Glenn County Grand Jury Report | Measure B Citizens Bond F3. The Community has not been ad- R3. To insure the

It was found the Board of Supervisors had R1: The Grand Jury recommends the financial not received a salary increase since the latter advisor investigate the cost of attaching the 1970s. Board of Supervisors salary to the cost of liv- ing adjustment (COLA), percentage, or con- sumer price index (CPI). P AGE | 5 GLENN COUNTY GRAND JURY | BOARD OF SUPERVISORS 2017-2018 Glenn County Grand Jury Report | Board of Supervisors Findings Recommendations

It was found that several Board of Supervi- R2: It is recommended that the Board of Su- sors considered themselves as Part-time elected pervisors clarify their Full-time/Part-time sta- officials and others considered themselves Full- tus, informing the public and prospective Su- time status. pervisors of the job requirements.

It was found that the County has not been R3: It is recommended that the Board of Su- paying the County’s portion of the five-year fu- pervisors investigate the cost to rectify the ture PERS retirement system, potentially putting amount owed to PERS and begin paying the the county into potential financial difficulty. County's portion.

It was found that the county’s Information R4. It is recommended that the Board of Su- Technology (IT) system, hardware and software, pervisors investigate and implement common is old and not supporting departments in relaying software, hardware and employee training to information from one departments to another, include backup data storage throughout which is crucial for sharing information with de- county departments to allow all county depart- partments in day-to-day operations. ments to share information.

It was found that the county is researching R5. It is recommendation that the county im- LED lighting for all departments, which will re- plement the replacement of the old light fix- duce the energy cost. tures with LED lighting throughout the county’s offices and other structures.

The 2016-2017 Grand Jury found the R6. It is recommended that all responses from Glenn County Board of Supervisors did not the Board of Supervisors shall meet the re- meet the required response format outlined in quirements of 933 (a) and (b) and 933.05 to the “Discussion” section of this report as re- provide written governance as to planning, quired by Penal Code 933 (a) and (b) and implementation, and worthiness of all Grand 933.05. Jury recommendations.

It was found that the Board of Supervisors R7. It is recommended that the Board of Su- had not visited and/or inspected the Glenn pervisors as a body visit and inspect the Glenn County Jail facility as a governing body. County Jail annually. CONCLUSIONS The Grand Jury would like to thank the Board of Supervisors for providing their valuable time in participating in the arranged interview that provided the Grand Jury with valuable facts and infor- mation. While several Supervisors elaborated on topics more than others, the Grand Jury found the experience and added knowledge very beneficial for our investigation. P AGE | 6 GLENN COUNTY GRAND JURY | BOARD OF SUPERVISORS 2017-2018 Glenn County Grand Jury Report | Board of Supervisors In reviewing past reports, the department heads have submitted a well written response to the Court and to the Grand Jury. While many responses were sent within the 60-day requirement, several were late causing the current Grand Jury to ask for a submission or a resubmission. Many times, these submissions were not presented to the governing board or to the Court, requiring additional follow-up. As a reminder to all department heads or elected officials that all responses must be sent to the governing board and to the Superior Court for documenting. It is important to note that it is the future Grand Jury's responsibility to notify the Board of Super- visors of an incomplete response. REQUEST FOR RESPONSES: Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: From the following governing body: § Glenn County Board of Supervisors Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 7 GLENN COUNTY GRAND JURY | BOARD OF SUPERVISORS 2017-2018 Glenn County Grand Jury Report | Board of Supervisors This page left intentionally blank. P AGE | 8 GLENN COUNTY GRAND JURY | BOARD OF SUPERVISORS American Flag hand crafted from wood by AB109 Work Training Program Glenn County Jail A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT Instead of repeating what has been written in other Grand Jury Reports, this report takes a look back at the needed upgrades and repairs as well as needed staff identified by past Grand Juries. The community needs to be aware of the aged conditions of the jail and the needed repairs bring it up to today’s requirements. P AGE | 9 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Is anyone really paying attention: An aging