Glenn County 2017-2018 - California Grand Jury Reports

📋The jail administration reported that the facility has 32 cameras placed inside and around the jail and are replaced as

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F1: The Grand Jury found that currently R1-a. The Glenn County Grand Jury suggests a Glenn County does not have School Re- continued effort toward obtaining grants to fund source officers in any of the schools. In the resource officers. past, Resource Officers were funded by

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F2: It was found that since the Orland City R2. No recommendations Required Police Department was not bound to con- tract with the County for leasing their ser- vice vehicles and maintenance contracts. The City of Orland Police Department is able to buy their vehicles outright, thus eliminating the limitations of the leases and maintenance. The service on all the vehi- cles is performed in Orland City Yard Crew. P AGE | 43 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Orland Police Department

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F3: The dispatch system that services Or- R3. With several agencies adversely affected by land Police Department is outdated, caus- this outdated dispatch system, the Grand Jury rec- ing delays of services. ommends the Orland Police Department take the lead to encourage the Board of Supervisors, Or- land City Council, Sheriff’s Department, Fire De- partments and medical agencies to work together to find a working dispatch system that is finan- cially responsible and fits the needs of this small county. CONCLUSION The Police Chief expressed his desire to have a fully staffed police force, allowing them to be proactive in helping to monitor crime, social and safety issues within the city. COMMENDATIONS The Glenn County Grand Jury discovered the great benefits of the Orland Police Department and the positive results to the community of lower crime rates overall in recent years. We commend the Police Department in bringing the K-9 program to Orland and the positive differences we all enjoy because of this program. The Community fund raisers for the K-9 and the Facebook pages raises awareness to this service in our community. Their high visibility through school education programs help the younger crowd to be aware of this great program. The Orland Police Department should be commended for their active, informative website for the community. This brings a better understanding of the City of Orland Police Force. REQUEST FOR RESPONSES Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: P AGE | 44 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Orland Police Department Elected Officials or Heads of Agencies ● Orland Police Department Governing Bodies ● Orland City Council ● Board of Supervisors Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 45 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Orland Police Department This page left intentionally blank. P AGE | 46 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT

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📋new positions. The Sheriff's Department currently has twenty-two Patrol Deputies and has allo-

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F1: The Glenn County Grand Jury found that R1: The Glenn County Grand Jury recom- all calls to the Willows Fire Department are mends that Willows Fire Department work first received through the Sheriff’s Department with the Sheriff Department and The Board of 911 Dispatch office before being routed to the Supervisors to fund two Dispatchers on each Fire Department. The 911 Emergency Dis- shift to answer all emergency calls as they are patch system has only one Dispatcher to re- received. This would allow the most critical ceive calls on each shift. With the increased emergency to be dispatched as quickly as pos- number of emergency calls received through sible while still meeting the needs of each call. the 911 dispatch system over the past years, these calls have placed the dispatcher in in- tense situations while handling several calls at P AGE | 50 2017-2018 GRAND JURY FINALREPORT | WILLOWS FIRE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Willows Fire Department the same time, which can cause delays in dis- patching calls to the Fire Department or other agencies.

