Placer County Grand Jury
2006-2007
Findings & Recommendations
13 findings
F1:
The City of Lincoln adopted water and wastewater rates in accordance with Proposition 218, and no vote of the public was required under Proposition 218.
F2:
Between 2003 and 2006, the City of Lincoln elected not to pass on water rate increases as they occurred, resulting in a cumulative increase of approximately 70% and a shock to the community.
F3:
The City of Lincoln purchases treated water from Placer County Water Agency. As a result, it is paying to support PCWA’s treatment and delivery system. CONCLUSIONS/RECOMMENDATIONS: The Grand Jury concludes that the City Council for the City of Lincoln took no illegal actions in its implementation of water and wastewater rate increases without prior voter approval. It is a matter for the voters of the city to determine whether to seek rate adjustments by way of the initiative process available under Proposition 218.
F4:
Roseville Transit organization chart
F5:
Roseville Transit bus fleet detail
F6:
Roseville Transit current fiscal year budget Individual review of actual random routes of Roseville Transit: Roseville Transit is composed of three distinct busing operations. They have the fixed route system which serves the City of Roseville exclusively. The fixed route buses travel on routes described in Appendix B. They have the commuter lines, which ferry passengers back and forth to Sacramento during work days. The third component is the dial-a-ride operation. It may be utilized by telephoning a dispatcher and requesting a ride to a location within the City of Roseville. Selected members of the Grand Jury rode the fixed route buses at various times and observed and recorded selected experiences.
F7:
The Auburn Traffic Committee should determine changes that could be made to the Library Drive (denoted in Appendix E) approaching the Library and to adjacent PCOE property to reduce or eliminate traffic in the roundabout and on Library grounds that is solely intended for student pick up and drop off.
F8:
The Auburn Traffic Committee should determine if changes to access roads and frontage roads adjacent to the east side of the School could accommodate more student traffic, thus reducing student traffic at the Library.
F9:
The Auburn Traffic Committee and AUSD should determine if there are changes to roads, fencing and gates adjacent to the south side of the School that would keep students on safe, visible walkways.
F10:
Staff Members Present: City Manager Bob Richardson . City Attorney Charles Wachob Public Works Director Charles Clark Finance Director Andy Heath By MOTION adjourn to a Closed Session under Government Code section 54957:6 MOTION: Snvder/Nesbitt/WithouOt bjection CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: David Mackowiak, Robert Richardson Employee Organizations: All City employee groups REPORT OUT OF CLOSED SESSION No reportable action taken. PLEDGE OF ALLEGIANCE MAV CR'S COMMENDA TIONS/PROCLAMA TIONSIACKNOWLEDGEMENTSI ANNOUNCEMENTS Mayor's Proclamation: Placer County SPCA 16thA nnual BBa & Blues Day Cheryl Gibson acceptedt he proclamation. ~ 41 r ~,c."¥c ~ e1/3e/2ee7 11:57 53e-885-55e8 CITY OF AUBURN PAGE e3 ,-", '-' Vice Mayor Holmes wished a Happy Birthdayt o the U.S. Navy league on its 103fd birthday. AGENDA APPROVAL Approved. CONSENT CALENDAR 1. Council Minutes I By MOTION approve City Council Minutes of February 28, and May 9, 2005. 2. Chlmber of Commerce Fundina ReQuest for the 2005 Auburn Familv Item removed by Council Member Snyder; fol1ows Consent Calendar. 3. Old Town Business Association Fundina ReQuest for the 6th Annual Auburn Familv Night Out -Economic Develooment Commission
F21:
2006 Laurie Hockea.oa, Pri..ci~a1 ShawD Shaw, Vice Principal The PTC holds meetings at 7:00 . - - pm the last Tuesday of each month. They welcome your attendance as well as your input. Please come to a meeting! From Mrs. Hockenson We had a very smooth opening day of school and are excited to get the year underway. I have enjoyed meeting new students and parents and catching up with families I met last year! Sports News Girl's Volleyball and Flag Football tryouts start Monday, August 21 st after school. Tryout fonDS are available in the office or from their teachers. This year our students will be learning in teams. I am very excited about this transition. There are many benefits to the teaming