Gran Jurado del Condado de Solano

2019-2020

10 informes

Hallazgos & Recomendaciones 2 hallazgos
F1: – Child Welfare Services has a workforce turnover rate negatively affecting the performance of the agency and outcomes for the children of Solano County.
Recomendaciones relacionadas (2)
R1a: – Fill allocated Social Worker positions and employ additional support staff for Child Welfare Services.
R1b: – Provide cross-training to staff members to maintain all services at all times.
F2: – Retention of Child Welfare staff is difficult due to the complex, demanding, and emotionally challenging responsibilities, exacerbated by limited support from supervisors.
Recomendaciones relacionadas (1)
R2: – Provide time and replacement staff for managers and supervisors to receive area-specific management training to improve staff emotional and procedural support.
Hallazgos & Recomendaciones 2 hallazgos
F1: – The area designated for stray dogs exhibits evidence of rodent infestation, creating an unhealthy environment for both the animals and staff.
Recomendaciones relacionadas (1)
R1: – Clean the area and rid it of rodents.
F2: – The cages for stray dogs are cold and contain puddles of standing water creating an unnecessarily uncomfortable and unhealthy environment for the animals.
Recomendaciones relacionadas (1)
R2: – Rid the cages of the puddles of standing water.
Recomendaciones adicionales 1

No vinculadas a hallazgos específicos.

R3: – Clean the cages as often as the cages for the adoptable animals. COMMENT Although the Shelter address is technically on Clay Bank Road, clearer directions are necessary since it is not physically located on Clay Bank. Visitors need to turn right at the second intersection on Clay Bank Road onto Fonstal Way. The Shelter is located on the left side of the roundabout. REQUIRED RESPONSES (ALL FINDINGS) Solano County Sheriff’s Office COURTESY COPIES Clerk of the Board of Supervisors Benicia City Manager Dixon City Manager Fairfield City Manager Rio Vista City Manager City of Suisun City Manager Vacaville City Manager Vallejo City Manager

Hallazgos y recomendaciones aún no extraídos.

