efforts of the Clear Lake Chamber of Commerce. 2009-2010 Lake County Civil Grand Jury Public Services Committee
F5:
Full time supervision of county jail workers is not available due to city park staff shortages.
Recomendaciones relacionadas (1)
R2:
Schedule with the county jail for inmate use when staff is available to supervise. (F5) Austin Park 14077 Lakeshore Drive Facts: • Austin Park is 20 acres located on Lakeshore Drive. • The park offers swimming, tennis courts, a picnic area, a ball field, skateboarding park, playgrounds, and bathrooms. • There are trees, grass, metal and wooden tables and benches. • There are barbeque pits. • The park has two separate playgrounds. • One playground has three slides; the other has six swings and toddler toys: one plane and one train. • The skateboard/BMX park is closed during school hours. • The skateboard/BMX park is used for skateboarding or BMX riding on alternate days of the week. • A dozen young people were using the park for BMX riding during one visit. • Free helmets are available for kids who want to use the park facility. These are donated by the community and can be obtained from the Clearlake Police Department located across from the park. • Vandalism in the skate park is a larger problem during the spring and summer months. • The beach is large and rocky. • One bathroom had running water. • The inside of one bathroom had graffiti. • There is another unisex bathroom. • This area had been plagued by arson. • Lakeshore Drive runs through the park. 2009-2010 Lake County Civil Grand Jury Public Services Committee • The crosswalk is situated in the middle of a block. • The crosswalk is marked with signs. • A Hot Rod Show is scheduled for May 2010. • A small stage is available for performances.
F6:
The remnants of graffiti old and new show the anti-graffiti effort is ongoing.
F7:
With the new style crosswalk signs, the crosswalk is now well marked during the daylight hours. This helps reduce accidents and near accidents.
Recomendaciones relacionadas (1)
R3:
The crosswalk would benefit with better lighting for nighttime safety. (F7) Highlands Park 14365 Lakeshore Drive Facts: • The park is one acre on Lakeshore Drive. • The park has a picnic area. • The park has trees but no grass. • There is one barbeque pit. • There is one area defined by a stone wall with two benches that are very old. • There was one porta-potty that was clean.
F8:
Free helmets are a great idea and reduce the number of injuries in the park.
F9:
The playground areas and the restrooms were clean and functioning.
F10:
The park gives a nice view of the lake.
F11:
The park has no children’s play area.
Hallazgos & Recomendaciones
4 hallazgos
F1:
The complainant’s story contains contradictions.
F2:
Advisement of Miranda warnings is only required if the arrested person is interrogated.
F3:
Information in this investigation comes only from the complainant since the CPD would not cooperate with the Grand Jury.
Recomendaciones relacionadas (2)
R1:
The Grand Jury recommends that the Clearlake Police Department comply with subpoenas issued from Lake County Superior Court. (F3, F4)
R2:
The Grand Jury recommends that the Clearlake Police Department cooperate as required under law with the Grand Jury. (F3, F4)
F4:
The CPD did not respond to a Grand Jury subpoena as ordered by the Lake County Superior Court.
Recomendaciones relacionadas (2)
R1:
The Grand Jury recommends that the Clearlake Police Department comply with subpoenas issued from Lake County Superior Court. (F3, F4)
R2:
The Grand Jury recommends that the Clearlake Police Department cooperate as required under law with the Grand Jury. (F3, F4)
Recomendaciones adicionales
1
No vinculadas a hallazgos específicos.
R3:
The Grand Jury recommends that the Clearlake Police Department be more aware of the physical limitations of an aging population. Agency/Department(s) Required to Respond: • Clearlake Police Department via the City of Clearlake Council, within 90 days 2009-2010 Lake County Civil Grand Jury
Hallazgos & Recomendaciones
6 hallazgos
F1:
The CPD holding facility supports modern technology. a. It is sight and sound monitored and recorded. b. Doors and sally port entrances and exits are all electronically controlled. c. Electronic locks are manually operable, if necessary.
F2:
The CPD can maintain its own electricity in emergencies. 2009-2010 Lake County Civil Grand Jury Public Safety Committee
F3:
Walls and floors are in well maintained, clean condition.
F4:
The holding facility is compliant with all required State and County regulations.
F5:
The inmate questionnaire form is a well-developed and usable assessment tool; it addresses both medical and psychological issues for determining immediate health status at arrest.
F6:
The CPD website is essentially undeveloped belying the energy and care demonstrated to the Grand Jury during its oversight.
Recomendaciones adicionales
1
No vinculadas a hallazgos específicos.
R1:
The Grand Jury recommends the Clearlake Police Department design an informational web page to acknowledge individual officers’ achievements, advertise the mission statement, promote community relations, etc.( F1, F2, F3,F4, F5, F6) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury
Hallazgos & Recomendaciones
4 hallazgos
F1:
CPD retention, community policing, perceived favoritism and leadership’s limited presence are issues that are remedial.
Recomendaciones relacionadas (3)
R1:
Initiate increased community policing utilizing in-house training. (F1, F3)
R2:
Develop the CPD web page to recognize the heroic efforts of law enforcement staff serving Clearlake’s citizens. (F1, F4)
R3:
CPD leadership develop more proactive responsibility for the morale of its officers and clerical staff. (F1, F2, F3, F4) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury Public Safety Committee Addendum A 2009-2010 Lake County Civil Grand Jury
F2:
There is a perceived disconnection between the command staff and employees. A perception of alienation exists in part because except in emergency situations command has been previously unwilling to “ride along” with patrol, especially during pm and night shifts.
Recomendaciones relacionadas (1)
R3:
CPD leadership develop more proactive responsibility for the morale of its officers and clerical staff. (F1, F2, F3, F4) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury Public Safety Committee Addendum A 2009-2010 Lake County Civil Grand Jury
F3:
No longer allowing most patrol cars to be driven to and from home decreases visible police presence on the neighborhood streets.
Recomendaciones relacionadas (2)
R1:
Initiate increased community policing utilizing in-house training. (F1, F3)
R3:
CPD leadership develop more proactive responsibility for the morale of its officers and clerical staff. (F1, F2, F3, F4) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury Public Safety Committee Addendum A 2009-2010 Lake County Civil Grand Jury
F4:
The CPD web page is an undeveloped resource. It is a highly economical venue to communicate with the public and recognize individual officer’s achievements.
Recomendaciones relacionadas (2)
R2:
Develop the CPD web page to recognize the heroic efforts of law enforcement staff serving Clearlake’s citizens. (F1, F4)
R3:
CPD leadership develop more proactive responsibility for the morale of its officers and clerical staff. (F1, F2, F3, F4) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury Public Safety Committee Addendum A 2009-2010 Lake County Civil Grand Jury
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Hallazgos & Recomendaciones
7 hallazgos
F1:
The CPD made minimal effort to contact the complainant after the fact.
Recomendaciones relacionadas (1)
R1:
The Clearlake Police Department become more cognizant of effective communication, especially in dealing with the elderly population. (F1, F2, F3, F4, F5) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury
F2:
There was miscommunication between the complainant and police; not enough care was given to communicating with the elderly victim.
Recomendaciones relacionadas (1)
R1:
The Clearlake Police Department become more cognizant of effective communication, especially in dealing with the elderly population. (F1, F2, F3, F4, F5) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury
F3:
The complainant was not given appropriate police assistance after his return to Lake County.
Recomendaciones relacionadas (1)
R1:
The Clearlake Police Department become more cognizant of effective communication, especially in dealing with the elderly population. (F1, F2, F3, F4, F5) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury
F4:
The victim could not definitively identify the items over the phone to the officer’s satisfaction.
Recomendaciones relacionadas (1)
R1:
The Clearlake Police Department become more cognizant of effective communication, especially in dealing with the elderly population. (F1, F2, F3, F4, F5) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury
F5:
The officer-in-charge did not adequately communicate the urgency of the victim’s returning home to identify the items or the consequences if the victim did not do so.
Recomendaciones relacionadas (1)
R1:
The Clearlake Police Department become more cognizant of effective communication, especially in dealing with the elderly population. (F1, F2, F3, F4, F5) Agency/Department(s) Required to Respond: • Clearlake Police Department via Clearlake City Council (90 days) 2009-2010 Lake County Civil Grand Jury
F6:
Since there is no documentation that the residence was checked at the time the incident, it can not be determined if it were secure on March 3, 2009.
F7:
CPD policies and procedures were followed in the field during thisincident. However, there clearly needed to be more follow-up.
Hallazgos & Recomendaciones
7 hallazgos
F1:
In this emergency situation, officers followed their policy and procedure correctly.
F2:
Staff responded with speed to this life-threatening situation; there was no delay in response.
F3:
The complainant’s relative received appropriate medical care from the trained correctional staff.
F4:
Inmate had given no indication of suicidal intent to anyone.
F5:
The suicide occurred during a time when this inmate would not be checked for as long as 30 minutes.
F6:
Interiors of cells are not visible to the control tower cameras.
F7:
Almost two years after the death staff distress is still apparent. Recommendations: None Agency/Department(s) Required to Respond: None 2009-2010 Lake County Civil Grand Jury
Hallazgos & Recomendaciones
3 hallazgos
F1:
Reasonable complaints have been given attention by the staff.
F2:
Complaints have been acknowledged and resolved per protocol.
F3:
The inmate is not satisfied but state and county requirements are fulfilled.
Hallazgos & Recomendaciones
1 hallazgos
F1:
The complainant’s statements could not be validated.
Hallazgos & Recomendaciones
4 hallazgos
F1:
The County Administrator has never needed to use “one time” revenues to finance the operational budget. The county has strong reserves/contingencies and is able to close gaps in spending over next two years.
F2:
While the Recommended Final Budget book stated that no General Fund employees are to be subject to layoff, this tends to mislead the general public as they might not know what the qualifier “General Fund” means. Budget and Finance Committee The general public may misunderstand and think there are no layoffs planned by the county. This would be an incorrect conclusion.
Recomendaciones relacionadas (1)
R1:
The BOS and county administration avoid misleading statements that paint a rosier picture. (F2)
F3:
The LCA indicated that the BOS may have set up the initial Quagga and Zebra Mussel program including buying expensive and ineffective equipment with little apparent forethought as to how to enforce and/or manage the program.
Recomendaciones relacionadas (1)
R2:
The BOS and the LCA ensure that future procurements be based on sufficient analysis to ensure that money will not be wasted. (F3)
F4:
The Megabyte annual software maintenance fee is outrageous for a software product that services such a broad audience. Given that the 36 other counties in California accomplish their job without Megabyte, there are likely other less costly solutions for Lake County. Recommendations:
Recomendaciones relacionadas (1)
R3:
The BOS and the LCA establish an independent committee to investigate what software the other 36 California counties utilize for property tax management and make a recommendation on whether any of those packages might be more appropriate. Approaches to be considered include working with the other 21 counties to jointly come up with a project to replace Megabyte or just going on our own to contract with one of the 36 counties. This committee should not include any representative from the Tax Collector’s office so as to avoid taking away from the time needed in that job. The Tax Collector can be an advisor, but not a voting member. (F4) Agency/Department(s) Required to Respond: Lake County Administrator via Board of Supervisors - 90 days (R1, R2, R3) Budget and Finance Committee
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Hallazgos & Recomendaciones
5 hallazgos
F1:
Lake County DA’s office does not have a manual for policies and procedures.
Recomendaciones relacionadas (1)
R1:
A manual be placed in force for the Lake County DAs Office for policies and procedures. (F1) Government Services Committee
F2:
Financial problems still exist from previous administration concerning asset forfeiture and seizure.
Recomendaciones relacionadas (1)
R2:
Continue to work on solutions to financial problems. (F2)
F3:
Progress is being made toward improving the handling of asset forfeiture and seizure.
Recomendaciones relacionadas (1)
R3:
Continue improving the department. (F3)
F4:
The budget cannot afford a white collar task force at this time.
Recomendaciones relacionadas (1)
R4:
Pursue all avenues for funding of a white collar task force such as grants. (F4)
F5:
The Lake County DA’s Office is a training ground for new attorneys.
Recomendaciones adicionales
1
No vinculadas a hallazgos específicos.
R5:
Hire more experienced attorneys and/or intensify training. (F-5) Agency/Department(s) Required to Respond: • District Attorney (90 days) Government Services Committee
Hallazgos & Recomendaciones
6 hallazgos
F1:
The District Attorney’s letter was correct as it referred to the appropriate case, naming one of the two alleged assailants and the date the complaint was filed, per department protocol.
F2:
There is a documented statement taken from the complainant‘s husband on record.
F3:
There is no documentation, report, or witness statement to support the complainant’s allegations of assault except her husband‘s.
F4:
The complainant was not aware of the law requiring a citizen’s arrest if an alleged misdemeanor is not witnessed by a police officer (PC 837).
F5:
The District Attorney cannot pursue a case for which there is insufficient evidence and little chance of a conviction.
F6:
The Lake County Sheriff‘s office exercised ‘due diligence’ in its investigation of this issue, conducting a thorough investigation.
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Hallazgos & Recomendaciones
5 hallazgos
F1:
The Environmental Health Division effectively enforces California State Health laws to guarantee environmental and health safety for the people of Lake County.
F2:
Application forms for permits and inspections are well developed, comprehensive and readily available.
F3:
The Division uses scheduled inspections and various priced permits appropriately.
F4:
Employees receive compensatory time instead of overtime as a cost saving measure.
F5:
Division budget documents were reviewed that indicated the Division was well within budget. This was confirmed by County budget reports.
Hallazgos & Recomendaciones
5 hallazgos
F1:
Nepotism can be a perceived as a problem because of the low density of population and rural make-up of Lake County.
F2:
At-will employment is not clearly defined in HR recruitment documentation.
