Gran Jurado del Condado de Placer
2019-2020
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Hallazgos & Recomendaciones
6 hallazgos
F1:
Placer County’s total cost for providing IT services cannot be determined from current financial reports. This defeats the county’s goal for transparency of costs and operations.
F2:
Numerous IT policies and procedures, including, among others, “Data Network Standards Policy” (2013) and “Employee Technology Use Policy” (2017), appear to be out-of-date and do not reflect current technology.
F3:
Placer County does not have a complete view of system security, backup, and recovery because of the fragmented responsibility for these services.
F4:
The Department of Information Technology has limited arrangements for cross-training or vacation coverage with offices, departments, or agencies that maintain their own in- house IT operations.
F5:
No audits of security, segregation of duties, or system controls were conducted to verify proper performance of the Workday Enterprise Resource Planning system after its implementation.
F6:
The failure to complete the knowledge transfer plan for the new ERP system required the county to fund the extension of a consulting contract.
Recomendaciones adicionales
6
No vinculadas a hallazgos específicos.
R1:
The Auditor-Controller prepare and present to the Board of Supervisors by October 1, 2020, a report of the total countywide IT costs for the 2019–2020 fiscal year, and annually thereafter, so that the total cost of IT is fully transparent.
R2:
The CIO prepare a plan by October 1, 2020, to update IT procedures to align with current technology and business practices.
R3:
The CIO prepare a plan by October 1, 2020, for periodic and unannounced testing at least annually. This should include penetration tests and security validations at a minimum, for organizations that maintain a network outside of the DIT.
R4:
The CIO develop a cross-training plan by October 1, 2020, for the most critical IT functions in other offices and departments to ensure their continuity of operations.
R5:
The Auditor-Controller include ERP system testing in Placer’s FY 2020–2021 audit plan by October 1, 2020.
R6:
The Auditor-Controller complete the ERP knowledge transfer by June 30, 2020, to avoid further consulting contract extensions and costs. - 68 - 2019–2020 Placer County Grand Jury Final Report
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Hallazgos & Recomendaciones
7 hallazgos
F1:
The three jail facilities and three holding facilities are clean, well-managed, and well- maintained.
F2:
The inmates respond favorably to work opportunities offered at the Minimum-Security facility. Inmate workers manifest a markedly positive attitude.
F3:
The sewing program at the Minimum-Security facility is an exceptional example of a work opportunity with the potential to transform the inmates’ lives while increasing their motivation and self-esteem.
F4:
The tunnel between the South Placer Adult Jail and the Santucci Courthouse makes the transfer of inmates more safe, efficient, and secure.
F5:
Operation by key of the gate to the secure sally port at the Historic Courthouse is laborious and outdated.
F6:
Most security cameras at the Historic Courthouse offer images of very poor quality. Certain key locations have no security surveillance at all.
F7:
The Burton Creek facility should be replaced. Although a plan exists to replace the facility in FY 2024–25, the need is more immediate. The Tahoe City area requires a modernized and expanded facility that will allow inmates held in Tahoe City to be kept in-county. - 94 - 2019–2020 Placer County Grand Jury Final Report
Recomendaciones adicionales
4
No vinculadas a hallazgos específicos.
R1:
By October 1, 2020, develop a plan and cost analysis of expanding successful work programs for inmates at the minimum-security jail.
R2:
By October 1, 2020, replace the keyed gate to the sally port at the Historic Courthouse with a magnetic fob, to allow for easier operation of the gate.
R3:
By October 1, 2020, evaluate the surveillance cameras at the Historic Courthouse. Replace poorly functioning security cameras and add cameras in a few key areas. Install new cameras and surveillance improvements within 180 days of the evaluation.
R4:
By October 1, 2020, evaluate the possibility of expediting the planning and construction of the new Tahoe Justice Center ahead of schedule. Request for Responses: Pursuant to Penal Code §933.05, the Placer County Grand Jury requests responses from the following governing or elected officials: Recommendations Requiring Response Response Due Date Sheriff Devon Bell R1 thru R4 October 1, 2020 Placer County Sheriff’s Office 2929 Richardson Drive Auburn, CA 95603 Bonnie Gore, Chair R4 October 1, 2020 Placer County Board of Supervisors 175 Fulweiler Avenue Auburn, CA 95603 Copy sent to: Jake Chatters Court Administrative Officer Placer County Superior Court P.O. Box 619072 Roseville, CA 95661 - 95 - 2019–2020 Placer County Grand Jury Final Report ATTACHMENT A The 2019–2020 Placer Grand Jury applauds the efforts of South Placer Minimum Security Jail’s Sewing Team. While learning a trade, building confidence, and often restoring their self-esteem, these inmates show outstanding community spirit. (Photos courtesy Placer County Sheriff’s Office) Patchwork puppy and matching blanket. Stuffed animals and blankets like these are given to children caught in traumatic circumstances, such as a catastrophic event, domestic violence incident, or intervention by protective services. Inmates on the Sewing Team pitch in and make face masks to help combat spread of COVID-19 Many hundreds of masks made by inmates on the Sewing Team were distributed to the public by staff of Placer County Sheriff’s Office (PCSO). - 96 -
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Hallazgos & Recomendaciones
3 hallazgos
F1:
The youth detention facility is clean, well-maintained, and well-managed. The grand jury noted no exceptions.