jail facility needs more man-power and serious up-grading Glenn County Jail SUMMARY The Glenn County jail was built to house short-term inmates which would not require certain building additions and conditions needed to house long-term jailed inmates. For instance, the need for a medical room would need to have one desk, a filing cabinet, and possibly a simple bed instead of a examination table, five filing cabinets and three desks that is needed today. The library would need to have a limited amount of legal information instead the need for a larger or intense law library; and the booking room would not need to have a pressure room or several holding cells as needed today. Currently, the jail has become a jail to house both short-term and long-term inmates identified by Assembly Bill 109 as well as those sentenced and non-sentenced inmates. With the change in the jail holding requirements due to the AB109 inmates, the jail facility needs to be adapted to meet the needs and safety compliances that our community expects. GLOSSARY 1. Sally-Port — A secured area that acts as an intake area and has a space between two doors where only one door opens at a time. 2. AB109—Realignment Assembly Bill 109 or commonly known as AB109 that transfers re- sponsibility for supervising certain kinds of felony offenders and state prison parolees from state prisons and state parole agents to county jails and probation officers. Provides permanent revenue stream to the counties through Vehicle Licenses Fees and State Tax.. 3. AB 118 — Outlined financial structure for allocating funding to a variety of accounts; estab- lished the Local Revenue Fund 2011; directed deposit of revenues associated with 1.0624 per- cent of state sales tax rate to be deposited in the fund. 4. SB 89 — Vehicle Licenses Fee – Prison Realignment Fund 5. Un-sentenced inmates —Individuals who are in custody and are awaiting sentencing on one or more charges. This would include individuals who have just been booked into jail, those in custody awaiting court hearings, those in custody awaiting trial, those being held during trial, and those who have been tried and are awaiting sentencing. 6. Sentenced —Inmates are individuals who have been tried and sentenced on all charges, and are awaiting transport to prison, or are serving some portion of their sentence in jail. PURPOSE As as stipulated by Penal Code 919(b), the Grand Jury is required to inspect its ability to function as needed by the citizens of Glenn County. The Grand Jury also wanted to measure the recom- mended upgrades to the jail from past Grand Jury Reports. P AGE | 10 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail BACKGROUND AB109: In 2011, Assembly Bill (AB) 109, and AB 117 were passed mandating individuals sentenced for non-serious, non-violent or non-sex offenses will serve their sentences in county jails instead of state prison. The realignment transferred the responsibility of supervising specific low-level in- mates and parolees from the California Department of Corrections and Rehabilitation to counties. With the implementation of the 2011 Realignment Legislation, no inmates were transferred to state prisons or transferred to county jails or released early. With the influx of newly-convicted low- level offenders and added responsibilities put upon the jail and staffing requirements changed the dynamics and needs of the Glenn County Jail. Funding for AB 109, Public Safety Realignment of 2011, is supported through various trailer bills such as: AB 111, – Gives counties flexibility to access funding to increase local jail capacity; AB 118 – Provides one time fees for jail expanding; SB 89 - Dedicates $12 of Vehicle Licenses fee to the realignment program; and AB 109 provides dedicated and permanent revenue to counties. The Grand Jury’s visit to the Glenn County Jail found upgrades and repairs identified by past Grand Juries that have not been completed due to financial or funding reasons. Below is a listing of the past five years of Findings, Recommendations and Responses from previous Grand Jury Reports. Each of these areas have been discussed with the facility’s administration and found that all facility remodeling or areas where needed space were not completed due to “budget or financial con- straints”. Several areas to the facility were updated or replaced as mentioned below in the Discus- sion of this report. Findings Recommendation Response Master Planning: 2015-2016—While the Grand Jury Develop a master plan for up- The Jail Commander, Facility Mainte- has identified a number of issues, dating the existing jail facility. nance Supervisor, and I [Sheriff} will priority should be given to the Safety and security concerns meet on a routine basis to develop safety and security of the facility. should be given top priority. and implement a master plan for up- dating the existing facility. Safety and security concerns will always be given the highest priority, but funding will also be a main concern. 