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Findings and Recommendations 6 findings
F1
– Agencies’ completion and filing of the Statement of Facts Roster of Public Agencies Form in Solano County, in many instances, are inconsistent, incomplete, inaccurate and out-of-compliance with Government Code section 53051. Review of 111 of the most current Forms (regardless of age) on file with the County revealed the following: a) Seventy-two agencies had a single Form on file, many dating back three decades. This represented 65% of the sampled Forms. b) Sixty-eight agencies’ Forms were aged nine years or more, representing 61% of the sampled Forms. c) Thirteen Forms (12%) listed a P.O. Box as the official mailing address despite filing instructions indicating that a street address must be given. Update NOTE: 12/2019 updated instructions now state that a P.O. Box is acceptable. d) The actual legal name of the entity was inconsistent in nine instances (8%). e) Thirty-eight Forms (34%) did not meet the regulatory reporting timeframe. f) Accuracy of board membership could not be independently verified on seventy-one Forms (64%). g) The current status of the agency could not be validated in forty-eight instances (43%).
Related Recommendations (1)
R1
– Approving legislative bodies in Solano County should provide guidance and training to ensure the accurate completion and filing of the required Forms. Consideration can be given to the following points: a) Suggest that governing bodies of public agencies begin to immediately use the Registry of Public Agencies Form (SF-405) available on the Secretary of State’s website (See Appendix A). Process Improvement – County Clerk’s Office devise and implement a process for agencies to complete and save the SF-405 Form and send it to a specified County email address for filing. Encourage the County Clerk’s office to work with the Secretary of State Special Filing Unit to establish a mechanism to electronically transmit the Forms to the State. This process will have minimal impact on the County Clerk’s Office and would ensure that County and State records are consistent. b) Upon commencement of the agency’s legal existence the approving legislative body direct the newly formed agency’s clerk and/or secretary to complete the initial filing within the 70-day requirement. c) Ensure the training provided by the approving legislative body directs the newly formed agencies to file subsequent updates within the required 10-day timeframe.
F2
– Comparative analysis of the most current Forms on file with the State to those on file with the County revealed 92 exceptions representing instances in which: a) The County Form does not match the State Form. b) The Form is on file with the County but not with the State. c) There is no Form on file with the County but there is one on file with the State.
Related Recommendations (3)
R2
Agency Information a. Full Legal Name of Public Agency b. Nature of Update (complete if Updated Filing) d. Official Mailing Address c. County
R2a
– Agency governing bodies ensure accurate and timely compliance by simultaneously filing updated forms to the County and State.
R2b
– If the agency submits its information electronically or by mail, a copy of the submission should be retained as a business record to prove compliance.
F3
– There is no comprehensive list of public agencies operating in Solano County that is accessible to residents.
Related Recommendations (3)
R3
Chairperson, President, or Other Presiding Officer a. Name b. Title c. Business or Residence Address
R3a
–The County Board of Supervisors, Clerk of the Board, County Administrative Office, and local City Councils collaborate to compile an accurate listing of public agencies, boards, commissions and committees within Solano County using the existing Online Local Appointment Database maintained by the County.
R3b
– The County Board of Supervisors, Clerk of the Board, County Administrative Office, and local City Councils review
F4
– There is currently no requirement for an agency to maintain a website, making it difficult to access current information online. However, since 2013 there has been a movement in the State to make information available and searchable online.