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F2: The Grand Jury found the Willows Fire R2: The Glenn County Grand Jury recom- Department are working actively in an injury mends looking at other dispatch offices in Cal- prevention program by providing exercise ifornia to gather information on current sys- equipment on site at the fire house for all fire- tems used in areas that may help Glenn County men to use at any time. Their yearly physical find a solution for a more efficient working exams and labs screening provide a proactive model meeting our rural needs. Funding is al- approach to monitor and screen any possible ways a problem and especially for the small problems that may occur. county, but our needs for emergency response are equally as important as in the larger coun- ties. COMMENDATIONS The Glenn County Grand Jury commends the Willows Fire Department for having someone on duty to answer complaints that may come to the department. Most complaints or questions are solved on the spot and questions answered to the citizen’s satisfaction. The Glenn County Grand Jury Committee found a clean well-run Fire Department with capable, well trained leadership and staff that are proactive and forward thinking prepared to respond to the emergency needs of Willows and their surrounding areas of service. Thank you for your service to our community. We have only one minor additional suggestion. We feel that a Fire House Dalmatian dog is the only thing needed to make the city Fire House complete. Photo by: Google Images P AGE | 51 2017-2018 GRAND JURY FINALREPORT | WILLOWS FIRE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Willows Fire Department REQUEST FOR RESPONSE Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: From the elected officials or heads of departments • Willows Fire Department—Fire Chief From the following governing bodies: • Willows City of Willows • Board of Supervisors Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 52 2017-2018 GRAND JURY FINALREPORT | WILLOWS FIRE DEPARTMENT 2017-2018 2 0 G 17 l - e 20 n 18 n G C len o n u C n ou t n y ty G Gr r a a nd n J d ur y J R u e r p y or t R |e Cpaloifrotrn—ia C Pu A b L li P c E E m R p S lo y U ee N s F Re U tir N em D e E n D t S y L s I te A m B ILITY CALPERS AND THE UNFUNDED LIABILITIES A 2017—2018 GRAND JURY FINAL REPORT ABSTRACT California’s public employee pension systems have immense gaps – called “unfunded liabilities” – between what they have paid as “assets” and what they will need to meet their obligations retirees and future retirees. These gaps are now billed back to the cities, counties and other entities that have contracted retirement and medical coverage with CalPERS. Glenn County’s bill for July 1, 2016 through June 2017 according to CalPERS is $5,184,587.89 and from July 1, 2017 through June 30, 2018, $5,701,927.56. Who is to pay for these extra charges? Answer: Today’s employees, employers and all the citizens of the County. P AGE | 53 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System The 2017 Comprehensive Annual Report shows Glenn County is facing a long term liability of $63 million to CalPERS Retirement and Health system CalPERS and Unfunded Liability Photo from online images: CALPERS BUILDING, SACRAMENTO SUMMARY CalPERS retirement system has not met their projected investments and are now passing their miscalculations to the very entities that have been sending both employer and employees contri- butions for CalPERS to invest for their employees’ retirement futures. (See Financial Investment Chart, Exhibit D) What does this mean to the county leaders? They will be responsible for trying to find the funding to pay CalPERS millions of dollars on a timely basis; and what happens if they cannot come up with the funds? The citizens of Glenn County will be held responsible for providing the County with these funds or could possibly lose control of our County government as we know it today due to State take-over. At the time of the Grand Jury interview with Glenn County’s Financial Director, this bill was approximately $50 million, payable in five years and increasing per day. According to the Glenn County’s Comprehensive Annual Financial Report of June 30, 2017, the long term liability is listed at $63,635,000 as stated in the Factors Affecting Financial Conditions pages ii. “Economic Challenges: The County continues to face economic challenges as wages and healthcare costs outpace the required revenues to support historical staffing levels. To combat the rising costs of wages and healthcare, the Board of Supervisors has frozen most of the funded vacant positions leaving some departments understaffed on a historical basis. Advancements in technology have mitigated the impact of staffing shortages, but services P AGE | 54 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System have been or will need to be reduced or eliminated as costs rise and positions remain frozen.” CalPERS actuaries have determined that there is not enough investments in the system to pay current and future retirement benefits; therefore, increases to employer monthly and annual con- tribution payments is needed to cover the costs for payments to current retirees and future retirees. Based on CalPERS Actuarial Valuation 2016, ( ), “The unfunded liability contribution for the (gain)/loss during the year prior to the valuation date is 20 percent of the full annual require- ment due to the five-year ramp, which increases the amortized payments.” Chart taken from CalPERS Miscellaneous Valuation Report, 2016, Many cities and counties are finding they cannot pay the costs calculated by CalPERS actuaries and are asking voters for sales and or property tax increases. Our county is in the same financial crisis. P AGE | 55 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System As reported to the Grand Jury, the Board of Supervisors has not paid any of the future costs as billed by CalPERS. Our Board of Supervisors is faced with a hard decision: How to raise the funds to pay the $63,365,143 long term liability under the terms set by CalPERS. PURPOSE Through an interview with Glenn County Finance Officer, Grand Jury was informed that CalPERS Retirement and Health system is passing on a huge debt to California counties to fund the future retirement and health benefits for employees. The Grand Jury wanted to know how this occurred; how much the County was being billed; and what the possible effects were to the citizens of Glenn County if the Board of Super- visors could not come up with the funds to pay. GLOSSARY CalPERS -- California Public Employee Retirement Sys- tem Unfunded accrued liabilities -- The amount of assets needed to pay the current employees and retirees for re- tirement and health care. Actuaries: persons who compute premium rates, divi- dends, risks, etc., according to probabilities based on statistical records. PEPRA--Public Employees' Pension Reform Act of 2013 (PEPRA) alters the way CalPERS re- tirement and health benefits are applied. Normal Cost Rate (NCR) Percentage-- The percentage rate calculated on total yearly payroll. This is calculated and paid to CalPERS by counties, cities, school districts and municipalities at the end of the reporting year. BACKGROUND In a letter to the citizens of Glenn County, the 2016-2017 Board of Supervisors Chairman wrote, “In accordance with Government Code Section 29064, also known as the County Budget Act, the Board of Supervisors within the State of California must approve a recommended budget with all revisions they deem necessary, by June 30 of each year. In order to meet this requirement, the Glenn County Board of Supervisors provided guidance to its Budget and Finance Committee to find ongoing savings instead of the previous one-time funding solutions. Using revenue and appropriations estimates provided by both the Department of Finance and Department Heads, there was a projected General Fund shortfall of $2,183.827 that excluded $940,837 of requested enhancements. The Board of Supervisors provided further direction to its P AGE | 56 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System committee to evaluate the department head’s budget proposal without any enhancements. A bal- anced budget was approved at their regular meeting held June 20, 2017 with a commitment to continue to look for long term solutions.” See copy of Letter with this report. The total of the combined County budget for operations, capital facilities, and debt service was stated at $129.7 million, or $15.4 million more than 2016-2017 budget. To continue to maintain levels of service in all departments, the board was forced to use all budget carryover, freeze certain vacant positions, and use $1,089,643 of one-time monies. After the passing of the County’s 2017-2018 budget, in August the County received notice that the payment to CalPERS is approximately $50 million plus for future costs of employees’ retirement and health benefits, payable in five-years. According to Glenn County’s Financial Officer, in February 2018, CalPERS actuaries made several changes to their formulation, raising the cost of what Glenn County must pay. According to the June 30, 2017 Comprehensive Annual Financial Report showed the long-term liability to be $100 million dollars and the liability to CalPERS to be at $63,365,143. The report continues to identify the need for Glenn County to pay down their long term liability. METHODOLOGY ● Interview with Finance Director ● Interview with Board of Supervisors ● Chief Actuary, 2016, Public Agency Actuarial Valuation Reports CalPERS Glenn County, https://www.calpers.ca.gov/page/employers/actuarial-services/employer-contri- butions/public-agency-actuarial-valuation-reports ● Review of CalPERS contract with the county ● CliftonLarsonAllen LLP and County Director of Finance, 2017 Comprehensive Annual Financial Report, December 2017 https://www.countyofglenn.net/sites/default/files/Fi- nance/2017%20Comprehensive%20Annual%20Financial%20Re- port%20%28CAFR%29.pdf ● Newspaper Article: Dowell, Scott. “Pension costs are city finance director’s nightmare”, Chico, CA, Enterprise-Record and Mercury Register, February 24, 2018, , “News” ● Letter from 2016-2017 Chairman of the Board of Supervisors ● Memorandum to notify public agencies of change in billing formulas. (see document placed behind this report) ● Internet Research: 1. https://www.calpers.ca.gov/page/employers/actuarial-services/employer-contribu- tions/public-agency-contributions 2. https://transparentcalifornia.com/salaries/glenn-county/?page=8 P AGE | 57 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System 3. Ortiz, Jon. “Stockton Bankruptcy plan sets good precedent for CalPERS, credit firm says,” http://www.sacbee.com/news/politics-government/the-state-worker/article3583953.html . html SacBee, 2014 4. Ring, Edward. “Under recognized, undervalued, underpaid unfunded pension liabilities” https://californiapolicycenter.org/underrecognized-undervalued-underpaid-unfunded-pen- sion-liabilities/ California Policy Center, March 2018 5. Mendel, Ed, Capital Press Reporter, Calpension.com website. https://calpen- sions.com/2016/05/02/why-bankrupt-san-bernardino-didnt-cut-pensions/ DISCUSSION Based upon what the Grand Jury has learned through interviews, CalPERS Valuation Reports, 2017 Glenn County Comprehensive Annual Report and web page data, the Grand Jury believes that the following information will provide an understanding of how the County of Glenn is facing a fiscal crisis unlike any previously experienced. Unfunded Pension Liability: The largest factor contributing to the net deficit is the unfunded pension liability. The unfunded pension liability is an estimate of how much it will cost the County to fund its pension obligations over time. The County pays benefit payouts as they become due but does not set aside funds for future and past pension costs, providing adequate funds for current retirees and future retirees. This liability is triggered by the requirements recently levied upon Glenn County by CalPERS addressing unfunded future pensions and retiree medical and health benefits as required by the CalPERS programs. Multiple agencies throughout Glenn County participate in CalPERS medical and retirement systems and are finding these rising costs difficult to meet. This report is going to show CalPERS data for the Cities of Orland, Willows, and County of Glenn and the approximate payments associated with CalPERS as provided in the 2016 Public Agency Actuary Reports. The 2016 CalPERS Actuarial Report lists the Funded Status of various plans the Cities of Orland, Willows and the County of Glenn are currently enrolled. The chart below shows the measure of Funded Status CalPERS uses as an assessment tool for needed employer contributions based on the selected actuarial cost method used to fund the plan. Local Government Funding Status as of 2016 Orland Willows County of Glenn Miscellaneous 70.6% 68.7% 62.5% PEPRA Miscellaneous 88.7% 91.0% PEPRA Safety (Police) 92.3% 87.4% 92.02% P AGE | 58 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System Safety 72.1% 65.9% 60.9% PEPRA-Safety (Fire) 90.3% Safety-Second Tier Plan 95.3% An explanation of how CalPERS billing works. Actuaries: According to the City of Chico Administrative Services Director, “CalPERS is the organization that California municipalities have contracted to provide retirement benefits for em- ployees. CalPERS administers these plans and assesses municipalities the costs of these benefits for retirees. CalPERS employs actuaries that calculate how much an agency must pay to fund the future re- tirement benefits of employees. There are many factors that actuaries use to determine how much the system will need to pay current and future retirees. These include: Benefit formula: An agency chooses a benefit formula for their public safety em- ployees (police and fire) and their miscellaneous employees (non-safety employees.) For example, a benefit formula might be “2 percent at 55.” This means that a retiree will get 2 percent of their annual salary for every year they were vested in the CalPERS plan upon retirement after age 55. Someone who retires with 25 years of service at 55 would receive 50 percent annual compensation. Discount Rate: CalPERS takes contributed funds and invests them. The investment return is called the discount rate. Some years the actual investment rate is higher and sometimes it is lower than the actuarial projected discount rate. Net Pension Liability (NPL): This liability represents the future retirement benefits owed to current and future retirees from the plan that exceed the plan assets. CalPERS calculates and reports each agency’s NPL in its annual actuarial reports. Contributions: Both the agency and employees make a contribution to the retirement plans. Em- ployees contribute a fixed percentage of their salaries to cover the employee’s share. In addition, employers pay an annual lump sum to reduce the NPL and a percentage of current employees salaries to CalPERS for their future benefits. A change in any one of those factors may require larger annual contributions to CalPERS.” (“Pension costs are a city finance director’s night- mare,” Chico, CA, Enterprise-Record and Mercury Register February 24, 2018, , “News”). As per the Glenn County Director of Finance, CalPERS formula calculations can change at any time. Benefit Formulas: Based on the above explanation, employer contributions are determined by periodic actuarial valuations. These valuations are based on the benefit formulas the agency pro- vides and the employee groups covered. The figures shown in the chart below for the Cities of Orland and Willows and the County of Glenn are the minimum required employer contributions before any cost sharing for three years. The employee portion is in addition to the employer's cost. The minimum required employer contribution includes the sum of two components: P AGE | 59 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System 1. Normal Cost Rate (NCR), which represents the annual cost of service accrual for the upcoming fiscal year for active employees. Normal cost is shown as a percentage of payroll and paid as part of the payroll reporting process at the end of the year. 2. Annual payment on the Unfunded Accrued Liability (UAL) is the amortized dollar amount needed to fund past service credit earned (or accrued) for members who are cur- rently receiving benefits, active members, and for members entitled to deferred benefits, as of the valuation date. The UAL is billed monthly. The Public Agency Required Employer Contributions shown are of July 1 of each year. They may not reflect changes in plan benefits, changes to contracts, prepayments, or lump-sum payments. The figures shown are the minimum required employer contributions before any cost sharing. The employee portion is in addition to the employer's cost and is not shown. With this year’s change in transferring the Willows Police Department to the Sheriff’s Department for the 2017-2018 fiscal year, and current raises provided to all employees, it is expected to change the NCR and UAL amount Glenn County will owe to CalPERS. Also, with the understanding from the Board of Supervisors and the County’s Finance Director, the future payments in NCR and UAL have not been paid for 2016-2017 fiscal year, which has put the County of Glenn at risk to be charged 10 percent late payment charge as stated in the Actuary Valuation Report. Salary, percentage and UAL Payments: All data used in the table below was gathered from the latest CalPERS Valuation Reports. The total salaries reported were multiplied by the NCR per- centages. The NCR is the amount owed to CalPERS at the end of that fiscal year, and the UAL can be paid monthly or annually due on June 30 of each year. As reported to the Grand Jury, the County has not paid any UAL payments or NCR percentage for 2016-2017. See below in blue shading. Projected and Current CalPERS UAL and NCR Charges for the City of Or- land, Willows and County of Glenn Nom. Cost Rate UAL Pay- Nom. Cost Rate UAL Pay- Nom. Cost Rate UAL Payment ment ment City of Orland FY 2018-2019 FY 2017-2018 FY 2016-2017 PEPRA Misc % 6.842% $240 6.533% $71 6.56% $25 due $20,139.19 15,307.41 $15,358.95 Miscellaneous % 7.92% $190,972 11.04% $161,645 11.008% $136,443 Due 111,016.59 $110.550.88 $108,986.69 0 PEPRA Safety Po- 12.141% $1,626 11.99% $3 N/A N/A lice $28,227.10 $6,715.60 Safety 19.416% $119,545 18.615% $93,546 18.428% $75,232 108,134.50 $111,990.63 118,699.91 Total $267,498.75 $312,383 $244,564,52 255,265.00 $124,345.64 136,468 City of Willows FY 2018-2019 FY 2017-2018 FY 2016-2017 P AGE | 60 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System PEPRA Miscellane- 6.842% $479 6.533% $4 N/A N/A ous $20,136.62 $2,207.37 PEPRA Safety Fire 12.141% $760 11.99% $7 N/A N/A $10,808.24 $5,563.60 PEPRA Safety Po- 12.141% $1,764 11.99% $72 12.082% $20 lice $13,948.98 $11,706.96 $8,393.40 Miscellaneous 12.760% $243,107 12.036% $210,755 11.995% $188,003 $37,553.83 $86,331.34 $98,146.93 Safety 19.416% $336,977 18.615% $293,566 18.428% $260,888 129,655.30 $45,272.80 $136,634.77 TOTAL $242,750.75 $583,087 $151,081.06 $504,404 $243,175.10 $448,911 County of Glenn FY 2018-2019 FY 2017-2018 FY 2016-2017 Miscellaneous 7.924% $3,582,140 7.672% $3,114,295 7.89% $2,662,963 $1,777,369.84 $1,618,446.12 $1,624,122.26 PEPRA Safety 12.141% $851 11.99% $13 12.082% $0 Peace Officer $28,224.77 $16,521.62 $11,568.09 Safety Second Tier 17.614% $631 16.842% $0 16.656% $0 17 $42,455.60 $23,207.43 $11,568.09 Safety 19.420% $699,448 18.615% $604,591 18.428% $531,273 $298,895.74 315,304.41 $346,270.23 TOTAL $369,576.11 700,930 $1,973,470.58 $3,718, 899 1,990,351.89 $3,194,236 The above chart was taken from CalPERS Actuarial Valuation Reports. The total of the 2016- 2017 various plans for Glenn County is approximately $5,184,587.89. The CalPERS Actuarial Valuation Reports dated June 2016, details each of the four areas listed in the chart above in different sections. (See Appendix) Each subtopic in the Actuarial Valuation Reports identifies required contributions, future projected employer year’s valuation, future costs, changes since the prior year’s valuations, as well as the (gain)/loss analysis along with other infor- mation. In early 2018, CalPERS made several policy changes that will take effect in the 2017-2018 fiscal year. CalPERS lowered their expected investment earnings rate from 7.5 percent to 7 percent as well as changed the period for recouping future investment losses from 30 years amortization to 20 years. This change dramatically increased the projected future pension plan contributions for agencies. These new changes are not reflected in the above chart showing UAL and NCR pay- ments or the chart below showing future projections. The County could easily owe more than $70 million in back, current and future payments based on new actuary calculations. The “5-year” ramp started in the 2016-2017 Fiscal Year. Based on the Valuation Reports a 10 percent charge is ap- plied when a contracting agency fails to remit the required contributions when due. Many cities and counties have decided not to react to the rising debt from the “5-year ramp”, in favor of waiting for a hopeful realignment from CalPERS. A majority of counties are in the same position as Glenn County as the cost of CalPERS doubles and triples. P AGE | 61 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System Glenn County citizens need to be aware that many lives will be changed with this financial burden placed on our County. CalPERS is in survivor mode to remain financially solvent, and their ac- tions are threatening local governments solvency. The CalPERS Actuarial Valuation Report, which shows projections for the next six years, could not all be shown within the limited space of this report. This report shows the projection for the next four years: 2018-2019 through 2021-2022. Projected Employer Contributions based on Normal Cost Percentage of 2016 Total Payroll Normal Cost UAL Payment NCR UAL Pay- NCR UAL Pay- NCR UAL Pay- Rate % = $$ ment ment ment City of Orland FY 2018-19 2019-2020 FY 2020-21 FY 2021-2022 PEPRA Misc 6.842% $240 6.8% $500 7.1% $890 7.1 $1300 % due 20,119.17 $19,995.67 $20,877.83 $20,877.83 Miscs 11.569% $197,889 12.1% 240,,000 13.2 272.00 13.30 313,000 % Due 111,016.59 $116,122.13 $126,678.68 $127,638.37 PEPRA Safety 12.14% 1,626 12.49% $1,900 12.10% 2,100 13.1 2,400 Police 28,227.10 $28,828.26 $27,899.28 $30,456.71 Safety 19.416% $119,545 20.3% $149,000 22% $172,000 22.0 200,000 108,134,50 $113,057.81 $122,525.70 $122,525.70 Total Cost $267,487,86 $319,300.00 $278,004.86 $391,400.00 $287,981.50 $175,262 $301,498.62 $516,700 Payment Due $586,797.86 $669,404.86 $473,243.50 $818,198.62 City of Wil- lows PEPRA Miscel- 6.842% $479 6.80% $500 7.1% $560 7.1% $620 laneous $20,136.62 $20,013.01 $20,895.94 $20,895.94 PEPRA Safety 12.141% $760 12.40% $810 13.1% $940 13.1% 11,100.00 Fire $10,809.13 $11,039.72 $15,052.03 $11,662.93 PEPRA Safety 12.141% $1,764 12.40 $1,900 13.1% $2,300 13.1% $2500 Police $13,950.13 $214,247.72 $15,052.03 $15,052.03 Miscellaneous 12.759% $243,107 13.3% $280,000 14.5% $311,000 14.5% $350,0003 $94,703.04 $98,718.59 $197,625.53 $107,625,53 Safety 19.416% $336,977 20.30% $387,000 22.0% $425,000 22.0% 473,000 129.628.58 $135,530.51 $146,880.36 $146,890.36 TOTAL $269.227.32 $583,087.00 $279,549.56 $670,210 $302,116.79 $739,800 $302,116.79 $837,220 Payment Due $852,314.52 949,759.36 $1,041,916.79 $1,139,336.79 County of 2018-2019 2019-2020 2020-2021 2021-2022 Glenn Miscellaneous 7.924% $3,711,882 8.4% 4,391,000 9.3% $4,882,000 9.3% $5,509,000 $1,777,369,94 $1,884,137.64 $2,086,009.53 $2,086,009.53 PEPRA Safety 12.141% $851 12.40% $900 13.1% $1.200 13.10% $1,200 Peace Officer $28,227.10 $28,829,26 $30,456.71 $30,456,71 Safety Second 17.614% $631 18.40% $760 19.90% $1,100 19.90% $16,000 Tier 17 $42,465.24 $44,360.19 $47,976.51 $47,976.51 Safety 19.416% $699,448 20.30% $808,000. 22% $891,000 22% 996,000 $298,834.18 $312,439.84 $338,604.86 $338,604.86 TOTAL 2,146,896.36 $4,412,812.00 $2,269,767.03 $5,200,660 $2,503,047,92 $5,775,300 2,503,047.62 $6,522,200 P AGE | 62 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System $6,559,708.36 $7,470,427.03 $8,278,347.62 $9,025,247.62 *Normal Cost Rate is equal to the 2016 Payroll as reported by CalPERS Valuation Reports 5-year ramp: The County leaders reported to the Grand Jury that as of February the County has paid the statutory minimum contribution amount prescribed by Government Code Section 22892 directly to CalPERS. The additional UAL, future costs and accrued costs have not been paid. If the calculations in the chart above are relatively close for the next four years, the amount owed to CalPERS will be approximately $79,510,531.48. By adding an additional year of rising costs, the amount owed to CalPERS could be well over $85 million payable.. With the costs rising at such an alarming rate, multiple news reporters following the CalPERS rates are predicting that for the year 2022-2023 the percent increase could rise by 65 percent, this could amount to 30 to 40 percent of the General Fund revenues to cover pension costs. What is the solution? In the article by Chico’s Administrative Services Director, it states that without change, the rate increase impacts on future budgets will be devastating. Future services may need to be reduced or eliminated because funds are allocated to pay the pension liability instead of services like police, fire, community development, and public works. Other municipalities throughout California have acted on or are considering: ● Asking employees to pay more of their share of pension benefits ● Request increases in sales and property taxes ● Advocating at CalPERS board meetings requesting relief from the projected future rate increases ● Set aside funds to pay future contributions ● Looked at leaving the CalPERS retirement system ● Opting to do nothing but wait and see what happens ● Filed Bankruptcy Employees asked to pay more: If the Board asks current employees to pay more into their retire- ment and health benefits and raise the benefit rates to new hires, the amount gained would still not be enough to pay the current UAL and the NCR percentage rate charged at the end of the year. All in all the issue is money and where it is going to come from. Sales Tax/Property Tax: According to the Glenn County Chief Financial Director, if the County is to pay this as net money, the County would need to raise approximately $294 million based on the fact that $0.17 on the dollar stays in the County. This collection of funds creates the potential for the State to receive approximately $264 million during the same time the County is meeting the $80 million owed to CalPERS. P AGE | 63 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System Leaving CalPERS: Other counties have tried to leave CalPERS for other retirement and health coverage, but CalPERS has effectively been able to block the entity from leaving through court proceedings as well as through legislative laws that were placed to protect CalPERS from losing any members. When a pension plan is closed to members, state law requires that the plan be terminated. Termination triggers a fee large enough to pay the pensions promised to remaining plan members for decades into the future. The big fee is needed because employers and em- ployees no longer pay into a terminated plan. Each CalPERS Actuarial Valuation states the cost per each account, should the County want to end the contract with CalPERS. For Glenn County to terminate the Miscellaneous Account, which is the largest account, the County could be facing an $90-100 million termination fee. When Stockton was going through bankruptcy, the presiding judge ruled a termination fee would need to be paid by the City of Stockton that boosted the Stockton pension debt or “unfunded lia- bility” from $370 million to $1.6 billion if the city tried to move to another pension provider. Other cities have tried to leave CalPERS system with much of the same consequence. Setting aside funds: Glenn County Board of Supervisors recently changed the policy that allowed employees to receive monetary funds to “opt-out” of the County’s Health Plans. Through the sav- ings of employee “opt out” plan, the County saved approximately $800,000 after providing raises to current employees. Please see the attached document, Exhibit A Summary of Benefits-Group Insurance Coverage, for complete explanation of benefits offered to County employees. Currently, without knowing what the Board of Supervisors will do, the Grand Jury has found that they are actively discussing this issue with the County’s Heads of Departments and Finance Com- mittee. This is in the beginning stages of discussion and a resolution to this issue will not come easy. How is the County going to do this? The Grand Jury has thought of six options, but the County may be considering other options than listed: Option 1- Increasing sales and property tax to the citizens of Glenn County. To provide this option, the voters of Glenn County will need to approve additional taxation for five years or the time it takes to remedy the PERS costs. Option 2- Establishing a reserve account Option 3- Bankruptcy-Chapter 9: This would have four requirements : (1) authorization to be a debtor by state law; (2) must be insolvent as defined in the bankruptcy code; (3) the entity must accept a plan to adjust its debts; (4) the entity must obtain the agreement of the creditors and be willing to negotiate in good faith. P AGE | 64 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System Under Chapter 9, filing entities must come up with their own debt restructuring plans and courts approve or reject it with input from other stakeholders. Bankruptcy would be the last resort, but it does give policymakers time to restructure and relief from creditors, such as CalPERS. The prob- lem with filing bankruptcy against CalPERS is how it is going to affect current retirees, as their benefits would be reduced drastically. Another problem would be the degradation of the counties and cities core services, including police and fire departments already struggling to hire and retain workers. According to the article Stockton bankruptcy plan sets good precedent for CalPERS, credit firm says, “...the judge’s decision was ‘somewhat of a surprise,’ given his earlier comments, and would discourage other contracting employers from using bankruptcy to cut their growing pension liabilities.” http://www.sacbee.com/news/politics-government/the-state-worker/arti- cle3583953.html Option 4 - Meet with the State of California fiscal entities, including CalPERS, in confidential discussions with Glenn County’s leaders, asking the State to provide an alternate solution. This would include allowing the County more time, reduced UAL allocations, and reduced NCR per- centage rate for the County to afford the extra costs associated to CalPERS, or to prepare for the State to take over the assets and, selectively, some of Glenn County essential employees. Califor- nia State would run it themselves or get another county to take over. This action would be the first in California to have a county turning over assets to the state. Option 5 - Contact other counties to collaborate with Glenn County to convince the State and/or CalPERS that the present increase is not doable. Option 6 – Consider the implication of going out of business. The people of Glenn County need to be informed of the consequences of going out of business. FINDINGS and RECOMMENDATIONS Findings Recommendations

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F3: It was found that the CalPERS UAL R3. As a policy-directed body, the Grand Jury rec- and NCR rates will be significantly in- ommends the Board of Supervisors create, update, creasing in the years to come, causing cur- or amend financial policies and procedures that will rent financial policies to become outdated. guide future Boards in managing financial issues such as Glenn County is facing today.

