Plumas County Grand Jury
2004-2005
From the annual report
The consolidated year-end volume. The individual investigations it contains are listed separately below.
📑 Year-End Report
The full consolidated volume; individual reports are listed below.
Individual reports (11)
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Findings & Recommendations
3 findings
F1:
In reading the two (2) reports noted above the Grand Jury became aware that were five (5) conditions mentioned that required a corrective action plan. The conditions mentioned were as follows: a. The 2003 Series A cash had not been reconciled to the fiscal agent statement or properly recorded in the general ledger b. .Some program information required for the preparation of the Schedule of Federal Expenditures was not provided by the responsible departments in a timely manner. 30 c. The Independent Auditor noted that the county reflects the solid Waste Planning and Operations as a special revenue fund instead of an enterprise fund. d. The depreciation schedule for senior transit buses did not include an acquisition date for the vehicles. Depreciation appears to be based on the model year of the vehicle rather than the acquisition date of the vehicle. e. The County Workers Compensation internal service fund had a deficit fund balance of $1,572,431 on June 30, 2004. Adequate reserves are necessary to ensure that the county is able to meet its self insurance obligations.
F2:
In response to an article in the Feather River Bulletin stating that the position of budgetary officer was being transferred from the County Administrative Officer to the Auditor/Controller the Grand Jury reviewed the reason for this change.
F3:
Department managers do not follow proper procedures for disciplinary and termination action resulting in wrongful termination claims and issues involving the employee’s union. These actions are very costly and should be avoided. The training provided to department managers in the appropriate ways to handle employees with stress leave, disciplinary action, and termination procedures is inadequate.
Additional Recommendations
7
Not linked to specific findings.
R1:
Publicizing progress on current projects explaining their benefits and costs.
R2:
Making audit results available to the public and/or giving notice of their availability.
R3:
Advertising for available employment opportunities.
R4:
Providing a means for the public to express their concerns. COMMUNITY SERVICE DISTRICT SPECIAL ELECTIONS Function The Community Services Districts (CSD) provides the following services to the inhabitants of their districts:
R8:
Fire Protection (Sometimes)
R9:
Ambulance Service (Sometimes)
R10:
Public Works – including road and building maintenance
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Findings & Recommendations
5 findings
F1:
The FSD has done a commendable job in view of its lack of sufficient support both in personnel and in funding required to perform its functions.
F2:
There seemed to be inadequate coordination and communication between the FSD the Auditor/Controller, the Sheriff's Office, the Jail Commander, and the Board of Supervisors (BOS).
F3:
Over the past two years, the FSD has been inordinately impacted by budget reductions. This is primarily due to the fact that, unlike other County departments, the utilities and other fixed costs relating to all county facilities are part of this department’s budget. Thus, when departments are subjected to an across-the- board budget cut, the FSD must cut its only variable costs: personnel and supplies.
F4:
The number of facilities that have not been brought up to standards necessary to meet the needs of the disabled public is absolutely appalling and definitely does not meet the legal requirements under existing applicable laws. This law has been in effect for many years and the county is not now and has not been in compliance. Just because the county under its current insurance arrangement has only limited liability, it is in no way excusable to avoid this responsibility.
F5:
There appears to be no system to evaluate the many physical facilities the county owns as to the feasibility of maintaining or replacing individual structures or complexes.
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Findings & Recommendations
4 findings
F1:
It is not clear that all projects or proposals for which MSA funds have been expended have been approved by the WF.
F2:
It is not clear exactly how much money has been received by PCFC under the MSA.
F3:
It is not clear how the money received by PCFC under the MSA has been spent. 33
F4:
The previous Grand Jury expressed the belief that some of the project expenditures did not meet the MSA’s stated goals. Further investigation reveals that these project expenditures were approved by the WF. However, it is unclear how the programs specified in the MSA were served by the expenditure of $115,000 for "budget expenditures" and $452,000 to "repay the general fund for loans to PCFC for expenditures that had accumulated for several years ". These expenditures are being reviewed by DWR.
Additional Recommendations
8
Not linked to specific findings.
R1:
That while the directions for expenditure of funds under the MSA allow some latitude, the PCFC avoid the temptation to expend MSA funds for purposes not approved by the WF and that do not specifically benefit the MSA programs.
R2:
That the PCFC explain how the $115,000 of "budget expenditures" and the $452,000 for loan repayment benefited the programs specified by the MSA.
R3:
That the PCFC states exactly how much money it has received to date under the MSA.
R4:
That the PCFC states clearly how the funds received under the MSA were spent and how much of those funds have not yet been spent.
R5:
That the PCFC keep the public informed of the status of the EIR and legal challenges to the MSA. COMPLAINT SUMMARY COMPLAINT #04/05-01 Nature of Complaint This is a continuation of last year’s Grand Jury Complaint #03/04-03 alleging widespread and gross misconduct within County Offices. Response The issues of this complaint were discussed by the Law and Justice Committee and the complainant was advised by letter to take the complaint to the California Attorney General’s Office. COMPLAINT #04/05-02 Nature of Complaint This complaint was a continuation of several complaints previously filed with previous Grand Juries against a Plumas County employee. Response 34 This complaint was referred to the District Attorney and County Counsel offices. COMPLAINT #04/05-03 Nature of Complaint This was a continuation of complaint 03/04-09 alleging wrongful and retaliatory termination of employment at Plumas District Hospital (PDH). Response As this complaint had been investigated by the Health, Education, and Welfare Committee of the Grand Jury last year, and deemed a labor dispute, it was not investigated further as it did not fall under Grand Jury jurisdiction. The complainant was notified by letter. COMPLAINT #04/05-04 Nature of Complaint Complaint delineated a list of problems arising from a private civil matter. Response The Grand Jury declined to pursue investigation, indicating to the complainant by letter that this was a private civil matter and could possibly be resolved by legal counsel. COMPLAINT #04/05-05 Nature of Complaint The complaint lodged was of a possible criminal nature involving the destruction of property. Response The complaint was referred to the District Attorney and after his review it was determined that the statue of limitation has expired. COMPLAINT #04/05-06 Nature of Complaint The complainant accused a Sheriff Deputy of not acknowledging monies he had supposedly received. Response The complainant was informed by letter that this was not considered a matter for the Grand Jury. COMPLAINT #04/05-07 Nature of Complaint Complaint was submitted regarding an issue the complainant had with Plumas County several years ago. Response After reviewing the history of the incident the Grand Jury felt that this was not an item for Grand Jury investigation and the complainant was informed by letter of this action. COMPLAINT #04/05-08 Nature of Complaint This complaint stated that no action had been pursued by Plumas County Officials on a previous criminal conviction. Response The complaint was referred to the County District Attorney. COMPLAINT #04/05-09 Nature of Complaint Alleged improper actions that were taken by the Indian Valley Fire Chief, while at a Greenville Park the summer of 2004. Response Complaint was reviewed by the Grand Jury, but not investigated. A letter was written to the complainant stating that all district fire departments would be notified to use caution when exhibiting equipment. COMPLAINT #04/05-10 Nature of Complaint Complainant charged that the Portola City Council is remiss in dealing with the citizens of the City of Portola and is out of compliance with the Portola Municipal Code. Response The Grand Jury reviewed the complaint, but action will not be taken this year. This item will be referred to the 2005-2006 Grand Jury. COMPLAINT #04/05-11 Nature of Complaint Complaint was made against actions by the Plumas County Planning Department. Response The Grand Jury reviewed the complaint, but action will not be taken this year. This item will be referred to the 2005-2006 Grand Jury. COMPLAINT #04/05-12 Nature of Complaint 36 The complainant brought a situation to the Grand Jury’s attention regarding a card lock transaction. Response This matter was unfounded and resolved. COMPLAINT #04/05-13 Nature of Complaint A complaint was received by a parent whose child attends elementary school within the Plumas Unified School District. The complaint alleged mistreatment of the child by a teacher and was supported by letters received by the Grand Jury through the District Attorney. The complaint also alleged a lack of response from the school district administration. Response An Accusation Hearing was conducted by the District Attorney. The Grand Jury heard testimony from several witnesses and complainants. The Grand Jury deliberated after the hearing and concluded that there was reasonable cause for the District Attorney to bring an accusation against the school district administration. This matter is now in the hands of the District Attorney. COMPLAINT #04/05-14 Nature of Complaint This complaint involves the alleged mistreatment and harassment of family members over a number of years by the Plumas County Sheriff’s Department. Response The Grand Jury will review the complaint, but action will not be taken this year. This item will be referred to the 2005-2006 Grand Jury. COMPLAINT #04/05-15 Nature of Complaint The complaint stated problems that had occurred because of lack of following zoning ordinances by his neighbors. Response No action will be taken this year and the complaint will be referred to the 2005/2006 Grand Jury. Plumas County Grand Jury Investigation History DEPARTMENT/ 2001- 2002- 2003- 2004- AGENCY/PROGRAM Earlier Years 2002 2003 2004 2005 Administrative/CAO 95-96 X Assessor 95-96, 98-99 Auditor/Controller X X Board of Supervisors X X inc Clerk/Recorder X inc Chamber of Commerce Information Technology 99-00 Fair X Farm Advisor Law Library 99-00 X Library 98-99 Literacy Program 98-99 Museum 98-99 Human Resources 99-00 X X Treasurer/Tax Collector 98-99 Alcohol and Drug 95-96 X inc X Senior Services District Attorney – Family Support Division 97-98 Mental Health 95-96, 99-00 X Plumas County Public Health Agency X Public Administrator Public 99-00 Guardian/Conservator Sierra House 99-00 Social Services 95-96 Veteran’s Services 95-96 Animal Control 95-96 X X County Counsel District Attorney 98-99 Fish and Game Commission Jail 98-99 X X X X Victim Witness Office of Emergency Services Probation 98-99 X X Juvenile Hall X 38
R97-98:
Mental Health 95-96, 99-00
R98-99:
Fish and Game Commission
R99-00:
X X Treasurer/Tax Collector
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Findings & Recommendations
16 findings
F1:
During the interviews and early tours of the jail facility, it became apparent to this Grand Jury that communication regarding jail conditions between the Plumas County Jail, the Plumas County Sheriff's Department, the Plumas County Facility Services Department, and the Plumas County Board of Supervisors was inadequate. There is no written system or follow-up procedure in place to ensure that maintenance problems be attended to in a timely manner.