Related Recommendations (1)
R4
– Individual Solano County Agencies improve their transparency by establishing a website and keeping it current to benefit both agencies and citizens of the County. REQUIRED RESPONSES (ALL FINDINGS) Solano County Treasurer-Tax Collector-County Clerk Solano County Board of Supervisors Benicia Mayor and City Council City of Suisun City Mayor and City Council Dixon Mayor and City Council Fairfield Mayor and City Council Rio Vista Mayor and City Council Vacaville Mayor and City Council Vallejo Mayor and City Council COURTESY COPIES Solano County Administrative Officer California Secretary of State APPENDICES
F5
Other Members of the Governing Board (Enter as many as applicable. Attach additional pages for additional members.) Name Business or Residence Address Business or Residence Address Name Name Business or Residence Address Name Business or Residence Address Business or Residence Address Name
Related Recommendations (1)
R5
Other Members of the Governing Board (Enter as many as applicable. Attach additional pages for additional members.) Name Business or Residence Address Business or Residence Address Name Name Business or Residence Address Name Business or Residence Address Business or Residence Address Name
F6
Date and Sign Below (Additional members set forth on attached pages, if any, are incorporated herein by reference and made part of this Form SF-405, Registry of Public Agencies.) Date Signature Type or Print Name SF-405 (REV 12/2019) 2019 California Secretary of State Print Form bizfile.sos.ca.gov Clear Form Instructions for Completing the Registry of Public Agencies (Form SF-405) The governing body of a public agency is required, within 70 days after the commencement of the agency's legal existence, to file a specified statement of facts about the agency with the Secretary of State. This information is also required to be updated within 10 days of a change to it. Fees:
Related Recommendations (1)
R6
Date and Sign Below (Additional members set forth on attached pages, if any, are incorporated herein by reference and made part of this Form SF-405, Registry of Public Agencies.) Date Signature Type or Print Name SF-405 (REV 12/2019) 2019 California Secretary of State Print Form bizfile.sos.ca.gov Clear Form Instructions for Completing the Registry of Public Agencies (Form SF-405) The governing body of a public agency is required, after the commencement of the agency's legal existence, to file a specified statement of facts about the agency with the Secretary of State. This information is also required to be updated of a change to it. Fees:
Comments 15
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CO1– Agencies' completion and filing of the Statement of Facts Roster of Public Agencies Form in Solano County, in many instances, are inconsistent, incomplete, inaccurate and out-of-compliance with Government Code section 53051. Review of 111 of the most current Forms (regardless of age) on file with the County revealed the following: a) Seventy-two agencies had a single Form on file, many dating back three decades. This represented 65% of the sampled Forms. b) Sixty-eight agencies' Forms were aged nine years or more, representing 61% of the sampled Forms. c) Thirteen Forms (12%) listed a P.O. Box as the official mailing address despite filing instructions indicating that a street address must be given. Update NOTE: 12/2019 updated instructions now state that a P.O. Box is acceptable. d) The actual legal name of the entity was inconsistent in nine instances (8%). e) Thirty-eight Forms (34%) did not meet the regulatory reporting timeframe. f) Accuracy of board membership could not be independently verified on seventy-one Forms (64%). g) The current status of the agency could not be validated in forty-eight instances (43%).
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CO2– Comparative analysis of the most current Forms on file with the State to those on file with the County revealed 92 exceptions representing instances in which: a) The County Form does not match the State Form. b) The Form is on file with the County but not with the State. c) There is no Form on file with the County but there is one on file with the State.
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CO3– There is no comprehensive list of public agencies operating in Solano County that is accessible to residents.
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CO4– There is currently no requirement for an agency to maintain a website, making it difficult to access current information online. However, since 2013 there has been a movement in the State to make information available and searchable online.