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F4: The Grand Jury found that several de- R4. The Grand Jury recommends the Board of Su- partments realigned and reclassified em- pervisors have an outside auditor provide a non-bi- ployees’ positions, granting the positions ased report in recommending areas throughout the large percentages of raises. With the addi- County where financial savings are possible. tional spike in pay, results were an increase in CalPERS payments. COMMENDATIONS The Grand Jury commends the Cities of Orland and Willows for addressing the CalPERS unfunded liability in their budget. CONCLUSIONS It is believed by the Grand Jury that the Board of Supervisors and other County leaders need to team with the citizens of Glenn County to answer the question: How is the County going to meet the financial obligations; provide services for the public good, both local and state mandated levels of service; and do so within its limited revenue generating capability and cost sharing with the State? P AGE | 66 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System *Although this is an extensive researched report, there may be omission and errors that were not identified. REQUEST FOR RESPONSES Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: From the following individuals: Glenn County Director of Finance ■ City of Willows Manager ■ City of Orland Manager ■ From the following governing bodies: Board of Supervisors ■ Invited responses Anyone who wants to respond to this report. Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 67 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System Letter from the 2016—2017 Chairman of the Board of Supervisors to the citizens of Glenn County. P AGE | 68 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System Letter from the 2016—2017 Chairman of the Board of Supervisors to the citizens of Glenn County. P AGE | 69 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report | California Public Employees Retirement System Memorandum to all public agencies notifying the change in billing practices. P AGE | 70 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES 2017-2018 Glenn County Grand Jury Report—Orland Unified School District Glenn County Grand Jury Report| Orland Unified School District Orland Unified School District A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT Three years ago, Orland Unified School District found itself in financial trou- ble due to not following their own policies and procedures. The Orland Uni- fied School District responded without addressing the 2014-2015 Recom- mendations. P AGE | 71 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES Glenn County Grand Jury Report| Orland Unified School District A look at changes made since the 2014-2015 Grand Jury Report call- ing for compliance to the policies and procedures set by Orland Uni- fied School District A follow-up to Findings and Recommendations SUMMARY Through education in governance best practices, public meeting laws, personnel, finance and cur- riculum as well as reviewing the policies and procedures, the Orland School District has made transparent their errors of 2014-2015 to better their decisions of tomorrow. GLOSSARY OJUSD: Orland Joint Unified School District GCSS: Glenn County Superintendent of Schools PURPOSE The Orland Unified School District Superintendent replied without addressing the recommenda- tions set by the 2014-2015 Grand Jury. These Recommendations are important for the operation of the Orland Unified School District. Due to the position change of the Glenn County Superin- tendent of Schools, the 2014-2015 Recommendations were not responded by the new Superin- tendent. GLOSSARY OUSD: Orland Unified School District GCSS: Glenn County Superintendent of Schools BACKGROUND The 2014-2015 Grand Jury was instrumental in the resurrection of the policies and procedures followed by the School Administration and Board of Trustees. Previously the policies and proce- dures had not been adhered to, monitored, or complied with causing a financial burden for the local School District. METHODOLOGY The 2017-2018 Grand Jury requested meetings with the OUSD Superintendent and a member of the OUSD Board; reviewed policies and procedures; and the 2014-2015 Grand Jury Report. FINDINGS Several areas were listed in the 2014-2015 report that have not been addressed by previous Grand Juries. The following is a listing of the recommendations and effects from the 2017 – 2018 Grand Jury investigation. P AGE | 72 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES Glenn County Grand Jury Report| Orland Unified School District 2014-2015 Recommendation: 2017-2018 Results • The Board of Trustees be edu- • The Board members and Superintendent have attended cated in the Fiscal, Admin- training and participated in the California School Boards istration and policies and pro- Association (CSBA) Annual Educational Conference, a cedures as stated by the previ- conference for elected Trustees to become educated in ous report. best practices in school governance, public meeting laws, personnel, finance and curriculum held in Sacramento. The Superintendent will participate and encourage all members of the Board of Trustees to participate in the Masters in Governance program (a year-long seminar), particularly newly elected Trustees and future Trustees. Board workshops and study sessions will be utilized as a forum for deeper training and exploration of complex fi- nance, personnel and governance training topics related to the 2014-2015 Grand Jury’s Findings. • Time sheets are not being used § All time sheets are now being required of all participants in a functional manner. in the school district. They are reviewed and signed off by a Supervisor. The Administration personnel time- sheets are reviewed and signed by the Superintendent and the Superintendent’s timecard is reviewed and signed by the Board Chairperson. Time cards are kept as required by the Education Code. § The Director of Personnel is responsible for the calculat- ing and recording all timesheets including the Superin- tendent’s staff. The Director also calculates accrual of va- cation time, sick leave, and comprehensive time off. • The Policy and Procedures • All grievances/complaints are held in strict confiden- Manual provides a griev- tially. ance/complaints form for eve- • Training of personnel is held monthly on policy and pro- ryone’s use. cedures. A different topic is covered each month. • The Board Policy and Admin- istration Regulations are posted on the Orland School District’s website. • All employee’s Form 700 • All Board members, Superintendent and Financial Per- (Fair Political Practices Com- sonnel’s Form 700 are sent to the Glenn County Office of mission Statement of Econom- Finance. ics Interest) are completed P AGE | 73 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES Glenn County Grand Jury Report| Orland Unified School District 2014-2015 Recommendation: 2017-2018 Results yearly in January. They are available for public viewing. • Create a manual for the han- • A manual on financial operations (handling of any and all dling of all monies throughout funds/money) was created and is available at all school the school district. sites and the District office. • Provide a procedure for gas • Gas cards are no longer provided to anyone unless a ve- cards and other expenditures. hicle is requested and checked out for school use and ad- ministration purposes. All receipts must match with the vehicle request form that identifies the place, location of the event and signed by the requested persons involved. It is reviewed and signed off by the Superintendent and/or the Board of Trustees. The District does not provide any stipends for personal use of vehicles, and any personal expenses for gas, mile- age, cell phones etc. • The full Board of Trustees must sign off on any extraor- • A policy is established for ex- dinary expenses. penditures outside of ordinary and customary operations. • Bond/Building/Real Estate • Restrictions have been put into placed for all contracts Projects and purchases. All contracts and purchases must be ap- proved by the Board of Trustees and no longer by the Su- perintendent alone. • Any purchase over $50,000 has to be approved by the Board of Trustees. (Purchases of books, equipment can run above the allotted amount) • All documents pertaining to the purchase of the new Dis- trict Office is contained in a folder at the new district of- fice location. • All lease/lease-back building projects are in safe keeping at the District Office. • An appraisal for the new district office was received for $480,000 with purchase price being $410,000. • As per the Superintendent, all real estate transactions are filed and recorded at the County of Glenn with the origi- nals filed at the District Office. P AGE | 74 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES Glenn County Grand Jury Report| Orland Unified School District 2014-2015 Recommendation: 2017-2018 Results • Co-Star Grant • The people involved in giving stipends to preferred per- sonnel are no longer with the Orland School District. • To retrieve these stipends, it would require the District to file in Small Claims Court. Filing and court costs could be more than the stipend given. • Those receiving a stipend did so in good faith. • In a new Co-Star Grant received this year, it is required that an approved receipt (approved by the Superinten- dent; in his absence, the Board of Trustees) be presented for payment. CONCLUSION It is determined by the current Grand Jury that all of the previous Findings have been met. Regarding the response to the 2014-2015 Grand Jury report, a belated response letter received November 2017 from the Glenn County Superintendent of Schools stated: “The efforts put forth to benefit the OJUSD were exhaustive: the result of these ef- forts being the district was able to restore themselves to a status of fiscal solvency.” And “Given a thorough analysis of fiscal issues have been performed, the issues dis- covered had been addressed, that matter of potential fraud and/or misappropriation of funds had been pursued to the fullest extent possible, and revenues were handily covering expenses, the GCSS renders the matters considered at that time closed.” (See full response letter in the Response section of this report.) REQUEST FOR RESPONSES Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: None Any and all persons involved in this report are invited to respond. DISCLAIMER Two Grand Jury members recused themselves from this investigation. Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 75 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES Glenn County Grand Jury Report| Orland Unified School District This page left intentionally blank. P AGE | 76 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES Glenn County Grand Jury Report| Orland Unified School District 2017-2018 Glenn County Grand Jury Report—Orland Haigh Field Orland Haigh Field A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT The airport at Orland Airport, Haigh Field, industrial park is seeking renters to start their business. The airport is advertising through internal County sources, but should they solicit using outside vendors? P AGE | 77 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES Glenn County Grand Jury Report| Orland Unified School District The Orland Airport Industrial Park southeast of Orland, Haigh Field is self-sustaining and ready for business growth to add value to the air- port Orland Airport, Haigh Field SUMMARY The 2015-2016 Grand Jury investigated and reported on the airport’s 65-acre industrial park lo- cated at the Orland Haigh Field. The response document was received and misplaced by the 2016- 2017 Grand Jury and because of this the 2017-2018 Grand Jury decided to request a new response and reinvestigate the Orland, Haigh Field Airport for the 2017-2018 Grand Jury Report. BACKGROUND The 2015-2016 Grand Jury prepared a report with regard to the findings of their inspection of the Orland Haigh Field Airport. A recommendation was made: “The Industrial Park at the Orland Haigh Field Airport be marketed to increase revenue and to create a cash surplus for replacement of old equipment and repairs.” The 2016-2017 Grand Jury requested that a new Response be drafted and included in the 2017- 2018 Grand Jury Report. Due to the amount of time that had lapsed since the original investiga- tion, the 2017-2018 Grand Jury performed a follow-up investigation with regards to the revenue and any changes made to the conditions of the buildings at the airport and Industrial Park. METHODOLOGY An interview was conducted with the acting Deputy Director and the Facilities Maintenance Su- pervisor of the Glenn County Planning and Public Works Department. DISCUSSION The acting Deputy Director provided budget information which indicated they receive their money through grants from the FAA, and to a lesser degree, from the State, requiring matching funds by the Planning and Public Works Department. The airport also receives revenue from the sale of fuel, rental of hangars, and the leasing of other airport property. It was reported that all of the hangers were rented. These funds have been used as matching funds for the FAA and State grants received. Thus, the airport is self-sustaining on a basic level. It was explained for the purpose of business park leasing and economic growth; the County cur- rently employs an agent working to market Glenn County and serve as a liaison officer between the county and prospective businesses looking to settle in Glenn County. Currently, there is one renter at the Industrial Park and one warehouse available for rent. The possible reason that there is a lack of renters may be because the lessee would have to build first before they could occupy the site, with the exception of two buildings, one which is currently P AGE | 78 2017-2018 GRAND JURY FINALREPORT | CALPERS AND ITS UNFUNDED LIABILITIES Glenn County Grand Jury Report| Orland Unified School District rented and another which has been leased in the past. The remaining three lots in Phase I have paved streets which include curbs, gutters, storm drainage, street lights and fire hydrants. They also have access to sewer, water, power and communications. Incentives are provided for new renters who have to put buildings on lots that don’t currently have a building. The Grand Jury members were given a tour of the office/warehouse in the Industrial Park that has been leased in the past. A tour of the airport showed improvements made in one of the restrooms and the outside entrance area of the lounge building. More changes will come with more construc- tion to update and comply with ADA requirements. FINDINGS AND RECOMMENDATION Findings Recommendations

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Recomendaciones adicionales 1

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R2b: Another recommendation would be to ap- ply a more aggressive incentive program to en- courage more building in Phase I so the Airport can move to Phase II.

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📋June 15, 2018 — Glenn County Grand Jury Report | Measure B Citizens Bond F3. The Community has not been ad- R3. To insure the

200 páginas 8 hallazgos 11 recomendaciones

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F1: It was found the Board of Supervisors had R1: The Grand Jury recommends the financial not received a salary increase since the latter advisor investigate the cost of attaching the 1970s. Board of Supervisors salary to the cost of liv- ing adjustment (COLA), percentage, or con- sumer price index (CPI). P AGE | 5 GLENN COUNTY GRAND JURY | BOARD OF SUPERVISORS 2017-2018 Glenn County Grand Jury Report | Board of Supervisors Findings Recommendations

F2: It was found that several Board of Supervi- R2: It is recommended that the Board of Su- sors considered themselves as Part-time elected pervisors clarify their Full-time/Part-time sta- officials and others considered themselves Full- tus, informing the public and prospective Su- time status. pervisors of the job requirements.

F3: It was found that the County has not been R3: It is recommended that the Board of Su- paying the County’s portion of the five-year fu- pervisors investigate the cost to rectify the ture PERS retirement system, potentially putting amount owed to PERS and begin paying the the county into potential financial difficulty. County's portion.

F4: It was found that the county’s Information R4. It is recommended that the Board of Su- Technology (IT) system, hardware and software, pervisors investigate and implement common is old and not supporting departments in relaying software, hardware and employee training to information from one departments to another, include backup data storage throughout which is crucial for sharing information with de- county departments to allow all county depart- partments in day-to-day operations. ments to share information.

F5: It was found that the county is researching R5. It is recommendation that the county im- LED lighting for all departments, which will re- plement the replacement of the old light fix- duce the energy cost. tures with LED lighting throughout the county’s offices and other structures.

F6: The 2016-2017 Grand Jury found the R6. It is recommended that all responses from Glenn County Board of Supervisors did not the Board of Supervisors shall meet the re- meet the required response format outlined in quirements of 933 (a) and (b) and 933.05 to the “Discussion” section of this report as re- provide written governance as to planning, quired by Penal Code 933 (a) and (b) and implementation, and worthiness of all Grand 933.05. Jury recommendations.