Recomendaciones relacionadas (1)
R2:
Place an advisory note on all employment documents that Lake County is an At-Will employer. (F2) Agency/Department(s) Required to Respond: • Lake County Human Resources Department via Board of Supervisors (90 days)
F3:
Job information is readily available to the community via HR Department, EDD, online, job hotline and multi-media.
F4:
The County has partnered with the State EDD to increase the supply of trained people available for hire.
F5:
The recommendations from the 2007-2008 regarding revision of policies for leave of absence, formal medical leave, and probationary employment have not been completed.
Recomendaciones relacionadas (1)
R1:
Referring to the 2007-2008 Grand Jury Final Report recommendations, complete the review and revision regarding leave of absence, formal medical leave as well as period of probation. (F5)
Hallazgos & Recomendaciones
13 hallazgos
F1:
In Fiscal Year 2007-2008, Lake County IHSS had an average monthly recipient caseload of 1488.
F2:
The Public Authority Registry had 296 providers.
F3:
Non-Registry providers totaled 1200. Health and Human Services Committee
F4:
Annual Provider hours totaled 2,143,909.
F5:
Annual Provider payroll totaled $17,363,053.
F6:
In September 2009, IHSS had a caseload of 1661 recipients for a total of 213,677.5 hours of service.
F7:
The County of Lake shares the cost of IHSS with the State of California. The County’s share of the total cost is 17.5%.
F8:
The intake procedure for clients from the time services are requested until services are authorized may take up to 45 days but may be shortened for high priority emergency cases.
F9:
Once eligibility is established, an IHSS Social Worker determines the necessary services and the number of service hours. The IHSS Social Worker will meet with each client a minimum of once a year, or more often as needed to reassess the recipient’s needs.
F10:
As of November 1, 2009 fingerprinting and criminal background checks are required for all IHSS providers and are administered and paid for by Lake County Social Services.
F11:
Currently, drug testing is not required for IHSS providers.
F12:
During Fiscal Year 2008/2009 IHSS referred 16 suspected fraud cases to the Investigation Unit in Sacramento. There has been no response from Sacramento regarding these referrals. State policy does not require any response to the referring agency.
F13:
From July through November 2009 nine cases have been referred. Recommendations:
Recomendaciones adicionales
3
No vinculadas a hallazgos específicos.
R1:
Every reasonable effort should be made to establish testing for illegal drugs as a condition of employment for all IHSS providers.
R2:
Provide appropriate training to IHSS Social Workers in identifying fraud.
R3:
IHSS make every effort to obtain feed-back from the Investigation Unit in Sacramento to determine if fraud referrals are appropriately made. Agency/Department(s) Required to Respond: • Social Services Director via the Board of Supervisors (90 days) Health and Human Services Committee
Hallazgos & Recomendaciones
2 hallazgos
F1:
This is an excellent program CDCR and CAL FIRE have created; useful and cost effective, safe for the community and positively affecting social change. Mutual goals and coordination between two State departments have produced a successful joint agency program. 2009-2010 Lake County Civil Grand Jury Public Safety Committee
F2:
Fire Captains, CDCR officers and inmate crews have developed a relationship of trust necessary to work together effectively in emergencies. Inmate and staff members choose to work at KCC. This mutual determination fosters trust and provides a foundation for success.
Hallazgos & Recomendaciones
5 hallazgos
F1:
The Information Technology (IT) department is responsible for updating the Lake APC website.
F2:
The public is welcome at the meeting to address issues related to the APC's jurisdiction.
F3:
The day-to-day business of the APC is performed by the contracted administrator as directed by the board of directors.
F4:
The presence of Caltrans allows for issues of concern to be immediately presented to them for investigation and action.
F5:
The winter 2010 newsletter tells of the funding cuts that will impact the road maintenance, bus services and long range road improvements of Lake County. This and past newsletters are available on the Lake APC website. Recommendations:
Recomendaciones adicionales
1
No vinculadas a hallazgos específicos.
R2:
Post the meeting location and agendas on the Lake APC website prior to the actual meeting date. Agency/Department(s) Required to Respond: Lake County/City Area Planning Council (90 days) Information Technology Department via the Board of Supervisors (90 days) 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury
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Hallazgos & Recomendaciones
3 hallazgos
F1:
There is no record of a phone conversation at Code Enforcement from the complainant.
Recomendaciones relacionadas (1)
R1:
Code Enforcement change department policy to record calls requesting information, not just formal complaints. Include date, time, where calls were directed, and keep on file for the same length of time as formal complaints. (F1,F2) Agency/Department(s) Required to Respond: • Community Development Department via Board of Supervisors (90 days)
F2:
Code Enforcement has no formal complaint on file from complainant.
Recomendaciones relacionadas (1)
R1:
Code Enforcement change department policy to record calls requesting information, not just formal complaints. Include date, time, where calls were directed, and keep on file for the same length of time as formal complaints. (F1,F2) Agency/Department(s) Required to Respond: • Community Development Department via Board of Supervisors (90 days)
F3:
The complainant did not provide evidence to substantiate further investigation into the allegations of misconduct.
Hallazgos & Recomendaciones
12 hallazgos
F1:
Policies and procedures are comprehensive, well developed and implemented.
F2:
With a total staff of 60+ and an average daily inmate capacity of 280, LCCF does not have an automated external defibrillator (AED).
Recomendaciones relacionadas (1)
R1:
The Grand Jury strongly recommends that LCCF obtain an AED immediately as it is an inexpensive but priceless life-saving tool. (F2, F11)
F3:
An inmate–maintained garden on jail grounds provides fresh produce in summer. 2009-2010 Lake County Civil Grand Jury Public Safety Committee
Recomendaciones relacionadas (1)
R5:
LCCF could consider a winter garden as a cost-effective work program and an alternative to purchasing vegetables. (F3, F8, F10, F11) Agency/Department(s) Required to Respond: Lake County Board of Supervisors (within 90 days) Lake County Sheriff (within 90 days) 2009-2010 Lake County Civil Grand Jury
F4:
The committee noted a good working relationship between correctional and medical staff. Several officers indicated LCCF is a “good place” to work.
F5:
Changes in administration with recent in house disciplinary issues appear to have left moral intact.
Recomendaciones relacionadas (1)
R2:
The Grand Jury recommends that every effort be made to secure sufficient kitchen staffing, to fill vacant kitchen positions, and to use the registered dietician effectively. (F5, F6, F7, F10)
F6:
An half-time employee is in charge of the kitchen; a full-time position remains vacant. It is difficult to maintain the necessary supervision in the kitchen if staffing is not optimum.
Recomendaciones relacionadas (2)
R2:
The Grand Jury recommends that every effort be made to secure sufficient kitchen staffing, to fill vacant kitchen positions, and to use the registered dietician effectively. (F5, F6, F7, F10)
R3:
It is requested that LCCF recognize the need to serve the largest, cooked meal in the evening. (F6, F7, F8, F10, F11)
F7:
The largest meal, a hot lunch served at noon (although the menu show it at dinner time), may be more convenient for kitchen staff but does not serve the inmates well, esp. the juvenile hall clients.
Recomendaciones relacionadas (2)
R2:
The Grand Jury recommends that every effort be made to secure sufficient kitchen staffing, to fill vacant kitchen positions, and to use the registered dietician effectively. (F5, F6, F7, F10)
R3:
It is requested that LCCF recognize the need to serve the largest, cooked meal in the evening. (F6, F7, F8, F10, F11)
F8:
There is a 14 hour time span between the brown-bagged dinner and breakfast – both somewhat meager in amount.
Recomendaciones relacionadas (2)
R3:
It is requested that LCCF recognize the need to serve the largest, cooked meal in the evening. (F6, F7, F8, F10, F11)
R5:
LCCF could consider a winter garden as a cost-effective work program and an alternative to purchasing vegetables. (F3, F8, F10, F11) Agency/Department(s) Required to Respond: Lake County Board of Supervisors (within 90 days) Lake County Sheriff (within 90 days) 2009-2010 Lake County Civil Grand Jury
F9:
Inmates receive a prescribed number of calories but this does not reflect the actual amount of food served.
F10:
Although the committee was informed that financial limitations are a concern LCCF is operating within budget.
Recomendaciones relacionadas (4)
R2:
The Grand Jury recommends that every effort be made to secure sufficient kitchen staffing, to fill vacant kitchen positions, and to use the registered dietician effectively. (F5, F6, F7, F10)
R3:
It is requested that LCCF recognize the need to serve the largest, cooked meal in the evening. (F6, F7, F8, F10, F11)
R4:
The Grand Jury suggests a larger exercise yard be developed in the available space on county land. (F10, F11)
R5:
LCCF could consider a winter garden as a cost-effective work program and an alternative to purchasing vegetables. (F3, F8, F10, F11) Agency/Department(s) Required to Respond: Lake County Board of Supervisors (within 90 days) Lake County Sheriff (within 90 days) 2009-2010 Lake County Civil Grand Jury
F11:
The exercise yard is small and sterile; there exists no way to facilitate large muscle exercise or even relaxation.
Recomendaciones relacionadas (4)
R1:
The Grand Jury strongly recommends that LCCF obtain an AED immediately as it is an inexpensive but priceless life-saving tool. (F2, F11)
R3:
It is requested that LCCF recognize the need to serve the largest, cooked meal in the evening. (F6, F7, F8, F10, F11)
R4:
The Grand Jury suggests a larger exercise yard be developed in the available space on county land. (F10, F11)
R5:
LCCF could consider a winter garden as a cost-effective work program and an alternative to purchasing vegetables. (F3, F8, F10, F11) Agency/Department(s) Required to Respond: Lake County Board of Supervisors (within 90 days) Lake County Sheriff (within 90 days) 2009-2010 Lake County Civil Grand Jury
F12:
The majority of the 2009-2010 Grand Jury‘s recommendations for LCCF require minimal expenditures.
Hallazgos & Recomendaciones
2 hallazgos
F1:
The Grand Jury was misinformed as to complaint form availability at LCCF.
Recomendaciones relacionadas (2)
R1:
Grand Jury complaint forms be made available to all inmates and detainees at once. (F1, F2) 2009-2010 Lake County Civil Grand Jury Public Safety Committee
R2:
Information regarding the Grand Jury be included in the brochure distributed during booking at JH and LCCF.(F1, F2) Agency/Department(s) Required to Respond: Lake County Sheriff’s Office, within 90 days Lake County Juvenile Hall via County Probation Department, within 60 days 2009-2010 Lake County Civil Grand Jury
F2:
Incarcerated citizens in Lake County are denied access to the Grand Jury forms to which they are entitled.
Recomendaciones relacionadas (2)
R1:
Grand Jury complaint forms be made available to all inmates and detainees at once. (F1, F2) 2009-2010 Lake County Civil Grand Jury Public Safety Committee
R2:
Information regarding the Grand Jury be included in the brochure distributed during booking at JH and LCCF.(F1, F2) Agency/Department(s) Required to Respond: Lake County Sheriff’s Office, within 90 days Lake County Juvenile Hall via County Probation Department, within 60 days 2009-2010 Lake County Civil Grand Jury
Hallazgos & Recomendaciones
6 hallazgos
F1:
The complainant’s home was burned completely to its foundation, not bull- dozed.
Recomendaciones relacionadas (1)
R1:
LCFPD suggest Westwind Mobile Home Resort have its water district evaluate need for fire hydrants and place them accordingly. (F1)
F2:
Dry and readily flammable landscaping increased the spread of an initially localized fire.
Recomendaciones relacionadas (1)
R2:
LCFPD request an inspection of Westwind Mobile Home Resort by the appropriate State agency to determine its compliance with safety codes.(F2, F3)
F3:
Due to the absence of fire hydrants at the mobile home park, water has to be brought from outside sources in case of fire.
Recomendaciones relacionadas (1)
R2:
LCFPD request an inspection of Westwind Mobile Home Resort by the appropriate State agency to determine its compliance with safety codes.(F2, F3)
F4:
Revamping fire district boundaries could markedly improve response time to out-lying areas.
Recomendaciones relacionadas (1)
R3:
LCFPD initiate plans to adjust and redraw its district boundaries with KFPD as soon as possible to increase timely and effective response to emergencies. (F4)
F5:
Since mobile homes are at such risk for rapid conflagration, an automatic mutual aid call could help control fire spread by increasing the number of initial responders to all mobile home fires.
Recomendaciones relacionadas (1)
R4:
LCFPD and KFPD immediately implement plans to designate that mobile home park fires be automatically dispatched as mutual aid. (F5) Agency/Department(s) Required to Respond: Board of Directors, Lake County Fire Protection District (R1, R2, R3, R4, R5) within 90 days Board of Directors, Kelseyville Fire Protection District (R3, R4, R5) within 90 days 2009-2010 Lake County Civil Grand Jury Public Safety Committee 2009-2010 Lake County Civil Grand Jury
F6:
All emergency equipment arrived on scene within reasonable time from dispatch. Recommendations:
Hallazgos & Recomendaciones
6 hallazgos
F1:
Present space is not adequate.
Recomendaciones relacionadas (1)
R1:
Try to find more space for any additional employees in the future. (F1)
F2:
The generator was originally designed for lights only. The generator will only run for approximately two hours and is insufficient. Government Services Committee
Recomendaciones relacionadas (1)
R2:
Update the backup generator. (F2)
F3:
All hardware and software should be compatible.
F4:
All equipment should be approved by IT before a department purchases it.
F5:
New equipment is needed for tape backup of data.