approach to teaching. Teaming creates a positive learning environment where collaborating teachers maintain a well structured consistent setting. The teachers will meet regularly to discuss ways to help each of the students on the team. If you ever have any questions about your child's progress at EVC do not hesitate to give the teachers or me a call- we're all here to help. EYC's Athletic Department is looking for approximately six dedicated parents who would be willing to help start a booster club for our athletic program. We are also looking for a coach for our 7th grade flag football team. If you are interested in either of these opportunitiest please contact Mr. Shaw at 823-6106 or ssha~~~~~~ I would like to invite all parents to attend our Back to School Night on Thursday, August 24 from 6:30- 8:30 pm. Come to school, follow your child's schedule and hear your child's teacher's plans for the upcoming school year! We are sending home a form for your child to write his/her schedule on so that you will know which classes to attend and when - be sure to bring that with you on the 24d1. After School Pick Up Please refrain from using the County Library's parking lot as a pick up or drop off area. Our drive thru lanes work quite smoothly and we supervise the children here. Students are welcome to use the library as a quiet study facility after school, but unruly children may be cited by the Auburn Police Department. Thank _y~__for your support. Please check out our new EVC Website created by our Webmaster, Tom SaITadet. Simply go to "E.V. Cain" to access basic information about E.V. Cain Middle School, including programs, calendar events, services, policies and procedures. Attendance Line \ \ I" When your student is absent - please call them in absent at , . 823-6106 extension 1 to report ,.-'LO--" them absent. Weare also very excited to be recipients of a Project Fit America grant. Physical fitness equipment, both indoor and outdoor, training for staff and students, and a curriculum will be provided. Students are not to go in the area to use the fitness equipment until the project has been completed and they have received training in their Physical Education classes. We encourage you to explore the Project Fit America website to read more about this exciting project~~;1 /www.oroiecttitamerica.or2 ~ Boys & Girls Club Do you need a supervised environment for your child after school? The Boys & Girls Club offers an after school program right here on our campus! Students receive an after school snack, help with homework and have fun all in a well supervised environment. The program begins on Tuesday, September 5. For enrollment information call the Down Town Club at 889- 2273 PTC News The annual PTC Membership Drive begins Tuesday, September 5. They will be sending home a flyer soon. E.V. Cain CAT PAUSE August 28, 2006 Laurie Hocke.soD, Pri.ciDal Shawn Shaw, Vice Principal unruly children may be cited by the Auburn Police Department. Thank you for your support. Sports News EVC's Athletic Department is looking for approximately six dedicated parents who would be willing to help start a booster club for our athletic program. If you are interested in either of these opportunities, please contact Mr. Shaw at 823- 6106 or [email protected]. School Donations Due to limited budgets this school year we are offering the following suggestions for parents who want to help out. By donating the following items to school you could help us save valuable funds. If you choose to donate, please send your items to the office and we will disburse them as fairly as possible. We could use white bond/copier paper, binder paper, pencils and Kleenex. Thank you for your support. --- Language Arts In this week's Holt Literature & Language Arts suggestions located in the "At Home a Guide to Standards Mastery", it focuses on improving your child's study skills. It makes three
F25:
If you missed your chance to purchase pictures or do not like the pictures when you receive your package make up day will be Friday, September
F29:
After School Pick Up Please refrain from using the County Library's parking lot as a pick up or drop off area. Our drive tbru lanes work quite smoothly and we supervise the children here. Students are welcome to use the library as a quiet study facility after school. but I.D. Cards 172
Additional Recommendations
14
Not linked to specific findings.