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CO5Other Members of the Governing Board (Enter as many as applicable. Attach additional pages for additional members.) Name Business or Residence Address Business or Residence Address Name Name Business or Residence Address Name Business or Residence Address Business or Residence Address Name
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CO6Date and Sign Below (Additional members set forth on attached pages, if any, are incorporated herein by reference and made part of this Form SF-405, Registry of Public Agencies.) Date Signature Type or Print Name SF-405 (REV 12/2019) 2019 California Secretary of State Print Form bizfile.sos.ca.gov Clear Form Instructions for Completing the Registry of Public Agencies (Form SF-405) The governing body of a public agency is required, within 70 days after the commencement of the agency's legal existence, to file a specified statement of facts about the agency with the Secretary of State. This information is also required to be updated within 10 days of a change to it. Fees:
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CO7You must check the appropriate box If this is the first Registry of Public Agencies filing for an (check one). agency, check "Initial Filing". If this is a change to an existing Registry of Public Agencies
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CO8Agency Information a. Full Legal Name of Public Agency b. Nature of Update (complete if Updated Filing) d. Official Mailing Address c. County
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CO9Chairperson, President, or Other Presiding Officer a. Name b. Title c. Business or Residence Address
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CO10Clerk or Secretary a. Name b. Title c. Business or Residence Address
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CO11Form File Form File Date Date Date Date BAY AREA AIR QUALITY MANAGEMENT 8/7/19 8/14/19 3/27/19 4/5/19 DISTRICT BENICIA LIGHTING DISTRICT 9/11/85 9/12/85 9/11/85 9/27/85 Same Form BENICIA RECLAMATIN DISTRICT Dissolved 1962 8/11/86 See BENICIA LIGHTING 7/8/86 DISTRICT. Members same. Legal Name different Benicia Road Lighting District BENICIA UNIFIED SCHOOL DISTRICT 12/18/18 1/22/19 12/13/18 12/17/18 County Form states typo correction from 12/13/18 which is on State Form. BRANNAN-ANDRUS LEVEE 9/19/85 Empty 12/26/13 12/27/13 MAINTENANCE DISTRICT 10/28/11 11/9/11 California Fairs Financing Authority 4/18/97 4/23/97 2/8/19 CALIFORNIA HOUSING WORKERS 2/6/19 COMPENSATION AUTHORITY CALIFORNIA STATEWIDE COMMUNITES 3/19/19 4/17/19 5/9/14 5/14/14 DEVELOPMENT AUTHORITY 1/22/90 1/24/90 CCFC Financing Authority CENTER FOR STAFF DEVELOPMENT (JPA) 7/7/08 7/8/08 8/10/09 8/13/09 Nothing On File (NOF) City of Fairfield Sewer Facilities Improvement District NOF City of Rio Vista Public Financing Authority CITY OF VACAVILLE 1/22/10 1/26/10 COLLINSVILLE LEVEE DISTRICT 9/12/85 9/17/85 9/20/79 10/18/79 CONTRA COSTA AND SOLANO COUNTIES 3/13/19 4/29/19 3/13/19 4/22/19 Same Form SCHOOL DISTRICTS' LIABILITY/PROPERTY SELF-INSUR CORDELIA FIRE PROTECTION