Recomendaciones relacionadas (1)
R3:
Budget money for tape back-up (F5)
F6:
ADA compliance is not adhered to. Recommendations:
Recomendaciones relacionadas (1)
R4:
Update the office to be ADA compliant. (F6) Agency/Department(s) Required to Respond: • County Information Technology Department via County Board of Supervisors (90 days) Government Services Committee
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Hallazgos & Recomendaciones
4 hallazgos
F1:
The two agencies are properly accounting for the funds received and disbursed.
F2:
When asked, the Superintendent of the Juvenile Hall was unable to provide information on the Juvenile Hall Inmate Trust Fund balance, income or expenses.
Recomendaciones relacionadas (1)
R1:
The Chief Probation Officer ensure that the Superintendent is trained on how to access the Juvenile Hall Inmate Trust Fund balance, income and expense information. (F2, F3)
F3:
The Probation Department Administrator indicated that the information on the Juvenile Hall Inmate Trust Fund balance, income and expenses was available to the Superintendent via the normal accessing of the HTE financial system of the County.
Recomendaciones relacionadas (1)
R1:
The Chief Probation Officer ensure that the Superintendent is trained on how to access the Juvenile Hall Inmate Trust Fund balance, income and expense information. (F2, F3)
F4:
There is no documented protocol or process for authorizing expenditures from the Juvenile Hall Inmate Trust Fund. Recommendations:
Recomendaciones relacionadas (1)
R2:
The Probation Department Administrator establish a formal authorization process for approving disbursements from the Juvenile Hall Inmate Trust Fund. Notify the Juvenile Hall superintendent of the new process via official written Memo. (F4) Agency/Department(s) Required to Respond: Chief Probation Officer via Board of Supervisors (90 days ) R1, R2 Government Services Committee Government Services Committee Table of Contents Oversights Board of Supervisors 69 Clearlake City Council 73 District Attorney 75 Human Resources Department 79 Lake County Information Technology Department 83 Lake County Redevelopment Agency 87 Lakeport City Council 111 Public Defender 113 Government Services Committee
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Hallazgos & Recomendaciones
26 hallazgos
F1:
The committee’s initial impression of the facility is that it is physically maintained daily as a neat, clean and orderly environment.
F2:
Interviews did disclose some serious underlying structural issues not readily apparent to the visiting committee’s “eyes”. For example, the building roof leaks and the committee was advised there is a recurring odor of mold during the rainy season which can be a health threat to staff and detainees.
Recomendaciones relacionadas (1)
R1:
The Lake County Building and Grounds follow through on the bidding for the repair or replacement of the roof on this facility. In addition Building and Grounds heed the notice from Juvenile Hall authorities and investigate the source of odor which may indicate the unhealthy presence of mold. (F2)
F3:
Water Pressure and temperature provided to the sink/drinking fountain combination in the cells was inadequate for hand washing, teeth brushing and/or drinking. These conditions prevent personal hygiene from being carried out properly.
Recomendaciones relacionadas (1)
R2:
The Lake County Building and Grounds find and fix the plumbing problem to ensure hot water for washing and cold water for drinking and adequate pressure for both is provided to all detainee cells.(F3)
F4:
While most is painted over, Graffiti (often gang related) is an ongoing occurrence.
F5:
There is a proposal to remove a wall/window which separate the dayroom from the eating area. While an expensive endeavor, the net effect of this project is twofold. The wall/window now requires one staff member in the eating area and one in the dayroom. Removing the wall/window allows for better use of staffing resources and in addition will open up the dayroom 2009-2010 Lake County Civil Grand Jury Public Safety Committee space for programming and large muscle activity during inclement weather.
F6:
Detainees complained the cells and other rooms are either stale and stifling hot in the summer or freezing cold during the winter months; and we were told they sleep in their clothes for warmth at night.
Recomendaciones relacionadas (1)
R3:
The Lake County Building and Grounds replace the malfunctioning heating and air conditioning unit or increase the capacity of the existing unit to ensure adequate heating and cooling and healthy ventilation of the facility.(F6)
F7:
The committee was advised that there is one warped exterior door frame and door which may not lock and is very heavy and difficult to open. It could require significant force in case of an emergency. Not to replace it could therefore pose possible safety and security risks.
Recomendaciones relacionadas (1)
R4:
The Juvenile Hall administration follow through with the replacement of the exterior warped door and door frame. (F7, F8)
F8:
The committee was put at ease when informed the 2009/2010 fiscal year budget contained request of $10,000 for replacement of the door and frame work and this work has been contracted. No work was in progress at the time of the committee visit.
Recomendaciones relacionadas (1)
R4:
The Juvenile Hall administration follow through with the replacement of the exterior warped door and door frame. (F7, F8)
F9:
The intercom system fails intermittently; the committee could find no budget line item request for intercom replacement.
Recomendaciones relacionadas (1)
R5:
The Juvenile Hall administration follow through with appropriate agency to repair or replace the failing intercom system.(F9)
F10:
Because the Sheriff’s Department changed it’s bandwidth of their dispatch frequency and radios, the 2009/2010 fiscal year budget reflects a budget request to replace twelve (12) outdated radios to be compatible with the Sheriff’s new bandwidth communications system.
Recomendaciones relacionadas (1)
R6:
The Juvenile Hall administration closely monitor delivery of the twelve (12) new wide bandwidth radios. (F10)
F11:
During interviews and our inspection the committee learned that a new camera surveillance coverage system has been ordered. It was to be installed immediately upon arrival. It had not yet arrived at the time of the committee visit.
Recomendaciones relacionadas (1)
R7:
The Juvenile Hall administration closely monitor delivery of new camera surveillance coverage system that has reportedly been ordered. (F11) 2009-2010 Lake County Civil Grand Jury Public Safety Committee
F12:
The committee observed the officers’ weapons storage lockbox is provided as an interior lockbox just inside the admitting door. A safer location for the weapons lockbox would be an outside-the-facility-doors location - where it would not be accessible to the detainee during the admittance process.
Recomendaciones relacionadas (1)
R8:
The Juvenile Hall administration relocate the officers’ weapons storage lockbox to a location outside of the admitting doors to achieve safe keeping from the entering detainee.(F12)
F13:
Staff informed and the committee observed new heavy duty cloth covered mattresses in the storage cupboards. These are to replace the vinyl covered mattresses which tear at the seams easily. It was explained the new mattresses are being obtained in incremental deliveries and will be distributed when all have arrived.
F14:
Although the medical program manager did not feel this small space creates a serious handicap, the committee found the nurse’s examination room a decidedly cramped area.
F15:
The kitchen has been inoperable for the past seven years - at least; the kitchen needs a new stove vent hood, plumbing repairs and other general updating of appliances to be functional. Much is in need of repair or replacement, however, the 2009/2010 fiscal year budget reflects a budget request to replace the vent hood only. 2009-2010 Lake County Civil Grand Jury Public Safety Committee
Recomendaciones relacionadas (1)
R9:
The Board of Supervisors make the reopening of the Juvenile Hall kitchen a budgeting priority in the 2010/2011 fiscal year. (F15, F16, F17)
F16:
Staff and detainees complained the food portions are small, particularly for the teenage boys. Detainees complained food most often has little if any flavor or taste - as was true of the noon meal sampled by the committee on the day of our visit. It was expressed that reopening the facility kitchen could resolve the above while at the same time, it could provide the vehicle for culinary education for interested detainees - allowing them to learn about nutrition, proper food handling and efficient, healthy, tasty food preparation – currently a missed opportunity for vocational teaching.
Recomendaciones relacionadas (1)
R9:
The Board of Supervisors make the reopening of the Juvenile Hall kitchen a budgeting priority in the 2010/2011 fiscal year. (F15, F16, F17)
F17:
Staff recognized the importance of temperature controls, however, it was expressed that delivered temperature, like convenience and cost effectiveness, prohibits quality nutritious meal service to the detainees.
Recomendaciones relacionadas (1)
R9:
The Board of Supervisors make the reopening of the Juvenile Hall kitchen a budgeting priority in the 2010/2011 fiscal year. (F15, F16, F17)
F18:
There is no covered outside recreation area, restricting outdoor activity in cold, rainy and/or very hot weather conditions. A viable solution would be the proposal to remove the wall separating the dayroom and the eating area to facilitate indoor physical activity during these weather extremes.
F19:
The committee was advised there is no firm commitment to allow detainees to replant the vegetable garden this coming Spring. This was felt to be an excellent outdoor activity for those detainees interested; as well as therapeutic - in that growing and preparing their own vegetables for consumption (even if only able to use the operative kitchen micro-wave at this juncture) elevated a sense of achievement and thereby “self esteem”.
Recomendaciones relacionadas (1)
R10:
The Juvenile Hall administration commit to allowing interested detainees to replant the vegetable garden this coming Spring. (F19)
F20:
The committee observed a detainee currently awarded the laundry task as an incentive based upon good behavior enjoyed considerable “freedom” within the facility.
F21:
Sunday non-denominational religious services have been discontinued and a Bible study is no longer offered. The committee was told the detainees can substitute such regular services and/or instruction only with religious counseling or clergy visits and only “upon a personal detainee written request”. This current policy seems to imply that the detainees are aware of the value and/or have already been exposed to the moral standards and grounding that religious services and instruction can instill.
Recomendaciones relacionadas (1)
R11:
The Juvenile Hall administration re-institute a non-denominational religious service and/or a Bible study. (F21)
F22:
The committee was provided a copy of a letter confirming that the non- compliance issues with Title 15 regulations reported on the August, 2008, CSA inspection report have been corrected.
F23:
The committee was informed Fire Safety Inspections occur bi-annually; the next inspection is due to occur in June 2010. Questioning and research revealed that fire drills are conducted quarterly. However, a safety concern arises in that there is no contingency plan for emergency housing in the event of a permanent evacuation.
Recomendaciones relacionadas (1)
R12:
The Juvenile Hall administration and/or Sheriff’s Department create a contingency plan for emergency housing in the event of a permanent evacuation. (F23)
F24:
A 2010 Inspection Summary provided to the committee reflects that the 2009-2010 Lake County Civil Grand Jury Public Safety Committee Juvenile Justice Commission’s last inspection was performed in May 2009 but Juvenile Hall administration is not in receipt of the required report from that inspection. The next Juvenile Justice Commission inspection is to be conducted in May 2010.
Recomendaciones relacionadas (1)
R13:
The Board of Supervisors request that the Juvenile Justice Commission produce their May, 2009, Juvenile Hall report and deliver it immediately to the appropriate agencies. (F24)
F25:
The 2010 Inspection Summary provided to the committee reflects that the Juvenile Court Judge’s last required inspection was performed in August, 2008. However, Juvenile Hall administration is not in receipt of the requisite report from that inspection.
Recomendaciones relacionadas (1)
R14:
The Board of Supervisors request that the Juvenile Court Judge produce the requisite August, 2008, Juvenile Hall inspection report and deliver it to the appropriate agencies. (F25)
F26:
The summary reflects the Juvenile Judge’s required inspection was to have been performed in August 2009. The committee was advised that the Juvenile Judge has been notified via email regarding this delinquent inspection. The Juvenile Judge failed to make that annual inspection and subsequent report and there is no evidence of a response to that email from the Judge to Juvenile Hall administration.
Recomendaciones relacionadas (1)
R15:
The Board of Supervisors request that the Juvenile Court Judge make the neglected August, 2009, annual Juvenile Hall inspection and produce and deliver the subsequent report to the appropriate agencies. (F26) Agency/Department(s) Required to Respond: Chief Probation Officer via Board of Supervisors (90 days) (R1, R2, R3, R9, R13, R14, R15) Juvenile Hall Administration via Board of Supervisors (90 days) (R1, R2, R3, R4, R5, R6, R7 R8, R9, R10, R11, R12) Sheriff via Board of Supervisors (90 days) (R12) 2009-2010 Lake County Civil Grand Jury
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Recomendaciones adicionales
10
No vinculadas a hallazgos específicos.
R1:
Provide more garbage cans at Rodman Slough.
R2:
Print revised Lake County Recreation guide by 2011 tourist season.
R3:
In Alpine Park, Lucerne fix landscaping to reduce formation of puddles. 2009-2010 Lake County Civil Grand Jury Public Services Committee
R4:
Provide hand sanitizer or some kind of hand cleaner in bathrooms.
R5:
Make repairs at Lucerne Harbor children’s playground.
R6:
Provide at all county park children playgrounds signs that clearly state playground rules.
R7:
Give high priority to the renovation of Keeling Park’s bathrooms.
R8:
Make more county parks dog friendly.
R9:
Attend to the animal burrows at Upper Lake Park to make the park safer.