F7: It was found that the Board of Supervisors R7. It is recommended that the Board of Su- had not visited and/or inspected the Glenn pervisors as a body visit and inspect the Glenn County Jail facility as a governing body. County Jail annually. CONCLUSIONS The Grand Jury would like to thank the Board of Supervisors for providing their valuable time in participating in the arranged interview that provided the Grand Jury with valuable facts and infor- mation. While several Supervisors elaborated on topics more than others, the Grand Jury found the experience and added knowledge very beneficial for our investigation. P AGE | 6 GLENN COUNTY GRAND JURY | BOARD OF SUPERVISORS 2017-2018 Glenn County Grand Jury Report | Board of Supervisors In reviewing past reports, the department heads have submitted a well written response to the Court and to the Grand Jury. While many responses were sent within the 60-day requirement, several were late causing the current Grand Jury to ask for a submission or a resubmission. Many times, these submissions were not presented to the governing board or to the Court, requiring additional follow-up. As a reminder to all department heads or elected officials that all responses must be sent to the governing board and to the Superior Court for documenting. It is important to note that it is the future Grand Jury's responsibility to notify the Board of Super- visors of an incomplete response. REQUEST FOR RESPONSES: Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: From the following governing body: § Glenn County Board of Supervisors Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 7 GLENN COUNTY GRAND JURY | BOARD OF SUPERVISORS 2017-2018 Glenn County Grand Jury Report | Board of Supervisors This page left intentionally blank. P AGE | 8 GLENN COUNTY GRAND JURY | BOARD OF SUPERVISORS American Flag hand crafted from wood by AB109 Work Training Program Glenn County Jail A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT Instead of repeating what has been written in other Grand Jury Reports, this report takes a look back at the needed upgrades and repairs as well as needed staff identified by past Grand Juries. The community needs to be aware of the aged conditions of the jail and the needed repairs bring it up to today’s requirements. P AGE | 9 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Is anyone really paying attention: An aging jail facility needs more man-power and serious up-grading Glenn County Jail SUMMARY The Glenn County jail was built to house short-term inmates which would not require certain building additions and conditions needed to house long-term jailed inmates. For instance, the need for a medical room would need to have one desk, a filing cabinet, and possibly a simple bed instead of a examination table, five filing cabinets and three desks that is needed today. The library would need to have a limited amount of legal information instead the need for a larger or intense law library; and the booking room would not need to have a pressure room or several holding cells as needed today. Currently, the jail has become a jail to house both short-term and long-term inmates identified by Assembly Bill 109 as well as those sentenced and non-sentenced inmates. With the change in the jail holding requirements due to the AB109 inmates, the jail facility needs to be adapted to meet the needs and safety compliances that our community expects. GLOSSARY 1. Sally-Port — A secured area that acts as an intake area and has a space between two doors where only one door opens at a time. 2. AB109—Realignment Assembly Bill 109 or commonly known as AB109 that transfers re- sponsibility for supervising certain kinds of felony offenders and state prison parolees from state prisons and state parole agents to county jails and probation officers. Provides permanent revenue stream to the counties through Vehicle Licenses Fees and State Tax.. 3. AB 118 — Outlined financial structure for allocating funding to a variety of accounts; estab- lished the Local Revenue Fund 2011; directed deposit of revenues associated with 1.0624 per- cent of state sales tax rate to be deposited in the fund. 4. SB 89 — Vehicle Licenses Fee – Prison Realignment Fund 5. Un-sentenced inmates —Individuals who are in custody and are awaiting sentencing on one or more charges. This would include individuals who have just been booked into jail, those in custody awaiting court hearings, those in custody awaiting trial, those being held during trial, and those who have been tried and are awaiting sentencing. 6. Sentenced —Inmates are individuals who have been tried and sentenced on all charges, and are awaiting transport to prison, or are serving some portion of their sentence in jail. PURPOSE As as stipulated by Penal Code 919(b), the Grand Jury is required to inspect its ability to function as needed by the citizens of Glenn County. The Grand Jury also wanted to measure the recom- mended upgrades to the jail from past Grand Jury Reports. P AGE | 10 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail BACKGROUND AB109: In 2011, Assembly Bill (AB) 109, and AB 117 were passed mandating individuals sentenced for non-serious, non-violent or non-sex offenses will serve their sentences in county jails instead of state prison. The realignment transferred the responsibility of supervising specific low-level in- mates and parolees from the California Department of Corrections and Rehabilitation to counties. With the implementation of the 2011 Realignment Legislation, no inmates were transferred to state prisons or transferred to county jails or released early. With the influx of newly-convicted low- level offenders and added responsibilities put upon the jail and staffing requirements changed the dynamics and needs of the Glenn County Jail. Funding for AB 109, Public Safety Realignment of 2011, is supported through various trailer bills such as: AB 111, – Gives counties flexibility to access funding to increase local jail capacity; AB 118 – Provides one time fees for jail expanding; SB 89 - Dedicates $12 of Vehicle Licenses fee to the realignment program; and AB 109 provides dedicated and permanent revenue to counties. The Grand Jury’s visit to the Glenn County Jail found upgrades and repairs identified by past Grand Juries that have not been completed due to financial or funding reasons. Below is a listing of the past five years of Findings, Recommendations and Responses from previous Grand Jury Reports. Each of these areas have been discussed with the facility’s administration and found that all facility remodeling or areas where needed space were not completed due to “budget or financial con- straints”. Several areas to the facility were updated or replaced as mentioned below in the Discus- sion of this report. Findings Recommendation Response Master Planning: 2015-2016—While the Grand Jury Develop a master plan for up- The Jail Commander, Facility Mainte- has identified a number of issues, dating the existing jail facility. nance Supervisor, and I [Sheriff} will priority should be given to the Safety and security concerns meet on a routine basis to develop safety and security of the facility. should be given top priority. and implement a master plan for up- dating the existing facility. Safety and security concerns will always be given the highest priority, but funding will also be a main concern. 2015-2016—Findings list has Create an Equipment Re- The replacement of the current con- twelve listed findings in which eight placement fund for high cost trol panel and the redesign of the in- refer to equipment repairs and/or operating systems. take/booking area will be explored; facility upgrades. unfortunately, funding and State reg- 1. Main Security Panel Replace control panel to assist ulation will make it nearly impossible 2. Boilers with control of inmates and in- to achieve in the near future, How- 3. Kitchen Air Conditioning crease staff safety. The cur- ever, updating and redesign of the 4. Fluorescent tube fixtures rent control panel increases P AGE | 11 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response 5. Isolation Cell the possibility of accidental re- current facility will be part of the po- 6. Booking Area lease of high-risk inmates. tential proposal for funding under the 7. Small Medical Room SB 844 Jail Construction competitive 8. Small Multi-Purpose room/ Li- Redesign the jail intake/book- grant process. brary room ing area to provide security for I [Sheriff] will also work with the Board jail staff, outside visitors and of Supervisors and the Department of civilian staff. Finance to investigate the feasibility of creating an Equipment Replace- ment fund for high-cost systems. 2016-2017—No finding listed Develop a master plan for The Secured Facility Maintenance maintaining, updating and im- Supervisor has already been working proving existing facilities and on developing a master maintenance its safety and security. This in- plan. Most key items and inefficien- cludes hot water, possibly on cies have been identified and priori- demand for the savings these tized for replacement; however, fund- systems bring, resolve the wa- ing is still a key issue. We [Sheriff and ter volume issues and updat- Under-Sheriff] have been working ing the water softening abili- with the County Facilities Planning ties. Security fencing and cam- Committee to find ways to fund eras installed in the parking in- needed repairs. The secured facili- mate transfer area between ties maintenance supervisor was also the jail and the courthouse. All sent to a special training class pro- security doors in question vided by the manufacturer of the se- within the facility should be up- curity door, in order to inspect, repair, dated and or repaired. Includ- and replace security doors and locks. ing the control panel, vital to overall safety of staff and in- mates 2015-2016—Assembly Bill 109 Update wage and benefit Updating wage and benefit packages has had a significant impact on the packages to be competitive to be competitive with surrounding jail operation and ultimately the with surrounding counties. counties of course falls under the aus- cost of providing services and pices of negotiations between the maintaining the facility. County and respective bargaining units. We have expressed our con- cerns and recommendations to the County Personnel Department as part of our pre-bargaining meeting. Safety Cell: 2013-2014—The safety cell is a Add an additional safety cell. We are in complete agreement with specially designed cell for holding the Grand Jury on this matter. How- inmates who are combative and ever, funding is not available at this may be in danger to themselves or time to add another safety cell to the others. Glenn County Jail single facility. The Sheriff is exploring ave- safety cell is inadequate when ac- nues for jail expansion under the aus- cepting multiple inmates into the pices of the SB863, the new bill for jail system. An additional safety cell is construction grants. We are in the needed. P AGE | 12 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response process of re-applying for grant fund- ing in the second round of the grant process. Updating/Replacing Equipment 2013–2014—There is a need for Updating and/or replacing out- Updating and/or replacing aging updating and or replacing outdated dated equipment equipment, including the surveillance equipment and hiring an additional system. Critical equipment will be re- maintenance person. placed as our budget will allow. Many of the major areas of concern do not have a funding source at this time. We remain diligent to providing a rou- tine maintenance schedule in order to prevent “breakdowns” in as many ar- eas as possible. This area of concern on the part of the Grand Jury further augments their recommendation that the second maintenance position be filled. Again, many these matters may be solved through the SB 863 con- struction grant if we were awarded grant funding. Sally Port: 2012-2013—The sally port holding The sally port (facility entrance This project is long overdue and is in- area needs to be expanded to ac- portal) needs to be remodeled deed a safety issue. It will become commodate the bigger transport and updated to accommodate even more pressing with the phasing vans. Expanding this area will pro- larger transportation vehicles. out of current patrol vehicles and the vide better safety for the staff and new, larger vehicles being deployed. inmates. Again, there is no current funding for this project. The matter may be solved through the SB1022 construc- tion grant addressed in the above re- sponse to the Safety Cell Issue. 2013-2014—The sally port en- This project is long overdue and is in- Sally port entrance expansion. trance has two narrow roll-up deed a safety issue. It will become doors; however, it does not ade- even more pressing with the phasing quately accommodate transport out of current patrol vehicles and the vans and larger patrol vehicles new, larger vehicles being deployed. creating a potential safety concern Again, there is no current funding for for inmates, staff, and the commu- this project. The matter may be re- nity. Expansion of the sally port en- solved through the SB863 construc- trance is needed tion grant addressed in the above re- sponse to the Safety Cell issue. 2014-2015—The sally port contin- Pursue expanding the sally This project is long overdue and is in- ues to pose a problem, especially port doors to accommodate deed a safety issue. It will become with the newer bigger vehicles. the larger vehicles even more pressing with the phasing When the courthouse is remod- out of current patrol vehicles and the eled, the fencing outside the sally new, larger vehicles being deployed. port will be extended, allowing the Again, there is no current funding for P AGE | 13 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response vehicles to be fully inside the fenc- this project. The matter may be ing. During the time of courthouse solved through the SB1022 construc- remodeling, the inmates will be tion grant addressed in the above re- taken by van to court sponse to the Safety Cell Issue. (Ver- biage repeated from 2012-2013) Staffing: 2012-2013—The biggest problem Staffing remains a concern. Staffing remains fluid. Recruitment is facing the Glenn County Jail is per- The Glenn County Board of continuous. Funding for staff remains sonnel understaffing. With this in- Supervisors must staff the jail a countywide issue and we continue flux of AB 109 inmates and added facility sufficiently while offic- to work with the ad hoc budget com- responsibility to the county facility, ers are on medical leave. mittee to find the means to fund all the correctional staff needs to be facets of the department. increased to effectively meet these requirements. Current staffing should be doubled based on the current inmate population 2013-2014—The Glenn County Hire additional correctional of- Staffing remains fluid. Recruitment is Jail is short of staff due to officers ficers and maintenance per- continuous. Funding for staff remains on medical leave and current un- sonnel. a countywide issue and we continue filled positions. The continual staff to work with the ad hoc budget com- shortages and aging surveillance mittee to find the means to fund all equipment has created a poten- facets of the department. (Repeat tially insecure system. verbiage from 2012-2013) 2014-2015—Staffing minimally Hire additional correctional of- Staffing remains fluid. Recruitment is has three correction officers on ficers and maintenance per- continuous. Funding for staff remains duty at all times, with at least one sonnel. a countywide issue and we continue each of male and female. At the to work with the ad hoc budget com- time of our visit there were two mittee to find means to fund all facets male and one female, plus the of the department. Commander and kitchen staff. A male trainee was added to the shift prior to our departure. There are currently seven (7) unfilled posi- tions. Staff continues to work over- time to cover the needs of the jail. Recruitment is ongoing 2014-2015—. A problem exists Update wage and benefit Updating wage and benefit packages with Glenn County training new packages to be competitive to be competitive with surrounding hires, only to have them relocate to with surrounding counties counties of course falls under the aus- another county where wages are pices of negotiations between the higher. County and respective bargaining units. We have expressed our con- cerns and recommendations to the County Personnel Department as part of our pre-bargaining meeting. 2016-2017— Through interviews it Continued lobbying by the The Glenn County Sheriff’s Office will P AGE | 14 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response was reported that appropriate Board of Supervisors and Ru- continue to work in partnership with staffing levels are an ongoing is- ral County Representatives the Glenn County Board of Supervi- sue, and disconcerting on a daily (RCRC) and State Govern- sors, the Rural County Representa- basis. A minimum of three (3) staff ment to fund totally the tives, and State Government to ex- per shift is required. Again, when (AB109) mandate placed on plore all opportunities to help fund the inspected one hundred and our County, resolving many of mandates placed on the Sheriff’s Of- twenty-two (122) inmates reside in the budgetary issues the fice by AB109, as well as meet the the facility. Eighteen (18) staff of- County faces. This funding staffing issues and facilities deficien- ficers are allocated for full-time could assist with staffing is- cies to operate a safe and secure jail coverage. The jail is down to thir- sues and facility deficiencies facility. teen (13) assigned presently, with that are ongoing. An option of various issues of medical and a county property tax and or budgetary constraints involved. sales tax increase could also be explored. Maintenance Personnel 2012-2013— As the building ages, Hire an additional mainte- We have managed to retain one full many things require additional at- nance person. time maintenance person on staff. tention. There is a need for a Once again, the funding for the sec- maintenance person for the whole ond maintenance staff member was facility. Mostly preventive mainte- removed from the FY 13/14 Budget nance could prevent costly break- and the final budget for F/Y 14/15 is down. unknown at this time. A staff of one is not adequate to keep up with the day to day maintenance necessary in the facility over 20 years old, let alone do preventive maintenance. Until there is funding available on a County level we see no way to budget this position. 2013–2014—The Glenn County Hire an additional mainte- We have managed to retain one full Jail budget is limited to one nance person time maintenance person on staff. maintenance person for the entire Once again, the funding for the sec- facility. With this aging facility ond maintenance staff member was comes multiple maintenance is- removed from the FY 13/14 Budget sues, more than one person can and the final budget for FY 14/15 is handle. There is a need for updat- unknown at this time. A staff of one is ing and or replacing outdated not adequate to keep up with the day equipment and hiring an additional to day maintenance necessary in the maintenance person facility over 20 years old, let alone do preventive maintenance. We find ourselves running farther and further behind in this critical area. Until there is funding available on a County level we see no way to budget this position. We will endeavor to work with the Board of Supervisors to restore this critical position. P AGE | 15 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response 2014-2015—Currently, there is Hire additional correctional of- Staffing remains fluid. Recruitment is one maintenance employee to ser- ficers and maintenance per- continuous. Funding for staff remains vice the facility, with safety being a sonnel. a countywide issue and we continue priority. to work with the ad hoc budget com- mittee to find the means to fund all facets of the department Dental/Medical Care 2012-2013—Transporting inmates No Recommendation Written. No Response required for dental procedures requires at least two officers, leaving the facil- ity shorthanded. The addition of dental chair in the facility would en- able dental professionals to come to the jail. It may be cost effective and would help avoid the under- staffing concerns. 2013-2014—Dental care appoint- In-house dental services We are in agreement with the Grand ments are made every other Fri- Jury on the benefits of installing a day at Butte County Jail, with dental chair within the facility. How- emergencies or urgent care done ever, once again there simply is no locally. funding for this project. We refer back to the application for a jail construc- tion grant which could resolve this problem. 2016-2017—Staff informed the Ju- Establish medication continu- Safe, efficient, and professional rors inspecting, that many inmates ity in a new contract renewal health care in our jail facility is one of, are not receiving continued medi- coming up later in 2017, to in- and will continued to be, one of our ut- cations prescribed for existing sure inmates receive neces- most priorities. Part of any contract health issues, whether of a medi- sary appropriate medication renewal of request for proposal will be cal or psychiatric nature, in a and treatment. continued training and methods or timely manner. systems for oversight and quality as- surance. Booking Area: 2015–2016—The booking area Redesign the jail intake/ book- The Sheriff discussed this area with where inmates are processed and ing area to provide security for the Grand Jury and believes that the inmate movement occurs is not jail staff, outside visitors and layout of the booking area provides well secured. There is no separa- civilian staff. for quick response by officers when tion between staff, custody needed and is the best design for of- searches and bookings. At the ficer safety without a barrier to hinder present time, a wooden counter officer movement. provides the only separation be- tween the area. 2016-2017— Our tour revealed is- Continued lobbying by the The Glenn County Sheriff’s Office will sues in the intake or booking area Board of Supervisors and Ru- continue to work in partnership with as a modified desk area is used ral County Representatives the County Board of Supervisors, the without a barrier separating staff (RCRC) and State Govern- Rural County Representatives, and ment to fund totally the P AGE | 16 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response and prisoner. To our Jury mem- (AB109) mandate placed on State Government to explore all op- bers this arrangement appears un- our County, resolving many of portunities to help fund the mandates safe and has been pointed out in the budgetary issues the placed on the Sheriff’s Office by previous Grand Jury reports. Ancil- County faces. This funding AB109, as well as meet the staffing is- lary rooms are small, cramped, but could assist with staffing is- sues and facility deficiencies to oper- safely utilized per staff. sues and facility deficiencies ate a safe and secure jail facility. that are ongoing. An option of a county property tax and or sales tax increase could also be explored. Facility Repairs/Upkeep: 2015-2016—Boilers: The boilers Create an Equipment Re- The Sheriff will work with the Board of for heating in the jail are old and in placement Fund for high cost Supervisors and the Department of need of constant repair due to the operating systems Finance to investigate the feasibility hardness of the water. The air con- of creating an Equipment Replace- ditioning system in the kitchen is ment fund for high-costs systems inefficient. 2015–2016—The Main security Replace the control panel to There is no systematic fail safe sys- panel located in the guard tower is assist with control of inmates tem in the current control panel in 26 years old and controls all of the and increase staff safety. The place. The control panel was created cells and security doors in the cus- current control panel increases with open control switches without tody area. The high-risk inmate the possibility of accidental re- any warnings or time delayed door opening and closing switches lease of high-risk inmates switches. Currently the staff uses are not safe guarded to eliminate Dixie cups over the higher risk in- an accidental opening. mate’s doors controls to prevent an accidental opening. 2016-2017—Our tour of the Pod Prudent support and hiring of The Glenn County Sheriff’s Office will area, actual cells, revealed a secu- appropriate grant writers by continually seek new funding sources rity door that is malfunctioned. This Glenn County Government and partnerships to enhance our abil- door can only be accessed from leaders, seeking State and ity to serve our community. We have one cell to another, not controlled Federal Grants on an aggres- had some recent success with part- by the tower control panel. This sive level. nering with grant writing support from door separates known gang affili- the Health and Human Services ated cells, and has been ad- Agency to seek funding for the dressed by previous Grand Jury SMART team, and to combine our ef- Reports forts on emergency services to better leverage State and Federal grant funds. The Sheriff’s Office will work with the Board of Supervisors to find possible outside expertise that may lead to future funding availability. 2016-2017—An electrical panel, Establish Solar Electrical abili- The Glenn County Board of Supervi- located in the pod tower is twenty- ties to offset increasing costs sors and the County Facility Planning seven (27) years old, with old out- of electrical needs. It has come Committee are currently in the pro- dated safeguards to control all se- to the attention of the Grand cess of working with Air Con Indus- curity doors for the entire facility. Jury that ongoing consulta- tries to upgrade inefficient appliances This is a significant safety/ security tions are progressing with a and add solar power where feasible. private company. Approval of P AGE | 17 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response issue noted by staff and reported a plan and implementation in previous Grand jury reports. would put in place reduction of electrical costs from public util- ities 2016-2017—Stairs leading to the No Recommendation No Response needed Pod Tower are unsafe and in need of repair. These stairs have led to officer injuries in the past, again af- fecting staffing and overtime in the jail. 2016-2017—A critical safety find- Develop a master plan for A Secured Facility Maintenance Su- ing is the court parking lot also maintaining, updating and im- pervisor has been already been work- used to transfer inmates to the proving existing facilities and ing on developing a master mainte- County Courthouse. The area is its safety and security. This in- nance plan. Most key items and inef- unsecured and open to the general cludes hot water, possibly on ficiencies have been identified and public endangering the public. demand for the savings these prioritized for replacement; however, systems bring, resolve the wa- funding is still a key issue. We have ter volume issues and updat- been working with the County Facili- ing the water softening abili- ties Planning Committee to find ways ties. Security fencing and cam- to fund needed repairs. The secured eras installed in the parking in- facilities maintenance supervisor was mate transfer area between also sent to a special training class the jail and the courthouse. All provided by the manufacturer of the security doors in question security door, in order to inspect, re- within the facility should be up- pair, and replace security doors and dated and or repaired. Includ- locks. ing the control panel, vital to overall safety of staff and in- mates. 2016-2017—All mandated State No Recommendation for this No response required. and local requirements of opera- finding was issued. tion have been met as of our in- spection METHODOLOGY 1. Tour and inspection of the facility. 2. Interviews with the Sheriff and the Jail Commander as well as with several inmates and Cali- fornia Forensic Medical Group (CFMG) Registered Nurse. 3. Reviewing the past five-years of Recommendations and Responses from the required entity. DISCUSSION The Glenn County Jail was built to hold 144 short-term inmates. At the time of the Grand Jury inspection, the jail was housing 116 inmates. The Glenn County Jail averages 95 to 126 inmates daily. With both un-sentenced and sentenced inmates currently housed, it was reported 120 or P AGE | 18 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail more inmates fills all of the eligible beds. The jail population consists of approximately 10 percent AB 109, 30 percent sentenced prisoners and 60 percent pretrial inmates. The monthly average daily population is reported to the state and federal government. Jail Staff: The jail staff consists of one funded Commander, one funded sergeant, four funded Corporals and fifteen funded Correctional Deputy Officers. The jail is allotted for 19 Correctional Officers in which 15 are funded. It was reported that two Deputy Officers are out due to injuries, and four allotted Correctional Officer positions were not funded. This suggests the four unfunded positions implies the jail is operating under a skeleton crew. A typical Correctional Officer will work 68 hours per week (five twelve-hour days, one eight-hour day, with one day off) with a starting pay of $16 per hour. It was noted that these hours do cause worker fatigue, which may cause accidents or mistakes as well as job burnout. Funding allocation for four correctional deputies has been cut from the 2016-2017 budget, and it was reported that any and all funding for the jail is going to go into human resources. The Board of Supervisors approved a pay increase for the Correctional Officers during the January Board meeting placing Glenn County Correctional Officers pay rate comparative to surrounding counties. It was reported that once all of the staffing vacancies are filled, then the facility upgrades would slowly be resolved. Many staff members have less than five-year’s experience. Each Correctional Officer receives six weeks of training at the academy in law enforcement duties. The average retention of Correctional Officers is three years. As reported to the 2017-2018 Grand Jury members, minor incidents between inmates and staff occur approximately five incidents per week (20 incidents per month) due to passive resistance from the more hardened inmates. Inmates creating a crime while in jail are reported to the Board of State and Community Corrections. In 2014-2015 the Grand Jury Report reported one minor incident per month and in 2015-2016 it was reported that it was approximately five per month. The following data was taken from the Board of State and Community Corrections, Jail Profile Survey: https://app.bscc.ca.gov/joq//jps/query.asp?action=q Date Inmate/Staff incident as Inmate Crimes Reported reported to GJ. BSCC.ca.gov 2016 20 per month/240 per year 0 per year 2015 5 per month/60 per year 4 per year 2014 1 per month/12 per year 4 per year P AGE | 19 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail 2013 1 per month/12 per year 9 per year At the time of the Grand Jury interviews with the various jail staff members, Correctional Officers Staff declined to speak to the Grand Jury. Facility: The jail is composed of housing inmates in five different pods with individual cells, kitchen, book- ing room, a multipurpose room, medical room, inmate to visitor phone communication room, and the control tower. The Control Tower houses the toggle-switch panel that controls all door open- ings throughout the jail area. The Officer in the Control Tower can see every part of the interior and exterior of the jail by cameras placed throughout the inside and outside of the facility. Several control panel switches were covered with Dixie Cups that serve as a secondary warning to the locked cells and doors to the most hardened criminals. The jail has a small multipurpose room that serves as a place of worship, law library, special pro- grams, such as rehabilitation and educational programs, as well as a room where inmates go to get their haircut. The jail also has two rooms where visitors and attorneys can visit with the inmate. The facility also has a tiny medical room where past and present inmate medical records are stored in file cabinets lining the back wall. The room contains the three California Forensic Medical Group personnel and their desks. The facility is maintained by one maintenance person who is in charge of all repairs to the locking doors, plumbing, air conditioning and heating, wall repairs and painting, and the exterior of the facility. The Grand Jury noted that the maintenance staff to the facility has been trained in the automatic door locks and Housing Pod as well as to the Control Tower control panel. All locking doors on the inside and outside were working properly, the kitchen fan kept the area free of cooking steam. There were some gang etchings in the booking room holding cells that was being addressed. Upon entering the jail, the Grand Jury found the entrance walk-ramp leading to the front door of the Jail had receded approximately an inch or more below the public sidewalk. This could cause someone to fall/trip or may have difficulty accessing with a wheelchair. (Photo by: 2018 Grand Jury) Equipment: P AGE | 20 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail The jail administration reported that the facility has 32 cameras placed inside and around the jail and are replaced as they age out or quit working. Newer replacement cameras have higher defini- tion causing a need for larger amounts of storage space. The administration is looking for other modes to store camera recordings as all camera data is kept for two years. The jail has updated the DVR’s recording system, but is looking for an alternate means as the current DVR’s system is storing all recordings from the cameras. The county is contracted with Matson-Isom for techno- logical service and will be discussing this issue with the company. Inmate AB109 Realignment: The realignment bill AB 109 transfers responsibility for supervising non-violent felony offenders and parolees from state prisons and state parole agents to county jails and probation officers. Un- der Post-Release Community Supervision (PRCS), state supervised paroled inmates released from prison were turned over to the county Probation Departments. Probation Department monitors the inmates and parolees that are released early and also has the task of monitoring those assigned to wear an ankle bracelet. For the past several years, a multi-agency has provided rehabilitation programs and educational programs to those on short term of being released. These programs consist of counselling, work assistance and training. Medical: California Forensic Medical Group (CFMG) is contracted by the county to provide basic medical coverage including prescriptions and dental coverage to the Glenn County inmates costing approx- imately $93,000 per month. It was noted that AB109 inmates costs the county more in medical costs due to their long-term status; therefore, the state provides the county $49 thousand per year to offset medical costs of the AB109 inmates. CFMG provides the jail with three full time employees; two registered nurses and one records/file clerk. They provide basic medical attention to the Glenn County inmates on a daily basis. The two registered nurses can take out stitches, remove casts, diagnose and treat less threatening con- ditions, distribute medications, and administer basic physical exams. The records/file clerk tends to all medical files and perform as an office clerk when needed. CFMG are responsible for personnel replacement and job evaluations of their employees. It was reported that there is a low turnover of staff. The jail commander has authority to ask for a re- placement employee if he deems it necessary. P AGE | 21 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail All current inmate files are kept in digital form in CFMG medical management system where in the past they were kept in hard copy and stored in a file cabinet for seven years then purged and destroyed. CFMG’s Di- rector of Operations audits charts and the facility through internal audits that 30000 occur monthly. The jail’s pharmacy is audited 25000 yearly. The jail com- mander and CFMG staff 20000 have quarterly meetings to discuss any and all inmate 15000 medical status and inmate to employee grievance. 10000 The CFMG doctor is at the jail weekly to attend to the 5000 inmates needs or to take 0 physicals. 1 2 3 4 At the time of booking in- mates receives a brief medical screening for current and past medical history, receives a tubercu- losis test, neurological check and a blood sugar test. A call to the inmate’s medical doctor is made to start medications and to receive the inmate’s prescription history. A doctor will follow up with a physical as well as a psychologist to check the mental stability of the inmate. It was noted, that a booking occurring during the weekend or when a registered nurse is unavailable, an inmate would have to wait until the following Monday for the registered nurse to do the medical booking. All medicine delivered to inmates are labeled with the medical record number, inmates name, and brought to the jail cell door by a Correctional Officer. The medical staff has a count sheet to track all medicine, especially medicine that has a narcotic substance, in which the Correctional Officers signs for each dose to account for the medicines. Medicine costs have remained consistent yearly. All incoming prescriptions are labeled with the inmate’s name and stored in the inmates current medical file or chart. Upon leaving the facility, the inmate receives a transfer packet that includes the medical history, identified prescribed medicines, and the results of the current TB test. In cases where an inmate has become ill while incarcerated, the CFMG registered nurse makes the determination of the seriousness of the inmate’s condition. Once it is determined by the registered P AGE | 22 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL snoitacideM fo stsoc latoT Medicine Costs Per last 4 years Series1 Series2 www.bscc.ca.gov/sfsojailprofilesurvey.php 2017-2018 Glenn County Grand Jury Report | Glenn County Jail nurse, the inmate may need further follow-up, the CFMG physician is contacted to examine the inmate for medical solutions, that could result in transporting the inmate to Glenn Medical Hospital or to Butte County for further tests. An X-ray machine is brought to the Jail on Thursdays or as needed. The jail has also contracted with Health Social Services Administration (HSSA) to provide inmates with Medical coverage four months before their release date for continuation of medical care. Of the three-medical staff, the senior registered nurse discussed with the Grand Jury the policies and procedures of CFMG. The other two medical staff members declined to meet with the Grand Jury FINDINGS and RECOMMENDATIONS Findings Recommendation