DISTRICT 8/20/08 8/29/08 12/9/04 12/10/04 CORDELIA SANITATION DISTRICT 3/21/73 12/1/86 12/4/86 Empty NOF County Consolidated Service Area (Solano) COUNTY MEDICAL SERVICES PROGRAM 3/29/01 2/25/13 3/4/13 4/6/01 GOVERNING BOARD NOF County Service Area No. S-1 (Solano) NOF County Service Area No. S-4 (Solano) NOF County Service Area No. S-5 (Solano) NOF County Service Area No. S-6 (Solano) NOF County Service Area No. S-8 (Solano) DAVIS JOINT UNIFIED SCHOOL DISTRICT 12/21/18 12/24/18 Empty Empty DIXON FIRE PROTECTION DISTRICT 9/26/08 10/7/08 9/13/85 9/23/85 9/12/08 9/23/08 DIXON HOUSING AUTHORITY 9/24/08 Same Form Empty DIXON PUBLIC FINANCING AUTHORITY 12/15/08 12/23/08 8/13/14 8/18/14 9/22/86 9/25/86 Dixon Public Improvement Corporation Possible name change Dixon Public Library District Dixon Regional Watershed Joint Powers 8/26/13 8/29/13 Authority DIXON RESOURCE CONSERVATION 9/30/08 10/8/08 5/6/19 5/9/19 DISTRICT DIXON UNIFIED SCHOOL DISTRICT 12/7/18 1/22/19 2/7/19 Same Form 12/7/18 DIXON UNIFIED SCHOOL DISTRICT 2/17/06 3/20/06 State Form reporting a name Empty Empty change to Dixon Public LIBRARY DISTRICT Library District. 3/26/14 3/28/14 Dixon Watershed Real Property Acquisition Joint Powers Authority Agency Name County County State State
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CO12File Form File Form Date Date Date Date NOF Dixon-Solano Water Authority EAST VALLEJO FIRE PROTECTION 8/27/79 Same Form 8/27/79 Empty 10/16/79 DISTRICT ELMIRA COUNTY FIRE PROTECTION 9/17/85 9/11/85 9/27/85 Same Form 9/11/85 DISTRICT ELMIRA LIGHTING DISTRICT 9/11/85 9/12/85 8/11/86 7/8/86 NOF Elmira Street Lighting District FAIRFIELD INDUSTRIAL DEVELOPMENT 9/10/85 10/4/85 10/9/86 11/6/86 AUTHORITY FAIRFIELD PUBLIC FINANCING 2/8/11 2/18/11 2/8/11 2/10/11 Same Form AUTHORITY FAIRFIELD PUBLIC IMPROVEMENT 3/13/97 4/8/97 4/9/97 Same Form Empty CORPORATION FAIRFIELD REDEVELOPMENT AGENCY 3/13/97 4/7/97 Same Form 3/10/97 Empty FAIRFIELD-SUISUN JOINT UNIFIED 12/7/18 1/22/19 12/7/18 12/10/18 Same Form SCHOOL DISTRICT FAIRFIELD-SUISUN SEWER DISTRICT 9/12/85 10/10/85 9/10/85 10/1/85 FAIRFIELD-SUISUN UNIFIED SCHOOL 1/8/13 8/23/10 8/26/10 12/17/12 DISTRICT 1/4/06 1/23/06 Fairfield-Suisun Unified School District Public Financing Authority NOF Frost Lake Reclamation District No. 2129 (Solano) GREATER VALLEJO RECREATION 11/21/16 10/19/16 10/24/16 10/19/16 Same Form DISTRICT GREEN VALLEY LIGHTING DISTRICT 9/11/85 9/12/85 7/8/86 8/11/86 HOUSING AUTHORITY FOR THE CITY OF 9/9/08 4/7/17 4/10/17 Empty VALLEJO HOUSING AUTHORITY OF THE CITY OF 7/23/08 3/22/08 7/22/08 8/7/08 BENICIA HOUSING AUTHORITY OF THE CITY OF 8/25/08 3/10/97 8/21/08 3/11/97 FAIRFIELD NOF Intercommunity Hospital Financing Authority ISLETON FIRE PROTECTION DISTRICT 7/19/90 9/19/85 Empty 7/20/90 LAFCO 6/22/17 6/21/17 LOS RIOS COMMUNITY COLLEGE 9/10/85 9/9/85 1/6/15 1/12/15 DISTRICT MAINE PRAIRIE WATER DISTRICT 8/21/08 11/12/12 11/14/12 8/20/08 MARE ISLAND UTILITIES DISTRICT 3/14/02 3/27/02 3/14/02 3/26/02 Same Form MARINE WORLD JOINT POWERS 10/16/96 10/17/96 4/7/17 4/10/17 AUTHORITY MONTEZUMA FIRE PROTECTION DISTRICT 4/11/89 4/13/89 1/24/17 