Hallazgos & Recomendaciones 1 hallazgos
F1: – Solano County elected a Sheriff-Coroner and employs ninety Deputy Sheriffs. Currently, only forty are trained as Deputy Sheriff-Coroners to perform the duties of Deputy Coroner, limiting the availability of trained Deputies.
Recomendaciones relacionadas (1)
R1: – Solano County Sheriff-Coroner’s Office establish a timeline to train all deputies to perform the duties of Sheriff-Deputy Coroner. COMMENTS The Solano County website link to the Sheriff-Coroner’s Office needs to be updated with current information. Solano County should re-address the benefits of having a full-time forensic pathologist. A full - time pathologist may provide continuity of service and increase the level of confidence in the community, with investigators and the Sheriff-Coroner’s staff.
Hallazgos & Recomendaciones 2 hallazgos
F1: – VCUSD has lost over $36 million of revenue over four years due to the unusually high rate of student transfers.
Recomendaciones relacionadas (2)
R1A: – The VCUSD Board of Trustees revise Board Policy 5117 and Administrative Regulation 5117 to reduce the number of transfers.
R1B: – The VCUSD Superintendent work with the Solano County Office of Education to comply with the policies regarding appeals relative to student transfers.
F2: – The number of student transfers negatively affects the quality of education in VCUSD due to decreased funds for staffing, professional development and instructional supplies/materials. -4-
Recomendaciones relacionadas (3)
R2A: – VCUSD Superintendent establish a Community Task Force to evaluate the implications of transfers and to identify solutions to declining enrollment.
R2B: – VCUSD Superintendent conduct a curriculum audit to determine how to optimize the academic performance of the students attending VCUSD.
R2C: – VCUSD Superintendent utilize the transfer data in the budgeting process for staffing and facilities. VI. COMMENTS The 2019-2020 Solano County Civil Grand Jury has concerns about the revenues lost and the impact of that loss on current students and staff, as well as the community perception of VCUSD. The District has a long history of struggles, both financial and academic. Community perceptions and opinions of VCUSD may improve if it finds a way to stem these financial losses and implement cutting-edge curriculum taught by highly-qualified staff in well-maintained, state-of-the-art facilities. VCUSD leadership, management, staff, students, families and community members would benefit by articulating common goals to reverse the enrollment decline. Every VCUSD student, regardless of race, gender identity or socio-economic status deserves the very best education possible so they can be successful, contributing citizens. District collaboration with a Community Task Force could facilitate establishment of a plan for revitalizing the District and its schools in the near future. REQUIRED RESPONSES (ALL FINDINGS) VCUSD Board of Trustees VCUSD Superintendent COURTESY COPIES Superintendent of Schools, California Department of Education Superintendent of Schools, Solano County Office of Education
Hallazgos & Recomendaciones 5 hallazgos
F1: – The streets in downtown Rio Vista are too narrow to accommodate parking on both sides of the street and still allow for two-way traffic. This creates a situation where one vehicle must back up to the end of the street to allow safe passage for oncoming vehicles.
Recomendaciones relacionadas (2)
R1a: –Limit these streets to one-way traffic. or
R1b: – Restrict parking to only one side of the street.
F2: - The alleys in downtown Rio Vista are used for both business and residential access. Many of these alleys are in poor condition and in need of maintenance.
Recomendaciones relacionadas (1)
R2: – Conduct routine inspections of the downtown alleys and perform maintenance as needed.
F3: – The alleys in downtown Rio Vista are not identified by name or number creating difficulty for emergency services, such as fire, police, and ambulance, to respond to emergencies in a timely manner.
Recomendaciones relacionadas (1)
R3: – Develop and implement a plan to identify by name or number all alleys.
F4: – Rio Vista has put its firefighting equipment at risk by failing to repair the downtown alley that serves the fire department.
Recomendaciones relacionadas (1)
R4: – Initiate and complete the funded alley maintenance project.
F5: – There is no established process for managing complaints regarding the condition of Rio Vista streets and alleys, making it difficult for the general public to know the status of repairs.
Recomendaciones relacionadas (1)
R5: – Establish a functional complaint process to include acknowledgement of the receipt of the complaint and to communicate a schedule for correction of the issue.
Hallazgos & Recomendaciones 2 hallazgos
F1: - The recruiting system relies on having numerous candidates in only one facility from which to select.
Recomendaciones relacionadas (1)
R1: – CDCR and Cal Fire expand their recruitment system to find more potential trainees from other correctional facilities, such as county jails.
F2: – The requirement for fluency in English has negatively impacted the program.
Recomendaciones relacionadas (1)
R2: – The county jail systems provide English language education opportunities for inmates to increase communication skills thereby increasing the number of viable candidates for the program. COMMENTS Legislators need to research the effects and consequences of any proposed legislation. Their research should include consultation with the agencies affected by any potential legislation. Assembly Bill 109 (the Prison Realignment Act) and Proposition 47 (the Reduced Penalties for some Crimes Initiative) have had a negative impact on the fire camp population, limiting the potential number of candidates. The Delta Camp concept provides two exceptional assets for the State of California: reduced recidivism and a trained firefighter force. These assets need to be protected.
Hallazgos & Recomendaciones 6 hallazgos
F1: – Agencies’ completion and filing of the Statement of Facts Roster of Public Agencies Form in Solano County, in many instances, are inconsistent, incomplete, inaccurate and out-of-compliance with Government Code section 53051. Review of 111 of the most current Forms (regardless of age) on file with the County revealed the following: a) Seventy-two agencies had a single Form on file, many dating back three decades. This represented 65% of the sampled Forms. b) Sixty-eight agencies’ Forms were aged nine years or more, representing 61% of the sampled Forms. c) Thirteen Forms (12%) listed a P.O. Box as the official mailing address despite filing instructions indicating that a street address must be given. Update NOTE: 12/2019 updated instructions now state that a P.O. Box is acceptable. d) The actual legal name of the entity was inconsistent in nine instances (8%). e) Thirty-eight Forms (34%) did not meet the regulatory reporting timeframe. f) Accuracy of board membership could not be independently verified on seventy-one Forms (64%). g) The current status of the agency could not be validated in forty-eight instances (43%).
Recomendaciones relacionadas (1)
R1: – Approving legislative bodies in Solano County should provide guidance and training to ensure the accurate completion and filing of the required Forms. Consideration can be given to the following points: a) Suggest that governing bodies of public agencies begin to immediately use the Registry of Public Agencies Form (SF-405) available on the Secretary of State’s website (See Appendix A). Process Improvement – County Clerk’s Office devise and implement a process for agencies to complete and save the SF-405 Form and send it to a specified County email address for filing. Encourage the County Clerk’s office to work with the Secretary of State Special Filing Unit to establish a mechanism to electronically transmit the Forms to the State. This process will have minimal impact on the County Clerk’s Office and would ensure that County and State records are consistent. b) Upon commencement of the agency’s legal existence the approving legislative body direct the newly formed agency’s clerk and/or secretary to complete the initial filing within the 70-day requirement. c) Ensure the training provided by the approving legislative body directs the newly formed agencies to file subsequent updates within the required 10-day timeframe.
