2006-2007 Placer County Grand Jury Reports

Recommendations 14

• R1

  Page 233
  The NFPD board must clearly delineate its role in setting policy and defining district practices. It is then the responsibility of the Chief to implement the board’s directives. The board should not be involved in the day-to-day running of the district. • AGREE – The board of directors is currently working to delineate the role of each member and the responsibility of the board and the Chief.
• R2

  Page 233
  Public input on board decisions is critical. There should never be a question of timely agenda posting or meeting minutes availability. • AGREE – The board of directors welcomes pertinent, timely, and concise input regarding agenda items. The secretary diligently works to post the agenda in a timely manner and has an email network for providing meeting minutes to those who request them.
• R3

  Page 234
  The Chief should have access to and oversee the office and records. The secretary should report to him and not to the board of directors. • AGREE – The Chief currently has access and oversees all office records. Due to the size of the district office there is only room for the secretary. The Chief maintains a separate office at this time. The board of directors made changes in the chain-of-command at the April 2007 board meeting. The secretary now reports to the Chief for direction and continues to work closely with the board when requested.
• R4

  Page 115
  A "fast-track" schedule should be implemented for training staff on the new automated "PLUS" system, to reduce errors and improving account auditing. ResQonse: The recommendation has been implemented. As indicated from the responseo f the Director of the Community Development and Resource Agency and the Chief Building Official, all staff currently assigned to the public counter has completed the PLUS training. In addition, a formal and regular training schedule has been adopted for other users of the system and for training staff on updates or new features of the system.
• R5

  Page 234
  NFPD should attempt to have the County Auditor-Controller take over payroll processing and bill paying, the same way as the Penryn Fire Protection District handles their financial affairs. • DISAGREE – The implementation of payroll through the County Auditor-Controller would cost the fire district $10,000 in set up costs. The bill paying process used by Penryn FD is time consuming for the Chief and takes up approximately one-half of his time. This change in practice would not be cost effective for the Newcastle Fire District.
• R6

  Page 115
  A follow-up policy should be adopted for the return or collection of moneys when permit errors are found. ResQQnse: ,. The recommendationh asn ot yet beeni mplementedb ut it will be implementedin the future. The Director of the CommunityD evelopmenta nd ResourceA gency hasi ndicatedt hat the Chief Building Official will begin developmenot f a formal policy andp roceduresm anualt hat will include provisions for handlingr efundso r collection of additionalf eesw hen errorsa red iscoveredin the calculationo r applicationo f permit fees. Sincerely: COUNTY OF PLACER ~ -~:.~. ThomasM . Miller, DL~Jt,~o-t-- l,2~C -f rJk;;? I County ExecutiveO fficer TM:MP:bh .111~~1 89 "..",",,--,.",,1., ' ! I
• R7

  Page 234
  A very high priority should be placed on relocating or rebuilding the current NFPD fire station. • AGREE – The replacement of Station #41 has been a high priority for some time.
• R8

  Page 234
  The issue of manning the Scotts Flat Substation on a forty-hour per week basis is one best left to the Chief. • AGREE – The staffing of Station #42 at Scott’s Corner is currently being evaluated by the Chief. When the Chief completes his call response study he should make a recommendation to the board of directors based on firefighter safety, response times, response volume, response cost and type. Sincerely, _______________________________________ Laurie Bettencourt Vice-Chair
• R9

  Page 23
  Adoption of Capital Improvement Plan for 20Q5~2009 Public Works Director Charles Clark discussedw ith the Council his department'sw ork plan, various projects and their priorities. Council Member Snyder suggestedu ,at Mr. Clark hold a public hearing in order to educate the public on how street and sidewalk improvementsa re made, how the projectsa re chosen and prioritized. This would also be an opportunityf or him to get some feedbackf rom the public. By RESOLUTION0 5-80 adopt the Capital ImprovementP lan for the City of Auburn covering a period of six years, 2005-2009. MOTION: Snyder! Hanley/Approved 4:0!Absent: Dowdin
• R10