1/20/17 NOF Narcotics Council NORTH BAY COOPERATIVE LIBRARY 9/12/85 9/13/85 8/20/02 8/22/08 SYSTEM NORTH BAY SCHOOLS INSURANCE '18 State Form at County 6/14/19 6/19/19 8/14/18 8/20/18 but '19 Form not at State AUTHORITY NORTH DELTA WATER AGENCY 8/19/08 8/21/08 11/6/15 9/1/15 NORTH RIO VISTA LEVEE MAINTENANCE 9/11/85 9/12/85 9/11/85 9/27/85 Same Form DISTRICT NORTHERN CALIFORNIA COMMUNITY 9/8/09 9/14/09 1/4/17 1/5/17 COLLEGES SELF-INSURANCE AUTHORITY Agency Name County County State State
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CO13File Form File Form Date Date Date Date PARADISE VALLEY MAINTENANCE AND 4/5/16 3/24/16 3/24/16 3/28/16 Same Form MONITORING DISTRICT, A GEOLOGIC HAZARD ABATEMENT PARKING AUTHORITY OF THE CITY OF 10/3/85 9/12/85 9/12/85 10/4/85 Same Form VALLEJO PARTNERSHIP HEALTHPLAN OF 8/23/18 4/29/19 3/22/18 5/1/19 CALIFORNIA RECLAMATION DISTRICT #2034 3/4/94 3/4/94 3/4/94 3/7/94 Same Form RECLAMATION DISTRICT #2060 9/10/85 8/24/15 8/27/15 9/9/85 RECLAMATION DISTRICT #2084 3/7/18 5/4/90 5/7/90 Empty RECLAMATION DISTRICT #536 6/7/88 4/3/14 4/7/14 6/1/88 RECLAMATION DISTRICT 2098 6/23/88 5/20/13 7/12/13 Empty RECLAMATION DISTRICT 2104 10/1/86 10/20/86 9/22/71 Empty RECLAMATION DISTRICT NO 407 9/19/85 Empty 10/24/12 10/26/12 12/19/14 12/22/14 RECLAMATION DISTRICT NO 563 9/19/85 Empty RECLAMATION DISTRICT NO. 1607 12/15/99 12/17/99 2/1/90 2/8/90 8/24/92 8/24/92 Reclamation District No. 1667 12/22/14 RECLAMATION DISTRICT NO. 2067 9/19/85 12/19/14 Empty RECLAMATION DISTRICT NO. 2068 5/17/16 5/11/16 5/11/16 6/3/16 Same Form RECLAMATION DISTRICT NO. 2093 9/27/79 6/12/96 6/14/96 Empty NOF Reclamation District No. 2130 NOF Reclamation District No. 2134 NOF Reclamation District No. 2135 NOF Reclamation District No. 2136 NOF Reclamation District No. 2138 NOF Reclamation District No. 2139 NOF Reclamation District No. 2142 3/27/13 6/21/13 RECLAMATION DISTRICT NO. 317 9/19/85 Empty RECLAMATION DISTRICT NO. 341 9/19/85 1/28/15 2/2/15 Empty RECLAMATION DISTRICT NO. 501 3/9/73 Empty 11/15/16 11/21/16 REDEVELOPMENT AGENCY OF THE CITY 12/15/08 12/23/08 9/22/86 9/25/86 OF DIXON REDEVELOPMENT AGENCY OF THE CITY 3/27/03 2/11/03 2/11/03 3/27/03 Same Form OF VALLEJO RIO VISTA FINANCING AUTHORITY 8/28/08 9/9/08 RIO VISTA-MONTEZUMA CEMETERY 6/4/12 6/6/12 5/19/16 5/25/16 DISTRICT RIVER DELTA JOINT UNIFIED SCHOOL 9/1/08 9/9/08 3/5/19 3/11/19 DISTRICT ROCKVILLE CEMETARY DISTRICT 10/22/79 2/28/05 3/2/05 Empty 11/14/18 12/18/18 11/14/18 11/19/18 Same Form RURAL NORTH VACAVILLE WATER DISTRICT RYER FIRE PROTECTION DISTRICT 9/9/85 9/11/85 9/9/85 9/20/86 Same Form SAN FRANCISCO BAY AREA WATER 2/2/18 2/7/18 2/2/18 2/8/18 Same Form EMERGENCY TRANSPORTATION AUTHORITY SAN JOAQUIN DELTA COMMUNITY 8/25/08 5/10/19 8/20/08 5/24/19 COLLEGE DISTRICT SANDY BEACH LIGHTING DISTRICT 9/12/85 9/11/85 7/8/86 8/28/86 SCHAFER-PINTAIL RECLAMATION 9/13/83 9/26/85 DISTRICT NO. 2112 SILVEYVILLE CEMETERY DISTRICT 12/4/18 11/8/18 Same Form 11/8/18 11/13/18 SOLANO ANIMAL CONTROL AUTHORITY 3/7/18 5/8/18 3/7/18 3/15/18 Same Form Agency Name County County State State