F8: With several articles published in the lo- R8: No response required. cal newspaper regarding medical treatment while being incarcerated, the Grand Jury found that CFMG followed all medical pro- cedures and guidelines required by CFMG. P AGE | 25 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail CONCLUSIONS The Glenn County Jail is being run as safely as could be expected despite being short staffed. And badly underfunded. The concerns noted in this report have been repeated by past Grand Juries with little to any changes. Efforts by the Sheriff and his staff to maintain order under the ongoing budget constraints are commendable. Seeking additional funding must remain a top priority for our county government to ensure ongoing officer and inmate safety. It is clear the Correctional Officer staff is operating under conditions that can lead to worker fatigue that could possibly result in accidents or mistakes as well as job burnout due to understaffing. The Glenn County Grand Jury wishes to commend the Glenn County Jail’s support staff and Cor- rectional Staff for their service and continued efforts in maintaining a secure and safe jail facility in an era of incomplete and inadequate funding to update and replace needed jail repairs, to this vital public safety facility. REQUEST FOR RESPONSES Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: From the following elected officials or heads of department: § Glenn County Jail Commander § Glenn County Jail Representative from California Forensic Medical Group § Glenn County Sheriff From the following governing bodies: § Glenn County Board of Supervisor Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 26 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report—Glenn County Sheriff Department 2017-2018 Glenn County Grand Jury Report | Glenn County Jail GLENN COUNTY SHERIFF’S DEPARTMENT A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT The Sheriff has smoothly transitioned his officers into a solid response team, but does the department have the additional resources to ensure that county citizens are safe, dis- patch calls are handled appropriately and immediately, and is the technological infra- structure and land lines working as expected? P AGE | 27 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Willows City Police Department Closes; Sheriff contracts for take over Glenn County Sheriff Department SUMMARY In July of 2017, the City of Willows contracted with the Glenn County Sheriff's Department for their public safety services. The Sheriff's Department re-allocated funds and resources to cover the costs of additional patrol staff, extra vehicle maintenance and purchases, and most importantly ensure that the county has the coverage to respond to emergency needs in an expedient man- ner. The department has made other changes in informing the public through delivered messages to subscribed residents through cell phone, text messages, and/or email. PURPOSE The purpose of this investigation was to check on the process and conditions of the Sheriff's De- partment since obtaining the contract with the City of Willows to assume the city beat. BACKGROUND A five-year contract with the Sheriff's Department to provide public safety coverage for the Wil- lows area will cost the City of Willows $1.42 million. The cost of this contract will increase by three percent per year. The City of Willows and Sheriff's Department will begin discussions during the 2017-2018 fiscal year to renew the contract for another five-year term. The Sheriff's Department’s leadership level consists of: Sheriff, Undersheriff, two Lieutenant and three Sergeants with twenty-two patrolling Deputies. The department’s support staff consists of three clerks, who have been able to handle the extra tasks including the requests for Public Rec- ords. Five Willows City Police administrative positions were eliminated due to job duplications. Glenn County citizens also receive protection by mutual aid from the Highway Patrol and Orland City Police Officers. METHODOLOGY The Sheriff Department administrator was visited and interviewed. DISCUSSION Officer Recruitment: The Sheriff's Department is in a constant state of recruiting to hire new Deputy Patrol Officers as well as Correctional Officers for the jail. Six Willows Police Officers transferred to the Sheriff's Department from the City of Willows and have integrated well into their P AGE | 28 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail new positions. The Sheriff's Department currently has twenty-two Patrol Deputies and has allo- cated to hire two additional fully funded positions. The county is divided into four zones or beats: City, North and South, including the surrounding areas of Orland. The Deputies are assigned to each beat according to their job and personality strengths. Acquiring new deputies to fill the two needed positions is difficult due to needed training, current public opinion of police departments, threats of budget reduction, layoffs, and the salary of- fered. Recruiting strategies have been made by contacting local police academies as well as sending Deputies to locate uncontracted candidates attending Butte Junior College, Modesto Jun- ior College, College of the Redwoods, Sacramento Junior College, Napa College as well as statewide and nationally. It was noted that the Sheriff’s patrol is in need of six additional funded positions in order to meet emergency needs. Mutual aid is provided by the Orland Police Department and is reciprocated by the Sheriff's Department. Internal Transfers and Turnovers: Currently, two Jail Correctional Officers are in transition to the Sheriff's Department and they are being sent to a required six-month police academy plus a minimum 16 to 20 weeks of field training. The two Correctional Officers will continue to receive their salary by the Department while attending their needed training. It was reported that the cost to the Sheriff's Department is $50,000 per trainee before the trainee is assigned a patrol. Turnover of trained deputies is low; however, losing one trained officer costs the county money in training and the experience while on the job. The department has lost two trained officers in the past due to their desire to work closer to home. Department Salaries: The Sheriff’s Deputies recently received a salary raise, putting their salary at parity with other surrounding counties. It was reported that increasing the Officer salaries will help the department in recruitment; increased salaries are expected to expand the pool of appli- cants. The retention of officers is pinned to the administration’s ability to provide a positive work environment, a safe community to live in as well as to meet the needs of our County. Dispatch System Service: The Sheriff provides the dispatch service to all emergency programs and departments. Dispatch currently has five dispatchers, and one Civil Clerk who has experience as a dispatcher and is in the process of transferring into an open dispatch position. The department is in the process of hiring two more dispatchers bringing the total dispatchers to the department’s allocated number. It was reported that it takes the department four to six months to fully train a dispatcher. Dispatching is a high stress position because they are dealing with emergencies in life and death situations. P AGE | 29 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Sheriff's Department Vehicle: The department vehicles are purchased, managed, and maintained by the county’s vehicle fleet department. CodeRED—Emergency Notification System: The Sheriff's Department has put into place an emergency alert system called CodeRED, which provides the department with the ability to provide residents with a quick phone message, text, email, or through so- cial media during emergencies. It will be used to notify residents during events such as an evacuation when speed and accuracy are important. Those that do have unlisted numbers, VoIP, and cellular phones must be self-regis- tered. Residents and businesses can enroll in CodeRED by going to the Glenn County Sheriff’s Department website: www.countyofglenn.net/dept/sheriff/welcome and click the CodeRED Emergency. We were informed that there is a mobile CodeRED cell phone application that can be downloaded. For more information on the CodeRED contact the Sheriff’s Department at 530-934-6441 or visit the website at www.countyofglenn.net, select the Sheriff or access the Sheriff’s Department on Facebook at www.facebook.com/glenn.net. Cell Phone Communication: A new communications service has been implemented by the Sher- iff's Department to alert the public through cell phones of public relevant safety and community event information. Messages advise subscribers of critical police activity, missing persons, fire information, severe weather, school safety, utility failures or dangers, gas leaks, traffic conditions, road closures, and other information that may impact our citizens. Messages will be aimed at providing the most immediate and critical information to subscribers. For more information in the Nixle Public Safety Alerts contact the Sheriff’s Department at 530- 934-6441 or visit the website at www.nixle.com to register your zip code and phone number select the Sheriff or access the Sheriff’s Department on Facebook at www.facebook.com/glenn.net. FINDINGS and RECOMMENDATIONS Findings Recommendations