R1:
The NFPD board must clearly delineate its role in setting policy and defining district practices. It is then the responsibility of the Chief to implement the board’s directives. The board should not be involved in the day-to-day running of the district. • AGREE – The board of directors is currently working to delineate the role of each member and the responsibility of the board and the Chief.
R2:
Public input on board decisions is critical. There should never be a question of timely agenda posting or meeting minutes availability. • AGREE – The board of directors welcomes pertinent, timely, and concise input regarding agenda items. The secretary diligently works to post the agenda in a timely manner and has an email network for providing meeting minutes to those who request them.
R3:
The Chief should have access to and oversee the office and records. The secretary should report to him and not to the board of directors. • AGREE – The Chief currently has access and oversees all office records. Due to the size of the district office there is only room for the secretary. The Chief maintains a separate office at this time. The board of directors made changes in the chain-of-command at the April 2007 board meeting. The secretary now reports to the Chief for direction and continues to work closely with the board when requested.
R4:
A "fast-track" schedule should be implemented for training staff on the new automated "PLUS" system, to reduce errors and improving account auditing. ResQonse: The recommendation has been implemented. As indicated from the responseo f the Director of the Community Development and Resource Agency and the Chief Building Official, all staff currently assigned to the public counter has completed the PLUS training. In addition, a formal and regular training schedule has been adopted for other users of the system and for training staff on updates or new features of the system.
R5:
NFPD should attempt to have the County Auditor-Controller take over payroll processing and bill paying, the same way as the Penryn Fire Protection District handles their financial affairs. • DISAGREE – The implementation of payroll through the County Auditor-Controller would cost the fire district $10,000 in set up costs. The bill paying process used by Penryn FD is time consuming for the Chief and takes up approximately one-half of his time. This change in practice would not be cost effective for the Newcastle Fire District.
R6:
A follow-up policy should be adopted for the return or collection of moneys when permit errors are found. ResQQnse: ,. The recommendationh asn ot yet beeni mplementedb ut it will be implementedin the future. The Director of the CommunityD evelopmenta nd ResourceA gency hasi ndicatedt hat the Chief Building Official will begin developmenot f a formal policy andp roceduresm anualt hat will include provisions for handlingr efundso r collection of additionalf eesw hen errorsa red iscoveredin the calculationo r applicationo f permit fees. Sincerely: COUNTY OF PLACER ~ -~:.~. ThomasM . Miller, DL~Jt,~o-t-- l,2~C -f rJk;;? I County ExecutiveO fficer TM:MP:bh .111~~1 89 "..",",,--,.",,1., ' ! I
R7:
A very high priority should be placed on relocating or rebuilding the current NFPD fire station. • AGREE – The replacement of Station #41 has been a high priority for some time.
R8:
The issue of manning the Scotts Flat Substation on a forty-hour per week basis is one best left to the Chief. • AGREE – The staffing of Station #42 at Scott’s Corner is currently being evaluated by the Chief. When the Chief completes his call response study he should make a recommendation to the board of directors based on firefighter safety, response times, response volume, response cost and type. Sincerely, _______________________________________ Laurie Bettencourt Vice-Chair
R9:
Adoption of Capital Improvement Plan for 20Q5~2009 Public Works Director Charles Clark discussedw ith the Council his department'sw ork plan, various projects and their priorities. Council Member Snyder suggestedu ,at Mr. Clark hold a public hearing in order to educate the public on how street and sidewalk improvementsa re made, how the projectsa re chosen and prioritized. This would also be an opportunityf or him to get some feedbackf rom the public. By RESOLUTION0 5-80 adopt the Capital ImprovementP lan for the City of Auburn covering a period of six years, 2005-2009. MOTION: Snyder! Hanley/Approved 4:0!Absent: Dowdin
R10:
Auburn Recreation District (ARD} Fiscal Year 2006 P~oiects and Quimby Act Fund Transfer Reauest This Item has been continuedf rom the meetingo f June 13, 2005. Review the Fiscal Year 2006 work plan. Alan Grenier of ARD discussed ARD's Capltallmpmvement Program plans through fiscal year 2009-2010. He also summarizedt he District's activity and expenditureos f fiscaly ear2 003-2004. As of June 30, 2004 the ending fund balancew as $248,269.01. There was discussiona bout why all the funds were not spent. City Attorney CharlesW achob said the City can make requestso f ARD but cannot requiret hem to spend their funds. CouncilM emberH anleys aidt his might be a good time for the City to review its MOU with ARD. Coun~ilM ember Snyder said ARD should be more aggressivei n spending down Its funds and get projectsd one. Mayor Dowdina rrived at 7:27p .m. 44 ~.,., I I I,.." 61/36/2667 11:57 536-885-55e8 CITY OF AUBURN ~_.' / Council Member Holmes said he was not pleasedw ith the Grand Jury Report about ARD and with the fact that ARD had not spent down all the money from the City. By RESOLUTION0 5-81a pprovet he transfer of existing Quimbyf unds. MOTION: Nesbitt/Hanlev/ADDroved4 :1/No: Holmes Adjournmenta t 7:38 p.m. ~o~~YOr ~U~.Q~~j;.'J ) Alice Dowdin, Mayor 11 tlI.()~~( ___Dt'd.tt.6/ :;:J. J ~Phf.R. L~brie,C ity Clerk 45 I
R11:
Auburn Recreation District lARD)F inancea nd CaDtia l Projects Presentation ARD District Administrator Kahl Muscott discussed ARD's finances and Administrative Services Manager Joe Fecko discussed the capital projects within the city limits of Auburn.
R12:
Auburn Park PreserveP hase2 . Amendment4 . RHAA By RESOLUTION0 6-116 authorizet he Director of Public Works to execute Amendment No.4 to compensate RHAA for services provided for the Auburn Park PreserveP hase 2. MOTIONH: anley/Powers/ , Approved 4:0/Absent: Holmes ! ADJOURNMENTa t 8:45 p.m. Adjourn to meeting of the Auburn Urban Development Authority. BObS nyder,V ice Mayor ~ Joseph G.R. labrie, City Clerk 51 '-'~".; "'"-"~'~!"c~.c~
R42:
-.-",',,",.. I I 61/36/2667 11:57 536-885-5568 CITY OF AUBURN '-" ,-. . Council Member Snyder said the original request from the Chamber was for $2.000 - not $2.500. He requested that the grant be for the original amount. Linda Robinson of the Chamber of Commerce said the Chamber did not ask for the increased amount. By RESOLUTION 05-75 approve a funding grant in the amount of $2.000 for the 2005 Auburn Family 4th of July Celebration. MOTION: Snyder' I Hanley/Approved4 :0/Absent: Dowdin 3. Old Town Business Association I-O TBA) FundinaReauest for the 6th Annual Auburn Family Niaht Out Economic Development CommissionR ecommendation City Manager Bob Richardson said the request for $1,500 was made prior to the event but after the next Council meeting. Linda Robinson of Auburn Family Night Out said the event was a great success with about 3.000 to 4.000 people in attendance. The proceeds of about $2,000 will benefit The Child Advocates of Placer County. Council Member Snyder said he had a problem with this request because it could be said that all or part of the City's contribution could be interpreted as going to the charity. even though the community at large benefited from the event. The City should not be giving tax dollars to charity . Resident Dan Sokol agreed with Council Member Snyder. By RESOLUTION 05-76 approve a funding grant in the amount of $1.500 for the 6th Annual Auburn