R10:
The tables in Highland Springs Recreation Area need to be removed and replaced. Agency/Department(s) Required to Respond: • Park and Recreation Division via the Board of Supervisors (90 days) • Lake County Water Resources via the Board of Directors of Lake County Watershed District (90 days) Bibliography: • Lake County, California. Lake County Public Services Department. Recreation Guide. California: MAX Design Studio, 2001. 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury
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Hallazgos & Recomendaciones
28 hallazgos
F1:
The City of Lakeport elected to “not participate” in PEG TV8 even though Budget and Finance Committee all of its residents with Mediacom cable receive the programming. Lakeport received over $30,000 each year for the past three (3) years from Mediacom, and provides no support, guidance or leadership to the station. Were it not for the 1984 Act, Lakeport would not receive the Franchise Fees; nor would there be a PEG channel in Lake County. (Facts 1, 2, 4, 15, 16, 21)
Recomendaciones relacionadas (1)
R1:
The Lakeport City Council reconsider it’s participation in the 2007 Agreement and join the County and the City of Clearlake in ensuring that all of the Lake County residents receive the quality programming that PEG TV 8 could provide. This will ensure that Lakeport events and citizens receive the same treatment as others. (F1)
F2:
The PEG BOD consists of only four (4) (of the required five (5)) directors, one of whom wasn’t even aware until “a few days ago that she was voting member” on the PEG BOD. On December 31, 2009 and effective immediately, the PEG TV 8 cable provider [Mediacom] representative member of the PEG BOD submitted a letter of resignation citing that as an employee of the channel’s cable provider, he is “. . . legally prohibited from taking part in the selection of programming carried by TV8 lest it lead to exercising editorial control prohibited by the federal statute.” (Facts 4, 5)
Recomendaciones relacionadas (1)
R2:
The PEG BOD immediately fill one of the current two vacancies on the board with a representative from Mediacom (the cable provider) as required per the 2007 Agreement Recital #2. At PEG BOD meetings, the cable representative may elect to abstain (as may any PEG BOD member) from discussion and vote on matters conflicting with employment or issues that could be construed a personal gain. (F2)
F3:
Under testimony, each PEG BOD member confessed they were vaguely familiar with the contents of the 2007 Agreement, if at all; the agreement which the B&F Committee found to be the cornerstone of the formation of PEG TV8. (Facts 4, 5, 7)
Recomendaciones relacionadas (3)
R3:
The PEG BOD assume responsibility to be fully familiar with all administrative and management duties necessary for the successful operation of a PEG channel; discern the number of and type or titles of jobs needed to fulfill the successful operation of PEG TV8 and follow up with specific written job descriptions for each separate position to be filled - either by paid staff or a volunteer. In addition and relative to the written job descriptions, the PEG BOD create a form of Acknowledgment and Receipt of Job Descriptions which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the Job Descriptions. The signed copy to be maintained in personnel files. (F3, F4, F6, F14)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R21:
Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20)
F4:
Based on testimony, each PEG BOD member agreed that the PEG BOD failed to oversee management and operation of PEG TV 8 as required in the 2007 Agreement. The B&F Committee found no PEG BOD planning or operational documents such as programming policies and guidelines, personnel administrative and financial policies and procedures, job descriptions, strategic plan, or financial plan for the PEG TV8 staff and volunteers to abide by. (Facts 5, 6, 7)
Recomendaciones relacionadas (4)
R3:
The PEG BOD assume responsibility to be fully familiar with all administrative and management duties necessary for the successful operation of a PEG channel; discern the number of and type or titles of jobs needed to fulfill the successful operation of PEG TV8 and follow up with specific written job descriptions for each separate position to be filled - either by paid staff or a volunteer. In addition and relative to the written job descriptions, the PEG BOD create a form of Acknowledgment and Receipt of Job Descriptions which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the Job Descriptions. The signed copy to be maintained in personnel files. (F3, F4, F6, F14)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R12:
The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23)
R20:
The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4)
F5:
Via testimony each PEG BOD member agreed that the PEG BOD failed to formulate a set of PEG BOD By-laws to control the actions of its own members. (Fact 5)
Recomendaciones relacionadas (1)
R4:
The proposed By-laws reflect (but not limited to) the following: 1. the PEG TV8 mission and purpose; 2. specifically describe the PEG BOD members’ roles and fiduciary Budget and Finance Committee responsibilities to those interested and/or who could be affected by their actions; 3. provide for a quorum to be present to conduct the business of the PEG BOD or any other committee established; 4. provide for the PEG BOD to practice fiscal accountability, provide for timely approval of the annual budget, and an audit of PEG TV 8 financials to be conducted by an “outside” source; 5. require formulation of policies related to equipment/supply purchase contracts from public or private resources including recording the 3 competitive bids required as part of the minutes; 6. ensure the organization has sufficient resources, including people, funding and other assets; 7. include a clause that assures station management support; 8. include a clause regarding timely posting of notice of location and date and time of PEG BOD meetings and other committees as appropriate; 9. provide that rules of conduct at meetings be held following specific rules of order i.e. Robert’s Rules of Order, and the Brown Act; 10. stipulate the By-laws will be governed by the 2007 Agreement for Operation of the Local PEG Television Channel; 11. and finally to provide for the PEG BOD to regularly assess its own performance. (F5, F22)
F6:
The PEG BOD (at a date undetermined), if not formally, tacitly allowed an existing Members’ Manual de facto and the guidelines and processes within to substitute for PEG BOD formal operating and management documents. While most admit having neither read nor being totally familiar with said manual, all feel the manual is probably outdated or incomplete and/or in grave need of revision. In addition, the PEG BOD members were mostly unfamiliar with the Advisory Committee’s By-laws. Budget and Finance Committee (Facts 8, 9)
Recomendaciones relacionadas (1)
R3:
The PEG BOD assume responsibility to be fully familiar with all administrative and management duties necessary for the successful operation of a PEG channel; discern the number of and type or titles of jobs needed to fulfill the successful operation of PEG TV8 and follow up with specific written job descriptions for each separate position to be filled - either by paid staff or a volunteer. In addition and relative to the written job descriptions, the PEG BOD create a form of Acknowledgment and Receipt of Job Descriptions which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the Job Descriptions. The signed copy to be maintained in personnel files. (F3, F4, F6, F14)
F7:
Via testimony each PEG BOD member agreed that the PEG BOD set the hour for the PEG BOD monthly (moving to quarterly) meetings at 7:00 AM for personal convenience (several have jobs). During interviews, PEG BOD members acknowledged this early hour basically precludes public attendance and participation. (Fact 25)
Recomendaciones relacionadas (1)
R5:
The PEG BOD become educated regarding technical procedures and the legal regulations required to produce and broadcast local and import programming on PEG TV8, and accordingly create written policies and guidelines to be followed by all staff, members and volunteers upon submission of programs for airing. This could involve revision or amendments to the existing Members’ Manual or the creation of a wholly new Programming Policies and Procedures Guidelines - which could include appropriate portions from the existing Members’ Manual. In addition and relative to the written Programming Policies and Procedures Guidelines, the PEG BOD create a form of Acknowledgment and Receipt Budget and Finance Committee of Programming Policies and Procedures Guidelines which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the Programming Policies and Procedures Guidelines. The signed copy to be maintained in personnel files. (F7, F8, F14)
F8:
Witness testimony during interviews revealed PEG TV8 history contains expected growing pains, some past political misuse and for the last two years, an attitude or position among some PEG Advisory committee and station volunteers which violates the inherent purpose or function of PEG TV8 - to pursue diversification to benefit all of Lake County. (Facts 7, 8, 11)
Recomendaciones relacionadas (2)
R5:
The PEG BOD become educated regarding technical procedures and the legal regulations required to produce and broadcast local and import programming on PEG TV8, and accordingly create written policies and guidelines to be followed by all staff, members and volunteers upon submission of programs for airing. This could involve revision or amendments to the existing Members’ Manual or the creation of a wholly new Programming Policies and Procedures Guidelines - which could include appropriate portions from the existing Members’ Manual. In addition and relative to the written Programming Policies and Procedures Guidelines, the PEG BOD create a form of Acknowledgment and Receipt Budget and Finance Committee of Programming Policies and Procedures Guidelines which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the Programming Policies and Procedures Guidelines. The signed copy to be maintained in personnel files. (F7, F8, F14)
R7:
The PEG BOD take back control and sweep broom clean; form an entirely new Advisory Committee of community volunteers who will be committed to recognize the PEG BOD’s inherent authority; recruit volunteers who posses either or both the requisite technical experience to operate and teach how to operate/use all production equipment and/or the desire and most importantly the willingness to monitor community calendars of local events; reach out to the many varied local organizations with an offer to attend and tape the local functions for broadcasting - or to teach local organization members how to do so - in order to guarantee programming diversification. (F8, F13, F14, F21)
F9:
As the lead agency, the City of Clearlake maintains the PEG TV8 financial balances as a separate Fund, writing checks for PEG TV8. (Fact 4)
Recomendaciones relacionadas (2)
R6:
The PEG BOD hold board meetings in a convenient location and at a reasonable hour to allow for public/community attendance and input. (F9)
R8:
The City of Clearlake not pay any bill without the documented approval of the PEG BOD. (F9)
F10:
The three public agencies, County of Lake, City of Lakeport, and City of Clearlake, have stated and provided documentation reflecting that combined they received $400k in Franchise Fees annually for granting Mediacom access to Lake County right of ways. The agencies state that this Fee is in no way tied to providing a Public Access Channel. This in spite of the generally recognized purpose of the 1984 Cable Franchise Policy and Communications Act that allowed Cable Television in each community - in exchange for 5% of all revenues - to be granted public access community television and what is called PEG or Public, Educational and Government (channel) TV. While legally these agencies may be correct that there is no direct tie, it is incongruous that these agencies force PEG TV8 to rely on volunteers and only provide a total of $10,000 of support while collectively receiving almost a half a million dollars in income. (Facts 5, 21)
Recomendaciones relacionadas (2)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R14:
The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12)
F11:
Financial irregularities include: i. the lack of accrued interest earnings properly credited PEG TV8 from fiscal year 2006/2007 to present; ii. no professional evaluation of fair market value has been assigned to the City of Clearlake’s “space” being proffered in lieu of the City’s Budget and Finance Committee required $5000 allocation due to PEG TV8 in the fiscal years 2009/2010 and 2010/2011; iii. regarding the lack of three (3) required bids being received prior to a major equipment purchase decision by PEG TV8, conflicting testimony was received and no evidence or documentation was found showing that multiple bids were solicited or received; iv. the City of Clearlake did not apply the appropriate level of validating that any of the expenses had written approval by the PEG BOD, or the financial officers or the BOS as required by the Advisory committee By-laws; v. no documented evidence and no PEG BOD member interviewed could confirm an independent audit had been performed on the PEG TV8 financials in the fiscal years 2007 through 2010. (Facts 6, 9, 12, 14, 15, 16, 17, 22, 23)
Recomendaciones relacionadas (5)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R10:
PEG TV8 pay rent to the City of Clearlake based on the fair market evaluation for the “space” the City provides to PEG TV8 for the operation of the station. This payment be done retroactively for the same years as R9. (F11, F16)
R11:
An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11)
R21:
Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20)
R22:
The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16, R20). PEG TV 8 Channel Board of Directors (60 days) (R2, R3, R4, R5, R6, R7, R10, R11, R12, R13, R14, R15, R16, R17, R18, R19, R20, R21).