F2: – Comparative analysis of the most current Forms on file with the State to those on file with the County revealed 92 exceptions representing instances in which: a) The County Form does not match the State Form. b) The Form is on file with the County but not with the State. c) There is no Form on file with the County but there is one on file with the State.
Recomendaciones relacionadas (3)
R2: Agency Information a. Full Legal Name of Public Agency b. Nature of Update (complete if Updated Filing) d. Official Mailing Address c. County
R2a: – Agency governing bodies ensure accurate and timely compliance by simultaneously filing updated forms to the County and State.
R2b: – If the agency submits its information electronically or by mail, a copy of the submission should be retained as a business record to prove compliance.
F3: – There is no comprehensive list of public agencies operating in Solano County that is accessible to residents.
Recomendaciones relacionadas (3)
R3: Chairperson, President, or Other Presiding Officer a. Name b. Title c. Business or Residence Address
R3a: –The County Board of Supervisors, Clerk of the Board, County Administrative Office, and local City Councils collaborate to compile an accurate listing of public agencies, boards, commissions and committees within Solano County using the existing Online Local Appointment Database maintained by the County.
R3b: – The County Board of Supervisors, Clerk of the Board, County Administrative Office, and local City Councils review
F4: – There is currently no requirement for an agency to maintain a website, making it difficult to access current information online. However, since 2013 there has been a movement in the State to make information available and searchable online.
Recomendaciones relacionadas (1)
R4: – Individual Solano County Agencies improve their transparency by establishing a website and keeping it current to benefit both agencies and citizens of the County. REQUIRED RESPONSES (ALL FINDINGS) Solano County Treasurer-Tax Collector-County Clerk Solano County Board of Supervisors Benicia Mayor and City Council City of Suisun City Mayor and City Council Dixon Mayor and City Council Fairfield Mayor and City Council Rio Vista Mayor and City Council Vacaville Mayor and City Council Vallejo Mayor and City Council COURTESY COPIES Solano County Administrative Officer California Secretary of State APPENDICES
F5: Other Members of the Governing Board (Enter as many as applicable. Attach additional pages for additional members.) Name Business or Residence Address Business or Residence Address Name Name Business or Residence Address Name Business or Residence Address Business or Residence Address Name
Recomendaciones relacionadas (1)
R5: Other Members of the Governing Board (Enter as many as applicable. Attach additional pages for additional members.) Name Business or Residence Address Business or Residence Address Name Name Business or Residence Address Name Business or Residence Address Business or Residence Address Name
F6: Date and Sign Below (Additional members set forth on attached pages, if any, are incorporated herein by reference and made part of this Form SF-405, Registry of Public Agencies.) Date Signature Type or Print Name SF-405 (REV 12/2019) 2019 California Secretary of State Print Form bizfile.sos.ca.gov Clear Form Instructions for Completing the Registry of Public Agencies (Form SF-405) The governing body of a public agency is required, within 70 days after the commencement of the agency's legal existence, to file a specified statement of facts about the agency with the Secretary of State. This information is also required to be updated within 10 days of a change to it. Fees:
Recomendaciones relacionadas (1)
R6: Date and Sign Below (Additional members set forth on attached pages, if any, are incorporated herein by reference and made part of this Form SF-405, Registry of Public Agencies.) Date Signature Type or Print Name SF-405 (REV 12/2019) 2019 California Secretary of State Print Form bizfile.sos.ca.gov Clear Form Instructions for Completing the Registry of Public Agencies (Form SF-405) The governing body of a public agency is required, within 70 days after the commencement of the agency's legal existence, to file a specified statement of facts about the agency with the Secretary of State. This information is also required to be updated within 10 days of a change to it. Fees:
Hallazgos & Recomendaciones 1 hallazgos
F1: – At the time of our tour the Rourk facility was underutilized; it has the capacity to train more than one hundred inmates, but was training only four.
Recomendaciones relacionadas (3)
R1a: – The Sheriff’s Office fast track the development of plans to utilize the facility to its full potential.
R1b: - The Sheriff’s Office use employment data trends for the future to plan and implement offerings.
R1c: - The Sheriff’s Office seek additional partners and entities to utilize this facility. VI. COMMENTS: The Grand Jury members who toured the facility were impressed. It is new, well-designed and clean, with many resources available. It is unfortunate that classrooms are empty and learning/training spaces are not utilized.
Hallazgos & Recomendaciones 3 hallazgos
F1: – Enterprise System Catalog - The County created an enterprise system catalog by the due date of July 1, 2016 in compliance with Government Code section 6270.5. It was completed and posted on the County’s website in a location accessible to the public. However, the subsequent annually updated files had not been posted to the website.
Recomendaciones relacionadas (1)
R1: – Annual review procedures need to be amended with the requirement to post the updated enterprise system catalog to the County’s website.
F2: – County Assessment and Taxation System Project – This is the replacement project for the Solano County Integrated Property System. The project has a $10 million reserve set aside and presents significant risk and expense to the County.
Recomendaciones relacionadas (1)
R2: – DoIT Project Manager monitor the Project Plan deliverables, timelines, and activities relating to budget status and any changes in anticipated staffing needs. Provide regular status reports to the Board of Supervisors and stakeholder departments.
F3: – System and Data Recovery – At the time of this report, the comprehensive disaster recovery and business continuity plan outlining processes, procedures and resources was incomplete. DoIT management disclosed improvement was needed in this area and they were addressing at the onset of the review.
Recomendaciones relacionadas (1)
R3: – The CIO and senior staff continue to thoroughly review and update plans to ensure they are up-to-date and routinely tested. Documentation should completely outline processes, procedures and resources to be used in case of a major disaster occurring in the vicinity of the data centers causing them to be inaccessible. This will be an essential tool in the effective operation of Solano County government in case of a major regional disaster event. REQUIRED RESPONSES (ALL FINDINGS) Solano County Department of Information Technology Chief Information Officer COURTESY COPIES Solano County Administrative Officer Solano County Board of Supervisors Solano County Auditor-Controller Solano County Assessor/Recorder Solano County Treasurer-Tax Collector-County Clerk