  Page 23
  Auburn Recreation District (ARD} Fiscal Year 2006 P~oiects and Quimby Act Fund Transfer Reauest This Item has been continuedf rom the meetingo f June 13, 2005. Review the Fiscal Year 2006 work plan. Alan Grenier of ARD discussed ARD's Capltallmpmvement Program plans through fiscal year 2009-2010. He also summarizedt he District's activity and expenditureos f fiscaly ear2 003-2004. As of June 30, 2004 the ending fund balancew as $248,269.01. There was discussiona bout why all the funds were not spent. City Attorney CharlesW achob said the City can make requestso f ARD but cannot requiret hem to spend their funds. CouncilM emberH anleys aidt his might be a good time for the City to review its MOU with ARD. Coun~ilM ember Snyder said ARD should be more aggressivei n spending down Its funds and get projectsd one. Mayor Dowdina rrived at 7:27p .m. 44 ~.,., I I I,.." 61/36/2667 11:57 536-885-55e8 CITY OF AUBURN ~_.' / Council Member Holmes said he was not pleasedw ith the Grand Jury Report about ARD and with the fact that ARD had not spent down all the money from the City. By RESOLUTION0 5-81a pprovet he transfer of existing Quimbyf unds. MOTION: Nesbitt/Hanlev/ADDroved4 :1/No: Holmes Adjournmenta t 7:38 p.m. ~o~~YOr ~U~.Q~~j;.'J ) Alice Dowdin, Mayor 11 tlI.()~~( ___Dt'd.tt.6/ :;:J. J ~Phf.R. L~brie,C ity Clerk 45 I
• R11

  Page 28
  Auburn Recreation District lARD)F inancea nd CaDtia l Projects Presentation ARD District Administrator Kahl Muscott discussed ARD's finances and Administrative Services Manager Joe Fecko discussed the capital projects within the city limits of Auburn.
• R12

  Page 28
  Auburn Park PreserveP hase2 . Amendment4 . RHAA By RESOLUTION0 6-116 authorizet he Director of Public Works to execute Amendment No.4 to compensate RHAA for services provided for the Auburn Park PreserveP hase 2. MOTIONH: anley/Powers/ , Approved 4:0/Absent: Holmes ! ADJOURNMENTa t 8:45 p.m. Adjourn to meeting of the Auburn Urban Development Authority. BObS nyder,V ice Mayor ~ Joseph G.R. labrie, City Clerk 51 '-'~".; "'"-"~'~!"c~.c~
• R42