F12:
Via testimony each PEG BOD member agreed that the PEG BOD never attempted, as required by the 2007 Agreement, to make application to implement the Pubic Utilities Code Section 5870(n) and take advantage of an additional franchise fee that could be available specifically and exclusively for the purpose of funding support and allowable expenses of the PEG TV8 channel facilities. (Fact 5)
Recomendaciones relacionadas (2)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R14:
The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12)
F13:
Not one PEG board director could report during testimony before the B&F Committee that the two parties to the 2007 Agreement are providing the requisite Worker’s Compensation and Employer’s Liability Insurance or Commercial General Liability Insurance or Automobile Liability Insurance. Indeed none were even aware of the requirement. According to documentation received, PEG TV8 budgeted and paid only into Worker’s Compensation and Employer’s Liability Insurance in the fiscal years 2005/2006, 2006/2007 and 2007/2008. While the City and County have some insurance coverage available for volunteers, this coverage is only in effect for those volunteers designated and registered on a list at that agency. Neither agency had any record of any PEG TV8 volunteers on the agency’s list. Both agencies require that volunteers maintain automobile liability coverage on the personal automobiles used to perform agency duties which conflicts with the 2007 Budget and Finance Committee Agreement. This may be leaving the county and city open to potentially high risk situations especially regarding the use of volunteers. (Fact 6, 17, 18)
Recomendaciones relacionadas (3)
R7:
The PEG BOD take back control and sweep broom clean; form an entirely new Advisory Committee of community volunteers who will be committed to recognize the PEG BOD’s inherent authority; recruit volunteers who posses either or both the requisite technical experience to operate and teach how to operate/use all production equipment and/or the desire and most importantly the willingness to monitor community calendars of local events; reach out to the many varied local organizations with an offer to attend and tape the local functions for broadcasting - or to teach local organization members how to do so - in order to guarantee programming diversification. (F8, F13, F14, F21)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R15:
The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13)
F14:
Contrary to the description in the Members’ Manual that the capacity of the Advisory Committee is to assist and advise the PEG BOD, the content of the Advisory Committee’s Minutes and Agenda reflect a take charge attitude by the then acting station manager and committee members, some of whom that manager recruited. But, even so and while the mission of both the Advisory Committee By-laws and the Members’ Manual is, in part, to provide a public access media channel that enables a vibrant diversity, the former acting station manager testified to having "no time and not enough help" to proactively seek diversified programming. (Facts 3, 4, 8, 9)
Recomendaciones relacionadas (3)
R3:
The PEG BOD assume responsibility to be fully familiar with all administrative and management duties necessary for the successful operation of a PEG channel; discern the number of and type or titles of jobs needed to fulfill the successful operation of PEG TV8 and follow up with specific written job descriptions for each separate position to be filled - either by paid staff or a volunteer. In addition and relative to the written job descriptions, the PEG BOD create a form of Acknowledgment and Receipt of Job Descriptions which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the Job Descriptions. The signed copy to be maintained in personnel files. (F3, F4, F6, F14)
R5:
The PEG BOD become educated regarding technical procedures and the legal regulations required to produce and broadcast local and import programming on PEG TV8, and accordingly create written policies and guidelines to be followed by all staff, members and volunteers upon submission of programs for airing. This could involve revision or amendments to the existing Members’ Manual or the creation of a wholly new Programming Policies and Procedures Guidelines - which could include appropriate portions from the existing Members’ Manual. In addition and relative to the written Programming Policies and Procedures Guidelines, the PEG BOD create a form of Acknowledgment and Receipt Budget and Finance Committee of Programming Policies and Procedures Guidelines which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the Programming Policies and Procedures Guidelines. The signed copy to be maintained in personnel files. (F7, F8, F14)
R7:
The PEG BOD take back control and sweep broom clean; form an entirely new Advisory Committee of community volunteers who will be committed to recognize the PEG BOD’s inherent authority; recruit volunteers who posses either or both the requisite technical experience to operate and teach how to operate/use all production equipment and/or the desire and most importantly the willingness to monitor community calendars of local events; reach out to the many varied local organizations with an offer to attend and tape the local functions for broadcasting - or to teach local organization members how to do so - in order to guarantee programming diversification. (F8, F13, F14, F21)
F15:
Most PEG board directors readily admitted during testimony with the B & F Committee that the director either completely failed to read the Members’ Manual or at the very least is not very familiar with its contents. These PEG BOD members therefore failed to discern that the Members’ Manual basically applies to members use; and through interviews with the volunteers, it was discovered that the PEG Advisory committee members interpreted the Members Manual so as to suit each volunteer’s agenda - basically sans PEG Board of Directors confirmation - throughout the past two years. (Facts 5, 8)
Recomendaciones relacionadas (2)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R21:
Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20)
F16:
The PEG BOD failed to present a budget to the County by March 1, 2009 for the fiscal year 2009/2010. Therefore the County did not budget and has not contributed $5,000 to PEG TV8 in fiscal year 2009/2010. (Fact 5)
Recomendaciones relacionadas (3)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R10:
PEG TV8 pay rent to the City of Clearlake based on the fair market evaluation for the “space” the City provides to PEG TV8 for the operation of the station. This payment be done retroactively for the same years as R9. (F11, F16)
R21:
Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20)
F17:
Based on testimony received from multiple sources including PEG BOD members, the PEG BOD was not focused on running the PEG Channel and essentially abdicated management of the station and its programming to the PEG Advisory Committee volunteers. In a recent attempt to regain control over the Advisory Committee’s programming practices, the PEG BOD instituted a “thirty (30) day trial period” during which a request was made that prime time hours be extended by 2 hours from the then 7PM - 10PM to new hours 5PM – 10PM and reserved for original local programming during the prime time hours [as is stated in the Members’ Manual]. The station manager was also asked to limit imported programs to no more Budget and Finance Committee than two repeated showings during this trial period. As a result of this direction from the PEG BOD, the station manager revolted and arbitrarily edited the Members’ Manual posted on Wiki website proclaiming “Freedom of Speech” was being hi-jacked by the PEG BOD; and on the weekend of January 10, 2010, without proper identification, the manager produced a bright red bold print notice to run all hours throughout the day and evening claiming that the PEG BOD had imposed “soft censorship” by selectively omitting and thereby banning three specifically titled programs from airing, posted each PEG BOD members’ personal email address, and a plea for all concerned to attend the next PEG BOD meeting to protest. (Facts 5, 6, 7, 8, 9, 24, 25, 26)
Recomendaciones relacionadas (2)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R21:
Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20)
F18:
The B & F Committee personally observed PEG TV8 on January 10, 2010 and subsequently verified by personal interviews with some Advisory Committee volunteer(s), that the volunteers felt the PEG BOD had exercised a form of “censorship” during the 30 days prior and insisted the public had a “right to know”. As a consequence of the station manager’s actions as stated above, all volunteers were locked out of PEG TV8 by the PEG BOD. (Facts 25, 26, 27)
F19:
The actions taken by the PEG BOD in December 2009 and January 2010 potentially limited the public’s access to the Channel and may need review by a knowledgeable independent legal representative. (Facts 10, 25, 26, 27)
Recomendaciones relacionadas (4)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R16:
One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19)
R17:
The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19)
R18:
The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19)
F20:
Under testimony each PEG board director readily admitted during an interview with the B & F Committee to being lax in station management oversight and failing to exert adequate supervision and direction over the station volunteers, most of whom are members of the Advisory Committee. The PEG BOD, by persistent inaction, own responsibility for the success or failure of the PEG TV8 Channel and allowing the “maximum public benefit and use of the Channel” to slip from better to worse. (Facts 7, 13, 24)
Recomendaciones relacionadas (2)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R21:
Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20)
F21:
Testimony received subsequent to the lockout indicated all previous volunteers and/or Advisory Committee members are no longer participating in the current operation of PEG TV8. (Facts 27, 28)
Recomendaciones relacionadas (1)
R7:
The PEG BOD take back control and sweep broom clean; form an entirely new Advisory Committee of community volunteers who will be committed to recognize the PEG BOD’s inherent authority; recruit volunteers who posses either or both the requisite technical experience to operate and teach how to operate/use all production equipment and/or the desire and most importantly the willingness to monitor community calendars of local events; reach out to the many varied local organizations with an offer to attend and tape the local functions for broadcasting - or to teach local organization members how to do so - in order to guarantee programming diversification. (F8, F13, F14, F21)
F22:
On or about February 23, 2010, a new set of By-laws was drafted by a Budget and Finance Committee newly formed By-laws Committee. This set states in part, that it will be applicable to “any advisory committee or other committees as developed”, thereby voiding the past volunteer Advisory Committee By- laws. (Facts 27, 28)
Recomendaciones relacionadas (1)
R4:
The proposed By-laws reflect (but not limited to) the following: 1. the PEG TV8 mission and purpose; 2. specifically describe the PEG BOD members’ roles and fiduciary Budget and Finance Committee responsibilities to those interested and/or who could be affected by their actions; 3. provide for a quorum to be present to conduct the business of the PEG BOD or any other committee established; 4. provide for the PEG BOD to practice fiscal accountability, provide for timely approval of the annual budget, and an audit of PEG TV 8 financials to be conducted by an “outside” source; 5. require formulation of policies related to equipment/supply purchase contracts from public or private resources including recording the 3 competitive bids required as part of the minutes; 6. ensure the organization has sufficient resources, including people, funding and other assets; 7. include a clause that assures station management support; 8. include a clause regarding timely posting of notice of location and date and time of PEG BOD meetings and other committees as appropriate; 9. provide that rules of conduct at meetings be held following specific rules of order i.e. Robert’s Rules of Order, and the Brown Act; 10. stipulate the By-laws will be governed by the 2007 Agreement for Operation of the Local PEG Television Channel; 11. and finally to provide for the PEG BOD to regularly assess its own performance. (F5, F22)
F23:
Salaries were paid in the past. The current approach of using volunteer help only has not proved successful to the operation of PEG TV8. Based on testimony, and the B & F Committee’s observation, in order to improve the professionalism of PEG TV8, it is necessary to pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. Part time paid staff members would also improve the station dramatically. (Fact 17)
Recomendaciones relacionadas (3)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R12:
The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23)
R13:
The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23)
F24:
Via testimony received, the Budget and Finance Committee discovered, that the PEG BOD has taken on new volunteers since our investigation began; one of whom has been selected to perform as an "acting" station manger - and as such participate in the formulation of new PEG BOD By- laws, policies and procedures, job descriptions, and a member's manual. Testimony also disclosed that, as with past volunteers, the new "acting" station manager had no knowledge whatsoever of the 2007 Agreement under which PEG TV 8 operates. Indeed the new "acting" station manager had not even received a copy of the 2007 Agreement from the continuing PEG BOD who recently nominated this “acting” station manager. This Budget and Finance committee concludes that the PEG BOD has either arbitrarily abrogated the 2007 Agreement or continues to ignore the importance of the charter agreement under which all PEG TV 8 activities are governed. (Fact 28)
Recomendaciones relacionadas (2)
R9:
(F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16,
R19:
The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24)
F25:
Both the County of Lake and the City of Clearlake have Worker’s Compensation and Employer Liability via Alliant Insurance Services Inc. (Fact 29)
F26:
Both the County of Lake and the City of Clearlake have a Volunteer Program with a specific rule that volunteers must complete a Volunteers Application and be designated and registered and the name of each volunteer must appear on a log maintained by the agencies to be eligible for coverage. No lists of designated and registered volunteers were provided to the Committee either by the County of Lake or the City of Budget and Finance Committee Clearlake. (Fact 30)
F27:
The B&F Committee could not determine or find any documentation to show that PEG TV8 volunteers were covered for Auto Insurance as required in the 2007 Agreement. In general the 2007 Agreement is ambiguous as to Volunteer insurance coverage of all categories. (Fact 31, 32)
F32:
Recommendations: R 1. The Lakeport City Council reconsider it’s participation in the 2007 Agreement and join the County and the City of Clearlake in ensuring that all of the Lake County residents receive the quality programming that PEG TV 8 could provide. This will ensure that Lakeport events and citizens receive the same treatment as others. (F1) R 2. The PEG BOD immediately fill one of the current two vacancies on the board with a representative from Mediacom (the cable provider) as required per the 2007 Agreement Recital #2. At PEG BOD meetings, the cable representative may elect to abstain (as may any PEG BOD member) from discussion and vote on matters conflicting with employment or issues that could be construed a personal gain. (F2) R 3. The PEG BOD assume responsibility to be fully familiar with all administrative and management duties necessary for the successful operation of a PEG channel; discern the number of and type or titles of jobs needed to fulfill the successful operation of PEG TV8 and follow up with specific written job descriptions for each separate position to be filled - either by paid staff or a volunteer. In addition and relative to the written job descriptions, the PEG BOD create a form of Acknowledgment and Receipt of Job Descriptions which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the Job Descriptions. The signed copy to be maintained in personnel files. (F3, F4, F6, F14) R 4. The proposed By-laws reflect (but not limited to) the following: 1. the PEG TV8 mission and purpose; 2. specifically describe the PEG BOD members’ roles and fiduciary Budget and Finance Committee responsibilities to those interested and/or who could be affected by their actions; 3. provide for a quorum to be present to conduct the business of the PEG BOD or any other committee established; 4. provide for the PEG BOD to practice fiscal accountability, provide for timely approval of the annual budget, and an audit of PEG TV 8 financials to be conducted by an “outside” source; 5. require formulation of policies related to equipment/supply purchase contracts from public or private resources including recording the 3 competitive bids required as part of the minutes; 6. ensure the organization has sufficient resources, including people, funding and other assets; 7. include a clause that assures station management support; 8. include a clause regarding timely posting of notice of location and date and time of PEG BOD meetings and other committees as appropriate; 9. provide that rules of conduct at meetings be held following specific rules of order i.e. Robert’s Rules of Order, and the Brown Act; 10. stipulate the By-laws will be governed by the 2007 Agreement for Operation of the Local PEG Television Channel; 11. and finally to provide for the PEG BOD to regularly assess its own performance. (F5, F22) R 5. The PEG BOD become educated regarding technical procedures and the legal regulations required to produce and broadcast local and import programming on PEG TV8, and accordingly create written policies and guidelines to be followed by all staff, members and volunteers upon submission of programs for airing. This could involve revision or amendments to the existing Members’ Manual or the creation of a wholly new Programming Policies and Procedures Guidelines - which could include appropriate portions from the existing Members’ Manual. In addition and relative to the written Programming Policies and Procedures Guidelines, the PEG BOD create a form of Acknowledgment and Receipt Budget and Finance Committee of Programming Policies and Procedures Guidelines which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the Programming Policies and Procedures Guidelines. The signed copy to be maintained in personnel files. (F7, F8, F14) R 6. The PEG BOD hold board meetings in a convenient location and at a reasonable hour to allow for public/community attendance and input. (F9) R 7. The PEG BOD take back control and sweep broom clean; form an entirely new Advisory Committee of community volunteers who will be committed to recognize the PEG BOD’s inherent authority; recruit volunteers who posses either or both the requisite technical experience to operate and teach how to operate/use all production equipment and/or the desire and most importantly the willingness to monitor community calendars of local events; reach out to the many varied local organizations with an offer to attend and tape the local functions for broadcasting - or to teach local organization members how to do so - in order to guarantee programming diversification. (F8, F13, F14, F21) R 8. The City of Clearlake not pay any bill without the documented approval of the PEG BOD. (F9) R 9. A professional fair market evaluation be performed by an outside commercial real estate appraiser of the “space” the City provided PEG TV8 for the operation of the PEG station in lieu of the City’s $5000 cash obligation in the fiscal years 2008/2009 and 2009/2010; and, any shortfall between the fair market value of that space and the $5000 cash obligation in those fiscal years be met retroactively. (F11, F16) R 10. PEG TV8 pay rent to the City of Clearlake based on the fair market evaluation for the “space” the City provides to PEG TV8 for the operation of the station. This payment be done retroactively for the same years as R9. (F11, F16) R 11. An audit of PEG TV8 financials be conducted by an outside Certified Public Accountant no less than every second year. (F11) R 12. The PEG BOD create a budget including paid staff that shows a year over year growth as the station increases it programming, pledges and fund Budget and Finance Committee drives to raise membership and income be put in place. A 5 year Lake County PEG Channel (TV8) Strategic Plan with specific growth steps (capability, staffing, income) be created. (F4, F23) R 13. The PEG BOD hire and pay a technically experienced Station Manager who will then have a vested interest and will be responsible and dedicated to the success of the PEG channel. The Station Manager then hire the appropriate staff and recruit committed volunteers with the approval of the PEG BOD. (F23) R 14. The PEG BOD follow the long ignored direction of the 2007 Agreement and immediately apply to implement the Pubic Utilities Code Section 5870(n) franchise fee available to PEG TV8 for the specific purpose of funding support and allowable expenses for operation of the channel. Until this is accomplished, obtain part of the $400,000 in Franchise Fees from each public agency who are members of the 2007 Agreement to fund the budget for TV8. (F10, F12) R 15. The PEG BOD verify that either or both the City of Clearlake and the County of Lake have PEG TV8 and/or PEG TV8 staff and volunteers as designated and registered insureds under their blanket Worker’s Compensation Insurance, Commercial General Liability Insurance and Automobile Liability Insurance policies. If not so designated and registered in any or all of these policies, PEG TV8 independently and immediately seek to procure these coverages as prescribed for within the 2007 Agreement and signed by the parties; establish a process so all volunteers are properly covered both within and without the PEG TV 8 station, i.e. traveling to and from and while taping community events. Then the PEG BOD ensure that personnel folders on each volunteer include a copy of said coverage. (F13) R 16. One of the parties to the 2007 Agreement (either the County or the City of Clearlake) procure legal counsel fully familiar and experienced with Public Access Television rules, regulations and issues to support the PEG BOD as it moves forward. (F19, F19) R 17. The PEG BOD review any major changes limiting public access to PEG TV 8 with legal counsel. (F19) R 18. The PEG BOD run the 2007 Agreement and any and all amended and/or Budget and Finance Committee newly created By-laws, rules, and policies past legal counsel to be sure “following mandated time, manner, and/or place” and any other regulations imposed by law on PEG channels and not placing the PEG TV 8 channel and/or the PEG BOD under any liability for wrong doing. (F19) R 19. The PEG BOD and all volunteers become absolutely familiar with the 2007 Agreement and strictly adhere to the governing terms of this contract. In addition and relative to the written 2007 Agreement, the PEG BOD create a form of Acknowledgment and Receipt of the 2007 Agreement which is to be dated and signed by each director and all current and newly hired and/or volunteer help acknowledging receipt of a copy and that have read and understood the 2007 Agreement. The signed copy to be maintained in personnel files. (F24) R 20. The Board of Supervisors require an in depth report every 6 months from the PEG BOD and the Station Manager on the progress against that Lake County PEG Channel (TV8) Strategic Plan. (F4) R 21. Each PEG BOD member regularly make an in depth review and evaluate the individual’s and the collective performance of the members on the PEG Board on the basis of specific roles including executive relations with the staff and volunteers, leadership in the organization, program planning and implementation and management of the station, its financial health and its personnel- with the overwhelming goal to provide the “maximum public benefit and use of the Channel”. (F3, F11, F15, F16, F17, F20) R 22. The 2010/2011 Grand Jury perform an oversight of PEG TV8 to ensure the operation of PEG TV8 is proper. (F11) Agency/Department(s) Required to Respond: City Council of Lakeport (90 days) (R1, R14, R15). City Council of Clearlake (90 days) (R8, R9, R10, R11, R14, R15, R16). Board of Supervisors (90 days) (R2, R4, R6, R9, R11, R12, R14, R15, R16, R20). PEG TV 8 Channel Board of Directors (60 days) (R2, R3, R4, R5, R6, R7, R10, R11, R12, R13, R14, R15, R16, R17, R18, R19, R20, R21).