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R1: Continued lobbying by the Board of Supervisors and Rural County Representatives (RCRC) and State Government to fund totally the (AB109) mandate placed on our County, resolving many of the budgetary issues the County faces. This funding could assist with staffing issues and facility deficiencies that are ongoing. An option of a county property tax and or sales tax increase could also be explored. ACTION: x Not Completed q Will Be Completed q Partly Completed q Completed

R2: Prudent support and hiring of appropriate grant writers by Glenn County Government leaders, seeking State and Federal Grants on an aggressive level. ACTION: x Not Completed q Will Be Completed q Partly Completed q Completed

R2b: Another recommendation would be to ap- ply a more aggressive incentive program to en- courage more building in Phase I so the Airport can move to Phase II.

R3: Develop a master plan for maintaining, updating and improving existing facilities and its safety and security. This includes hot water, possibly on demand for the savings these systems bring, resolve the water volume issues and updating the water softening abilities. Security fencing and cameras installed in the parking inmate transfer area between the jail and the courthouse. All security doors in question within the facility should be updated and or repaired. Including the control panel, vital to overall safety of staff and inmates. ACTION: q Not Completed q Will Be Completed x Partly Completed q Completed

R4: Establish medication continuity in a new contract renewal coming up later in 2017, to insure inmates receive necessary appropriate medication and treatment. ACTION: q Not Completed q Will Be Completed q Partly Completed x Completed

R5: Establish Solar Electrical abilities to offset increasing costs of electrical needs. It has come to the attention of the Grand Jury that ongoing consultations are progressing with a private company. Approval of a plan and implementation would put in place reduction of electrical costs from public utilities. ACTION: q Not Completed x Will Be Completed q Partly Completed q Completed P AGE | 126 GRAND JURY FINALREPORT | 2016—2017 GRAND JURY RESPONSES Glenn County Grand Jury Report | Responses Jane Hahn Juvenile Hall

R6: Create and maintain desk manuals for all administrative staff positions at District Office and each school site to include operational and fiscal (money handling) processes. ACTION: q Not Completed q Will Be Completed q Partly Completed x Completed

R7: Establish policy and procedure for distribution and oversight of the issuance of District credit cards for gasoline and other expenditures, monthly stipends for gas, monthly stipends for cell phones or other technology that ensures no duplication of benefit. For example, a gasoline credit card, a monthly gas stipend, and a District vehicle should not be issued to a single individual without documentation of extraordinary expenses which require approval and sign-off of the full Board of Trustees, in addition to the Superintendent. ACTION: q Not Completed q Will Be Completed q Partly Completed x Completed

R8: Establish a new policy that any expenditure of funds outside of usual and customary opera- tions expenditures require full Board of Trustee approval and sign-off. ACTION: q Not Completed q Will Be Completed q Partly Completed x Completed

R9: Design and provide cross training of district business and finance personnel. ACTION: q Completed q Will Be Completed q Partly Completed x Completed

R10: Design and conduct professional development training for Governing Board Members on existing policies, policy development and monitoring, and fiscal oversight and management. ACTION: q Not Completed q Will Be Completed q Partly Completed x Completed Personnel

📋January 25, 2018 — *Normal Cost Rate is equal to the 2016 Payroll as reported by CalPERS Valuation Reports 5-year ramp: The County leaders

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F1: CBOC Meetings and Expenditure R1. The Bylaws set by the Willows Unified School Reports have not been completed as per Board should be adhered to by the CBOC. Quarterly Bylaw requirements. scheduled meetings to review the expenditures and progress should be held to comply with the Bylaws.

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F2: CBOC Bylaws may appear contra- R2. Clarify the Bylaws Sections 3.1 schedule of dictory in Section 3.1 and Section 6.1 monthly meetings clarifying Section 6.1, schedule quarterly financial meeting, to coincide with the re- quired quarterly review of expenditures as stated in Section 3.1. P AGE | 86 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond

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F3: The Community has not been ad- R3. To insure the information regarding the Meas- vised of the ongoing improvements on a ure B Citizens Bond reaches the broader public, it is regular basis. recommended to adopt any policies that accom- plishes this goal such as using local newspapers, newsletters, sent to schools as take-home-infor- mation and the use of other available media.

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F4: The March 14, 2017 minute’s state R4. It is recommended the CBOC review their meet- that three members were drawn for a ings and reports to bring transparency and accuracy three-year term and the remaining mem- of all information given to the public bers for two year terms. The CBOC an- nual report given to the School Board on March 8, 2018, the current chairperson states his term to be two-years when in actuality it is three years as per their March 14, 2017 minutes. The term for this person needs to be clarified. CONCLUSION: As the work continues on meeting the repairs/replacements as identified in Measure B Citizens Bond, the Bond Committee and the Willows Unified School District are required to let the voters and school community know the progress made and how the funds are being used. There is reason to believe that if everyone is aware of the progress, the community will be more acceptable to the next bond request. The 2017 – 2018 Grand Jury would like to thank the Oversite Committee to the Measure B Citizens bond for informing the public by publishing the financials and progress of the local school bond. Due to this being an on-going project, future Grand Juries are requested to ensure that: Expenditures are in line with Exhibit A ■ Information will be given to the community informing them of the commitment of Measure ■ B Citizens Bond Citizens Committee is meeting and posting minutes as per their Bylaws. ■ REQUEST FOR RESPONSES Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: Elected Officials or Heads of Departments: • Willows Unified School District Superintendent P AGE | 87 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond • Citizen’s Bond Oversight Committee (CBOC) From the Governing Bodies: • Willows School District Board of Directors DISCLAIMER: Two members of the current Grand Jury have recused themselves from this interview due to be- ing involved in the local school systems. Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 88 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Exhibit A: Willows Unified School District: Measure B, Ballot Proposition P AGE | 89 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Appendix A: Willows Unified School District: Measure B, Ballot Proposition – P AGE | 90 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Exhibit B: Willows Unified School District: Measure B, Tax Rate Statement P AGE | 91 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Exhibit C: School District Measure B Citizens Bond – Resolution #2016 -17 - 03 P AGE | 92 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Exhibit C: School District Measure B Citizens Bond – Resolution #2016 -17 - 03 P AGE | 93 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Exhibit C: School District Measure B Citizens Bond – Resolution #2016 -17 - 03 P AGE | 94 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Exhibit C: School District Measure B Citizens Bond – Resolution #2016 -17 - 03 P AGE | 95 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Exhibit C: School District Measure B Citizens Bond – Resolution #2016 -17 - 03 P AGE | 96 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Exhibit D: School District Measure B Citizens Bond – Oversite Committee Bylaws, P AGE | 97 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Appendix D: School District Measure B Citizens Bond – Oversite Committee Bylaws, P AGE | 98 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Appendix D: School District Exhibit D: Measure B Citizens Bond – Oversite Committee Bylaws, P AGE | 99 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Appendix D: School District Measure B Citizens Bond – Oversite Committee Bylaws, P AGE | 100 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond Appendix D: School District Exhibit D: Measure B Citizens Bond – Oversite Committee Meeting, WILLOWS UNIFIED SCHOOL DISTRICT MEASUIRE B (CITIZENS’ BOND OVERSLGHT COMMLTTEE MEETLNG Tuesday, January 30. 2018 - 5:30 p.m. Willows Unified School District Office 823 W. Laurel Street - Room 201 Willows, CA 95988 MINUTES Members Present: Jim Lambert. Sylvia Hoenike. David McDonald Jamie Millen, Janet Perez. and Michelle Thomas Members Absent: Dennis Asbury and Natalie Wolder District Staff Present: Mort Ceil ell. Debby Beymer, and Julie Socth I. Call to Order - Jim Lambert called the meeting to order at 5:35 p.m. 2. Approve Agenda 3. Approve Minutes of August 23. 2017 - Jamie Millen moved seconded by Sylvia Hoenike to ap- proved the minutes of August 23, 2017. AYES: Lambert. Hoenike. McDonald. Millen. Perez, Thomas NOES: None ABSE NT: Asbury. Wolder MOTION PASSED: 6-ft-2 4. Public Comments None S. Committee Member Reports o Jim Lambert reported that he and Dr. Geivett met with members of the Grand Jury on January 29. 2018 to discuss the bond and answer questions. 6. Projects Update for Phase I o Murdock Elementary School (MES) § Dr. Geivett went over the site plans for the MES portable replacement and addition of toilet room. They have been DSA approved. and work will begin this spring and scheduled to be completed by the first day of school. § Front windows have been replaced § Cafeteria tables were installed. o Willows Intermediate School (WIS) § Cafeteria tables were installed. § Toilet Room plan, were DSA approved (along with MES plans) § Landscaping in the front of the school has been completed (District Funds). o Willows High School| (WI IS) o IT Wiring upgrade was completed An Equal Opportunity Employer P AGE | 101 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury Report | Measure B Citizens Bond MINUTES - Measure B CBO," Meeting ' January 30. 2018 P a o Gym Bleachers,HV AC Locker Room Upgrade plans have been appro ved by DSA. Work g will begin this spring and scheduled to be completed before school starts e 2 7. Budget — Debby Beymer, Director of Business Services, distributed and went over the ex- o penditures for Measure B to date. Total revenue available is $7,871.314.93. Total expendi- f tures to date is $2,247,612.60. Total remaining bond funds is $5.623,702,33. 2 8. Report to WUSD Board — CBOC members will present the annual report to the WUSD Board at its March 8, 2018 meeting. Jim Lambert will take the lead in writing it up. with the help of Janet Perez. 9. Informing the Public About Projects — Several ideas were discussed on how to notify the voters as to what projects the bond money will fund. Ideas included a mailing, newspaper ad. story in the papers, so- cial media. and sending home information with students. Projects are currently posted on the District website, 10. Future Agenda items — David McDonald requested that " Public Outreach" be added to the next agenda. l l . Adjournment and Next Meeting The meeting was adjourned at 6:35 p.m., The next meeting will be held on May I6, 2018 at 5;30 p.m. An Equal Opportunity Employer P AGE | 102 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury | Willows Unified School District, Measure B Citizens Bond WILIOWS UNIFIED SCHOOL DISTRICT MEASURE B PROJECT SUMMARY AS OF>>>>>>>>> January 29, 2018 REVENUE - FUND 21 BOND REVENUE AVAILABLE FOR PROJECTS: $7,877,500.00 GCOE Corrected Tsfr to Fund 51 -$58,463.29 2016-17 Q4 INTEREST EARNED: $21,989.69 2017-18 Q1 INTEREST EARNED: $7,222.62 2017-18 Q2 INTEREST EARNED: $9,778.67 TOTAL REVEN UE AVAILABLE: $7,871,314.93 Expenses MES Exterior Painting Project 95,150.00 REBATE GARLAND ROOFING: $E1x3p,2e8n7s.e24s WHS Roofing Project $1,377,19 8.35 Expenses MES/WHS IT Upgrades $228,099. Expenses MES/WIS Cafe Tables & Chair $87,467.20 Expenses MES Relocatable 52,699.07 Expenses WIS Relocatable $31,586. Architectural Service $159,038.04 DSA Fees $78,200.00 WHS Exterior Painting Phase 1 $161,272.00| WHS Upgrade MPR Sound System $0,00 MES Fire Alarms $38,951 .0 Miscellenaous Expenses $33,101.10 TOTAL $2,247,612.60 TOTAL REMAINING BOND FUNDS>>>>>>>>>>>>>>> $5,623,702.33 District Funded Projects; $240,279,96 PAGE | 103 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND Glenn County Grand Jury | Willows Unified School District, Measure B Citizens Bond This page left intentionally blank. PAGE | 104 GRAND JURY FINALREPORT | MEASURE B CITIZENS BOND 2017-2018 Glenn County Grand Jury FinaGl leRnen pCoounrtty— GraTnhd Jeur yS Rmepoartr |t S MTeARaTm Te am As a member of the SMART team, the Grand Jury would like to congratulate Officer Greg Felton for his participation with the SMART Team and for being honored in a ceremony held in Wash- ington DC with the Distinguished Service in Community Policing in the Area of Field Operations. (Photo taken from presentation.) The SMART Team A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT A SMART Team is a multi-agency team that responds to critical school incidents as well as young adults needing support in a day and age where the need is most evident. They also provide preventative service to our county’s parents and guardians. P AGE | 105 GRAND JURY FINALREPORT | THE SMART TEAM Glenn County Grand Jury Report | SMART Team THE SMART TEAM: Aptly name and a smart idea for Glenn County SMART Team SUMMARY The SMART Team is a recent addition to Glenn County, courtesy of a grant from the California State Mental Health Services Oversight and Accountability Commission (MHSOAC). This multi- agency team has, since its inception in 2014, proven to be an asset to the community. With this team being supported and operational, it will benefit the citizens of this county. GLOSSARY SMART – Acronym for System-wide Mental Health Assessment and Response Treatment MHSOAC – Acronym for Mental Health Services Oversight and Accountability Commission and can be found at www.mhsoac.ca.gov/ PURPOSE To understand the purpose and intent of the SMART team. BACKGROUND Originating with the Glenn County Office of Education in 2014, the idea of the SMART Team was formed, targeting an Innovative Program grant offered by the Mental Health Services Oversight and Accountability Commission. The SMART Team was loosely modeled after Los Angeles County’s SMART Team, but renamed and adapted to the needs and resources of Glenn County, a less populous and more rural community. Representatives from each of the various agencies who would be in- volved in the SMART Team operation were involved with the development of the grant proposal that was approved on August 14, 2014. The grant was for a three-year funding of $816,344 and has been renewed once for three more years. As described and spotlighted by MHSOAC on their official website, www.mhsoac.ca.gov/, “the SMART Team is a collaborative multi-agency team that responds quickly and efficiently to critical school incidents such as school threats, suicidal behavior, violence, and bullying. SMART uses proven practices to address school threats and suicidal behavior; prevent bullying; and provides on- going services to resolve identified issues. Through the presentation, the SMART Team listed their prevention Strategies as: • Deliver prevention activities that promote self-esteem and suicide awareness. • Support a “No Bullying” culture – which includes both youth and adults. • Train staff on best practices of how to respond to threats, suicide, and bullying behaviors. • Involve stakeholders in all phases – even students! • Assess school climate for bullying, and support each school’s policy and procedures regard- ing threats and bullying. P AGE | 106 GRAND JURY FINALREPORT | THE SMART TEAM Glenn County Grand Jury Report | SMART Team The Glenn County Mental Health Services, and SMART Team, provided data showing reasons youths have been referred since the SMART Team was put into action in January 2015. Between the three categories regarding harm to themselves, others, and wanting to harm them- selves as well as others, 62 students were identified and referred to the SMART team for services. The causes of such behaviors were not provided. METHODOLOGY The members of the SMART Team gave a thorough presentation to the entire Grand Jury highlight- ing their teamwork and describing their challenges. They exhibited a strong degree of cooperation between their respective agencies and disciplines, including school designees, Probation, the Sher- iff’s office and Mental Health. They presented a clear picture of how incidents are handled, and demonstrated the effectiveness and benefits of having a rapid-response crisis team available to ad- dress the ever-growing problem of school and community violence. They also demonstrated how their rapid response can lead to some individuals getting help and services that they need, for the safety and welfare of both themselves and others. DISCUSSION Examples of real cases were provided delineating the methods of response, including a recent case that happened in November, 2017, showing how the situation was contained and neutralized. The SMART team includes Mental Health staff, law enforcement, probation, and school designees. Each school is in the process of developing school response teams. These teams include school P AGE | 107 GRAND JURY FINALREPORT | THE SMART TEAM Glenn County Grand Jury Report | SMART Team counselors, school psychologist, principals, vice principals, and other key staff. Services offer a wide array of prevention activities and support, crisis response, community threat response, screening, assessment, early identification of school violence, case management monitoring and clinical ser- vices.” FINDINGS and RECOMMENDATIONS Findings Recommendations