Related Recommendations (1)
R1:
However, if a finding or a recommendation of the Grand Jury addresses budgetary or personnel matters of a county department headed by an elected officer, both the agency or department head and the Board of Supervisors shall respond if requested by the Grand Jury, but the response of the Board of Supervisors shall address only those budgetary or personnel matters over which it has some decision making authority. The response of the elected agency or department head shall address all aspects of the findings or recommendations affecting his or her agency or department. A Grand Jury may request a subject person or entity to come before the Grand Jury for the purpose of reading and discussing the findings of the Grand Jury report that relates to that person or entity in order to verify the accuracy of the findings prior to their release. During the investigation, the Grand Jury shall meet with the subject of that investigation regarding the investigation, unless the court, either on its own determination or upon request of the foreman of the Grand Jury, determines that such a meeting would be detrimental.
F2:
The jail facility is annually inspected by the local Fire Warden and the Grand Jury, and is inspected biennially by the California Board of Corrections. This Grand Jury found that the small repairs recommended by these agencies' inspections were eventually taken care of, but the more serious repairs that were required have been brushed off with statements of "not my responsibility", "waiting for someone to get back to me", and "waiting for bids".
Related Recommendations (1)
R2:
The Undersheriff and the Facility Services Director should oversee the implementation of a program of ongoing inspections of the jail facility. This program should include the documentation of all inspection results and any repairs made. The Board of Supervisors should be notified in open session at least once quarterly regarding the conditions at the jail facility. The Board of Supervisors should take an active part to ensure unsafe conditions and maintenance issues are addressed and remedied with expedience.
F3:
There are serious security issues at the jail facility which compromise the safety of not only the Sheriff's Department staff and jail detainees, but also the citizens of Plumas County. Issues of concern are: a. There is no perimeter fence around the jail thus allowing members of the public direct access to the exercise yards. Items could be left for inmates or yard fencing could be cut to facilitate an escape. b. The doors to access the main electrical breakers that provide power to the facility are unsecured allowing for a complete shutdown of power to the jail. c. The jail facility is understaffed.
Related Recommendations (1)
R3:
The Administration of the A&D work with Human Resources on revising the job descriptions for the Department to more accurately reflect the actual duties and training required of the positions.
F4:
There are some security and maintenance issues that have been present for a number of years, as has been noted in past Grand Jury reports, and have still not been corrected: a. The Control Room still contains a crowded maze of wires piled up on the floor which according to jail staff occasionally emit sparks and smoke. b. There are no slots in the maximum security cell doors for the passage of food trays and other items requiring the jail staff to come in direct contact with the maximum security inmates. c. There is no automated lock-in control when moving inmates from one cell to another.
Related Recommendations (1)
R4:
A Grand Jury shall provide to the affected agency a copy of the portion of the Grand Jury report relating to that person or entity two working days prior to its public release and after the approval of the presiding judge. No officer, agency, department, or governing body of a public agency shall disclose any contents of the report prior to the public release of the final report. Requirement to Respond No later than ninety (90) days after the Grand Jury submits a final report on the operations of any public agency subject to its reviewing authority, the governing body of the public agency (includes departments) shall comment to the presiding judge of the superior court on the findings and recommendations pertaining to matters under the control of the governing body, and every elected county officer or agency head for which the Grand Jury has responsibility pursuant to Section 914.1 shall comment within sixty (60) days to the presiding judge of the superior court, with an information copy sent to the Board of Supervisors, on the findings and recommendations pertaining to matters under the control of that county officer or agency head and any agency or agencies which that officer or agency head supervises or controls. All of these comments and reports shall forthwith be submitted to the presiding judge of the superior count who impaneled the Grand Jury. Distribution List The Final Report of the 2004-2005 Plumas County Grand Jury will be distributed to the following individuals and agencies: The Honorable Judge Ira Kaufman The Honorable Judge Garrett W. Olney Plumas County Grand Jury -2006 Plumas County Board of Supervisors Clerk of the Board of Supervisors Plumas County Administrative Officer Plumas County Alcohol and Drug Department Plumas County Auditor/Controller Plumas County Building Department Plumas County Clerk Plumas County Counsel Plumas County Department of Human Resources Plumas County Development Commission Plumas County Facilities Services Department Plumas County Fire Departments Plumas County Flood Control and Water Conservation District Plumas County Information and Technology Department (Website) Plumas County Jail Plumas County Libraries Plumas County Mental Health Department Plumas County Office of Emergency Services (OES) Plumas County Planning Department Plumas County Probation Department Plumas County Public Health Agency Plumas County Sheriff Plumas County Unified School District California State Archivist City of Portola Grizzly Lake Resort Improvement District California Department of Forestry Battalion Chief for Plumas County Local Agency Formation Commission (LAFCo) State Attorney General's Office Available on-line - countyofplumas.com PLUMAS COUNTY SHERIFF'S DEPARTMENT
F5:
The Plumas County Board of Supervisors is aware of the unsafe and potentially dangerous conditions that exist at the jail, but most appear apathetic. The Board appears to have ignored its responsibility where the jail is concerned and seems satisfied with passing all of the responsibility onto the Sheriff's Department. At the time of this report's completion, no member of the Board had yet implemented the 2003-4 Grand Juries' recommendation to visit the jail facility at least once yearly.
Related Recommendations (1)
R5:
The Sheriff's Department should follow the established county bid process when attempting to procure outside companies or businesses to complete work within the jail facility. The county's bid process details specific conditions to follow as well as specific deadlines for the process to be completed, The Departments of the Sheriff and Facility Services should know the stage of a particular project all times.
F6:
The Sheriff and the Undersheriff (overseer of the jail facility) appear to ignore, deny, or be unwilling to accept the responsibility for any maintenance, repairs, or remedial work and are complacent, relying and acquiescing to the Facility Services Department. The Automatic Fire Sprinkler System is in disrepair. There is no regard for these conditions by the Facility Services Department, the Sheriff's Department or the jail personnel. The Office of the State Fire Marshal noted the following deficiencies: a. The sprinkler system inspection is past due for its required five (5) year servicing. b. The facility does not have any records showing that the sprinkler system is tested and inspected quarterly as required. c. The Corporal's office does not have fire sprinkler coverage.
Related Recommendations (1)
R6:
Based on the observations and findings made by this Grand Jury, as well as previous Grand Jury, an urgent recommendation is made to the Board of Supervisors to seriously begin planning to replace the jail facility. The longer the Board of Supervisors procrastinates in facing it's obligation to the citizens of Plumas County, the more the construction costs increase. As we have seen and are currently seeing, building costs in California are increasing exponentially. It is essential that the Board of Supervisors plan now for a new jail for Plumas County. The Plumas County Jail, from the very onset, was poorly designed and was never conducive to a safe working environment for jail employees or the incarcerated inmates. The working area of the facility is too small in proportion to the confinement areas thus creating a working environment that is overcrowded with employees, equipment, and supplies. Security issues are at a level that put not only people within the jail at risk, it also puts the citizens of Plumas County at risk. A new jail would not only greatly enhance the security of all concerned but would provide a facility that would accommodate Plumas County well into the 21st century. The Board of Supervisors should take a more proactive part by insisting the following remaining, uncorrected deficiencies be corrected as soon as possible: a. A sprinkler should be installed in the Corporal's office. b. A company should be contracted to provide five year services and certification of the sprinkler system. c. A company should be contracted to provide a quarterly inspection of the sprinkler system. d. An eighteen (18) inch clearance around the sprinkler heads should be maintained, e. A fire drill procedure should be created and a fire drill log should be maintained. f. The exterior sprinkler system alarm and alarm bell should be connected. g. The exterior sprinkler system valve should be repaired. h. The sprinkler system shut-off valve should have a lock. i. Sprinklers should be installed in the work furlough day room and sleeping area. j. Wiring on the floor and the exposed wiring in the wall of the control room should be put in conduit. k. The hole in the wall of the work furlough sleeping area should be repaired.
F7:
There is little evidence that the Alcohol and Drug Advisory Board has any influence or oversight in the operation of the A&D Department. In addition, the Advisory Board's participation in the selection of the new A&D Director was discouraged by the Board of Supervisors. There is little evidence that the Board of Supervisors has performed oversight activities in the A&D Department. The A&D facility is inadequate and isolated from other services. The walls of the therapist meeting rooms are thin enough to allow passers-by to hear the conversations within and are therefore not adequate to ensure confidentiality.
Related Recommendations (1)
R7:
A Board of Supervisors member and the A&D Department staff members attend every meeting of the Alcohol and Drug Advisory Board.
F8:
The following additional deficiencies with the Sprinkler System were noted either in the above mentioned inspection reports or by personal observations made during this Jury's three (3) tours of the facility: a. There is no contract for the five (5) year required servicing and certification of the
Related Recommendations (1)
R8:
The Board of Supervisors take a more active interest in the performance of the A&D and request in-depth information from them regularly until such time as the Board feels that the personnel issues have been resolved. We recommend a Department Progress Report that could include such information as activities of staff, success of programs, year to-date budget expenditures, and reports from the A&D liaisons.
F9:
Using the above mentioned inspection reports, as well as personal observations made during this Grand Jury's three (3) tours of the facility, the following list of deficiencies with the jail facility's electrical system was compiled: a. Extension cords are being used as permanent wiring in the control room and the air handler room. b. Wiring on the floor in the control room is not in conduit. c. Exposed wiring in the wall of the control room is not in conduit. d. An EXIT light in the minimum security corridor is missing. e. An EXIT light in the main security corridor is missing. f. There are exposed junction boxes in the air handler room. g. There is an exposed junction box in a cell.