Hallazgos & Recomendaciones
4 hallazgos
F1:
The Agency is in the process of updating the plan to cover the next five years. Government Services Committee
Recomendaciones relacionadas (1)
R1:
Continue to gather public input and prepare the 2012-2017 Redevelopment plan. (F1)
F2:
Due to the sluggish economy tax revenues this year are static and will probably diminish next year hampering some proposed projects.
Recomendaciones relacionadas (1)
R2:
Continue to manage the proposed developments in a fiscally responsible manner. (F2, F3)
F3:
The Lake County Redevelopment Agency appears to be fiscally sound.
Recomendaciones relacionadas (1)
R2:
Continue to manage the proposed developments in a fiscally responsible manner. (F2, F3)
F4:
The staff has provided brochures, website information, public town hall meetings, and also a willingness to meet with interested community members to inform residents about the Agency. Recommendations:
Recomendaciones relacionadas (2)
R3:
Continue to make the public aware of the activities and purpose of Redevelopment. (F4)
R4:
The 2010-2011 Grand Jury visit the Agency with an annual oversight. (F4) Agency/Department(s) Required to Respond: • Lake County Redevelopment Agency (90 days) Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee
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Hallazgos & Recomendaciones
5 hallazgos
F1:
The LCSO did not comply with the LEOSA and did not give this retired deputy his ID badge.
Recomendaciones relacionadas (1)
R2:
It is recommended that the Lake County Sheriff’s Office be timely in its issuance of identification cards to entitled deputies. (F1, F4) Agency/Department(s) Required to Respond: • Lake County Sheriff, within 90 days. 2009-2010 Lake County Civil Grand Jury
F2:
The 2007-2008 Grand Jury investigated this complaint last year and its
Recomendaciones relacionadas (1)
R1:
It is recommended that the Lake County Sheriff’s Office respond to Grand Jury requests in a timelier manner. (F2, F3)
F3:
Numerous calls from the Grand Jury to the LCSO contact person received no response.
Recomendaciones relacionadas (1)
R1:
It is recommended that the Lake County Sheriff’s Office respond to Grand Jury requests in a timelier manner. (F2, F3)
F4:
The complainant was given a verbal apology in late February, 2010, by LCSO and told his identification badge was in the mail. Two and a half weeks later, it still had not arrived.
Recomendaciones relacionadas (1)
R2:
It is recommended that the Lake County Sheriff’s Office be timely in its issuance of identification cards to entitled deputies. (F1, F4) Agency/Department(s) Required to Respond: • Lake County Sheriff, within 90 days. 2009-2010 Lake County Civil Grand Jury
F5:
The issue is now resolved to the complainant’s satisfaction.
Hallazgos & Recomendaciones
10 hallazgos
F1:
The BOD and the District Manager know what needs to be done to properly manage the district, but without a written strategic plan, the public cannot view and understand the LCVCD plan vs progress. Example: What are the projected goals for 1, 5 and 10 years?
Recomendaciones relacionadas (2)
R1:
The Board of Directors (BOD) and District Manager develop a written strategic plan. (F1)
R2:
The selection process for appointing BOD members be included in the strategic plan and provided to the agencies that do the appointments. i.e.: Directors should have good management skills, not be of single focus and must understand the mission statement and strategic plan of LCVCD. (F1,F2)
F2:
The monthly report to the BOD does not include the following fiscal information: a. The projected revenue for the fiscal year versus actual received. b. The actual cash balance in the bank. c. Year to Date (YTD) costs compared to YTD budget.
Recomendaciones relacionadas (2)
R2:
The selection process for appointing BOD members be included in the strategic plan and provided to the agencies that do the appointments. i.e.: Directors should have good management skills, not be of single focus and must understand the mission statement and strategic plan of LCVCD. (F1,F2)
R8:
The LCVCD Board of Directors review and approve the updated policy and procedures manuals and update financial software as soon as possible. (F2,F6)
F3:
The independent audit is not satisfactory for public understanding. Planning and Public Works Committee
Recomendaciones relacionadas (2)
R3:
Fiscal monthly reports should provide to the BOD, information on the revenue status for year to date (YTD) and projected year end versus budget. (F3)
R4:
Add to the Monthly Report to the Board of Directors a page showing YTD costs compared to YTD budget and a variance % for each account. Highlight any significant overages or underages and be prepared to explain. If not already established spread the annual budget by month for each account to allow the YTD comparison. (F3,F4)
F4:
The Board of Directors has no way of checking any possible financial accounting errors or follow the YTD budget with the current software.
Recomendaciones relacionadas (2)
R4:
Add to the Monthly Report to the Board of Directors a page showing YTD costs compared to YTD budget and a variance % for each account. Highlight any significant overages or underages and be prepared to explain. If not already established spread the annual budget by month for each account to allow the YTD comparison. (F3,F4)
R5:
Contract with a Certified Public Accountant and do an audit so that the LCVCD Board of Directors gets an audit report that does determine and express an opinion on the District’s compliance with laws, regulations, Planning and Public Works Committee contracts, and grants as well as provide assurance on the internal control over financial reporting and accurate statements on capital expenses. (F4,F5)
F5:
The manager for LCVCD has had little formal bookkeeping education.
Recomendaciones relacionadas (3)
R5:
Contract with a Certified Public Accountant and do an audit so that the LCVCD Board of Directors gets an audit report that does determine and express an opinion on the District’s compliance with laws, regulations, Planning and Public Works Committee contracts, and grants as well as provide assurance on the internal control over financial reporting and accurate statements on capital expenses. (F4,F5)
R6:
Arrange for the District Manager to receive Financial Management Training. (F5,F6)
R7:
Obtain better bookkeeping software that will provide more suitable financial tracking capability. (F5,F6)
F6:
Current financial software at LCVCD is not current to established accounting standards.
Recomendaciones relacionadas (3)
R6:
Arrange for the District Manager to receive Financial Management Training. (F5,F6)
R7:
Obtain better bookkeeping software that will provide more suitable financial tracking capability. (F5,F6)
R8:
The LCVCD Board of Directors review and approve the updated policy and procedures manuals and update financial software as soon as possible. (F2,F6)
F7:
The main office and shop appeared to be organized, clean and the safe.
F8:
One Vehicle, the SUV, is not used for pesticide transport. It is used by the district to transport people and equipment that will interact with the public without the possibility of pesticide contamination of the public.
F9:
The laboratory building is in need of repairs or replacement.
Recomendaciones relacionadas (1)
R9:
Make necessary repairs to insure the safety of the laboratory building and compliance with current law. (F9) Agency/Department(s) Required to Respond: • Lake County Vector Control District Board of Directors (90 days) Planning and Public Works Committee
F10:
LCVCD applied for and received funds from Emergency West Nile Virus Surveillance grants to support West Nile Virus work. Those funds purchased two spray trucks necessary for surveillance and treatment. Two more spray trucks were also purchased with grants from the United States Department of Agriculture.
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Hallazgos & Recomendaciones
4 hallazgos
F1:
The Lakeport City Council meeting was professional and informative.
F2:
The public may be interested in the financial position of the City.
Recomendaciones relacionadas (1)
R1:
Provide supporting and financial documents for the public at City Council meetings. (F2, 3) Agency/Department(s) Required to Respond: • Lakeport City Council (90 days)
F3:
Supporting documents containing staff reports would be helpful to the public.
F4:
A new City Manager has been hired.
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Hallazgos & Recomendaciones
20 hallazgos
F1:
Library Park is a draw for tourists and residents alike looking for a nice place for a picnic or a place to launch a boat. 2009-2010 Lake County Civil Grand Jury Public Services Committee
F2:
Because there is no fee for using Library Park or boat launching tourists tend to use the park and spend money at the businesses around the park.
F3:
The park lighting is very dim with many shadows. It is not economically feasible at this time to replace the sodium lights with solar lights which would be brighter.
Recomendaciones relacionadas (1)
R1:
Investigate new lighting technology, including solar. (F3)
F4:
The single woman’s bathroom door does not offer privacy to a user because the door cannot be secured.
Recomendaciones relacionadas (1)
R2:
Install handles inside single restrooms near First Street to pull the doors shut. (F4)
F5:
The toddler enclosure has a latch that keeps toddlers from entering or leaving without supervision.
F6:
The shower and drinking fountain near First Street were inoperable.
Recomendaciones relacionadas (1)
R3:
Repair drinking fountain and shower. (F6)
F7:
The sprinklers are set to turn on between midnight and 4 A.M. Nighttime use of sprinklers saves water because less water evaporates due to the sun. Water from the lake may clog the filters and plug the sprinklers. Water from the lake is metered and payment is made to Yolo County.
F8:
The fountain was removed because it became a health hazard.
Recomendaciones relacionadas (1)
R4:
Improve appearance of the concrete and tile enclosure by planting flowers or other plants year round. (F8, F9) Westshore Pool 250 Lange Street, Lakeport Facts: • The park is ½ acre with a swimming pool and a picnic area. • The pool is located at Clearlake High School just past Terrace Middle School. • A large concrete area surrounds the pool. • The pool is open from late June through late August. • Public swimming is available Monday thru Friday, 12 PM- 5 PM. • The pool was covered when the committee was there. 2009-2010 Lake County Civil Grand Jury Public Services Committee • The entire park is fenced with chain-link fencing. • A fee is charged to use the park. The following fees were applicable on the date the committee toured: o $3.00 for 2 yrs. to 17 yrs. old o $4.00 for 18 yrs. & older o $2.00 for seniors o Buy 8 entries, get 2 free $24 (save $6) 2 yrs. to 17 yrs. $32 (save $8) 18 yrs. & older $16 (save $4) seniors • A U.S. certified swim team, the Lake County Channel Cats, practices at the pool. • Swimming lessons are available for a $60.00 fee. • Picnic area is within the fenced-in area. • The picnic area has tables and benches. • The picnic area does not have any barbeque pits. • End-of-school parties are held at the pool. • Pool staffing is seasonal and part-time. • All pool staff must have CPR certification and be trained in First Aid.
F9:
The concrete and tile enclosure was unsightly.
Recomendaciones relacionadas (1)
R4:
Improve appearance of the concrete and tile enclosure by planting flowers or other plants year round. (F8, F9) Westshore Pool 250 Lange Street, Lakeport Facts: • The park is ½ acre with a swimming pool and a picnic area. • The pool is located at Clearlake High School just past Terrace Middle School. • A large concrete area surrounds the pool. • The pool is open from late June through late August. • Public swimming is available Monday thru Friday, 12 PM- 5 PM. • The pool was covered when the committee was there. 2009-2010 Lake County Civil Grand Jury Public Services Committee • The entire park is fenced with chain-link fencing. • A fee is charged to use the park. The following fees were applicable on the date the committee toured: o $3.00 for 2 yrs. to 17 yrs. old o $4.00 for 18 yrs. & older o $2.00 for seniors o Buy 8 entries, get 2 free $24 (save $6) 2 yrs. to 17 yrs. $32 (save $8) 18 yrs. & older $16 (save $4) seniors • A U.S. certified swim team, the Lake County Channel Cats, practices at the pool. • Swimming lessons are available for a $60.00 fee. • Picnic area is within the fenced-in area. • The picnic area has tables and benches. • The picnic area does not have any barbeque pits. • End-of-school parties are held at the pool. • Pool staffing is seasonal and part-time. • All pool staff must have CPR certification and be trained in First Aid.