F2:
The educational opportunities at the youth detention facility continue to improve.
F3:
The facility staff are dedicated to motivating these youths and supporting their rehabilitation. This progressive approach of the staff was directly reflected in the positive attitudes of the youths interviewed.
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Hallazgos & Recomendaciones
6 hallazgos
F1:
The City of Colfax complies with AB 2257 and offers the convenience of an agenda subscription service.
F2:
The Placer County website provides a prominent, direct link to the current Board of Supervisors meeting agenda. The listing of the Board of Supervisors meeting agendas is not sorted in reverse chronological order; therefore, it does not comply with AB 2257.
F3:
The City of Auburn website does not provide a prominent, direct link to the current City Council meeting agenda, nor does it provide a direct link to an agenda management platform listing of City Council meeting agendas; therefore, it does not comply with AB 2257.
F4:
The City of Lincoln website does not provide a prominent link to the current City Council meeting agenda; therefore, it does not comply with AB 2257.
F5:
The City of Roseville website does not provide a prominent, direct link to the current City Council meeting agenda, nor does it provide a direct link to an agenda management platform listing of the City Council meeting agendas; therefore, it does not comply with AB 2257.
F6:
The Town of Loomis website does not provide a prominent, direct link to the current City Council meeting agenda, nor does it provide a direct link to an agenda management platform listing of the City Council meeting agendas. The agenda for the Town of Loomis is not searchable for specific terms. Therefore, it does not comply with AB 2257.
Recomendaciones adicionales
6
No vinculadas a hallazgos específicos.
R1:
Placer County update its website to ensure that the Board of Supervisors agenda webpage lists the most recent agenda first by October 1, 2020.
R2:
The City of Auburn update its website by incorporating a prominent, direct link to the current City Council meeting agenda or listing of city council agendas by October 1, 2020. If the link is to a list of agendas, they must list the most recent agenda first.
R3:
The City of Lincoln update its website by making the direct link to the current City Council meeting agenda prominent by October 1, 2020.
R4:
The City of Roseville update its website by incorporating a prominent, direct link to the current City Council meeting agenda or list of city council agendas by October 1, 2020. If the link is to a list of agendas, they must list the most recent agenda first. - 27 - 2019–2020 Placer County Grand Jury Final Report
R5:
The City of Rocklin update its website by incorporating a prominent, direct link to the current City Council meeting agenda or list of city council agendas by October 1, 2020. If the link is to a list of agendas, they must list the most recent agenda first.
R6:
The Town of Loomis update its website by incorporating a prominent, direct link to the current City Council meeting agenda or list of city council agendas and ensure that the posted agenda is searchable by October 1, 2020. If the link is to a list of agendas, they must list the most recent agenda first.
Hallazgos & Recomendaciones
3 hallazgos
F1:
Auburn Union, Bowman Charter, Dry Creek Joint Elementary, Foresthill Union, Loomis Union, Placer Hills Union, Placer Union High, Rocklin Unified, Roseville City, Roseville Joint Union High, Tahoe-Truckee, and Western Placer school districts are compliant with AB 2257.
F2:
While technically compliant, Bowman Charter, Foresthill Union, Loomis Union, Placer Hills Union, Placer Union High, Rocklin Unified, and Tahoe-Truckee should make their agenda link more prominent on their home page.
F3:
Alta Dutch Flat Elementary, Colfax Elementary, Eureka Union, and Newcastle Elementary school districts are not in compliance with AB 2257.
Recomendaciones adicionales
5
No vinculadas a hallazgos específicos.
R1:
Alta Dutch Flat Elementary School District update its website to include a prominent direct link to the board agenda by September 1, 2020.
R2:
Colfax Union School District update its website to include a prominent direct link to the board agenda by September 1, 2020.
R3:
Eureka Union School District update its website to include a prominent direct link to the board agenda by September 1, 2020.
R4:
Newcastle Elementary School District update its website to include a prominent direct link to the board agenda by September 1, 2020.
R5:
Bowman Charter, Foresthill Union, Loomis Union, Placer Hills Union, Placer Union, Rocklin Unified and Tahoe-Truckee school districts change their agenda link to be more prominent on their home page by September 1, 2020. - 80 - 2019–2020 Placer County Grand Jury Final Report