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R3: Approve Minutes of August 23. 2017 - Jamie Millen moved seconded by Sylvia Hoenike to ap- proved the minutes of August 23, 2017. AYES: Lambert. Hoenike. McDonald. Millen. Perez, Thomas NOES: None ABSE NT: Asbury. Wolder MOTION PASSED: 6-ft-2

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R4: Public Comments None S. Committee Member Reports o Jim Lambert reported that he and Dr. Geivett met with members of the Grand Jury on January 29. 2018 to discuss the bond and answer questions.

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📋August 23, 2017 — Willows Unified School District Measuire B (citizens’ Bond Overslght Commlttee Meetlng Tuesday, January 30. 2018 - 5:30

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F1: The Grand Jury finds that the SMART R1. The Glenn County Grand Jury recommends Team of Glenn County is a vital asset to the the SMART team advertise its program through public. local service clubs, youth clubs, and local news- papers to bring awareness of its existence, im- portance and value to all citizens of Glenn County.

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F2: The Grand Jury finds that the SMART R2. The Glenn County Grand Jury recommends Team is an asset to the youth of our county that the Board of Supervisors provide funding for and is operating on a renewable three-year the System-wide Mental Health Assessment Re- grant. Should it expire the SMART team will sponse Treatment (SMART) team should grant need continued funding to stay in existence. funding from MHSOAC ever expire. COMMENDATION The Glenn County Grand Jury congratulates the members of the SMART Team for their hard work and dedication to making our community safer, and for showing compassion and offering help to troubled individuals who might not otherwise have gotten the help they need, for the safety and benefit of themselves and others. REQUEST FOR RESPONSES Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: Elected Officials or Heads of Agencies None Any and all persons involved in this report are invited to respond From Governing Bodies: Board of Supervisors Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 108 GRAND JURY FINALREPORT | THE SMART TEAM 2017-2018 Glenn County Grand Jury Final Report—Special Districts Glenn County Grand Jury Report | Special Districts Special Districts A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT Special Districts provide important functions for numerous people in Glenn County. However, a lot of confusion exists over what they are and who is re- sponsible for their function. P AGE | 109 GRAND JURY FINALREPORT | SPECIAL DISTRICTS Glenn County Grand Jury Report | Special Districts The county has many Special Districts that provide a service to their community. SPECIAL DISTRICTS SUMMARY Special Districts are districts serving the community they provide a service too, governed by their elected board members, and under the Board of Supervisors who provides oversite and guidance to their operations. PURPOSE The Grand Jury wanted to understand about the operations of Special Districts; how many are in Glenn County; the services they provide within their district area; and specifically, how LAFCO interacts within the Special Districts. BACKGROUND Glenn County has 53 Special Districts including: Fire Districts, Irrigation Districts, Cemetery Dis- tricts, Levee Districts, Mosquito Abatement Districts, Storm Drain Districts, Water Districts, Air Pollution Districts and Community Service Districts. Most of these are managed by volunteers. METHODOLOGY: The Grand Jury interview the Executive Officer of LAFCO; attended LAFCO monthly meetings and reviewed the publication LAFCO 101. DISCUSSION: A Special District is a special local government body that performs a limited, single-focused public service within a specific defined geographical area, which provides a cost savings to the County through volunteer directors. Most are single purposed, but there are multi-functional special districts that can provide up to 32 functions. These are community service districts. Local Agency Formation Commission (LAFCo) is an Independent Regulatory Agency that over- sees the Special Districts within Glenn County. LAFCo is a state mandated local agency that oversees boundary changes to cities and special districts, the formation of new agencies including incorporation of new cities, and the consolidation of existing agencies. The broad goals of the agency are to ensure the orderly formation of local government agencies, to preserve agricultural and open space lands, and to discourage urban sprawl. The Glenn Local Agency Formation Com- mission (LAFCo) was formed when the State Legislature passed the Knox-Nisbet Act of 1963. LAFCo became an independent department in 2014 and has been working since to prepare Mu- nicipal Service Reviews (MSRs). MSRs are essentially check-ups or evaluations on the health and P AGE | 110 GRAND JURY FINALREPORT | SPECIAL DISTRICTS Glenn County Grand Jury Report | Special Districts structure of the Special Districts to insure their efficient operation and evaluate potential changes in function, operation or structure. As LAFCo completes the MSRs of all the Special Districts, a better picture of their health and operation will emerge. LAFCo meets once a month to review and direct current and proposed functions. LAFCo has an Executive Officer and Commission Clerk who provide hands-on work. The Grand Jury’s meeting with the LAFCo Executive Officer yielded information about the function of LAFCo as it relates to Special Districts. It became obvious that the best way to look over the operation of the many Special Districts in Glenn County was by consulting with the Executive Officer. FINDINGS and RECOMMENDATIONS Findings Recommendations

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F3: The Grand Jury found that more R3. LAFCo needs to continue to promote and knowledge and education as to LAFCOs pur- educate the public as to the existence and pose and functions within our County to the functions of Special Districts within the services they provide needs to be known to County. the public. CONCLUSION LAFCo is doing a good job bringing the Special Districts of Glenn County up to date. REQUEST FOR RESPONSES: Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: Elected Officials or Heads of Agencies ● LAFCo Governing Bodies ● None Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 111 GRAND JURY FINALREPORT | SPECIAL DISTRICTS Glenn County Grand Jury Report | Special Districts This page left intentionally blank. P AGE | 112 GRAND JURY FINALREPORT | SPECIAL DISTRICTS 2017-2018 G lenn County Grand Jury Report—Orland Water Glenn County Grand Jury Report | Orland Water Orland Water 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT “Orland’s water price is one of the cheapest in California. To get State support funds, Orland must raise rates,” says California State Water Board. P AGE | 113 GRAND JURY FINALREPORT | ORLAND WATER Glenn County Grand Jury Report | Orland Water Orland Public Water System has nine wells that are not connected with a common software while six are connected through telephone lines City-County Government — Orland Public Water System SUMMARY Orland City residents have questioned the increased cost of water over the last couple of years. These increases have affected senior citizens as well as those with low income budgets. PURPOSE The Grand Jury received verbal complaints to the rising costs of water seen in the last two years. The Grand Jury felt it necessary to investigate Orland Public Water System to be able to answer the public’s questions. METHODOLOGY The Glenn County Grand Jury interviewed the Public Water System employees and staff, City Manager and researched the Orland Public Water System Capacity Study published at http://www.cityoforland.com/_documents/OrlandWaterSystemCapacityStudy.pdf as well as on- line neighboring water district rates. BACKGROUND The water system is managed under the direction of the Orland Public Works Department. The department’s staff maintains the City water system from production at their wells through distri- bution to City water customers. The Public Works Department monitors the quality of the water that is provided to its residents and holds the responsibility of providing safe drinking water, and meeting state water quality standards. According the Orland Public Water System Capacity Study, “the City of Orland owns and operates two separate public water systems. The primary water system, Public Water System No. 1110001, serves customers principally within the limits of the city. An auxiliary water system, Public Water System No. 1105003, serves an industrial park at the Haigh Field Airport located approximately 1.2 miles southeast of the city. The auxiliary wa- ter system is not connected to the city’s primary water system and is not part of this investiga- tion.” P AGE | 114 GRAND JURY FINALREPORT | ORLAND WATER Glenn County Grand Jury Report | Orland Water The City of Orland’s source of water is from six wells that are located at various areas within the City limits. These wells are continuously monitored and treated to meet or exceed State and Fed- eral requirements. The Public Works Department is responsible for all repairs, hook-ups and emergency calls. City of Orland has one clerk dedicated to utilities, water billing, receiving water bill payments, and answering questions from the public. DISCUSSION: The City Manager is employed by the Orland City Council. He oversees the Public Works Direc- tor, who is in charge of the water system. The Public Works staff consists of a lead foreman who is in middle management and eleven crew workers that perform routine tasks and emergency ser- vice calls. Of the eleven, one is currently on disability leave but is expected back soon. Water Rates: The City Council recently approved the new rate increases. The rates were raised because they have not been able to set funds aside for reserves. To apply for grant funding, the City needs to have matching funds. Building reserves would be a way to provide the matching funds. The rates will continue to increase until such a fund is established. The base rate for household use is $55.60 every two months for 15,000 gallons, and $1.50 for every 1,000 gallons used in excess of the base. For residents outside city limits, the cost is $111.20 per base of 15,000 gallons, and $3.00 for every 1,000 gallons used in excess of the base. As a comparison, CAL Water in Willows charges a residential flat rate of $72.81 per month. ** A special note to those looking at their bill and see a two-month billing of $107; the sewer charges of $52.20 is added on to the water billing. Orland does not have a discounted rate for low income or senior citizens. Late fees may be assessed. Water users have the option of paying monthly rather than bi-monthly. Orland has bill pay online or customers can use their own bank’s bill pay features. A contract is not required for water service. Orland’s water prices will continue to rise until the rate is equal to the State price average and the systems can be updated. This will allow the City to apply to the State for grants to update the wells and monitoring equipment. Operations: The software controlling the action of the wells needs updating for proper pump communication from well to well. The switches controlling the various pumps are old and need to be monitored for proper working order. P AGE | 115 GRAND JURY FINALREPORT | ORLAND WATER Glenn County Grand Jury Report | Orland Water Training: All new employees receive initial training, as well as in-service training. All employees receive training in targeted safety solutions, customer service and active shooter/workplace vio- lence. Some trainings are held in house (within the City or Public Works Department) while others are held off-site with an outside agency or business. Employees receive compensation for trainings. City employees try to coordinate with Glenn County for mutually beneficial training. Employees frequently have staff lunches to go over safety, have healthy snack baskets as incen- tives, and attend webinars. The maintenance crew that does testing, well readings and well repair require operator certificates. Those staff members working in the water system receive training that meets the State Water Board requirements. Water Testing: The lead foreman is the water quality tester for the City of Orland water system. He is responsible for obtaining water samples every Monday and transporting the samples to Chico for testing. The results of the tests are submitted to the State quarterly and annually. The water reports are online at the City of Orland website under Public Works Department, as well as on the Redding State Water Regional Control Board’s website. Orland does not have a water treatment plant; therefore, they treat water wells as needed. If a well does not pass a safety test inspection or returns a bad test, the well is taken off-line or shut down. Under the State Board water standards, the well must past three test samples before it can be brought back online. Water Wells: The City of Orland has nine wells with six wells currently in use. The technology of the six wells is outdated, using phone lines to communicate instructions to begin pumping or switch to another well. The older six wells do not communicate with the newer wells due to software compatibility issues with one another as a modern system. In a modern system, if one well is compromised in some manner it would shut down and the other wells would handle the load. It is time consuming to implement new wells. A series of step must be completed as required by the State Water Works Service Board. To begin the process: (1) The city must have ownership of the property; (2) a new design is drawn up by an engineer; (3) Test wells are drilled and tested; (4) A permit from the health department is obtained; (5) Bid documents are created for the construc- tion. (6) A contractor is hired to build the well and complete an environmental impact report (EIR). All the above procedures take place approximately in the same general time frame. Orland cur- rently has less than 3,000 service connections for the town. Towns with more than 3,000 connec- tions have a different set of regulations. P AGE | 116 GRAND JURY FINALREPORT | ORLAND WATER Glenn County Grand Jury Report | Orland Water If a developer is not within proximity of a well, they would need drill a new well and go through the same procedures meeting the State requirements. All hook-ups would be the developers infra- structure costs. The fire department would be involved to plan for hydrants. They must coordinate with the air pollution board about well generators. Orland currently has less than 3,000 service connections for the town. Towns with more than 3,000 connec- tions have a different set of regulations. Water Towers: The water towers are over 100 years and holds 80,000 gallons of water, which is considered small and not providing the required amount of water storage as required by the California Water Works Standards. (Orland Public Water System Capacity Study, 2014). The current water towers are not considered earthquake safe as water storage systems. The City is pursuing funds for new ground storage tanks, which is expensive but needed to be updated in the future to meet the requirements of California Water Works. City Council Meetings: There is a complaint form which can be used and it goes directly to the City Manager. Customers are encouraged to go to the City Council meetings for information. The City of Orland website has a place for questions, answers and information about all city services, including water. Water employees’ biggest frustration is that the public doesn’t make use of all the access available to water practices and reports. The information is posted online, is included in bills, is posted on social media and is available at meetings. Meetings are open to the public, but there is a lack of community involvement. There is more information available than they have ever had, but the public doesn’t seem to be aware of or utilize the information. Retirement: Employees are on a PERS retirement system. Their health insurance is fully paid, although they do have a $30 co-pay. There is a gap insurance plan available. The insurance plan includes vision and dental for the employee and family. There is a deferred compensation plan available. Employee injuries are handled through Med-Core. FINDING AND RECOMMENDATION Findings Recommendations