F10:
Overall, the park was clean and family oriented.
F11:
One must pay to use the picnic area because the picnic area is within the fenced-in area.
F12:
The pool was closed when the committee visited; therefore, the committee was only able to view the pool and picnic area through the fence.
F13:
The high school used to have a swim team that used the pool and contributed to the park system by paying rent.
Recomendaciones relacionadas (1)
R5:
Encourage the high school and college to have swim classes at the Westshore Pool again. (F13, F14, F15) Westside Community Park Parallel Drive and Westside Park Road, Lakeport 2009-2010 Lake County Civil Grand Jury Public Services Committee Facts: • The park is 55 acres and is under development. • The Master Plan for the Westside Community Park is available at city hall. • The parking area is paved with lined parking spaces. • There are designated handicapped parking spaces. • The park is fenced and well landscaped. • There are two well-kept soccer fields with goals. • The park has many benches. • There is a water fountain. • There are ample trashcans. • There is one handicapped accessible porta-potty that is always at the park. Additional porta-potties are brought in for special occasions such as soccer games. • When the Soccer League asks for additional porta-potties, the league pays for them. • The wash-up facility on the side of the porta-potty has soap. • Areas are under construction. (See attached master plan.) • On a subsequent visit, there was trash scattered around.
F14:
Mendocino College had swim classes at the pool and paid rent at one time.
Recomendaciones relacionadas (2)
R5:
Encourage the high school and college to have swim classes at the Westshore Pool again. (F13, F14, F15) Westside Community Park Parallel Drive and Westside Park Road, Lakeport 2009-2010 Lake County Civil Grand Jury Public Services Committee Facts: • The park is 55 acres and is under development. • The Master Plan for the Westside Community Park is available at city hall. • The parking area is paved with lined parking spaces. • There are designated handicapped parking spaces. • The park is fenced and well landscaped. • There are two well-kept soccer fields with goals. • The park has many benches. • There is a water fountain. • There are ample trashcans. • There is one handicapped accessible porta-potty that is always at the park. Additional porta-potties are brought in for special occasions such as soccer games. • When the Soccer League asks for additional porta-potties, the league pays for them. • The wash-up facility on the side of the porta-potty has soap. • Areas are under construction. (See attached master plan.) • On a subsequent visit, there was trash scattered around.
R8:
Creation of an overall Project log including history, decisions made and total costs. (F14, F15) Agency/Department(s) Required to Respond: • Lake County Library via Board of Supervisors (90 days) • Community Development Department, Building Division via Board of Supervisors (90 days) 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury 2009-2010 Lake County Civil Grand Second Street Kelseyville, CA 95451 Contact information: Telephone 707-279-8619 Fax 707-279-1983 To obtain complaint forms online: http://www.co.lake.ca.us/Residents/Law/complaints.htm 2009-2010 Lake County Civil Grand Jury
F15:
High school and college swim classes might provide a larger number of summer staff candidates.
Recomendaciones relacionadas (2)
R5:
Encourage the high school and college to have swim classes at the Westshore Pool again. (F13, F14, F15) Westside Community Park Parallel Drive and Westside Park Road, Lakeport 2009-2010 Lake County Civil Grand Jury Public Services Committee Facts: • The park is 55 acres and is under development. • The Master Plan for the Westside Community Park is available at city hall. • The parking area is paved with lined parking spaces. • There are designated handicapped parking spaces. • The park is fenced and well landscaped. • There are two well-kept soccer fields with goals. • The park has many benches. • There is a water fountain. • There are ample trashcans. • There is one handicapped accessible porta-potty that is always at the park. Additional porta-potties are brought in for special occasions such as soccer games. • When the Soccer League asks for additional porta-potties, the league pays for them. • The wash-up facility on the side of the porta-potty has soap. • Areas are under construction. (See attached master plan.) • On a subsequent visit, there was trash scattered around.
R8:
Creation of an overall Project log including history, decisions made and total costs. (F14, F15) Agency/Department(s) Required to Respond: • Lake County Library via Board of Supervisors (90 days) • Community Development Department, Building Division via Board of Supervisors (90 days) 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury 2009-2010 Lake County Civil Grand Second Street Kelseyville, CA 95451 Contact information: Telephone 707-279-8619 Fax 707-279-1983 To obtain complaint forms online: http://www.co.lake.ca.us/Residents/Law/complaints.htm 2009-2010 Lake County Civil Grand Jury
F16:
Most of the fee for swimming lessons goes to the swimming instructors.
Recomendaciones relacionadas (1)
R7:
Submit schematic floor plan to The County Building Division of the Community Development Department for a preliminary plan check. (F16)
F17:
The park has much potential and is a beautiful family oriented park.
F18:
Development of Westside Community Park is contingent on grant funding becoming available.
F19:
The local community uses the park.
Recomendaciones relacionadas (1)
R6:
Ensure a dog park and exercise area becomes a permanent part of the park (F19). Agency/Department(s) Required to Respond: • Lakeport Public Works Department via Lakeport City Council (90 days) 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury Public Services Committee Lake Transit Authority Oversight Summary: Lake Transit Authority (LTA) is a Joint Powers Authority between Lake County and the cities of Lakeport and Clearlake created in 1996 to provide public transit services in Lake County. LTA contracts with a private company to provide bus service to the county, including dial-a-ride and fixed/flex route service. All buses are equipped with wheelchair lifts and bicycle racks. Background: In July 2007, the county contracted with Paratransit, a private, non-profit company, to provide bus service covering Lake County and providing transportation to Calistoga and Ukiah, in Napa and Mendocino Counties respectively. The current contract with Paratransit expires June 30, 2010. The agreement provides LTA with the option to extend the agreement for up to five one-year terms. The option term pricing is negotiable up to the percentage increase in the California Consumer Price Index (CPI) for the most recently concluded calendar year. In 2009, the CPI actually decreased 0.31%. Lake Transit Authority is required to apply for, accept and utilize funds from any source for public transit purposes, including Transportation Development Act Funds, State Transit Assistance Funds, and Section 18 Funds available through the Federal Transportation Act Methodology / Procedure: The Public Services Committee conducted an elective oversight of the Lake Transit Authority. The 2007-2008 Grand Jury last conducted an oversight in March 2008. Members of the 2009-2010 Grand Jury Public Services Committee rode two different bus routes within the county on August 12, 2009. Members of the committee also visited the Lake Transit facility in Lower Lake on September 2, 2009, where they met with Paratransit management personnel and were given further information regarding employees, training, shifts, routes, conditions of buses, etc. The committee attended Lake County/City Area Planning Council (APC) and LTA meetings in February and March of 2010. At the February meeting, the committee obtained the LTA quarterly report for 2009/10. Facts: • Paratransit agrees to comply with the CPI decrease and reduce its fixed monthly, hourly and shelter cleaning rates by 0.31%. • LTA passed an amendment to extend the contract with Paratransit for one year. 2009-2010 Lake County Civil Grand Jury Public Services Committee • LTA employs an independent contractor (LTA Transit Manager) to perform administrative tasks. • The contract with the independent contractor provides for part time administration for the 2009/10 fiscal year. (1200 hours estimated) • LTA Transit Manager duties include monitoring, evaluating, and recommending changes as needed to the transit services in Lake County. • As of March 2010, there are 22 service vehicles. This includes five small conversion vans, eight medium cutaway vans and nine large transit coaches. • Ridership for December 2009 was 24,939 riders. This number declined to 23,527 for January 2010. • The transit hub at Rays/Wal-Mart has issues with safety and security. Most of the problems occur between 3:00 pm and 7:00 pm after school hours. Occasional problems occur due to intoxicated riders. • Drivers are employed by Paratransit Services and belong to the Teamsters Union. • There are eight routes, with the most recent modification done in August 2009. • Multiple trips are made to Calistoga per day. • Multiple trips are made to Ukiah per day. • The buses have commercial advertising on the outside of the vehicles. LTA contracts with a private company to provide advertising services and splits the revenue 50/50. • There is a projected decline in advertising revenue of 22% for the 2010/2011 fiscal year. • Projected revenues are $1,640,922 and projected expenses are $2,025,379 resulting in a projected deficit of $384,457 for the 2010/2011 fiscal year. • Two used buses from Nevada County were obtained at no cost to be used in the Calistoga and Ukiah bus runs. • Plans to add fifteen to twenty shelters were discussed in March 2010. • The passengers deposit coins for the fare into an automatic receptacle. • The bus drivers call out the stops and the passengers can pull a cord to request a stop. • With prior arrangements, drivers pick up and drop off passengers at unmarked stops. • All fixed route service buses have special provisions for wheel chairs and motorized chairs; these chairs are fastened and secured so that they do not accidentally move. 2009-2010 Lake County Civil Grand Jury Public Services Committee • The buses observed by the committee members had security cameras. • New drivers have received training in Cardio Pulmonary Resuscitation (CPR). • Some sections of the routes were crowded while other sections had few or no riders. • There is a bus stop at the Lake County Correctional Facility, but no special after-hours transportation is provided to the facility.
F20:
A fenced-in dog park and exercise area is nearby, owned by the city, but not part of the park. This area may have to be moved in the future.
Hallazgos & Recomendaciones
3 hallazgos
F1:
Moving inmates unshackled up and down stairwells is a cumbersome, time- consuming and potentially dangerous task.
Recomendaciones relacionadas (2)
R1:
The Public Safety Committee suggests that the Sheriff provide functional cameras in cells, staging areas, sally port and bridge to court house as funds become available. (F1)
R2:
It is recommended that Buildings and Grounds perform appropriate inspections and insure sufficient maintenance of elevators keeping them in working condition at all times. (F1, F2, F3) Agency/Department(s) Required to Respond: Lake County Sheriff (90 days) Lake County Building and Grounds Department via the Lake County Board of Supervisors (90 days) 2009-2010 Lake County Civil Grand Jury Public Safety Committee 2009-2010 Lake County Civil Grand Jury
F2:
Since the area that is now used for holding inmates served as Lake County’s main jail, it has seen more than four decades of constant use and maintenance is an ongoing concern. 2009-2010 Lake County Civil Grand Jury Public Safety Committee
Recomendaciones relacionadas (1)
R2:
It is recommended that Buildings and Grounds perform appropriate inspections and insure sufficient maintenance of elevators keeping them in working condition at all times. (F1, F2, F3) Agency/Department(s) Required to Respond: Lake County Sheriff (90 days) Lake County Building and Grounds Department via the Lake County Board of Supervisors (90 days) 2009-2010 Lake County Civil Grand Jury Public Safety Committee 2009-2010 Lake County Civil Grand Jury
F3:
MCHF cannot be ADA compliant if the elevator is not working.
Recomendaciones relacionadas (1)
R2:
It is recommended that Buildings and Grounds perform appropriate inspections and insure sufficient maintenance of elevators keeping them in working condition at all times. (F1, F2, F3) Agency/Department(s) Required to Respond: Lake County Sheriff (90 days) Lake County Building and Grounds Department via the Lake County Board of Supervisors (90 days) 2009-2010 Lake County Civil Grand Jury Public Safety Committee 2009-2010 Lake County Civil Grand Jury
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Hallazgos & Recomendaciones
6 hallazgos
F1:
The 2008/2009 Lake County Civil Grand Jury oversight report showed the LCMHD to be in arrears to private vendors, the County and the State for large amounts. LCMHD management has taken steps to alleviate this problem. Currently the vendor debt is satisfied and the debt to the County is in the form of loans with a structured payment plan. At the time of the oversight, the debt owed to the State of $700,000 was being disputed.
Recomendaciones relacionadas (1)
R1:
LCMHD management continue to work with the Lake County Administrator to keep the LCMHD financially healthy. (F1)
F2:
In 2006, LCMHD management started a series of steps to correct the errors in billing to the State by installing a new computer billing program and instructing in the correct way to bill the State. A new position of Financial Director now oversees all accounting functions in the LCMHD.
Recomendaciones relacionadas (1)
R2:
All computer programs within the LCMHD be periodically monitored for required performance and update as needed by qualified Information Technology personnel. (F2)
F3:
Management’s failure to take any disciplinary action for making a $4 million mistake over several years sets a bad example for the rest of the employees.
Recomendaciones relacionadas (1)
R3:
Disciplinary action be taken for serious errors in judgment costing the County millions of dollars. (F3)
F4:
Lake County job descriptions include no educational requirements in accounting for even senior accounting positions. The only requirements for accounting and computer technology positions are one to two years of job experience. This is insufficient for the complexity of the job. Health and Human Services Committee
Recomendaciones relacionadas (1)
R4:
The Board of Supervisors revise County job descriptions for senior accounting positions to include appropriate educational requirements. (F4)
F5:
Severe financial straits have required the LCMHD management to eliminate staff positions, vacate rented offices and move staff into less desirable offices. This has resulted in a severe morale problem for LCMHD employees.
Recomendaciones relacionadas (1)
R5:
LCMHD management conduct staff meetings to inform all employees of the current financial status of the Department, the steps being taken to improve the situation and the possible length of time it will take to make the improvements. Let employees know this has been a stressful time for all employees including management. (F5)
F6:
Under sworn testimony before the Lake County Grand Jury, employees expressed many concerns that they feel are not being addressed by LCMHD management.