2015-2016—Findings list has Create an Equipment Re- The replacement of the current con- twelve listed findings in which eight placement fund for high cost trol panel and the redesign of the in- refer to equipment repairs and/or operating systems. take/booking area will be explored; facility upgrades. unfortunately, funding and State reg- 1. Main Security Panel Replace control panel to assist ulation will make it nearly impossible 2. Boilers with control of inmates and in- to achieve in the near future, How- 3. Kitchen Air Conditioning crease staff safety. The cur- ever, updating and redesign of the 4. Fluorescent tube fixtures rent control panel increases P AGE | 11 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response 5. Isolation Cell the possibility of accidental re- current facility will be part of the po- 6. Booking Area lease of high-risk inmates. tential proposal for funding under the 7. Small Medical Room SB 844 Jail Construction competitive 8. Small Multi-Purpose room/ Li- Redesign the jail intake/book- grant process. brary room ing area to provide security for I [Sheriff] will also work with the Board jail staff, outside visitors and of Supervisors and the Department of civilian staff. Finance to investigate the feasibility of creating an Equipment Replace- ment fund for high-cost systems. 2016-2017—No finding listed Develop a master plan for The Secured Facility Maintenance maintaining, updating and im- Supervisor has already been working proving existing facilities and on developing a master maintenance its safety and security. This in- plan. Most key items and inefficien- cludes hot water, possibly on cies have been identified and priori- demand for the savings these tized for replacement; however, fund- systems bring, resolve the wa- ing is still a key issue. We [Sheriff and ter volume issues and updat- Under-Sheriff] have been working ing the water softening abili- with the County Facilities Planning ties. Security fencing and cam- Committee to find ways to fund eras installed in the parking in- needed repairs. The secured facili- mate transfer area between ties maintenance supervisor was also the jail and the courthouse. All sent to a special training class pro- security doors in question vided by the manufacturer of the se- within the facility should be up- curity door, in order to inspect, repair, dated and or repaired. Includ- and replace security doors and locks. ing the control panel, vital to overall safety of staff and in- mates 2015-2016—Assembly Bill 109 Update wage and benefit Updating wage and benefit packages has had a significant impact on the packages to be competitive to be competitive with surrounding jail operation and ultimately the with surrounding counties. counties of course falls under the aus- cost of providing services and pices of negotiations between the maintaining the facility. County and respective bargaining units. We have expressed our con- cerns and recommendations to the County Personnel Department as part of our pre-bargaining meeting. Safety Cell: 2013-2014—The safety cell is a Add an additional safety cell. We are in complete agreement with specially designed cell for holding the Grand Jury on this matter. How- inmates who are combative and ever, funding is not available at this may be in danger to themselves or time to add another safety cell to the others. Glenn County Jail single facility. The Sheriff is exploring ave- safety cell is inadequate when ac- nues for jail expansion under the aus- cepting multiple inmates into the pices of the SB863, the new bill for jail system. An additional safety cell is construction grants. We are in the needed. P AGE | 12 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response process of re-applying for grant fund- ing in the second round of the grant process. Updating/Replacing Equipment 2013–2014—There is a need for Updating and/or replacing out- Updating and/or replacing aging updating and or replacing outdated dated equipment equipment, including the surveillance equipment and hiring an additional system. Critical equipment will be re- maintenance person. placed as our budget will allow. Many of the major areas of concern do not have a funding source at this time. We remain diligent to providing a rou- tine maintenance schedule in order to prevent “breakdowns” in as many ar- eas as possible. This area of concern on the part of the Grand Jury further augments their recommendation that the second maintenance position be filled. Again, many these matters may be solved through the SB 863 con- struction grant if we were awarded grant funding. Sally Port: 2012-2013—The sally port holding The sally port (facility entrance This project is long overdue and is in- area needs to be expanded to ac- portal) needs to be remodeled deed a safety issue. It will become commodate the bigger transport and updated to accommodate even more pressing with the phasing vans. Expanding this area will pro- larger transportation vehicles. out of current patrol vehicles and the vide better safety for the staff and new, larger vehicles being deployed. inmates. Again, there is no current funding for this project. The matter may be solved through the SB1022 construc- tion grant addressed in the above re- sponse to the Safety Cell Issue. 