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F4: The City of Orland has a plethora of R4. The Grand Jury recommends Orland Public information available to the general public Water Service and Public Works Department re- on their website and at their office pertain- search and implement internal and external meth- ing to water and its uses. ods of communication to provide transparency into the use of the reserves gained from the past and cur- rent raises to city homeowners. COMMENDATION The employees of the City of Orland Public Works – Public Water Services department were open, informative, and dedicated to their mission. The City of Orland’s Public Works site is easy to navigate and had the water rates listed on the first page. Other sites visited had the information buried, if it could be located at all. REQUEST FOR RESPONSES Pursuant to Penal Code Section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: Elected Officials or Heads of Agencies Orland Public Works Department Governing Body Oland City Manager Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 118 GRAND JURY FINALREPORT | ORLAND WATER 2017-2018 Glenn County Grand Jury Report—Senior Nutrition Glenn County Grand Jury Report | Senior Nutrition Program SENIOR NUTRITION PROGRAM 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT Glenn County Senior Centers provide valuable nutrition and health services and resources as well as community interac- tion for Seniors. P AGE | 119 GRAND JURY FINALREPORT | 2016—2017 GRAND JURY RESPONSES Glenn County Grand Jury Report | Senior Nutrition Program A dependable resource for Glenn County seniors Picture taken from Glenn County Senior Centers web page. Many Seniors gather at the Orland and Willows Centers for lunch, social gather- ings, and activities. Glenn County Senior Centers and Senior Nutrition Program PURPOSE The Grand Jury wanted to know more about the operations and management of the Senior Cen- ters and Nutrition Program. BACKGROUND Glenn County Senior Centers is a 501C3 non-profit organization that administers the two Senior Centers in Glenn County located in Orland at 19 Walker Street and Willows at 556 East Sycamore Street. The nutrition program for senior lunches is administered and run by the Glenn County Office of Education (GCOE) and receives financial assistance through Passages Area 3 Agency on Aging located in Chico to assist in purchasing equipment. The partnership with GCOE dates back over 31 years. METHODOLOGY Interviews were conducted by members Glenn County Grand Jury questioning key individuals responsible for the implementation of the senior programs. Passages Area 3 Agency on Aging provided financial information to the Grand Jury. Passages on Aging Area 3 can be found at www.passagescenter.org. DISCUSSION Glenn County Senior Centers provides for the facilities, utilities, and operational costs of the Sen- ior Centers in Orland and Willows. On occasion and as needed, they also contribute to the cost of P AGE | 120 GRAND JURY FINALREPORT | 2016—2017 GRAND JURY RESPONSES Glenn County Grand Jury Report | Senior Nutrition Program the nutrition/meal expenses. GCOE provides for the nutrition personnel (one chef and one direc- tor) sharing the cost of meals with Passages Area 3 Agency on Aging. Fundraiser such as Senior- Rama, Glenn County Realtors Association Spaghetti, and the thrift store located in Willows pro- vides additional income for the centers. The chart below shows funding from Passages Area 3 Agency on Aging and the breakdown of yearly and daily congregate and home delivered meals per year. The five year trend shows the home delivered meals declining as the congregate meals shows minor changes. Funding to Glenn County Office of Education Senior Nutrition and Transportation 2017-2018 2016-2017 2015-2016 2014-2015 2013-2014 Congregate Meals $53,697 $54,683 $53,644 $54,911 $59,811 Home Delivered Meals $67,774 $66,024 $64,582 $63,996 $56,048 One Time Only Funds: Congregate $6,021 $7,603 Home Delivered $12,953 $3,521 $4,236 $2,571 Total Nutrition Funding $121,471 $139,681 $121,747 $130,746 $118,430 Transportation $8,000 $8,000 $8,000 $8,970 $9,126 Total Funding $129,471 $147,681 $129,747 $139,716 $127,556 Meals Served: Congregate 6745 9519 9904 11570 14509 Home Delivered 9893 15988 15263 12012 11479 Total Meals Served 16638 25507 25167 23582 25988 P AGE | 121 GRAND JURY FINALREPORT | 2016—2017 GRAND JURY RESPONSES Glenn County Grand Jury Report | Senior Nutrition Program Note: Above figures for 2017-2018 are for nine months. Average Daily Congregate 34 36 38 44 56 Average Daily Home Deliv- 50 61 58 46 44 ered The Senior Nutrition Center provides other services and activities such as flu and pneumonia vac- cine administration as well as blood pressure check by a nurse from the County Health Department; exercise classes conducted by volunteers; and as- sistance in tax preparation by volunteer tax profes- sionals, etc. GCOE administration is responsible for the kitchen nutritional services and the management of the pro- gram as it has evolved over the years to keep up with the ever-changing demands of nutritional guidelines. The senior nutrition meal guidelines are aligned to State and Federal specifications, and nutrition spe- cialists at Chico State. The kitchen is also regularly inspected by the Glenn County Health Department. Photos from Senior Nutrition Facebook site Every week the meal menu is published in the local newspaper and periodically flyers are distrib- uted highlighting upcoming events or services occurring or being offered at one or both of the centers. The meals for both Senior Centers are prepared at the Orland Senior Center kitchen. The meals for the Willows Senior Center are trans- ported to Willows by the director and volunteer drivers in specialized containers keeping the food at proper temperatures. At the Orland Senior Center, local vendors, stores or farmers deliver various food donations. These items are put on tables for seniors to take at will. These donated items are not used for the preparation of food for the regular nutrition meals that are served due to not being able to meet- ing State and Federal guidelines. Both Senior Nutrition Centers serve one meal per day, at lunchtime, serving five meals a week at a cost of $2.50 per meal and homeless people receive lunch at $2. No one is turned away if they are unable to pay for lunch. Guests are invited and the suggested fee is $5 per person. The director is responsible for money collection, meal service statistics, and general operation involving meal distribution and arrangement of other services and events. P AGE | 122 GRAND JURY FINALREPORT | 2016—2017 GRAND JURY RESPONSES Glenn County Grand Jury Report | Senior Nutrition Program The director and volunteers make deliveries to homebound seniors. Leftover meals may be frozen and delivered to or taken home by seniors. Future Plans: The Glenn County Office of Education is exploring ways to improve upon meal preparation and delivery for the senior nutrition program. One suggestion that is promising is the development of a student vocational education program that trains high school students in the food service and restaurant industry. This could expand the meal program to include a restaurant that could contribute to the expense coverage of the program and still be an integral part of senior nutrition provision. An advantage to this proposal is that the Willows Senior Center kitchen can be utilized to provide fresh meals to Willows congregate and home delivery instead of being trans- ported from the Orland center. FINDINGS and RECOMMENDATIONS Findings Recommendations

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R9: Design and provide cross training of district business and finance personnel. ACTION: q Completed q Will Be Completed q Partly Completed x Completed

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📋May 30, 2017 — Glenn County Grand Jury Report | Probation Department—Juvenile Hall

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F1: Glenn County juveniles need to be able to R1. Glenn County Probation Officers have regular visits with the local probation officers should, on a regular basis, visit each juve- assigned to them. nile at least once a week. P AGE | 37 2017-2018 GRAND JURY FINAL REPORT | JUVENILE HALL PROBATION Glenn County Grand Jury Report | Probation Department—Juvenile Hall

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F2: Glenn County Probation Department needs R2. The Probation Department investigate to investigate ways for the juveniles to have regular and put into action a means where juveniles visits with their families. Skype may not be the detained in Tehama County can have visit- answer. ing privileges with their family.

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F3: It was found that the juveniles housed at R3. The Grand Jury recommends each Tehama Juvenile Facility were home sick, felt sad Glenn County juvenile housed in the Te- and lonely as well as abandoned. Several stated hama Juvenile facility receive mental health they had anger issues and had trouble controlling support from a Glenn County clinician to their anger. It was stated to the Grand Jury that cover depression, social, emotional, and be- they missed seeing and talking to their probation havior issues. officer and family. CONCLUSION: With Glenn County juveniles being housed in Tehama Juvenile facility, it is important for these juveniles to receive contact from their families and from their probation officer weekly. It is suggested that the Grand Jury visit the Glenn County juveniles housed in the Tehama County Juvenile Hall twice each year to ensure their needs are being met. REQUEST FOR RESPONSES Pursuant to Penal Code section 933.05, the Grand Jury requests responses as follows: From the following head of departments or agencies: Glenn County Probation Department ■ From the following governing bodies: Board of Supervisors ■ Invited responses Tehama Juvenile Hall Commander ■ Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 38 2017-2018 GRAND JURY FINAL REPORT | JUVENILE HALL PROBATION 2017-2018 Glenn County Grand Jury Final Report—Orland Police Department 2017-2018 Glenn County Grand Jury Report | Orland Police Department Orland Police Department A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT Police, K-9 and volunteers all combine to make Orland a safer community. P AGE | 39 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Orland Police Department Orland Officers are well trained making them valuable to the department and more vital for the City Orland Police Department SUMMARY: The Police Department provides protective services for the City of Orland with a population of about 7,300 citizens, which makes Orland the most populated city in this rural, agricultural area of Glenn County. Through the able leadership of the Police Chief and all of the officers, technicians and volunteers, the overall crime rate has been reduced over the past few years in Orland. PURPOSE: The Glenn County Grand Jury interviewed the Orland Police Chief to assess the effectiveness and possible needs of the City Police Department as they work to serve the citizens of Orland in this rural community. MISSION STATEMENT: We will provide quality police services by being fair and consistent in the enforcement of the law, while striving to maintain trust, open communication and mutual respect within our Department and the community we serve. LAW ENFORCEMENT CODE OF ETHICS: “As a law enforcement officer, my fundamental duty is to serve society, safeguard lives and prop- erty, protect the innocent against deception, the weak against oppression and intimidation, and the peaceful against violence or disorder; and respect the constitutional rights of all to liberty, equality and justice.” BACKGROUND: The Orland Police Department consists of a Police Chief, two sergeants and eight patrol officers, with two of those officers being K-9 Units. The Chief of Police has been with Orland Police De- partment since 1995 and has served as Chief for six years. They have one officer currently receiv- ing training in the Police academy and one awaiting mandatory testing. The Police Chief has a desire to hire and train quality officers who are good workers and motivated to contribute posi- tively to the Police Department and the good of the community. At the time of this report, the Orland Police Department is understaffed by two officers. P AGE | 40 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Orland Police Department METHODOLOGY: Glenn County Grand Jury members visited with the Orland Police Chief at the Police Station and toured the facilities. The Orland Police Department website was reviewed as well as department policies and procedures. DISCUSSION: Personnel: Every officer hired by the Orland Police Department must graduate from the Police Academy and pass a stringent background test before being hired to the force. here is an eighteen- month to two-year probation period while further field training and Police Officers Standard of Training (POST) is expected. There is ongoing training for members of the Police Depart- ment. Every promotion or increase in rate of pay in the department is based on continued training and years of service. Each new level of training makes the officer better prepared for their difficult job, more valuable to the department and more vital for the City of Orland. Resource Officers: Currently, there are no resource officers in the local schools due to funding limitations. In the past, federal grant money was available to fund resource officer positions, but with budget cuts many of the federal grants are no longer available. The consensus is that these school resource officers are valuable, but there needs to be ground work set in place by the schools and in agreement with the law enforcement departments to outline the duties and limi- tations for the officers to the satisfaction of both parties. The schools and law enforcement may choose to work toward a way to cover the salaries of these officers. The Orland City Police make a conscious effort to assure that their patrol routes are near the school sites in the morning as Pictures from Orland City Police website. P AGE | 41 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Orland Police Department students arrive and the traffic is greatest and also to patrol in the afternoon when school is dismiss- ing. This gives a higher profile of police presence during these busy times. K-9 Units: The Orland Police Department has two K-9 units at the present time that have been in use for six years. Two officers with their German Shepherds, Ruger and Milky constitute the two K-9 units. Funding for the K-9 units initially started with grant money but now the grants only cover about 25 percent of the cost, with the Police Department funding the balance from donations and fundraising. The cost for the food and maintenance for the dogs are covered by donations and fundraisers. There are several annual fundraising activities in the community to provide support for these Police K-9 units. In the six years since the Orland Police Department started using K-9 units, the crime rate in Orland has dropped in many categories. Both of the K-9 units visit the local schools regularly to bring awareness to the value and advantages to our local police force. Mental Health Services: The Police Chief expressed frustration in the lack of short term or “23- hour” hold capacity within the county’s Mental Health Care Plan of Action. The County is unable to support such programs secondary to fiscal constraints. Contracts are in place to partner with Butte, Tehama and other counties in the North State who do have short term care available. There are other walk-in or outpatient mental health and social services located in Orland. The most se- rious mental health patients are transferred to Glenn Medical Center for further medical care, sta- bilization, social services and evaluation. This contracted service seems to be the best solution for Glenn County with the funding limitations, yet still provide the mental health service needed. Vehicles: In the past, the Orland City Police Department leased their service vehicles and had a maintenance contract through the County. Since Orland Police Department is now out of contract with the county services, they are free to purchase their own vehicles. Vehicle maintenance is serviced through the Orland City Yard Maintenance Crew. This method is a cost savings for the City of Orland and convenient for the department saving time, travel, and mileage as well as providing quicker service. Dispatch Services: Currently Glenn County dispatch system is outdated with time delays in emer- gency calls being dispatched. The Glenn County Grand Jury also found this complaint with the Willows Fire Department, the Sheriff Department, and the Orland Police Department in the delays they experienced. Dispatch for emergency personnel within and outside of City limits has experi- ence delays where it can take up to five minutes to dispatch Fire and medical personnel. With our current dispatch system experiencing an increase volume of calls and the dispatch system being overloaded, these precious minutes that are lost can have a profound effect on the outcome of an emergency call. The Orland Police Chief feels that having a central dispatch center would be ap- propriate and has been needed for some time. P AGE | 42 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Orland Police Department Volunteers in Police Service: The Orland Police Department is unique in that they have Volun- teers in Police Service (VIPS) to assist with manpower issues. These volunteers are used at com- munity special events, help with clerical work and also help in the event of natural disasters. The Orland Police Department has developed a Citizen’s Police Academy to train and educate volun- teers of the community who are interested in serving as a VIPS. FINDINGS and RECOMMENDATIONS Findings Recommendations

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R3: Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 38 2017-2018 GRAND JURY FINAL REPORT | JUVENILE HALL PROBATION 2017-2018 Glenn County Grand Jury Final Report—Orland Police Department 2017-2018 Glenn County Grand Jury Report | Orland Police Department Orland Police Department A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT Police, K-9 and volunteers all combine to make Orland a safer community. P AGE | 39 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Orland Police Department Orland Officers are well trained making them valuable to the department and more vital for the City Orland Police Department SUMMARY: The Police Department provides protective services for the City of Orland with a population of about 7,300 citizens, which makes Orland the most populated city in this rural, agricultural area of Glenn County. Through the able leadership of the Police Chief and all of the officers, technicians and volunteers, the overall crime rate has been reduced over the past few years in Orland. PURPOSE: The Glenn County Grand Jury interviewed the Orland Police Chief to assess the effectiveness and possible needs of the City Police Department as they work to serve the citizens of Orland in this rural community. MISSION STATEMENT: We will provide quality police services by being fair and consistent in the enforcement of the law, while striving to maintain trust, open communication and mutual respect within our Department and the community we serve. LAW ENFORCEMENT CODE OF ETHICS: “As a law enforcement officer, my fundamental duty is to serve society, safeguard lives and prop- erty, protect the innocent against deception, the weak against oppression and intimidation, and the peaceful against violence or disorder; and respect the constitutional rights of all to liberty, equality and justice.”

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R6: Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 38 2017-2018 GRAND JURY FINAL REPORT | JUVENILE HALL PROBATION 2017-2018 Glenn County Grand Jury Final Report—Orland Police Department 2017-2018 Glenn County Grand Jury Report | Orland Police Department Orland Police Department A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT Police, K-9 and volunteers all combine to make Orland a safer community. P AGE | 39 2017-2018 GRAND JURY FINALREPORT | ORLAND POLICE DEPARTMENT 2017-2018 Glenn County Grand Jury Report | Orland Police Department Orland Officers are well trained making them valuable to the department and more vital for the City Orland Police Department SUMMARY: The Police Department provides protective services for the City of Orland with a population of about 7,300 citizens, which makes Orland the most populated city in this rural, agricultural area of Glenn County. Through the able leadership of the Police Chief and all of the officers, technicians and volunteers, the overall crime rate has been reduced over the past few years in Orland. PURPOSE: The Glenn County Grand Jury interviewed the Orland Police Chief to assess the effectiveness and possible needs of the City Police Department as they work to serve the citizens of Orland in this rural community. MISSION STATEMENT: We will provide quality police services by being fair and consistent in the enforcement of the law, while striving to maintain trust, open communication and mutual respect within our Department and the community we serve. LAW ENFORCEMENT CODE OF ETHICS: “As a law enforcement officer, my fundamental duty is to serve society, safeguard lives and prop- erty, protect the innocent against deception, the weak against oppression and intimidation, and the peaceful against violence or disorder; and respect the constitutional rights of all to liberty, equality and justice.”

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