  Page 68
  -.-",',,",.. I I 61/36/2667 11:57 536-885-5568 CITY OF AUBURN '-" ,-. . Council Member Snyder said the original request from the Chamber was for $2.000 - not $2.500. He requested that the grant be for the original amount. Linda Robinson of the Chamber of Commerce said the Chamber did not ask for the increased amount. By RESOLUTION 05-75 approve a funding grant in the amount of $2.000 for the 2005 Auburn Family 4th of July Celebration. MOTION: Snyder' I Hanley/Approved4 :0/Absent: Dowdin 3. Old Town Business Association I-O TBA) FundinaReauest for the 6th Annual Auburn Family Niaht Out Economic Development CommissionR ecommendation City Manager Bob Richardson said the request for $1,500 was made prior to the event but after the next Council meeting. Linda Robinson of Auburn Family Night Out said the event was a great success with about 3.000 to 4.000 people in attendance. The proceeds of about $2,000 will benefit The Child Advocates of Placer County. Council Member Snyder said he had a problem with this request because it could be said that all or part of the City's contribution could be interpreted as going to the charity. even though the community at large benefited from the event. The City should not be giving tax dollars to charity . Resident Dan Sokol agreed with Council Member Snyder. By RESOLUTION 05-76 approve a funding grant in the amount of $1.500 for the 6th Annual Auburn Family Night Out. MOTION: Nesbitt/Hanley/ APpro"ed 3;1/No: SnYder/Absent: Dowdin 6. Public Comment Linda Robinson, President of OTBA thanked the City and the Council for Project Auburn. REPORTS 7. City Council Committee Reoorts None. COUNCil BUSINESS 43 f ~' I IJ 01/30/2007 11:57 530-885-5508 CITY OF AUBURN '..' . . i I 8. Sew!r ~sessments.to be Placed on Placer CountY Tax Roll Finance DirectorA ndy Heath told the Councilt here is no change in sewer assessmentsf rom last year. By RESOLUTION0 5.79 authorizet he 2005/06 Fiscal Year Sewer Service Chargest o be placed on the Placer County Tax Roll. MOTION: HanleY! Nesbitt/Approved 4:0/Absent: Dowdin 9. Adoption of Capital Improvement Plan for 20Q5~2009 Public Works Director Charles Clark discussedw ith the Council his department'sw ork plan, various projects and their priorities. Council Member Snyder suggestedu ,at Mr. Clark hold a public hearing in order to educate the public on how street and sidewalk improvementsa re made, how the projectsa re chosen and prioritized. This would also be an opportunityf or him to get some feedbackf rom the public. By RESOLUTION0 5-80 adopt the Capital ImprovementP lan for the City of Auburn covering a period of six years, 2005-2009. MOTION: Snyder! Hanley/Approved 4:0!Absent: Dowdin 10. Auburn Recreation District (ARD} Fiscal Year 2006 P~oiects and Quimby Act Fund Transfer Reauest This Item has been continuedf rom the meetingo f June 13, 2005. Review the Fiscal Year 2006 work plan. Alan Grenier of ARD discussed ARD's Capltallmpmvement Program plans through fiscal year 2009-2010. He also summarizedt he District's activity and expenditureos f fiscaly ear2 003-2004. As of June 30, 2004 the ending fund balancew as $248,269.01. There was discussiona bout why all the funds were not spent. City Attorney CharlesW achob said the City can make requestso f ARD but cannot requiret hem to spend their funds. CouncilM emberH anleys aidt his might be a good time for the City to review its MOU with ARD. Coun~ilM ember Snyder said ARD should be more aggressivei n spending down Its funds and get projectsd one. Mayor Dowdina rrived at 7:27p .m. 44 ~.,., I I I,.." 61/36/2667 11:57 536-885-55e8 CITY OF AUBURN ~_.' / Council Member Holmes said he was not pleasedw ith the Grand Jury Report about ARD and with the fact that ARD had not spent down all the money from the City. By RESOLUTION0 5-81a pprovet he transfer of existing Quimbyf unds. MOTION: Nesbitt/Hanlev/ADDroved4 :1/No: Holmes Adjournmenta t 7:38 p.m. ~o~~YOr ~U~.Q~~j;.'J ) Alice Dowdin, Mayor 11 tlI.()~~( ___Dt'd.tt.6/ :;:J. J ~Phf.R. L~brie,C ity Clerk 45 I
• R05-75
  approve a funding grant in the amount of $2.000 for the 2005 Auburn Family 4th of July Celebration. MOTION: Snyder' I Hanley/Approved 4:0/Absent: Dowdin 3. Old Town Business Association IOTBA) FundinaReauest for the 6th Annual Auburn Family Niaht Out - Economic Development Commission Recommendation City Manager Bob Richardson said the request for $1,500 was made prior to the event but after the next Council meeting. Linda Robinson of Auburn Family Night Out said the event was a great success with about 3.000 to 4.000 people in attendance. The proceeds of about $2,000 will benefit The Child Advocates of Placer County. Council Member Snyder said he had a problem with this request because it could be said that all or part of the City's contribution could be interpreted as going to the charity. even though the community at large benefited from the event. The City should not be giving tax dollars to charity . Resident Dan Sokol agreed with Council Member Snyder. By RESOLUTION 05-76 approve a funding grant in the amount of $1.500 for the 6th Annual Auburn Family Night Out. MOTION: Nesbitt/Hanley/ APpro"ed 3;1/No: SnYder/Absent: Dowdin 6. Public Comment Linda Robinson, President of OTBA thanked the City and the Council for Project Auburn. REPORTS 7. City Council Committee Reoorts None. COUNCil BUSINESS f ~' I IJ 43