Related Recommendations (1)
R9:
A new facility, that provides appropriate accommodations and adequate security for clients, be found as quickly as possible.
F10:
The following list of miscellaneous deficiencies with the jail facility was compiled by this Grand Jury using the above mentioned inspection reports as well as personal observations made during this Grand Jury's three (3) tours of the facility: a. There are holes in the wall and ceiling in the air handler room. b. There is a hole in the ceiling in the North Minimum holding cell. c. There is a hole in the wall in the work furlough sleeping area. d. There is an air diffuser missing in the laundry corridor. e. Weed abatement of ten (10) feet from the building is not maintained. f. There is no generator testing log or maintenance log. g. There is no service contract to inspect or maintain the generator. h. The dishwasher is not working and sanitizing properly.
Related Recommendations (1)
R10:
The A&D improve communications with the California Highway Patrol and the Sheriff's Department to help eliminate the errors found in the DUI statistical data reporting.
F11:
The expenditure for out-of-county residential treatment programs has increased steadily over the last several years, and has nearly doubled since last year. There are many factors for determining whether a client is better served by the programs available within the County, or by residential treatment programs not available within the County. However, the Grand Jury has found that the lack of trust between the two "camps" of employees has led to an undetermined number of clients either being underserved within the County or being sent out of the County for treatment at additional expense.
Related Recommendations (1)
R11:
The Board of Supervisors considers the feasibility of operating needed residential care facilities within the County. The savings to the County by eliminating the need to send clients out of the county would go a long way to decrease this budget expenditure and provide a better quality of care to its residents. Conclusion In the course of our investigation, this Grand Jury became informed of numerous allegations of impropriety by staff members. The Grand Jury has worked diligently to not only verify each allegation, but also attempted to categorize them in an effort to keep our focus on the Department as a whole, not on an individual mistake. Put succinctly, we feel many of this department's problems are heightened by (if not a result of) interpersonal relationship conflicts. There were several seemingly improper actions by staff members that the Grand Jury felt were a result of the antagonism that is so pervasive throughout the Department. The Grand Jury's findings were focused on the core issues and not the small details. The Grand Jury did its best to focus on areas that may help to make this department more productive. It is the Grand Jury's hope that with consistent management and increased oversight, this department will again be one upon which our citizens may rely. PLUMAS COUNTY MENTAL HEALTH DEPARTMENT Function The Plumas County Mental Health Department (MHD) is an outpatient service providing a full range of outpatient, case management and socialization services. More intensive services such as acute hospitalization, long-term intensive residential and state hospital services are provided by contracting with the appropriate agencies in question. The services includes: emergency assessments, outpatient services, inpatient services, case management, day treatment programs, medication support and therapeutic behavioral services. The MHD is the managed care provider for all MediCal mental health services in the county.
F12:
The MHD operates a number of quality programs within its area of practice. The MHD is to be commended for the hard work of its employees and for the implementation of innovative and supportive programs. Notable, are Sierra House, the Respite Program, and the Wilderness Program.
F13:
The recently passed California Proposition 63 should increase revenue for the MHD.
F14:
The MHD staff meets face-to-face once a week for four hours. Otherwise, the small staff is spread out in the various communities it serves and rarely comes together except for the weekly staff meetings. Most communication among staff is done by phone, a highly inefficient method for a task that requires communication and relay of client information. As a result, there have been errors.
F15:
MHD knowledge of Grand Jury investigations caused the stoppage of all quality control with Plumas District Hospital.
F16:
An administrator of MHD violated the admonition of the Grand Jury to keep discussion with the Grand Jury confidential.
Additional Recommendations
4
Not linked to specific findings.
R95-96:
Central Plumas Recreation District
R97-98:
Mental Health 95-96, 99-00 X Plumas County Public Health Agency Χ Public Administrator Public
R98-99:
Χ Χ X Χ X Fire Ag. Commissioner Engineering Environmental Health Housing and Community Development Local Agency Formation Commission Planning Χ 95-96, 97-98, Public Works
R99-00:
Χ Building Building and Grounds
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Findings & Recommendations
16 findings
F1:
During the interviews and early tours of the jail facility, it became apparent to this Grand Jury that communication regarding jail conditions between the Plumas County Jail, the Plumas County Sheriff's Department, the Plumas County Facility 7 Services Department, and the Plumas County Board of Supervisors was inadequate. There is no written system or follow-up procedure in place to ensure that maintenance problems be attended to in a timely manner.
F2:
The jail facility is annually inspected by the local Fire Warden and the Grand Jury, and is inspected biennially by the California Board of Corrections. This Grand Jury found that the small repairs recommended by these agencies' inspections were eventually taken care of, but the more serious repairs that were required have been brushed off with statements of "not my responsibility", "waiting for someone to get back to me", and "waiting for bids".
F3:
There are serious security issues at the jail facility which compromise the safety of not only the Sheriff's Department staff and jail detainees, but also the citizens of Plumas County. Issues of concern are: a. There is no perimeter fence around the jail thus allowing members of the public direct access to the exercise yards. Items could be left for inmates or yard fencing could be cut to facilitate an escape. b. The doors to access the main electrical breakers that provide power to the facility are unsecured allowing for a complete shutdown of power to the jail. c. The jail facility is understaffed.
F4:
There are some security and maintenance issues that have been present for a number of years, as has been noted in past Grand Jury reports, and have still not been corrected: a. The Control Room still contains a crowded maze of wires piled up on the floor which according to jail staff occasionally emit sparks and smoke. b. There are no slots in the maximum security cell doors for the passage of food trays and other items requiring the jail staff to come in direct contact with the maximum security inmates. c. There is no automated lock-in control when moving inmates from one cell to another.
F5:
The Plumas County Board of Supervisors is aware of the unsafe and potentially dangerous conditions that exist at the jail, but most appear apathetic. The Board appears to have ignored its responsibility where the jail is concerned and seems satisfied with passing all of the responsibility onto the Sheriff's Department. At the time of this report's completion, no member of the Board had yet implemented the 2003-4 Grand Juries’ recommendation to visit the jail facility at least once yearly.
F6:
The Sheriff and the Undersheriff (overseer of the jail facility) appear to ignore, deny, or be unwilling to accept the responsibility for any maintenance, repairs, or remedial work and are complacent, relying and acquiescing to the Facility Services Department. 8
F7:
The Automatic Fire Sprinkler System is in disrepair. There is no regard for these conditions by the Facility Services Department, the Sheriff's Department or the jail personnel. The Office of the State Fire Marshal noted the following deficiencies: a. The sprinkler system inspection is past due for its required five (5) year servicing. b. The facility does not have any records showing that the sprinkler system is tested and inspected quarterly as required. c. The Corporal's office does not have fire sprinkler coverage.
F8:
The following additional deficiencies with the Sprinkler System were noted either in the above mentioned inspection reports or by personal observations made during this Jury's three (3) tours of the facility: a. There is no contract for the five (5) year required servicing and certification of the sprinkler system. b. There is no contract for the quarterly inspection of the sprinkler system. c. An eighteen (18) inch minimum clearance around the sprinkler heads is not maintained in the nurse's office, the library, the laundry corridor, or the file room. d. The sprinkler repair kit in the cleaning closet is not accessible. e. No fire watches were performed or fire watch logs maintained while the fire alarms system was not functioning. f. No fire drill procedure is in place nor is a fire drill log maintained. g. There are times when there is no deputy on duty who meets the training standards for general fire safety relating to the jail facility. h. The exterior sprinkler system alarm is not connected. i. The exterior sprinkler system electrical plug is covered over with duct tape. j. The exterior sprinkler activation alarm bell is not connected. k. The exterior sprinkler system valve is not working. l. No locking device is installed on the sprinkler system shut-off valve. m. The work furlough day room does not have fire sprinkler coverage. n. The work furlough sleeping area does not have fire sprinkler coverage
F9:
Using the above mentioned inspection reports, as well as personal observations made during this Grand Jury's three (3) tours of the facility, the following list of deficiencies with the jail facility's electrical system was compiled: 9 a. Extension cords are being used as permanent wiring in the control room and the air handler room. b. Wiring on the floor in the control room is not in conduit. c. Exposed wiring in the wall of the control room is not in conduit. d. An EXIT light in the minimum security corridor is missing. e. An EXIT light in the main security corridor is missing. f. There are exposed junction boxes in the air handler room. g. There is an exposed junction box in a cell.
F10:
The following list of miscellaneous deficiencies with the jail facility was compiled by this Grand Jury using the above mentioned inspection reports as well as personal observations made during this Grand Jury's three (3) tours of the facility: a. There are holes in the wall and ceiling in the air handler room. b. There is a hole in the ceiling in the North Minimum holding cell. c. There is a hole in the wall in the work furlough sleeping area. d. There is an air diffuser missing in the laundry corridor. e. Weed abatement of ten (10) feet from the building is not maintained. f. There is no generator testing log or maintenance log. g. There is no service contract to inspect or maintain the generator. h. The dishwasher is not working and sanitizing properly. i. There is a need to update the Health Services Policies and Procedures manual. j. There is a need to update the Dental Care Procedures manual. k. There is no psychotropic medications policy. l. The openings in the ceiling air grills' mesh are larger than the recommended 3/16" sq or 16-mesh psi. m. There is a need to update the Policies and Procedures manual. n. There is a need to update the Inmate Discipline Policy and Plan. o. There is a need to update the limitations on the Disciplinary Policy and Procedure plan. 10 p. There is no sobering cell or suicidal placement plan. q. The plumbing access panel in the maximum security corridor is not locked.
