Cuyama Community Services District*

R1

That the Cuyama Community Services District Board of Directors require that the minutes be succinct and submitted for acceptance at the next scheduled meeting. Response 1 The Cuyama Community Services District Board of Directors agrees with the finding and will follow the recommendation. The Board will direct that all meeting minutes be brief and to the point, completed and submitted for acceptance at the next regular scheduled board meeting.

R2

That the Cuyama Community Services District Board of Directors include biennial ethics training within the job descriptions of key employees including the Manager of Water/Sewer Operations and the Controller. Response 2 Some of the Cuyama Community Services District Board of Directors have attended ethics training courses, however the Board agrees with the recommendation and will include in the job descriptions of key employees that they must attend biennial ethics training courses, including the Manager of the Water/Sewer Operations and the Controller.

R3

That the Cuyama Community Services District Board of Directors ensure job descriptions are prepared for all employees. . . Response 3 The Cuyama Community Services District Board of Directors agrees with the finding and recommendation. We are developing a job description for every person employed by Cuyama Community Service District. Honorable James Herman Response to Grand Jury Report Re: Operating Under Difficult Circumstances

R4a

That the Cuyama Community Services District Board of Directors require the existing but obsolete job description for Manager for Water/Sewer Operations be updated to include licensing requirements, professional qualifications, and response time expectations, at a minimum. Response 4a The Cuyama Community Services District Board of Directors agrees with the finding and has updated the job description for the Manager of the Water/Sewer Operations to include licensing requirements, professional qualifications, and response time expectations.

R4b

That the Cuyama Community Services District Board of Directors require the existing but obsolete job description for the Controller be updated. Response 4b The Cuyama Community Services District Board of Directors agrees with the finding and recommendation, and is working to update the job description for Controller.

R5

That the Cuyama Community Services District Board of Directors add a policy on conflicts of interest such as nepotism to its Personnel Practices Manual. Response 5 The Cuyama Community Services District Board of Directors agrees with the finding and recommendation, and is in the process of adding a policy of conflicts of interest that includes nepotism to its Personnel Practices Manual.

R6

That the Cuyama Community Services District Board of Directors enforce Section XIV (Disciplinary Actions Against Employees) Part 2 of its Personnel Policy Manual. .. - . Honorable James Herman Response to Grand Jury Report Re: Operating Under Difficult Circumstances Response 6 The Cuyama Community Services District Board of Directors agrees with the finding and recommendation, and will enforce Section XIV (Disciplinary Actions Against Employees) Part 2 of its Personnel Policy Manual.

R7

That the Cuyama Community Services District Board of Directors establish an orderly succession plan for the positions of Manager for Water/Sewer Operations and Controller. Response 7 The Cuyama Community Services District Board of Directors agrees with the finding and recommendation, and is working to develop and establish a succession plan for the positions of Manager for Water/Sewer Operations and Controller.

R8

That the Cuyama Community Services District Board of Directors and Manager for Water/Sewer Operations conduct annual performance reviews of all employees. Response 8 The Cuyama Community Services District Board of Directors agrees with the finding and recommendation, and has started conducting annual performance reviews in addition to setting yearly goals of all employees.

R9

That the Cuyama Community Services District Board of Directors enforce its delinquent accounts collection policy. Response 9 The Cuyama Community Services District Board of Directors agrees with the finding that delinquent policy was not strictly enforced in some cases. We agree with the recommendation to enforce its delinquent accounts collection policy. Honorable James Herman Response to Grand Jury Report Re: Operating Under Difficult Circumstances

R10

That the Cuyama Community Services District Board of Directors implement the rate increases recommended in the October 2015 CCSD Water and Wastewater Rate Study by the Rural Community Assistance Corporation. Response 10 The Cuyama Community Services District Board of Directors agrees with the finding and is evaluating all options to balance the budget, increase revenue and create a saving account that will cover repairs, maintenance, equipment upgrades and replacement costs. The Board appreciates the October 2015 CCSD Water and Wastewater Rate Study by the Rural Community Assistance Corporation. However, the Board is very concerned that a drastic rate increase will create a substancial financial hardship on many community members.

R11

That the Cuyama Community Services District Board of Directors initiate a public education program regarding the need for water and wastewater rate increases. Response 11 The Cuyama Community Services District Board of Directors agrees with the finding and recommendation, and is in the process of developing a public education program regarding the need for water and wastewater rate increases as it was done previously when the need for rate increases were necessary.

R12

That the Cuyama Community Services District Board of Directors ensure an adequate teleconferencing system is available. Response 12 The Cuyama Community Services District Board of Directors agrees with the finding and recommendation, and has replaced the old system with a system capable of teleconferencing. Honorable James Herman Response to Grand Jury Report Re: Operating Under Difficult Circumstances

R13

That the Cuyama Community Services District Board of Directors enforce its existing policy regarding the personal use of District owned vehicles. Response 13 The Cuyama Community Services District Board of Directors agrees with the finding and recommendation, and is enforcing its existing policy regarding personal use of District owned vehicles.

R14

That the Cuyama Community Services District Board of Directors consider compensating board members. Response 14 The Cuyama Community Service District Board of Directors, at this time decided not to compensate board members because of New Cuyama "Disadvantage Communities" status. The Board may revisit the recommendation and consider compensating board members.

R15

That the Cuyama Community Services District Board of Directors make more frequent use of the Relief Secretary to reduce the workload of the Controller. Response 15 The Cuyama Community Services District Board of Directors agrees with the finding and recommendation, and will use the Relief Secretary as necessary to reduce the workload and ensure required tasks are completed on time.