Recomendaciones relacionadas (1)
R6:
Hire an outside professional consultant to investigate the concerns expressed by employees and to facilitate a program that allows for better communication between management and employees. (F6) Agency/Department(s) Required to Respond: • Mental Health Director via Board of Supervisors (90 days) Health and Human Services Committee
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Hallazgos & Recomendaciones
14 hallazgos
F1:
Reports from the contractor (LLDS) are oral to the Lake County Public Defender Oversight Committee.
Recomendaciones relacionadas (1)
R1:
Revise by-laws of the Lake County Public Defender Oversight Committee to require all reports to be in writing at specific intervals (monthly, quarterly) for review. (F1, 2)
F2:
Annual recommendations from the LCPD Oversight Committee are supported by personal opinions and not by verified factual written documentation.
F3:
New standardized reporting forms were used by LLDS in December 2009 and January 2010.
Recomendaciones relacionadas (1)
R3:
Review the existing contract with LLDS for compliance of contractor and subcontractors in provision of mandated services. (F3, 4, 5, 6, 7, 8)
F4:
Evaluation criteria for subcontractors have now been submitted to the CAO staff by LLDS.
F5:
LLDS does not supply written reports of jail visits by subcontracting attorneys.
F6:
The County has not requested or received any financial statements from LLDS.
F7:
Some members of the BOS stated they know little about the PD performance. Government Services Committee
Recomendaciones relacionadas (2)
R2:
Include written reports of the contractor’s performance with committee’s annual report to BOS. (F7)
R5:
Rotate appointment of the BOS representatives on the Lake County Public Defender Oversight Committee annually. (F7, 11)
F8:
Sections of the LLDS PD contract appear to need stricter oversight by County Administration to provide mandated Public Defender services.
F9:
Client/Attorney confusion exists in some courtrooms due to the Public Defenders speaking with their clients at arraignment without privacy, usually in the jury box. This was observed by the Government Services Committee during visits to the Superior Court sessions.
Recomendaciones relacionadas (1)
R4:
Explore space arrangements that would accommodate private conferences between in-custody defendants and their attorneys. (F9, 10)
F10:
A private room for attorney conferences with out-of-custody clients has been completed as suggested by prior Grand Jury reports.
F11:
The same members have been on the Oversight Committee since its inception in November 2005.
Recomendaciones relacionadas (1)
R6:
Recruit new members of the LC PD Oversight Committee. (F11)
F12:
Inmates can only reach their attorneys by telephone when there is a person to accept the call; therefore, no messages can be left.
Recomendaciones relacionadas (1)
R7:
Require contractor LLDS provide a central answering service to guarantee phone access to Public Defenders for inmates. (F12)
F13:
Phone numbers of bail bondsmen and public defenders are posted in a manner that inmates cannot easily see.
Recomendaciones relacionadas (1)
R8:
Post current phone numbers of attorneys and bail bondsmen in convenient locations near the phones. (F13) Government Services Committee
F14:
Some CA counties have a Department of Public Defender.
Recomendaciones relacionadas (1)
R9:
Explore the feasibility of creating a Lake County Office of Public Defender. (F14) Agency/Department(s) Required to Respond: Lake County Sheriff (90 days) Board of Supervisors (90 days) *Key to performance graphs The attached graphs illustrate the number of attorneys contracted for a particular month (range 9 – 13) listed across the bottom of each month’s graph. Each bar shows the percentage of required data showing timeliness of contacts and/or adequacy of reports for each attorney (Range 0 – 1). Government Services Committee Government Services Committee Government Services Committee Government Services Committee Government Services Committee Health and Human Services Committee Health and Human Services Committee Table of Contents Oversights Alcohol and Other Drug Services 127 Adult Protective Services 129 Environmental Health 133 In-Home Supportive Services 137 Mental Health Department 141 Redbud Health Care District 147 Health and Human Services Committee
Hallazgos & Recomendaciones
8 hallazgos
F1:
In Fiscal Year (FY) 2007-2008 ending June 30, 2008 RHCD received $824,989 from property taxes and $67,296 from investment income for a total of $892,285 in revenues.
F2:
RHCD had a total operating expense of $57,547 in FY 2007-2008.
F3:
The committee reviewed current and prior grants. See appendix.
F4:
In FY 2007-2008 RHCD issued a total of $711,293 in grants to the following organizations: a. Fire Protection Districts (3) b. High Schools (4) c. Redbud Hospital (2) d. Lake County Community Action Agency (3) Health and Human Services Committee e. Lake County Office of Education f. Hospice of Lake County g. Adult Day Care/Respite h. Shoes for Kids i. Lake Family Resource Center j. Community Care Management-Linkages k. Survivorship – Cancer l. Senior Centers (4)
F5:
Any carry-over funds from previous years depends on the number of grants and the amount of each grant. Some grants are dispersed over more than one FY.
F6:
All requests for funding assistance must be health or fitness focused and the grantees must be non-profit.
F7:
RHCD has access to experts for processing grants, for example, County Counsel, the County Health Department and county and city fire departments.
F8:
The Board has determined there is no need to solicit or advertise for grantees since RHCD is well known in the south county. The Board meetings are open to the public; meetings are held monthly on the fourth Thursday at 10:00 AM and notice is placed in the local newspapers the third week of every month.
Recomendaciones adicionales
3
No vinculadas a hallazgos específicos.
R1:
Advertise funds are available for grants.
R2:
Publish requirements for grants.
R3:
Advertise widely for the Board of Directors elections. Agency/Department(s) Required to Respond: • Board of Directors of the Redbud Health Care District (90days) Health and Human Services Committee Planning and Public Works Committee Planning and Public Works Committee Table of Contents Complaints Airport Safety and Facility 9-13 153 City of Clearlake 10-19 157 Lake County Code Enforcement 9-10 161 Oversights Lake County Vector Control District 163 Water Resources Division 169 Planning and Public Works Committee
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Hallazgos & Recomendaciones
3 hallazgos
F1:
SAR is a competent, well-trained citizen group, invaluable to our underdeveloped and rural county.
F2:
Both the coordinators and the volunteers are strongly committed to community service.
F3:
K Corps is a select well-disciplined and dedicated group of local students.
Hallazgos & Recomendaciones
7 hallazgos
F1:
The general population cell is usable but in unsightly soiled condition.
Recomendaciones relacionadas (2)
R1:
The Grand Jury recommends that County Building and Grounds Department or State Administrative Office of Courts (AOC) perform repair of ceiling leaks and restore wall paint, floors and lighting to original condition in general population cell. (F1)
R6:
It is recommended that the Sheriff have California Occupational Safety and Health Administration inspect this facility. (F1, F2, F6, F7) Agency/Department(s) Required to Respond: Lake County Sheriff – (90 days) (R2, R3, R5, R6) Lake County Building and Grounds via the Board of Supervisors – (90 days) (R1, R4) 2009-2010 Lake County Civil Grand Jury Public Services Committee Public Services Committee Table of Contents Complaints Water Drainage 9-11 251 Oversights Clearlake City Parks 253 Lake County/City Area Planning Council 257 Lake County Parks 261 Lakeport City Parks 277 Lake Transit Authority 283 Middletown Public Library/Senior Center Project 287 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury
F2:
The general population cell has areas where inmates are not visible during routine checks due to shape of window, poor lighting and architecture.
Recomendaciones relacionadas (3)
R2:
The Grand Jury asks Sheriff’s Department to consider updating officers’ station, maximizing space, efficiency and lighting when funding allows. (F2)
R3:
The Grand Jury recommends Sheriff’s Department request convex mirrors for appropriate placement. (F2, F3, F4, F5)
R6:
It is recommended that the Sheriff have California Occupational Safety and Health Administration inspect this facility. (F1, F2, F6, F7) Agency/Department(s) Required to Respond: Lake County Sheriff – (90 days) (R2, R3, R5, R6) Lake County Building and Grounds via the Board of Supervisors – (90 days) (R1, R4) 2009-2010 Lake County Civil Grand Jury Public Services Committee Public Services Committee Table of Contents Complaints Water Drainage 9-11 251 Oversights Clearlake City Parks 253 Lake County/City Area Planning Council 257 Lake County Parks 261 Lakeport City Parks 277 Lake Transit Authority 283 Middletown Public Library/Senior Center Project 287 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury
F3:
Cell door windows have limited, potentially unsafe views of cell interiors.
Recomendaciones relacionadas (1)
R3:
The Grand Jury recommends Sheriff’s Department request convex mirrors for appropriate placement. (F2, F3, F4, F5)
F4:
Utilizing the vans as temporary holding cells is costly and a higher safety risk.
Recomendaciones relacionadas (2)
R3:
The Grand Jury recommends Sheriff’s Department request convex mirrors for appropriate placement. (F2, F3, F4, F5)
R5:
Recognizing that court needs are important but inmate and officer safety is paramount, the Grand Jury recommends, again, that the Sheriff eliminate vehicles as holding areas. (F4)
F5:
Due to the common Public Defender practice of seeing clients at the holding facility, there is often a waiting line for the single attorney-client room. Last minute consultations, even some initial consultations, must sometimes be conducted in the hallways: hearings are delayed and confidentiality is 2009-2010 Lake County Civil Grand Jury Public Safety Committee compromised. Staff indicated clients, staff and court become irritated with this situation.
Recomendaciones relacionadas (1)
R3:
The Grand Jury recommends Sheriff’s Department request convex mirrors for appropriate placement. (F2, F3, F4, F5)
F6:
Officers’ station presents crowded, undesirable working conditions.
Recomendaciones relacionadas (1)
R6:
It is recommended that the Sheriff have California Occupational Safety and Health Administration inspect this facility. (F1, F2, F6, F7) Agency/Department(s) Required to Respond: Lake County Sheriff – (90 days) (R2, R3, R5, R6) Lake County Building and Grounds via the Board of Supervisors – (90 days) (R1, R4) 2009-2010 Lake County Civil Grand Jury Public Services Committee Public Services Committee Table of Contents Complaints Water Drainage 9-11 251 Oversights Clearlake City Parks 253 Lake County/City Area Planning Council 257 Lake County Parks 261 Lakeport City Parks 277 Lake Transit Authority 283 Middletown Public Library/Senior Center Project 287 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury
F7:
The Folger Adams keys are ergonomically unsound.
Recomendaciones relacionadas (2)
R4:
The Grand Jury recommends County Building and Grounds or AOC phase- out institutional Folger Adams locks and keys as soon as funds are available. (F7)
R6:
It is recommended that the Sheriff have California Occupational Safety and Health Administration inspect this facility. (F1, F2, F6, F7) Agency/Department(s) Required to Respond: Lake County Sheriff – (90 days) (R2, R3, R5, R6) Lake County Building and Grounds via the Board of Supervisors – (90 days) (R1, R4) 2009-2010 Lake County Civil Grand Jury Public Services Committee Public Services Committee Table of Contents Complaints Water Drainage 9-11 251 Oversights Clearlake City Parks 253 Lake County/City Area Planning Council 257 Lake County Parks 261 Lakeport City Parks 277 Lake Transit Authority 283 Middletown Public Library/Senior Center Project 287 2009-2010 Lake County Civil Grand Jury Public Services Committee 2009-2010 Lake County Civil Grand Jury
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Hallazgos & Recomendaciones
2 hallazgos
F1:
Water drainage issues are not within the purview or expertise of the Grand Jury.
F2:
This complaint requires professional consultants with knowledge of surface water and sub-surface drainage.
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Hallazgos & Recomendaciones
5 hallazgos
F1:
The County Administrator advised that under the former structure much of the Public Works operational expenses (overhead) were allocated to Water Resources, resulting in Water Resource funds being siphoned away by Public Works to cover these overhead expenses.
F2:
The County Administrator expressed that separating out Water Resources from Public Works would allow Water Resources to manage their own funding and thereby be more cost effective.
F3:
At the time of the initial interviews of the then Water Resources Division, the Planning and Public Works Committee found that the division did not have details about the structure of the new Water Resource Department. Planning and Public Works Committee All staff then expressed low morale and concern for job security and positions that could be left vacant.
F4:
During the more recent of interviews in March 2010, the County Administrator stated that the County was recruiting for a new director, that the Deputy Director would be stepping down in salary, there would be hiring of a new clerical/accounting position and the new director would be allowed to structure and hire his own staff.
F5:
The Lake County Grand Jury concluded a new Water Resources Department would function better and be able to focus on the lake. Recommendations:
Recomendaciones adicionales
1
No vinculadas a hallazgos específicos.
R1:
The 2010-2011 Lake County Civil Grand Jury conduct a follow-up elective oversight of the new Water Resources Department created May 2010. Agency/Department(s) Required to Respond: • None Planning and Public Works Committee Planning and Public Works Committee Planning and Public Works Committee Planning and Public Works Committee Planning and Public Works Committee Planning and Public Works Committee Planning and Public Works Committee Public Safety Committee Pubic Safety Committee Table of Contents Complaints Alleged Breach of Confidentiality 10-23 183 Alleged Clearlake Police Inaction 9-03 185 Alleged Threat from Public Official 10-24 187 Clearlake Police Department 9-05 189 Clearlake Police Loss of Property 9-14 191 Correctional Facility 9-02 195 Correctional Facility 9-09 197 Correctional Facility Food Service 10-21 199 District Attorney / Sheriff Office 9-15 201 Lake County Fire Protection District 8-12 203 Lake County Sheriff 10-17 207 Oversights Clearlake Police Department 209 Clearlake Police Department Holding Facility 213 Konocti Conservation Camp #27 217 Lake County Correctional Facility 223 Lake County Correctional Facility (unannounced) 227 Lake County Juvenile Hall 229 Main Court Holding Facility 239 Search and Rescue 243 South Court Holding Facility 245 2009-2010 Lake County Civil Grand Jury Public Safety Committee 2009-2010 Lake County Civil Grand Jury