F11:
The expenditure for out-of-county residential treatment programs has increased steadily over the last several years, and has nearly doubled since last year. There are many factors for determining whether a client is better served by the programs available within the County, or by residential treatment programs not available within the County. However, the Grand Jury has found that the lack of trust between the two “camps” of employees has led to an undetermined number of clients either being underserved within the County or being sent out of the County for treatment at additional expense.
F12:
The MHD operates a number of quality programs within its area of practice. The MHD is to be commended for the hard work of its employees and for the implementation of innovative and supportive programs. Notable, are Sierra House, the Respite Program, and the Wilderness Program.
F13:
The recently passed California Proposition 63 should increase revenue for the MHD.
F14:
The MHD staff meets face-to-face once a week for four hours. Otherwise, the small staff is spread out in the various communities it serves and rarely comes together 18 except for the weekly staff meetings. Most communication among staff is done by phone, a highly inefficient method for a task that requires communication and relay of client information. As a result, there have been errors.
F15:
MHD knowledge of Grand Jury investigations caused the stoppage of all quality control with Plumas District Hospital.
F16:
An administrator of MHD violated the admonition of the Grand Jury to keep discussion with the Grand Jury confidential.
Additional Recommendations
14
Not linked to specific findings.
R1:
The Undersheriff and the Facility Services Director should create a documented system to ensure all maintenance problems be addressed and corrected in a timely manner. This system should include the identification of the responsible party and time frames for completion.
R2:
The Undersheriff and the Facility Services Director should oversee the implementation of a program of ongoing inspections of the jail facility. This program should include the documentation of all inspection results and any repairs made.
R3:
The Board of Supervisors should be notified in open session at least once quarterly regarding the conditions at the jail facility. The Board of Supervisors should take an active part to ensure unsafe conditions and maintenance issues are addressed and remedied with expedience.
R4:
In open session, the Board of Supervisors should discuss and ask for the public's comments on the possible formation of a Jail Oversight Committee. This committee could consist of a Supervisor, the Undersheriff, the Facility Services Director, two members of the Grand Jury, and others.
R5:
The Sheriff's Department should follow the established county bid process when attempting to procure outside companies or businesses to complete work within the jail facility. The county's bid process details specific conditions to follow as well as specific deadlines for the process to be completed, The Departments of the Sheriff and Facility Services should know the stage of a particular project all times.
R6:
Based on the observations and findings made by this Grand Jury, as well as previous Grand Jury, an urgent recommendation is made to the Board of Supervisors to seriously begin planning to replace the jail facility. The longer the Board of Supervisors procrastinates in facing it’s obligation to the citizens of Plumas County, the more the construction costs increase. As we have seen and are currently seeing, building costs in California are increasing exponentially. It is essential that the Board of Supervisors plan now for a new jail for Plumas County. The Plumas County Jail, from the very onset, was poorly designed and was never conducive to a safe working environment for jail employees or the incarcerated inmates. The working area of the facility is too small in proportion to the confinement areas thus creating a working environment that is overcrowded with employees, equipment, and supplies. Security issues are at a level that put not only people within the jail at risk, it also puts the citizens of Plumas County at risk. A new jail would not only greatly enhance the security of all concerned but would provide a facility that would accommodate Plumas County well into the 21st century. 11
R7:
The Board of Supervisors should take a more proactive part by insisting the following remaining, uncorrected deficiencies be corrected as soon as possible: a. A sprinkler should be installed in the Corporal's office. b. A company should be contracted to provide five year services and certification of the sprinkler system. c. A company should be contracted to provide a quarterly inspection of the sprinkler system. d. An eighteen (18) inch clearance around the sprinkler heads should be maintained, e. A fire drill procedure should be created and a fire drill log should be maintained. f. The exterior sprinkler system alarm and alarm bell should be connected. g. The exterior sprinkler system valve should be repaired. h. The sprinkler system shut-off valve should have a lock. i. Sprinklers should be installed in the work furlough day room and sleeping area. j. Wiring on the floor and the exposed wiring in the wall of the control room should be put in conduit. k. The hole in the wall of the work furlough sleeping area should be repaired. l. Generator testing and maintenance logs should be kept and a company should be contracted to inspect and maintain the generator. m. The dishwasher should be repaired or replaced. n. The ceiling air grilles should be replaced to meet code. o. All Policies and Procedures manual should be updated and kept current p. The plumbing access panel in the maximum security corridor should have a lock.
R8:
The Board of Supervisors take a more active interest in the performance of the A&D and request in-depth information from them regularly until such time as the Board feels that the personnel issues have been resolved. We recommend a Department Progress Report that could include such information as activities of staff, success of programs, year to-date budget expenditures, and reports from the A&D liaisons.
R9:
A new facility, that provides appropriate accommodations and adequate security for clients, be found as quickly as possible.
R10:
The A&D improve communications with the California Highway Patrol and the Sheriff’s Department to help eliminate the errors found in the DUI statistical data reporting.
R11:
The Board of Supervisors considers the feasibility of operating needed residential care facilities within the County. The savings to the County by eliminating the need to send clients out of the county would go a long way to decrease this budget expenditure and provide a better quality of care to its residents. Conclusion In the course of our investigation, this Grand Jury became informed of numerous allegations of impropriety by staff members. The Grand Jury has worked diligently to not only verify each allegation, but also attempted to categorize them in an effort to keep our focus on the Department as a whole, not on an individual mistake. Put succinctly, we feel many of this department’s problems are heightened by (if not a result of) interpersonal relationship conflicts. There were several seemingly improper actions by staff members that the Grand Jury felt were a result of the antagonism that is so pervasive throughout the Department. The Grand Jury’s findings were focused on the core issues and not the small details. The Grand Jury did its best to focus on areas that may help to make this department more productive. It is the Grand Jury’s hope that with consistent management and increased oversight, this department will again be one upon which our citizens may rely. PLUMAS COUNTY MENTAL HEALTH DEPARTMENT Function The Plumas County Mental Health Department (MHD) is an outpatient service providing a full range of outpatient, case management and socialization services. More intensive services such as acute hospitalization, long-term intensive residential and state hospital services are provided by contracting with the appropriate agencies in question. The services includes: emergency assessments, outpatient services, inpatient services, case management, day treatment programs, medication support and therapeutic behavioral services. The MHD is the managed care provider for all MediCal mental health services in the county.
R97-98:
Mental Health 95-96, 99-00
R98-99:
Fish and Game Commission
R99-00:
X X Treasurer/Tax Collector
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Findings & Recommendations
8 findings
F1:
The recommendations of the 2002/2003 Grand Jury were, for the most part, ignored by the County. The following list contains the recommendations of that Grand Jury. For each finding or recommendation, the current status, as found by the current Grand Jury, is shown in bold print. 2002/2003 Grand Jury Findings:
F2:
The County Fire Warden position is part-time and exercises no direct control over the fire districts within Plumas County. The Fire Warden does respond when requested by the fire districts to provide technical assistance and training. Current Status: The Fire Warden has resigned.
F3:
With few exceptions, Plumas County fire districts have inadequate funding to carry out their mission. Most equipment is outdated and each of the districts relies on volunteers to staff their departments. Current Status: No change in this situation.
F4:
Approximately 20 percent of the privately held land in the County is not in a fire district. Current Status: Little change in this situation.
F5:
A majority of fire chiefs interviewed favored more coordination and assistance from the County Fire Warden on fire issues such as funding, standardizing grant writing, training, recruiting and acquiring equipment. Current Status: Since there is now no fire warden, this situation has worsened. 22
F6:
There is no proactive effort by the County to inform new residents what level of fire protection, if any, exists in their area. In fact, on more than one occasion, witnesses responded with a “let the buyer beware” reply on that issue. Current Status: No change in this situation.
F7:
Plumas County Resolution No. 01-6534 is a resolution adopting a policy for County property tax exchanges with special districts providing fire protection services. Current Status: This Grand Jury has seen no evidence that this resolution has been acted upon. 2002/2003 Grand Jury Recommendations:
F8:
Provision of fire protection is not an essential element in the planning process for new real estate developments.
Additional Recommendations
11
Not linked to specific findings.
R1:
The recommendations of the 2002/2003 Grand Jury be implemented except where modified by this Grand Jury’s recommendations.
R2:
The office of Fire Warden be re-established and strengthened to provide more direct control of, and assistance to, the fire departments. This assistance would include funding, searching for grant opportunities and standardizing grant writing, providing or arranging for training, recruiting, and acquiring equipment. In addition, the Fire Warden should play a significant role in the activities of the Plumas Sierra Fire Chiefs Association.
R3:
An equitable method of funding be found that will provide the resources needed to perform their jobs without undo concern for costs and at the same time not produce more revenue than can be efficiently utilized by the departments.
R4:
No real estate project or development be approved without adequate coverage by an existing or new fire department.
R5:
A Plumas County map overlay be developed that clearly shows the boundaries of all fire districts and highlights those areas that are not protected by any fire department.
R6:
A plan to make all fire departments independent entities with their own funding and operational control be created. This should not exclude the creation of cooperative agreements with other departments or other government agencies.
R7:
The County consider subsidizing the training of fire fighters and emergency medical personnel and the administrative personnel or services of the fire departments.
R8:
The Board of Supervisors and the LAFCo undertake an educational program throughout the County to improve the understanding of its function and procedures and its place in the planning process.
R9:
The fire departments make an effort to understand the LAFCo’s function and procedures and its place in the planning process.
R10:
The LAFCo be audited by a qualified auditing company or agency.
R11:
The Board of Supervisors and the LAFCo, in certain circumstances, consider subsidizing, reducing, or rescinding LAFCo fees for changes in fire districts. Commendation In spite of the problems facing the fire departments, there is a good esprit de corps among the fire fighters. They willingly assist other departments and agencies and respond to emergencies without regard to funding and the quality of their equipment. PLUMAS COUNTY FACILITIES SERVICES DEPARTMENT Function The Facilities Services Department (FSD) is charged with providing and maintaining acceptable environments in which all county employees are able to comfortably carry out their individual duties. The FSD maintains over thirty (30) facilities and real properties owned and/or operated by the county.
