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Extracted from Consolidated Report

This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.

Score: 0 (0/1/0)

Yolo County Grand Jury • 2017-2018

Improving the Yolo County Libraries and Archives

10 pages

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⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.

⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.

Findings 8 findings

F1 Page 42

Patrons use libraries for many different purposes. For some, the library is one of the few open, air-conditioned, and safe places to sleep and use bathrooms. This fact attracts some people with intense needs for social services, causing library staff to deal with situations for which they could use outside social service support.

F2 Page 42

There is an established Code of Behavior for the Yolo County libraries, but it is not always posted in prominent locations, or in multiple languages, and it is not always used concretely to deal with patrons who violate it.

F3 Page 42

The Davis library’s parking lot is often full and congested, and there are few alternative parking spots in the neighborhood during most library hours. This makes it difficult for patrons to use the library conveniently and efficiently and for library employees to park nearby.

F4 Page 42

Given the dramatic growth of the Southport community, there is a need for a second library in West Sacramento, but its construction is not scheduled to occur until 2025-2030.

F5 Page 42

The Archives and Records Center is performing essential services for county administrators and providing important services to citizens of Yolo County who want to know about particular aspects of the county’s rich history. But the staff is small, and the hours that the Archives is open to members of the community are few.

F6 Page 42

As stated in the latest long-term plan for the Archives, its facilities have extensive environmental and space deficiencies and a high risk of damage and/or destruction to archived materials in the event of fire or flood.

F7 Page 42

The Archives does not have a large-scale modern scanner suitable for copying archival materials and digitizing the copies. Digitization of archival materials would allow patrons of the Archives to examine high-quality images of the materials without damaging them.

F8 Page 42

If the Archives had such a scanner, it would also need a digital asset management system to store, preserve, and catalog the copied materials, and make the digitized content available online. This material would then be available online to anyone who wanted to use it, and its formatting could be updated whenever new data and imaging formats became available and widely used. Improving the Yolo County Libraries and Archives

Recommendations 7

R1
Page 43

By December 31, 2018, the Yolo County Librarian, the Yolo County Department of Social Services, and the Yolo County Board of Supervisors should provide for a social worker, either full- or part-time, to assist library staff in dealing with homeless, substance-abusing, and mentally ill individuals and families who appear at libraries. This professional would speak appropriately with such people, establish connections for them with appropriate county services, and advise library staff about ways to deal with such people if and when they present problems for library patrons.
R2
Page 43

By October 1, 2018, all Yolo County libraries should post a code of appropriate behavior for library patrons. This code should appear in large print and in the most frequently used local languages. It should be visible in several places within the library. When a library staff person speaks with a patron about misbehaving in the library, the patron should be asked to read a copy (in the person’s primary language) and sign and date it to indicate that it was read.
R3
Page 43

By December 31, 2018, the Yolo County Board of Supervisors should work with the Davis City Council to ease the parking shortage at the Davis library.
R4
Page 43

By December 31, 2018, the Yolo County Board of Supervisors should evaluate the possibility of speeding up the process of creating a library in the Southport area of West Sacramento. (This could be in lieu of purchasing a mobile library.)
R5
Page 43

By December 1, 2018, the Archives Coordinator should work with the County Librarian and the members of the Board of Supervisors to establish a plan to increase the staffing and open hours of the Archives.
R6
Page 43

By December 31, 2018, the Archives Coordinator should work with the County Librarian and the members of the Board of Supervisors to ensure that the proposals in the Facilities Master Plan to mitigate the environmental damage at the existing Archives building by 2025, and to replace the facility by 2035, remain on track to be implemented.
R7
Page 43

By October 1, 2018, the Archives Coordinator and the Board of Supervisors should fund the acquisition of a scanner and a digital asset management system by July 1, 2019 (the new fiscal year).

Agency Responses 1

Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.

Responses to 2017-18 Yolo County Grand Jury Reports

October 31, 2018 • 28 pages • 1 response • Score: 0 (+0, 1, 0) View Details ▾

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1 response to findings and recommendations

The Yolo County Board of Supervisors should allocate funding for implementation of an online system for making visiting appointments (to be implemented by Dec. 31, 2020 with evidence of planning by Oct. 31, 2018).

Response: Requires Analysis

Score: 0

, city staff will work with our fiscal 7-10-18 Davis City Council a simple statistical template and/or graph that shows consultant to incorporate a graph in our forecast model to address the look three-year past (actual) and projected (look back, look back/look forward information. City of Davis staff has reached out to the forward) pension costs and liabilities and their impact (% other Yolo cities, as well as Yolo County. All are committed to working of total) on the city budget General and All Fund base. together and sharing information and ideas to address pension and related 2018-2019 Yol...