Appendix Report Title: Inmate Visitation Policy at the Yolo County Monroe Detention Center Findings Responses Date

R1

The Yolo County Sheriff should direct the Monroe This recommendation has been implemented. 7-10-18 Yolo County Board of Detention Center to implement a revised, more Supervisors convenient and more family-friendly schedule for making visiting appointments (to be implemented by Oct. 31, 2018). 5-25-18 Yolo County Sheriff This recommendation has been implemented. Within 48 hours of receiving the Grand Jury’s recommendations regarding the Inmate Visitation Policy, the Sheriff’s Office made changes to comply with those recommendations. The relevant section of the Yolo County Sheriff’s Office Detention Division Policy Manual was in need of review and the Grand Jury’s investigation has resulting in positive change. Did the 2018-19 Grand Jury Improve Local Government? Recommendations Responses Date Who’s to Respond

R2

The Yolo County Board of Supervisors should allocate The Board of Supervisors maintains an IT Innovation Fund to fund 7-10-18 Yolo County Board of funding for implementation of an online system for innovative online projects and welcomes an application by the Sheriff Supervisors making visiting appointments (to be implemented by should he seek to implement such a system. Dec. 31, 2020 with evidence of planning by Oct. 31, 2018). This recommendation requires further analysis. 5-25-18 Yolo County Sheriff

R3

The Yolo County Board of Supervisors should allocate The Board of Supervisors maintains an IT Innovation Fund to fund 7-10-18 Yolo County Board of funding for implementation of a video visiting system (to innovative online projects and welcomes an application by the Sheriff Supervisors be implemented by Dec. 31, 2020, with evidence of should he seek to implement such a system. planning by Oct. 31, 2018). This recommendation requires further analysis. While the Detention 5-25-18 Yolo County Sheriff Center is not currently equipped to allow videoconference visitations, this is a technology that will be included with the upcoming jail expansion. Report Title: Juvenile Detention Facility Investigation

R4

By October 31, 2018, the JDF should convene an This response will not be implemented because it is not warranted. 7-17-18 Yolo County Board of advisory committee of staff members, chosen by rank- Management shares the Grand Jury’s concerns on the topics of training, Supervisors and-file staff, who are experienced in interacting with staffing, injuries and lost time and has already begun implementing a series juvenile detainees. This committee should work with of actions designed to improve conditions. management to resolve problems with training, staffing, Two significant issues that appear to have contributed to an unacceptable injuries, and lost time. increase in staff injuries appear to be higher than usual needs of the Office of Refugee Resettlement (ORR) population, coupled with tight staffing ratios. Management has also recognized the need for increased training in Management of Assaultive Behavior (MAB), Non Violent Crisis Intervention and other behavior management skills. These issues are already being addressed by increasing staff-to-youth ratios, which previously were 1:8 (staff, youth). Within the past two months, staffing ratios have been increased to 1:6 for the ORR population, and is expected to further increase to 1:4 once the ORR grant is revised. Also, rather than limit input to a few rank-and-file staff serving as an Did the 2018-19 Grand Jury Improve Local Government? Recommendations Responses Date Who’s to Respond advisory committee, the department is planning for more inclusive methods of gaining input from all staff on training needs. These methods include periodic staff meetings, employee surveys and comment forms which may be submitted to the JDF Training Officer, who will respond by clarifying policies and procedures as necessary, or scheduling additional training for individuals or the full staff as needed.

R5

Beginning in the first quarter of 2019, the Yolo County The recommendation will not be implemented because it is not warranted. 7-17-18 Yolo County Board of Department of Financial Services should audit, at least The department has addressed these issues by proactively seeking a Supervisors annually, the effectiveness of the updated procedures Department of Financial Services audit and updating its property handling related to the control of assets, including money and other policies and training staff accordingly. In addition, the department has been property of detainees. working with the Yolo County Internal Audits Division since November of 2017 on aspects of accountability and will be implementing their recommendations. Concerning the potential theft of youth property, in addition to the aforementioned changes in policy, the department has been proactive in resolving these matters by contacting law enforcement to conduct a criminal investigation while the department is conducting an Internal Affairs investigation. These changes occurred from isolated incidents that changed our general policy.

R6

Effective immediately, the JDF should report all potential This recommendation was already implemented. Departmental staff, in 7-17-18 Yolo County Board of felonies committed by juvenile detainees to the Yolo early 2018, drafted and put into place a protocol for reporting to the Yolo Supervisors County District Attorney as required by California law County District Attorney felonies committed by youth in custody. That and Probation Department policies and procedures. draft has been approved by the employee association and the protocol in full effect. District Attorney: The District Attorney’s Office will not be implementing 7-1-18 District Attorney of recommendation #6 as it is directed to the Probation Department. Yolo County

R7

By October 31, 2018, the Yolo County Board of The recommendation has already been implemented. The Chief Probation 7-17-18 Yolo County Board of Supervisors should review the ORR program, weighing Officer presented the risks, benefits, and his recommendations concerning Supervisors the benefits and risks, and consider whether to continue continuing the ORR program in Yolo County to the Board of Supervisors the program in Yolo County or not. on March 20, 2018. The Board later acted on June 26, 2018, (following a two-hour discussion and public comment period) to continue the program through at least June, 2019, including the receipt of substation additional funding to assist with service provision to the ORR population. Did the 2018-19 Grand Jury Improve Local Government? Report Title: Yolo County Grand Jury Report and Response Follow-up: Elections Office Indiscretions and Culpability