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Findings & Recommendations
4 findings
F1:
Nepotism is an ongoing issue within the county. The appearance of nepotism is as harmful as the actual fact itself.
F2:
People are hired to fill vacant positions that do not meet the County‘s job qualifications as described in the Plumas County Job description’s qualifications. The results are poor performance and employee problems.
F3:
Department managers do not follow proper procedures for disciplinary and termination action resulting in wrongful termination claims and issues involving the employee’s union. These actions are very costly and should be avoided. The training provided to department managers in the appropriate ways to handle employees with stress leave, disciplinary action, and termination procedures is inadequate.
F4:
The previous Grand Jury expressed the belief that some of the project expenditures did not meet the MSA’s stated goals. Further investigation reveals that these project expenditures were approved by the WF. However, it is unclear how the programs specified in the MSA were served by the expenditure of $115,000 for "budget expenditures" and $452,000 to "repay the general fund for loans to PCFC for expenditures that had accumulated for several years ". These expenditures are being reviewed by DWR.
Additional Recommendations
8
Not linked to specific findings.
R1:
In the County of Plumas, California Management Report For The Year Ending June 30, 2004 the Independent Auditor has made recommendations to correct the five (5) conditions mentioned. These recommendations are clear and specific and need to be put in place as soon as possible. It is to be noted that at the time of the presentation of the Independent Auditor’s report the Auditor/Controller had already implemented the Cash with Fiscal Agent condition and partially implemented the Transportation System Accounting. The Auditor/Controller will raise the Workers Compensation rates to ensure adequate reserves. That will leave the Depreciation on Transit Buses and Classification of Solid Waste Planning and Operation to be implemented. It is important the Board of Supervisors monitor these items to ensure their completion.
R2:
The establishment of an Audit Committee is an acceptable and widely used tool in other counties to aid in the process of monitoring county operations. The Grand Jury recommends that The Board of Supervisors seek to establish such a committee. The members should include at least two (2) members of the Board of Supervisors, two (2) members of the Grand Jury, and the Auditor/controller.
R3:
The Auditor/Controller has been instrumental in preparing the budget in years past and at the time of this report is the most knowledgeable person in the process. The Auditor/Controller must cross-train his staff and any other persons (in the county with a need to know) in the process of the budget preparation to ensure continuity in this process under all circumstances. PLUMAS COUNTY HUMAN RESOURCES Function 31 Human Resources administers implementation of The Personnel Rules of Plumas County. The purpose of these rules is to provide a consistent, equitable, and efficient program of personnel administration. It has come to the attention of the Grand Jury that the problem with the lack of interaction of the Human Resources Department is common in many other departments. A well run and efficient Human Resources Department is the key to the success of all other county functions.
R4:
That the PCFC states clearly how the funds received under the MSA were spent and how much of those funds have not yet been spent.
R5:
That the PCFC keep the public informed of the status of the EIR and legal challenges to the MSA. COMPLAINT SUMMARY COMPLAINT #04/05-01 Nature of Complaint This is a continuation of last year’s Grand Jury Complaint #03/04-03 alleging widespread and gross misconduct within County Offices. Response The issues of this complaint were discussed by the Law and Justice Committee and the complainant was advised by letter to take the complaint to the California Attorney General’s Office. COMPLAINT #04/05-02 Nature of Complaint This complaint was a continuation of several complaints previously filed with previous Grand Juries against a Plumas County employee. Response 34 This complaint was referred to the District Attorney and County Counsel offices. COMPLAINT #04/05-03 Nature of Complaint This was a continuation of complaint 03/04-09 alleging wrongful and retaliatory termination of employment at Plumas District Hospital (PDH). Response As this complaint had been investigated by the Health, Education, and Welfare Committee of the Grand Jury last year, and deemed a labor dispute, it was not investigated further as it did not fall under Grand Jury jurisdiction. The complainant was notified by letter. COMPLAINT #04/05-04 Nature of Complaint Complaint delineated a list of problems arising from a private civil matter. Response The Grand Jury declined to pursue investigation, indicating to the complainant by letter that this was a private civil matter and could possibly be resolved by legal counsel. COMPLAINT #04/05-05 Nature of Complaint The complaint lodged was of a possible criminal nature involving the destruction of property. Response The complaint was referred to the District Attorney and after his review it was determined that the statue of limitation has expired. COMPLAINT #04/05-06 Nature of Complaint The complainant accused a Sheriff Deputy of not acknowledging monies he had supposedly received. Response The complainant was informed by letter that this was not considered a matter for the Grand Jury. COMPLAINT #04/05-07 Nature of Complaint Complaint was submitted regarding an issue the complainant had with Plumas County several years ago. Response After reviewing the history of the incident the Grand Jury felt that this was not an item for Grand Jury investigation and the complainant was informed by letter of this action. COMPLAINT #04/05-08 Nature of Complaint This complaint stated that no action had been pursued by Plumas County Officials on a previous criminal conviction. Response The complaint was referred to the County District Attorney. COMPLAINT #04/05-09 Nature of Complaint Alleged improper actions that were taken by the Indian Valley Fire Chief, while at a Greenville Park the summer of 2004. Response Complaint was reviewed by the Grand Jury, but not investigated. A letter was written to the complainant stating that all district fire departments would be notified to use caution when exhibiting equipment. COMPLAINT #04/05-10 Nature of Complaint Complainant charged that the Portola City Council is remiss in dealing with the citizens of the City of Portola and is out of compliance with the Portola Municipal Code. Response The Grand Jury reviewed the complaint, but action will not be taken this year. This item will be referred to the 2005-2006 Grand Jury. COMPLAINT #04/05-11 Nature of Complaint Complaint was made against actions by the Plumas County Planning Department. Response The Grand Jury reviewed the complaint, but action will not be taken this year. This item will be referred to the 2005-2006 Grand Jury. COMPLAINT #04/05-12 Nature of Complaint 36 The complainant brought a situation to the Grand Jury’s attention regarding a card lock transaction. Response This matter was unfounded and resolved. COMPLAINT #04/05-13 Nature of Complaint A complaint was received by a parent whose child attends elementary school within the Plumas Unified School District. The complaint alleged mistreatment of the child by a teacher and was supported by letters received by the Grand Jury through the District Attorney. The complaint also alleged a lack of response from the school district administration. Response An Accusation Hearing was conducted by the District Attorney. The Grand Jury heard testimony from several witnesses and complainants. The Grand Jury deliberated after the hearing and concluded that there was reasonable cause for the District Attorney to bring an accusation against the school district administration. This matter is now in the hands of the District Attorney. COMPLAINT #04/05-14 Nature of Complaint This complaint involves the alleged mistreatment and harassment of family members over a number of years by the Plumas County Sheriff’s Department. Response The Grand Jury will review the complaint, but action will not be taken this year. This item will be referred to the 2005-2006 Grand Jury. COMPLAINT #04/05-15 Nature of Complaint The complaint stated problems that had occurred because of lack of following zoning ordinances by his neighbors. Response No action will be taken this year and the complaint will be referred to the 2005/2006 Grand Jury. Plumas County Grand Jury Investigation History DEPARTMENT/ 2001- 2002- 2003- 2004- AGENCY/PROGRAM Earlier Years 2002 2003 2004 2005 Administrative/CAO 95-96 X Assessor 95-96, 98-99 Auditor/Controller X X Board of Supervisors X X inc Clerk/Recorder X inc Chamber of Commerce Information Technology 99-00 Fair X Farm Advisor Law Library 99-00 X Library 98-99 Literacy Program 98-99 Museum 98-99 Human Resources 99-00 X X Treasurer/Tax Collector 98-99 Alcohol and Drug 95-96 X inc X Senior Services District Attorney – Family Support Division 97-98 Mental Health 95-96, 99-00 X Plumas County Public Health Agency X Public Administrator Public 99-00 Guardian/Conservator Sierra House 99-00 Social Services 95-96 Veteran’s Services 95-96 Animal Control 95-96 X X County Counsel District Attorney 98-99 Fish and Game Commission Jail 98-99 X X X X Victim Witness Office of Emergency Services Probation 98-99 X X Juvenile Hall X 38
R97-98:
Mental Health 95-96, 99-00
R98-99:
Fish and Game Commission
R99-00:
X X Treasurer/Tax Collector
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Findings & Recommendations
16 findings
F1:
The MHD stands alone as a county department. The MHD has been split from the Department of Alcohol and Drugs. The MHD is not linked to the Plumas County Health Department.
F2:
There is inadequate interaction between the MHD and the Department of Alcohol and Drugs. The relations between the two county agencies have been acrimonious for a number of years. Relations have improved slightly in the last few months.
F3:
There is no Memorandum of Understanding (MOU) between the MHD and the Department of Alcohol and Drugs outlining a protocol for the needed interaction between the two departments. 17
F4:
The communication between the MHD and the Sheriff’s Department is minimal. One aspect of the problem that contributes to the lack of communication is complicated by patients’ confidentiality rights. The MHD clinicians cannot divulge information about a client and therefore are unwilling to release information about treatment and follow-up of that client. The perception sometimes is that “nothing is being done”. This appears to be one cause for misunderstandings between the MHD and the Sheriff’s Department.
F5:
There is no civil (non-criminal) protective locked facility for members of the community who may be a danger to themselves or to others. Currently, the MHD does not see such individuals that are considered “under the influence”. As a consequence, these people remain untreated and unprotected or are taken to jail. A locked civil protective custody facility is mandated by law (Welfare and Institution Code 5170), but one does not exist in Plumas County.
F6:
There have been issues raised that on occasion the MHD is slow to respond to crisis intervention situations and the law enforcement officer who should be in the field is taken out of service to care for an individual during a possible mental health situation until the clinician arrives.