2013-2014—The sally port en- This project is long overdue and is in- Sally port entrance expansion. trance has two narrow roll-up deed a safety issue. It will become doors; however, it does not ade- even more pressing with the phasing quately accommodate transport out of current patrol vehicles and the vans and larger patrol vehicles new, larger vehicles being deployed. creating a potential safety concern Again, there is no current funding for for inmates, staff, and the commu- this project. The matter may be re- nity. Expansion of the sally port en- solved through the SB863 construc- trance is needed tion grant addressed in the above re- sponse to the Safety Cell issue. 2014-2015—The sally port contin- Pursue expanding the sally This project is long overdue and is in- ues to pose a problem, especially port doors to accommodate deed a safety issue. It will become with the newer bigger vehicles. the larger vehicles even more pressing with the phasing When the courthouse is remod- out of current patrol vehicles and the eled, the fencing outside the sally new, larger vehicles being deployed. port will be extended, allowing the Again, there is no current funding for P AGE | 13 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response vehicles to be fully inside the fenc- this project. The matter may be ing. During the time of courthouse solved through the SB1022 construc- remodeling, the inmates will be tion grant addressed in the above re- taken by van to court sponse to the Safety Cell Issue. (Ver- biage repeated from 2012-2013) Staffing: 2012-2013—The biggest problem Staffing remains a concern. Staffing remains fluid. Recruitment is facing the Glenn County Jail is per- The Glenn County Board of continuous. Funding for staff remains sonnel understaffing. With this in- Supervisors must staff the jail a countywide issue and we continue flux of AB 109 inmates and added facility sufficiently while offic- to work with the ad hoc budget com- responsibility to the county facility, ers are on medical leave. mittee to find the means to fund all the correctional staff needs to be facets of the department. increased to effectively meet these requirements. Current staffing should be doubled based on the current inmate population 2013-2014—The Glenn County Hire additional correctional of- Staffing remains fluid. Recruitment is Jail is short of staff due to officers ficers and maintenance per- continuous. Funding for staff remains on medical leave and current un- sonnel. a countywide issue and we continue filled positions. The continual staff to work with the ad hoc budget com- shortages and aging surveillance mittee to find the means to fund all equipment has created a poten- facets of the department. (Repeat tially insecure system. verbiage from 2012-2013) 2014-2015—Staffing minimally Hire additional correctional of- Staffing remains fluid. Recruitment is has three correction officers on ficers and maintenance per- continuous. Funding for staff remains duty at all times, with at least one sonnel. a countywide issue and we continue each of male and female. At the to work with the ad hoc budget com- time of our visit there were two mittee to find means to fund all facets male and one female, plus the of the department. Commander and kitchen staff. A male trainee was added to the shift prior to our departure. There are currently seven (7) unfilled posi- tions. Staff continues to work over- time to cover the needs of the jail. Recruitment is ongoing 2014-2015—. A problem exists Update wage and benefit Updating wage and benefit packages with Glenn County training new packages to be competitive to be competitive with surrounding hires, only to have them relocate to with surrounding counties counties of course falls under the aus- another county where wages are pices of negotiations between the higher. County and respective bargaining units. We have expressed our con- cerns and recommendations to the County Personnel Department as part of our pre-bargaining meeting. 