Family Night Out. MOTION: Nesbitt/Hanley/ APpro"ed 3;1/No: SnYder/Absent: Dowdin 6. Public Comment Linda Robinson, President of OTBA thanked the City and the Council for Project Auburn. REPORTS 7. City Council Committee Reoorts None. COUNCil BUSINESS 43 f ~' I IJ 01/30/2007 11:57 530-885-5508 CITY OF AUBURN '..' . . i I 8. Sew!r ~sessments.to be Placed on Placer CountY Tax Roll Finance DirectorA ndy Heath told the Councilt here is no change in sewer assessmentsf rom last year. By RESOLUTION0 5.79 authorizet he 2005/06 Fiscal Year Sewer Service Chargest o be placed on the Placer County Tax Roll. MOTION: HanleY! Nesbitt/Approved 4:0/Absent: Dowdin 9. Adoption of Capital Improvement Plan for 20Q5~2009 Public Works Director Charles Clark discussedw ith the Council his department'sw ork plan, various projects and their priorities. Council Member Snyder suggestedu ,at Mr. Clark hold a public hearing in order to educate the public on how street and sidewalk improvementsa re made, how the projectsa re chosen and prioritized. This would also be an opportunityf or him to get some feedbackf rom the public. By RESOLUTION0 5-80 adopt the Capital ImprovementP lan for the City of Auburn covering a period of six years, 2005-2009. MOTION: Snyder! Hanley/Approved 4:0!Absent: Dowdin 10. Auburn Recreation District (ARD} Fiscal Year 2006 P~oiects and Quimby Act Fund Transfer Reauest This Item has been continuedf rom the meetingo f June 13, 2005. Review the Fiscal Year 2006 work plan. Alan Grenier of ARD discussed ARD's Capltallmpmvement Program plans through fiscal year 2009-2010. He also summarizedt he District's activity and expenditureos f fiscaly ear2 003-2004. As of June 30, 2004 the ending fund balancew as $248,269.01. There was discussiona bout why all the funds were not spent. City Attorney CharlesW achob said the City can make requestso f ARD but cannot requiret hem to spend their funds. CouncilM emberH anleys aidt his might be a good time for the City to review its MOU with ARD. Coun~ilM ember Snyder said ARD should be more aggressivei n spending down Its funds and get projectsd one. Mayor Dowdina rrived at 7:27p .m. 44 ~.,., I I I,.." 61/36/2667 11:57 536-885-55e8 CITY OF AUBURN ~_.' / Council Member Holmes said he was not pleasedw ith the Grand Jury Report about ARD and with the fact that ARD had not spent down all the money from the City. By RESOLUTION0 5-81a pprovet he transfer of existing Quimbyf unds. MOTION: Nesbitt/Hanlev/ADDroved4 :1/No: Holmes Adjournmenta t 7:38 p.m. ~o~~YOr ~U~.Q~~j;.'J ) Alice Dowdin, Mayor 11 tlI.()~~( ___Dt'd.tt.6/ :;:J. J ~Phf.R. L~brie,C ity Clerk 45 I
R05-75:
approve a funding grant in the amount of $2.000 for the 2005 Auburn Family 4th of July Celebration. MOTION: Snyder' I Hanley/Approved 4:0/Absent: Dowdin 3. Old Town Business Association IOTBA) FundinaReauest for the 6th Annual Auburn Family Niaht Out - Economic Development Commission Recommendation City Manager Bob Richardson said the request for $1,500 was made prior to the event but after the next Council meeting. Linda Robinson of Auburn Family Night Out said the event was a great success with about 3.000 to 4.000 people in attendance. The proceeds of about $2,000 will benefit The Child Advocates of Placer County. Council Member Snyder said he had a problem with this request because it could be said that all or part of the City's contribution could be interpreted as going to the charity. even though the community at large benefited from the event. The City should not be giving tax dollars to charity . Resident Dan Sokol agreed with Council Member Snyder. By RESOLUTION 05-76 approve a funding grant in the amount of $1.500 for the 6th Annual Auburn Family Night Out. MOTION: Nesbitt/Hanley/ APpro"ed 3;1/No: SnYder/Absent: Dowdin 6. Public Comment Linda Robinson, President of OTBA thanked the City and the Council for Project Auburn. REPORTS 7. City Council Committee Reoorts None. COUNCil BUSINESS f ~' I IJ 43