F7:
There is an MOU between the MHD and the Sheriff’s Department that outlines mutual areas of coordination and responsibilities for emergency evaluations and hospitalizations.
F8:
As mandated by the State of California, Plumas County has a Mental Health Commission separate from the MHD. The Commission acts in an “Advise and Recommend” capacity to the Board of Supervisors on MHD issues and on the policies of the MHD. The Commission also acts in an advisory capacity directly to the MHD, as well as participates in the budgeting and planning agenda of the MHD. The Chair of the Mental Health Commission meets with the director of MHD on a regular basis and has an excellent working relationship. However, the Mental Health Commission meets with the Board of Supervisors only once a year. A Board of Supervisors member attends the Mental Health Commission’s meetings irregularly.
F9:
There are issues of coordination within the MHD staff about clients and their treatment that may put clients at risk.
F10:
The MHD staff meets on a weekly basis. It was reported to the Grand Jury that communication within the staff is excellent and supportive.
F11:
The MHD provided a budget that indicates that the Department is efficiently run and is fiscally responsible.
F12:
The MHD operates a number of quality programs within its area of practice. The MHD is to be commended for the hard work of its employees and for the implementation of innovative and supportive programs. Notable, are Sierra House, the Respite Program, and the Wilderness Program.
F13:
The recently passed California Proposition 63 should increase revenue for the MHD.
F14:
The MHD staff meets face-to-face once a week for four hours. Otherwise, the small staff is spread out in the various communities it serves and rarely comes together 18 except for the weekly staff meetings. Most communication among staff is done by phone, a highly inefficient method for a task that requires communication and relay of client information. As a result, there have been errors.
F15:
MHD knowledge of Grand Jury investigations caused the stoppage of all quality control with Plumas District Hospital.
F16:
An administrator of MHD violated the admonition of the Grand Jury to keep discussion with the Grand Jury confidential.
Additional Recommendations
8
Not linked to specific findings.
R1:
The MHD and the Department of Alcohol and Drugs develop an MOU that outlines mutual areas of coordination and responsibilities. It is crucial that there be communication and support between the two agencies, in particular to prevent those individuals with co-occurring disorders of both mental illness and substance abuse from “falling through the cracks” between the agencies. In most counties in California, mental health departments and alcohol and drugs departments are closely linked. The division in Plumas County between these two departments has been going on for years. The Board of Supervisors, as the governing body of these two departments, must take a proactive stance in facilitating cooperation.
R2:
The MHD develops a position in which an employee acts as a liaison between the MHD and the Sheriff’s Department. This employee would be approved by both departments and would be in daily contact with both departments and would address problems with communications, protocol, and allegations of misconduct.
R3:
As mandated by the State of California, Board of Supervisors must act to provide a civil protective custody facility for Plumas County in which to house those individuals who need protection but should not be arrested. This facility will allow law enforcement personnel to safely place individuals into protective custody and then return to law enforcement duties in the community with expediency. This will alleviate the problem of the MHD’s position of not seeing an individual for assessment until the individual is free from alcohol and/or substances.
R4:
It is time to computerize the MHD. The staff is dispersed and timely communication is essential. The MHD and community safety would benefit greatly with a wireless computer that would allow clinicians to submit and read records and information quickly and confidentially. New data would be available instantly assuring that every staff member would be apprised of the history of client contact or client crisis in a timely manner.
R5:
A Board of Supervisor’s member regularly attends the Mental Health Commission’s meetings and report back to the Board of Supervisors
R6:
The Mental Health Commission publish a periodic newsletter of statistical information in order to keep the public informed of its activities.
R7:
Training on Grand Jury interaction and scope of Grand Jury authority be performed. 19
R8:
This ongoing review of the MHD be referred to the 2005-2006 Grand Jury for further investigation. PLUMAS COUNTY BOARD OF SUPERVISORS
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Findings & Recommendations
11 findings
F1:
During the interviews and early tours of the jail facility, it became apparent to this Grand Jury that communication regarding jail conditions between the Plumas County Jail, the Plumas County Sheriff's Department, the Plumas County Facility 7 Services Department, and the Plumas County Board of Supervisors was inadequate. There is no written system or follow-up procedure in place to ensure that maintenance problems be attended to in a timely manner.
F2:
The jail facility is annually inspected by the local Fire Warden and the Grand Jury, and is inspected biennially by the California Board of Corrections. This Grand Jury found that the small repairs recommended by these agencies' inspections were eventually taken care of, but the more serious repairs that were required have been brushed off with statements of "not my responsibility", "waiting for someone to get back to me", and "waiting for bids".
F3:
There are serious security issues at the jail facility which compromise the safety of not only the Sheriff's Department staff and jail detainees, but also the citizens of Plumas County. Issues of concern are: a. There is no perimeter fence around the jail thus allowing members of the public direct access to the exercise yards. Items could be left for inmates or yard fencing could be cut to facilitate an escape. b. The doors to access the main electrical breakers that provide power to the facility are unsecured allowing for a complete shutdown of power to the jail. c. The jail facility is understaffed.
F4:
There are some security and maintenance issues that have been present for a number of years, as has been noted in past Grand Jury reports, and have still not been corrected: a. The Control Room still contains a crowded maze of wires piled up on the floor which according to jail staff occasionally emit sparks and smoke. b. There are no slots in the maximum security cell doors for the passage of food trays and other items requiring the jail staff to come in direct contact with the maximum security inmates. c. There is no automated lock-in control when moving inmates from one cell to another.
F5:
The Plumas County Board of Supervisors is aware of the unsafe and potentially dangerous conditions that exist at the jail, but most appear apathetic. The Board appears to have ignored its responsibility where the jail is concerned and seems satisfied with passing all of the responsibility onto the Sheriff's Department. At the time of this report's completion, no member of the Board had yet implemented the 2003-4 Grand Juries’ recommendation to visit the jail facility at least once yearly.
F6:
The Sheriff and the Undersheriff (overseer of the jail facility) appear to ignore, deny, or be unwilling to accept the responsibility for any maintenance, repairs, or remedial work and are complacent, relying and acquiescing to the Facility Services Department. 8
F7:
The Automatic Fire Sprinkler System is in disrepair. There is no regard for these conditions by the Facility Services Department, the Sheriff's Department or the jail personnel. The Office of the State Fire Marshal noted the following deficiencies: a. The sprinkler system inspection is past due for its required five (5) year servicing. b. The facility does not have any records showing that the sprinkler system is tested and inspected quarterly as required. c. The Corporal's office does not have fire sprinkler coverage.
F8:
The following additional deficiencies with the Sprinkler System were noted either in the above mentioned inspection reports or by personal observations made during this Jury's three (3) tours of the facility: a. There is no contract for the five (5) year required servicing and certification of the sprinkler system. b. There is no contract for the quarterly inspection of the sprinkler system. c. An eighteen (18) inch minimum clearance around the sprinkler heads is not maintained in the nurse's office, the library, the laundry corridor, or the file room. d. The sprinkler repair kit in the cleaning closet is not accessible. e. No fire watches were performed or fire watch logs maintained while the fire alarms system was not functioning. f. No fire drill procedure is in place nor is a fire drill log maintained. g. There are times when there is no deputy on duty who meets the training standards for general fire safety relating to the jail facility. h. The exterior sprinkler system alarm is not connected. i. The exterior sprinkler system electrical plug is covered over with duct tape. j. The exterior sprinkler activation alarm bell is not connected. k. The exterior sprinkler system valve is not working. l. No locking device is installed on the sprinkler system shut-off valve. m. The work furlough day room does not have fire sprinkler coverage. n. The work furlough sleeping area does not have fire sprinkler coverage
F9:
Using the above mentioned inspection reports, as well as personal observations made during this Grand Jury's three (3) tours of the facility, the following list of deficiencies with the jail facility's electrical system was compiled: 9 a. Extension cords are being used as permanent wiring in the control room and the air handler room. b. Wiring on the floor in the control room is not in conduit. c. Exposed wiring in the wall of the control room is not in conduit. d. An EXIT light in the minimum security corridor is missing. e. An EXIT light in the main security corridor is missing. f. There are exposed junction boxes in the air handler room. g. There is an exposed junction box in a cell.
F10:
The following list of miscellaneous deficiencies with the jail facility was compiled by this Grand Jury using the above mentioned inspection reports as well as personal observations made during this Grand Jury's three (3) tours of the facility: a. There are holes in the wall and ceiling in the air handler room. b. There is a hole in the ceiling in the North Minimum holding cell. c. There is a hole in the wall in the work furlough sleeping area. d. There is an air diffuser missing in the laundry corridor. e. Weed abatement of ten (10) feet from the building is not maintained. f. There is no generator testing log or maintenance log. g. There is no service contract to inspect or maintain the generator. h. The dishwasher is not working and sanitizing properly. i. There is a need to update the Health Services Policies and Procedures manual. j. There is a need to update the Dental Care Procedures manual. k. There is no psychotropic medications policy. l. The openings in the ceiling air grills' mesh are larger than the recommended 3/16" sq or 16-mesh psi. m. There is a need to update the Policies and Procedures manual. n. There is a need to update the Inmate Discipline Policy and Plan. o. There is a need to update the limitations on the Disciplinary Policy and Procedure plan. 10 p. There is no sobering cell or suicidal placement plan. q. The plumbing access panel in the maximum security corridor is not locked.
F11:
The expenditure for out-of-county residential treatment programs has increased steadily over the last several years, and has nearly doubled since last year. There are many factors for determining whether a client is better served by the programs available within the County, or by residential treatment programs not available within the County. However, the Grand Jury has found that the lack of trust between the two “camps” of employees has led to an undetermined number of clients either being underserved within the County or being sent out of the County for treatment at additional expense.
Additional Recommendations
11
Not linked to specific findings.
R1:
The Undersheriff and the Facility Services Director should create a documented system to ensure all maintenance problems be addressed and corrected in a timely manner. This system should include the identification of the responsible party and time frames for completion.