2016-2017— Through interviews it Continued lobbying by the The Glenn County Sheriff’s Office will P AGE | 14 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response was reported that appropriate Board of Supervisors and Ru- continue to work in partnership with staffing levels are an ongoing is- ral County Representatives the Glenn County Board of Supervi- sue, and disconcerting on a daily (RCRC) and State Govern- sors, the Rural County Representa- basis. A minimum of three (3) staff ment to fund totally the tives, and State Government to ex- per shift is required. Again, when (AB109) mandate placed on plore all opportunities to help fund the inspected one hundred and our County, resolving many of mandates placed on the Sheriff’s Of- twenty-two (122) inmates reside in the budgetary issues the fice by AB109, as well as meet the the facility. Eighteen (18) staff of- County faces. This funding staffing issues and facilities deficien- ficers are allocated for full-time could assist with staffing is- cies to operate a safe and secure jail coverage. The jail is down to thir- sues and facility deficiencies facility. teen (13) assigned presently, with that are ongoing. An option of various issues of medical and a county property tax and or budgetary constraints involved. sales tax increase could also be explored. Maintenance Personnel 2012-2013— As the building ages, Hire an additional mainte- We have managed to retain one full many things require additional at- nance person. time maintenance person on staff. tention. There is a need for a Once again, the funding for the sec- maintenance person for the whole ond maintenance staff member was facility. Mostly preventive mainte- removed from the FY 13/14 Budget nance could prevent costly break- and the final budget for F/Y 14/15 is down. unknown at this time. A staff of one is not adequate to keep up with the day to day maintenance necessary in the facility over 20 years old, let alone do preventive maintenance. Until there is funding available on a County level we see no way to budget this position. 2013–2014—The Glenn County Hire an additional mainte- We have managed to retain one full Jail budget is limited to one nance person time maintenance person on staff. maintenance person for the entire Once again, the funding for the sec- facility. With this aging facility ond maintenance staff member was comes multiple maintenance is- removed from the FY 13/14 Budget sues, more than one person can and the final budget for FY 14/15 is handle. There is a need for updat- unknown at this time. A staff of one is ing and or replacing outdated not adequate to keep up with the day equipment and hiring an additional to day maintenance necessary in the maintenance person facility over 20 years old, let alone do preventive maintenance. We find ourselves running farther and further behind in this critical area. Until there is funding available on a County level we see no way to budget this position. We will endeavor to work with the Board of Supervisors to restore this critical position. P AGE | 15 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response 2014-2015—Currently, there is Hire additional correctional of- Staffing remains fluid. Recruitment is one maintenance employee to ser- ficers and maintenance per- continuous. Funding for staff remains vice the facility, with safety being a sonnel. a countywide issue and we continue priority. to work with the ad hoc budget com- mittee to find the means to fund all facets of the department Dental/Medical Care 2012-2013—Transporting inmates No Recommendation Written. No Response required for dental procedures requires at least two officers, leaving the facil- ity shorthanded. The addition of dental chair in the facility would en- able dental professionals to come to the jail. It may be cost effective and would help avoid the under- staffing concerns. 2013-2014—Dental care appoint- In-house dental services We are in agreement with the Grand ments are made every other Fri- Jury on the benefits of installing a day at Butte County Jail, with dental chair within the facility. How- emergencies or urgent care done ever, once again there simply is no locally. funding for this project. We refer back to the application for a jail construc- tion grant which could resolve this problem. 2016-2017—Staff informed the Ju- Establish medication continu- Safe, efficient, and professional rors inspecting, that many inmates ity in a new contract renewal health care in our jail facility is one of, are not receiving continued medi- coming up later in 2017, to in- and will continued to be, one of our ut- cations prescribed for existing sure inmates receive neces- most priorities. Part of any contract health issues, whether of a medi- sary appropriate medication renewal of request for proposal will be cal or psychiatric nature, in a and treatment. continued training and methods or timely manner. systems for oversight and quality as- surance. Booking Area: 2015–2016—The booking area Redesign the jail intake/ book- The Sheriff discussed this area with where inmates are processed and ing area to provide security for the Grand Jury and believes that the inmate movement occurs is not jail staff, outside visitors and layout