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CO14File Form File Form Date Date Date Date SOLANO CEMETERY DISTRICT 2/13/19 1/10/19 1/14/19 Similar except filing dates 2/5/19 SOLANO COMMUNITY COLLEGE DISTRICT 12/20/18 1/22/19 12/26/18 Same Form 12/20/18 SOLANO COUNTY BOARD OF EDUCATION 1/22/19 12/19/18 Same Form 12/12/18 12/12/18 9/22/86 10/3/86 Solano County Building Corporation NOF Solano County Facilities Corporation Inc. SOLANO COUNTY FAIR ASSOCIATION 8/5/94 9/2/94 8/5/94 8/17/94 Same Form *** SOLANO COUNTY FLOOD CONTROL AND 9/12/85 9/11/85 WATER Solano County Flood Control and Water District *** entries tied over time 7/8/86 8/28/86 *** Solano County Flood Control and Water 9/25/79 10/13/79 Conservation District SOLANO COUNTY HOUSING AUTHORITY 1/22/93 1/22/93 2/2/93 2/1/93 Same Form SOLANO COUNTY MOSQUITO 8/27/08 2/28/19 8/6/08 2/26/19 ABATEMENT DISTRICT 2/2/11 2/7/11 Does not show (Soltrans) Solano County Transit (Soltrans) 6/22/92 6/26/92 State Form does not reflect Solano County Transportation Authority "Congestion Management" Congestion Management SOLANO COUNTY WATER AGENCY Same Form. Tied to *** 1/31/19 2/4/19 2/5/19 1/31/19 11/20/03 11/18/03 Solano Emergency Medical Services Cooperative 10/27/06 SOLANO IRRIGATION DISTRICT 12/22/03 10/24/06 1/2/04 5/8/19 5/10/19 Solano Resource Conservation District 6/26/17 6/28/17 Solano Subbasin Groundwater Sustainability Agency NOF Solano Water Authority STATEWIDE EDUCAITONAL WRAP UP 11/8/18 5/17/00 6/20/00 11/26/18 PROGRAM SUCCESSOR AGENCY TO THE FAIRFIELD 2/22/12 Same Form 2/21/12 2/21/12 2/23/12 REDEVELOPMENT AGENCY SUISUN CITY PUBLIC FINANCING 1/28/98 2/4/98 4/13/04 4/19/04 AUTHORITY 11/19/85 SUISUN FAIRFIELD CEMETARY DIST 11/15/85 11/9/06 11/17/06 SUISUN FAIRFIELD ROCKVILLE 7/2/13 6/26/13 CEMETERY DISTRICT SUISUN FIRE PROTECTION DISTRICT 8/20/08 1/27/99 8/16/08 Empty SUISUN RESOURCE CONSERVATION 4/6/17 4/7/17 4/6/17 7/3/17 Same Form DISTRICT SUISUN/SOLANO WATER AUTHORITY 3/19/19 3/12/19 Same Form 3/11/19 3/11/19 SUPERIOR COURT OF CALIFORNIA 12/23/02 1/2/03 TRAVIS UNIFIED SCHOOL DISTRICT 12/12/18 1/22/19 12/12/18 12/19/18 Same Form NOF Travis Unified School District Financing Corporation TRAVIS WASTEWATER AUTHORITY 9/11/85 9/12/85 10/10/86 11/6/86 NOF Tri-City and County Regional Park and Open Space Group 9/20/85 9/23/85 12/5/94 ULATIS RESOURCE CONSERVATION 12/6/94 DISTRICT VACAVILLE FIRE PROTECTION DISTRICT 6/5/09 6/12/09 7/1/13 7/8/13 VACAVILLE UNIFIED SCHOOL DISTRICT 12/7/18 1/22/19 12/7/18 12/11/18 Same Form VACAVILLE UNIFIED SCHOOL DISTRICT 7/31/86 8/20/08 8/21/08 7/25/86 LIBRARY DISTRICT VACAVILLE-ELMIRA CEMETERY DISTRICT 10/10/14 11/7/14 10/10/14 10/10/14 Same Form VALLEJO CITY UNIFIED SCHOOL DISTRICT 2/22/17 2/7/19 2/11/19 Empty 1/23/19 1/31/19 Valleio Flood and Wastewater District Agency Name County County State State
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CO15Form File Form File Date Date Date Date VALLEJO INDUSTRIAL DEVELOPMENT 3/27/03 2/11/03 AUTHORITY Vallejo Public Financing Authority 4/7/17 4/10/17 VALLEJO SANITATION AND FLOOD 12/21/09 12/24/09 CONTROL DISTRICT WINTERS JOINT UNIFIED SCHOOL 12/16/02 12/16/85 1/14/86 12/13/02 DISTRICT