R2:
The Undersheriff and the Facility Services Director should oversee the implementation of a program of ongoing inspections of the jail facility. This program should include the documentation of all inspection results and any repairs made.
R3:
The Board of Supervisors should be notified in open session at least once quarterly regarding the conditions at the jail facility. The Board of Supervisors should take an active part to ensure unsafe conditions and maintenance issues are addressed and remedied with expedience.
R4:
In open session, the Board of Supervisors should discuss and ask for the public's comments on the possible formation of a Jail Oversight Committee. This committee could consist of a Supervisor, the Undersheriff, the Facility Services Director, two members of the Grand Jury, and others.
R5:
The Sheriff's Department should follow the established county bid process when attempting to procure outside companies or businesses to complete work within the jail facility. The county's bid process details specific conditions to follow as well as specific deadlines for the process to be completed, The Departments of the Sheriff and Facility Services should know the stage of a particular project all times.
R6:
Based on the observations and findings made by this Grand Jury, as well as previous Grand Jury, an urgent recommendation is made to the Board of Supervisors to seriously begin planning to replace the jail facility. The longer the Board of Supervisors procrastinates in facing it’s obligation to the citizens of Plumas County, the more the construction costs increase. As we have seen and are currently seeing, building costs in California are increasing exponentially. It is essential that the Board of Supervisors plan now for a new jail for Plumas County. The Plumas County Jail, from the very onset, was poorly designed and was never conducive to a safe working environment for jail employees or the incarcerated inmates. The working area of the facility is too small in proportion to the confinement areas thus creating a working environment that is overcrowded with employees, equipment, and supplies. Security issues are at a level that put not only people within the jail at risk, it also puts the citizens of Plumas County at risk. A new jail would not only greatly enhance the security of all concerned but would provide a facility that would accommodate Plumas County well into the 21st century. 11
R7:
The Board of Supervisors should take a more proactive part by insisting the following remaining, uncorrected deficiencies be corrected as soon as possible: a. A sprinkler should be installed in the Corporal's office. b. A company should be contracted to provide five year services and certification of the sprinkler system. c. A company should be contracted to provide a quarterly inspection of the sprinkler system. d. An eighteen (18) inch clearance around the sprinkler heads should be maintained, e. A fire drill procedure should be created and a fire drill log should be maintained. f. The exterior sprinkler system alarm and alarm bell should be connected. g. The exterior sprinkler system valve should be repaired. h. The sprinkler system shut-off valve should have a lock. i. Sprinklers should be installed in the work furlough day room and sleeping area. j. Wiring on the floor and the exposed wiring in the wall of the control room should be put in conduit. k. The hole in the wall of the work furlough sleeping area should be repaired. l. Generator testing and maintenance logs should be kept and a company should be contracted to inspect and maintain the generator. m. The dishwasher should be repaired or replaced. n. The ceiling air grilles should be replaced to meet code. o. All Policies and Procedures manual should be updated and kept current p. The plumbing access panel in the maximum security corridor should have a lock.
R8:
The Board of Supervisors take a more active interest in the performance of the A&D and request in-depth information from them regularly until such time as the Board feels that the personnel issues have been resolved. We recommend a Department Progress Report that could include such information as activities of staff, success of programs, year to-date budget expenditures, and reports from the A&D liaisons.
R9:
A new facility, that provides appropriate accommodations and adequate security for clients, be found as quickly as possible.
R10:
The A&D improve communications with the California Highway Patrol and the Sheriff’s Department to help eliminate the errors found in the DUI statistical data reporting.
R11:
The Board of Supervisors considers the feasibility of operating needed residential care facilities within the County. The savings to the County by eliminating the need to send clients out of the county would go a long way to decrease this budget expenditure and provide a better quality of care to its residents. Conclusion In the course of our investigation, this Grand Jury became informed of numerous allegations of impropriety by staff members. The Grand Jury has worked diligently to not only verify each allegation, but also attempted to categorize them in an effort to keep our focus on the Department as a whole, not on an individual mistake. Put succinctly, we feel many of this department’s problems are heightened by (if not a result of) interpersonal relationship conflicts. There were several seemingly improper actions by staff members that the Grand Jury felt were a result of the antagonism that is so pervasive throughout the Department. The Grand Jury’s findings were focused on the core issues and not the small details. The Grand Jury did its best to focus on areas that may help to make this department more productive. It is the Grand Jury’s hope that with consistent management and increased oversight, this department will again be one upon which our citizens may rely. 16
Findings & Recommendations
8 findings
F1:
Responses to recommendations often contain actions intended to correct a condition brought to the attention of the governing bodies but do not specify timing and responsibility.
F2:
There still exists a wide variance in the understanding of “conflict of interest”.
F3:
There is still not a complete understanding that the law states that
F4:
The Law Library was established by an ordinance of the Board of Supervisors on March 9th, 1905. On October 1st, 2003, the Board of Supervisors closed the Law Library. The library’s collection of Nolo Press books and public access computers were donated to the Quincy Public Library. (Lexis Nexis, an on-line source of legal information, is available with no charge to the public.)
F5:
The Plumas Unified School District was under the impression that they had adequately responded to the 2003-2004 Grand Jury’s concerns through the interview process and were not aware that a formal written response was required within 90 days. Such a response has been received and has been included with those of other county entities referred to in the 2003-2004 report.
F6:
There is no proactive effort by the County to inform new residents what level of fire protection, if any, exists in their area. In fact, on more than one occasion, witnesses responded with a “let the buyer beware” reply on that issue. Current Status: No change in this situation.
F7:
Plumas County Resolution No. 01-6534 is a resolution adopting a policy for County property tax exchanges with special districts providing fire protection services. Current Status: This Grand Jury has seen no evidence that this resolution has been acted upon. 2002/2003 Grand Jury Recommendations:
F8:
Provision of fire protection is not an essential element in the planning process for new real estate developments.
Additional Recommendations
11
Not linked to specific findings.
R1:
The Department of Human Resources is to be commended on its follow-up on the prior year Grand Jury recommendations. Additional action is still needed to revise and clarify the Plumas County Personnel Rules currently in progress.
R2:
The Board of Supervisors again request County Counsel to provide it with a specific legal definition of Conflict of Interest. All actions should convey no hint or appearance of a conflict of interest.
R3:
The Board of Supervisors stress, encourage, and/or dictate to all in County personnel that: "the findings or recommendations of the Grand Jury require action".(Reference California Penal Code, section 933.05)
R4:
The Board of Supervisors makes every effort to guarantee that the public has equal benefit and access to legal assistance through the Public Library as it previously had through the Law Library and that funding remain sufficient to maintain and provide on-line service. PLUMAS COUNTY FIRE DEPARTMENTS Function 21 The Plumas County Fire Departments provide fire protection and emergency medical services to properties and persons in their districts and in other areas via mutual agreements or assignments.
R5:
A Plumas County map overlay be developed that clearly shows the boundaries of all fire districts and highlights those areas that are not protected by any fire department.
R6:
A plan to make all fire departments independent entities with their own funding and operational control be created. This should not exclude the creation of cooperative agreements with other departments or other government agencies.
R7:
The County consider subsidizing the training of fire fighters and emergency medical personnel and the administrative personnel or services of the fire departments.
R8:
The Board of Supervisors and the LAFCo undertake an educational program throughout the County to improve the understanding of its function and procedures and its place in the planning process.
R9:
The fire departments make an effort to understand the LAFCo’s function and procedures and its place in the planning process.
R10:
The LAFCo be audited by a qualified auditing company or agency.
R11:
The Board of Supervisors and the LAFCo, in certain circumstances, consider subsidizing, reducing, or rescinding LAFCo fees for changes in fire districts. Commendation In spite of the problems facing the fire departments, there is a good esprit de corps among the fire fighters. They willingly assist other departments and agencies and respond to emergencies without regard to funding and the quality of their equipment. 25
Findings & Recommendations
16 findings
F1:
During the interviews and early tours of the jail facility, it became apparent to this Grand Jury that communication regarding jail conditions between the Plumas County Jail, the Plumas County Sheriff's Department, the Plumas County Facility 7 Services Department, and the Plumas County Board of Supervisors was inadequate. There is no written system or follow-up procedure in place to ensure that maintenance problems be attended to in a timely manner.
F2:
The jail facility is annually inspected by the local Fire Warden and the Grand Jury, and is inspected biennially by the California Board of Corrections. This Grand Jury found that the small repairs recommended by these agencies' inspections were eventually taken care of, but the more serious repairs that were required have been brushed off with statements of "not my responsibility", "waiting for someone to get back to me", and "waiting for bids".
F3:
There are serious security issues at the jail facility which compromise the safety of not only the Sheriff's Department staff and jail detainees, but also the citizens of Plumas County. Issues of concern are: a. There is no perimeter fence around the jail thus allowing members of the public direct access to the exercise yards. Items could be left for inmates or yard fencing could be cut to facilitate an escape. b. The doors to access the main electrical breakers that provide power to the facility are unsecured allowing for a complete shutdown of power to the jail. c. The jail facility is understaffed.
F4:
There are some security and maintenance issues that have been present for a number of years, as has been noted in past Grand Jury reports, and have still not been corrected: a. The Control Room still contains a crowded maze of wires piled up on the floor which according to jail staff occasionally emit sparks and smoke. b. There are no slots in the maximum security cell doors for the passage of food trays and other items requiring the jail staff to come in direct contact with the maximum security inmates. c. There is no automated lock-in control when moving inmates from one cell to another.
F5:
The Plumas County Board of Supervisors is aware of the unsafe and potentially dangerous conditions that exist at the jail, but most appear apathetic. The Board appears to have ignored its responsibility where the jail is concerned and seems satisfied with passing all of the responsibility onto the Sheriff's Department. At the time of this report's completion, no member of the Board had yet implemented the 2003-4 Grand Juries’ recommendation to visit the jail facility at least once yearly.