of the booking area provides well secured. There is no separa- civilian staff. for quick response by officers when tion between staff, custody needed and is the best design for of- searches and bookings. At the ficer safety without a barrier to hinder present time, a wooden counter officer movement. provides the only separation be- tween the area. 2016-2017— Our tour revealed is- Continued lobbying by the The Glenn County Sheriff’s Office will sues in the intake or booking area Board of Supervisors and Ru- continue to work in partnership with as a modified desk area is used ral County Representatives the County Board of Supervisors, the without a barrier separating staff (RCRC) and State Govern- Rural County Representatives, and ment to fund totally the P AGE | 16 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response and prisoner. To our Jury mem- (AB109) mandate placed on State Government to explore all op- bers this arrangement appears un- our County, resolving many of portunities to help fund the mandates safe and has been pointed out in the budgetary issues the placed on the Sheriff’s Office by previous Grand Jury reports. Ancil- County faces. This funding AB109, as well as meet the staffing is- lary rooms are small, cramped, but could assist with staffing is- sues and facility deficiencies to oper- safely utilized per staff. sues and facility deficiencies ate a safe and secure jail facility. that are ongoing. An option of a county property tax and or sales tax increase could also be explored. Facility Repairs/Upkeep: 2015-2016—Boilers: The boilers Create an Equipment Re- The Sheriff will work with the Board of for heating in the jail are old and in placement Fund for high cost Supervisors and the Department of need of constant repair due to the operating systems Finance to investigate the feasibility hardness of the water. The air con- of creating an Equipment Replace- ditioning system in the kitchen is ment fund for high-costs systems inefficient. 2015–2016—The Main security Replace the control panel to There is no systematic fail safe sys- panel located in the guard tower is assist with control of inmates tem in the current control panel in 26 years old and controls all of the and increase staff safety. The place. The control panel was created cells and security doors in the cus- current control panel increases with open control switches without tody area. The high-risk inmate the possibility of accidental re- any warnings or time delayed door opening and closing switches lease of high-risk inmates switches. Currently the staff uses are not safe guarded to eliminate Dixie cups over the higher risk in- an accidental opening. mate’s doors controls to prevent an accidental opening. 2016-2017—Our tour of the Pod Prudent support and hiring of The Glenn County Sheriff’s Office will area, actual cells, revealed a secu- appropriate grant writers by continually seek new funding sources rity door that is malfunctioned. This Glenn County Government and partnerships to enhance our abil- door can only be accessed from leaders, seeking State and ity to serve our community. We have one cell to another, not controlled Federal Grants on an aggres- had some recent success with part- by the tower control panel. This sive level. nering with grant writing support from door separates known gang affili- the Health and Human Services ated cells, and has been ad- Agency to seek funding for the dressed by previous Grand Jury SMART team, and to combine our ef- Reports forts on emergency services to better leverage State and Federal grant funds. The Sheriff’s Office will work with the Board of Supervisors to find possible outside expertise that may lead to future funding availability. 2016-2017—An electrical panel, Establish Solar Electrical abili- The Glenn County Board of Supervi- located in the pod tower is twenty- ties to offset increasing costs sors and the County Facility Planning seven (27) years old, with old out- of electrical needs. It has come Committee are currently in the pro- dated safeguards to control all se- to the attention of the Grand cess of working with Air Con Indus- curity doors for the entire facility. Jury that ongoing consulta- tries to upgrade inefficient appliances This is a significant safety/ security tions are progressing with a and add solar power where feasible. private company. Approval of P AGE | 17 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Findings Recommendation Response issue noted by staff and reported a plan and implementation in previous Grand jury reports. would put in place reduction of electrical costs from public util- ities 2016-2017—Stairs leading to the No Recommendation No Response needed Pod Tower are unsafe and in need of repair. These stairs have led to officer injuries in the past, again af- fecting staffing and overtime in the jail. 2016-2017—A critical safety