F6:
The Sheriff and the Undersheriff (overseer of the jail facility) appear to ignore, deny, or be unwilling to accept the responsibility for any maintenance, repairs, or remedial work and are complacent, relying and acquiescing to the Facility Services Department. 8
F7:
The Automatic Fire Sprinkler System is in disrepair. There is no regard for these conditions by the Facility Services Department, the Sheriff's Department or the jail personnel. The Office of the State Fire Marshal noted the following deficiencies: a. The sprinkler system inspection is past due for its required five (5) year servicing. b. The facility does not have any records showing that the sprinkler system is tested and inspected quarterly as required. c. The Corporal's office does not have fire sprinkler coverage.
F8:
The following additional deficiencies with the Sprinkler System were noted either in the above mentioned inspection reports or by personal observations made during this Jury's three (3) tours of the facility: a. There is no contract for the five (5) year required servicing and certification of the sprinkler system. b. There is no contract for the quarterly inspection of the sprinkler system. c. An eighteen (18) inch minimum clearance around the sprinkler heads is not maintained in the nurse's office, the library, the laundry corridor, or the file room. d. The sprinkler repair kit in the cleaning closet is not accessible. e. No fire watches were performed or fire watch logs maintained while the fire alarms system was not functioning. f. No fire drill procedure is in place nor is a fire drill log maintained. g. There are times when there is no deputy on duty who meets the training standards for general fire safety relating to the jail facility. h. The exterior sprinkler system alarm is not connected. i. The exterior sprinkler system electrical plug is covered over with duct tape. j. The exterior sprinkler activation alarm bell is not connected. k. The exterior sprinkler system valve is not working. l. No locking device is installed on the sprinkler system shut-off valve. m. The work furlough day room does not have fire sprinkler coverage. n. The work furlough sleeping area does not have fire sprinkler coverage
F9:
Using the above mentioned inspection reports, as well as personal observations made during this Grand Jury's three (3) tours of the facility, the following list of deficiencies with the jail facility's electrical system was compiled: 9 a. Extension cords are being used as permanent wiring in the control room and the air handler room. b. Wiring on the floor in the control room is not in conduit. c. Exposed wiring in the wall of the control room is not in conduit. d. An EXIT light in the minimum security corridor is missing. e. An EXIT light in the main security corridor is missing. f. There are exposed junction boxes in the air handler room. g. There is an exposed junction box in a cell.
F10:
The following list of miscellaneous deficiencies with the jail facility was compiled by this Grand Jury using the above mentioned inspection reports as well as personal observations made during this Grand Jury's three (3) tours of the facility: a. There are holes in the wall and ceiling in the air handler room. b. There is a hole in the ceiling in the North Minimum holding cell. c. There is a hole in the wall in the work furlough sleeping area. d. There is an air diffuser missing in the laundry corridor. e. Weed abatement of ten (10) feet from the building is not maintained. f. There is no generator testing log or maintenance log. g. There is no service contract to inspect or maintain the generator. h. The dishwasher is not working and sanitizing properly. i. There is a need to update the Health Services Policies and Procedures manual. j. There is a need to update the Dental Care Procedures manual. k. There is no psychotropic medications policy. l. The openings in the ceiling air grills' mesh are larger than the recommended 3/16" sq or 16-mesh psi. m. There is a need to update the Policies and Procedures manual. n. There is a need to update the Inmate Discipline Policy and Plan. o. There is a need to update the limitations on the Disciplinary Policy and Procedure plan. 10 p. There is no sobering cell or suicidal placement plan. q. The plumbing access panel in the maximum security corridor is not locked.
F11:
The expenditure for out-of-county residential treatment programs has increased steadily over the last several years, and has nearly doubled since last year. There are many factors for determining whether a client is better served by the programs available within the County, or by residential treatment programs not available within the County. However, the Grand Jury has found that the lack of trust between the two “camps” of employees has led to an undetermined number of clients either being underserved within the County or being sent out of the County for treatment at additional expense.
F12:
The MHD operates a number of quality programs within its area of practice. The MHD is to be commended for the hard work of its employees and for the implementation of innovative and supportive programs. Notable, are Sierra House, the Respite Program, and the Wilderness Program.
F13:
The recently passed California Proposition 63 should increase revenue for the MHD.
F14:
The MHD staff meets face-to-face once a week for four hours. Otherwise, the small staff is spread out in the various communities it serves and rarely comes together 18 except for the weekly staff meetings. Most communication among staff is done by phone, a highly inefficient method for a task that requires communication and relay of client information. As a result, there have been errors.
F15:
MHD knowledge of Grand Jury investigations caused the stoppage of all quality control with Plumas District Hospital.
F16:
An administrator of MHD violated the admonition of the Grand Jury to keep discussion with the Grand Jury confidential.
Additional Recommendations
11
Not linked to specific findings.
R1:
The Undersheriff and the Facility Services Director should create a documented system to ensure all maintenance problems be addressed and corrected in a timely manner. This system should include the identification of the responsible party and time frames for completion.
R2:
The Undersheriff and the Facility Services Director should oversee the implementation of a program of ongoing inspections of the jail facility. This program should include the documentation of all inspection results and any repairs made.
R3:
The Board of Supervisors should be notified in open session at least once quarterly regarding the conditions at the jail facility. The Board of Supervisors should take an active part to ensure unsafe conditions and maintenance issues are addressed and remedied with expedience.
R4:
In open session, the Board of Supervisors should discuss and ask for the public's comments on the possible formation of a Jail Oversight Committee. This committee could consist of a Supervisor, the Undersheriff, the Facility Services Director, two members of the Grand Jury, and others.
R5:
The Sheriff's Department should follow the established county bid process when attempting to procure outside companies or businesses to complete work within the jail facility. The county's bid process details specific conditions to follow as well as specific deadlines for the process to be completed, The Departments of the Sheriff and Facility Services should know the stage of a particular project all times.
R6:
Based on the observations and findings made by this Grand Jury, as well as previous Grand Jury, an urgent recommendation is made to the Board of Supervisors to seriously begin planning to replace the jail facility. The longer the Board of Supervisors procrastinates in facing it’s obligation to the citizens of Plumas County, the more the construction costs increase. As we have seen and are currently seeing, building costs in California are increasing exponentially. It is essential that the Board of Supervisors plan now for a new jail for Plumas County. The Plumas County Jail, from the very onset, was poorly designed and was never conducive to a safe working environment for jail employees or the incarcerated inmates. The working area of the facility is too small in proportion to the confinement areas thus creating a working environment that is overcrowded with employees, equipment, and supplies. Security issues are at a level that put not only people within the jail at risk, it also puts the citizens of Plumas County at risk. A new jail would not only greatly enhance the security of all concerned but would provide a facility that would accommodate Plumas County well into the 21st century. 11
R7:
The Board of Supervisors should take a more proactive part by insisting the following remaining, uncorrected deficiencies be corrected as soon as possible: a. A sprinkler should be installed in the Corporal's office. b. A company should be contracted to provide five year services and certification of the sprinkler system. c. A company should be contracted to provide a quarterly inspection of the sprinkler system. d. An eighteen (18) inch clearance around the sprinkler heads should be maintained, e. A fire drill procedure should be created and a fire drill log should be maintained. f. The exterior sprinkler system alarm and alarm bell should be connected. g. The exterior sprinkler system valve should be repaired. h. The sprinkler system shut-off valve should have a lock. i. Sprinklers should be installed in the work furlough day room and sleeping area. j. Wiring on the floor and the exposed wiring in the wall of the control room should be put in conduit. k. The hole in the wall of the work furlough sleeping area should be repaired. l. Generator testing and maintenance logs should be kept and a company should be contracted to inspect and maintain the generator. m. The dishwasher should be repaired or replaced. n. The ceiling air grilles should be replaced to meet code. o. All Policies and Procedures manual should be updated and kept current p. The plumbing access panel in the maximum security corridor should have a lock.
R8:
The Board of Supervisors take a more active interest in the performance of the A&D and request in-depth information from them regularly until such time as the Board feels that the personnel issues have been resolved. We recommend a Department Progress Report that could include such information as activities of staff, success of programs, year to-date budget expenditures, and reports from the A&D liaisons.
R9:
A new facility, that provides appropriate accommodations and adequate security for clients, be found as quickly as possible.
R10:
The A&D improve communications with the California Highway Patrol and the Sheriff’s Department to help eliminate the errors found in the DUI statistical data reporting.
R11:
The Board of Supervisors considers the feasibility of operating needed residential care facilities within the County. The savings to the County by eliminating the need to send clients out of the county would go a long way to decrease this budget expenditure and provide a better quality of care to its residents. Conclusion In the course of our investigation, this Grand Jury became informed of numerous allegations of impropriety by staff members. The Grand Jury has worked diligently to not only verify each allegation, but also attempted to categorize them in an effort to keep our focus on the Department as a whole, not on an individual mistake. Put succinctly, we feel many of this department’s problems are heightened by (if not a result of) interpersonal relationship conflicts. There were several seemingly improper actions by staff members that the Grand Jury felt were a result of the antagonism that is so pervasive throughout the Department. The Grand Jury’s findings were focused on the core issues and not the small details. The Grand Jury did its best to focus on areas that may help to make this department more productive. It is the Grand Jury’s hope that with consistent management and increased oversight, this department will again be one upon which our citizens may rely. PLUMAS COUNTY MENTAL HEALTH DEPARTMENT Function The Plumas County Mental Health Department (MHD) is an outpatient service providing a full range of outpatient, case management and socialization services. More intensive services such as acute hospitalization, long-term intensive residential and state hospital services are provided by contracting with the appropriate agencies in question. The services includes: emergency assessments, outpatient services, inpatient services, case management, day treatment programs, medication support and therapeutic behavioral services. The MHD is the managed care provider for all MediCal mental health services in the county.
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.