find- Develop a master plan for A Secured Facility Maintenance Su- ing is the court parking lot also maintaining, updating and im- pervisor has been already been work- used to transfer inmates to the proving existing facilities and ing on developing a master mainte- County Courthouse. The area is its safety and security. This in- nance plan. Most key items and inef- unsecured and open to the general cludes hot water, possibly on ficiencies have been identified and public endangering the public. demand for the savings these prioritized for replacement; however, systems bring, resolve the wa- funding is still a key issue. We have ter volume issues and updat- been working with the County Facili- ing the water softening abili- ties Planning Committee to find ways ties. Security fencing and cam- to fund needed repairs. The secured eras installed in the parking in- facilities maintenance supervisor was mate transfer area between also sent to a special training class the jail and the courthouse. All provided by the manufacturer of the security doors in question security door, in order to inspect, re- within the facility should be up- pair, and replace security doors and dated and or repaired. Includ- locks. ing the control panel, vital to overall safety of staff and in- mates. 2016-2017—All mandated State No Recommendation for this No response required. and local requirements of opera- finding was issued. tion have been met as of our in- spection METHODOLOGY 1. Tour and inspection of the facility. 2. Interviews with the Sheriff and the Jail Commander as well as with several inmates and Cali- fornia Forensic Medical Group (CFMG) Registered Nurse. 3. Reviewing the past five-years of Recommendations and Responses from the required entity. DISCUSSION The Glenn County Jail was built to hold 144 short-term inmates. At the time of the Grand Jury inspection, the jail was housing 116 inmates. The Glenn County Jail averages 95 to 126 inmates daily. With both un-sentenced and sentenced inmates currently housed, it was reported 120 or P AGE | 18 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail more inmates fills all of the eligible beds. The jail population consists of approximately 10 percent AB 109, 30 percent sentenced prisoners and 60 percent pretrial inmates. The monthly average daily population is reported to the state and federal government. Jail Staff: The jail staff consists of one funded Commander, one funded sergeant, four funded Corporals and fifteen funded Correctional Deputy Officers. The jail is allotted for 19 Correctional Officers in which 15 are funded. It was reported that two Deputy Officers are out due to injuries, and four allotted Correctional Officer positions were not funded. This suggests the four unfunded positions implies the jail is operating under a skeleton crew. A typical Correctional Officer will work 68 hours per week (five twelve-hour days, one eight-hour day, with one day off) with a starting pay of $16 per hour. It was noted that these hours do cause worker fatigue, which may cause accidents or mistakes as well as job burnout. Funding allocation for four correctional deputies has been cut from the 2016-2017 budget, and it was reported that any and all funding for the jail is going to go into human resources. The Board of Supervisors approved a pay increase for the Correctional Officers during the January Board meeting placing Glenn County Correctional Officers pay rate comparative to surrounding counties. It was reported that once all of the staffing vacancies are filled, then the facility upgrades would slowly be resolved. Many staff members have less than five-year’s experience. Each Correctional Officer receives six weeks of training at the academy in law enforcement duties. The average retention of Correctional Officers is three years. As reported to the 2017-2018 Grand Jury members, minor incidents between inmates and staff occur approximately five incidents per week (20 incidents per month) due to passive resistance from the more hardened inmates. Inmates creating a crime while in jail are reported to the Board of State and Community Corrections. In 2014-2015 the Grand Jury Report reported one minor incident per month and in 2015-2016 it was reported that it was approximately five per month. The following data was taken from the Board of State and Community Corrections, Jail Profile Survey: https://app.bscc.ca.gov/joq//jps/query.asp?action=q Date Inmate/Staff incident as Inmate Crimes Reported reported to GJ. BSCC.ca.gov 2016 20 per month/240 per year 0 per year 2015 5 per month/60 per year 4 per year 2014 1 per month/12 per year 4 per year P AGE | 19 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail 2013 1 per month/12 per year 9 per year At the time of the Grand Jury interviews with the various jail staff members, Correctional Officers Staff declined to speak to the Grand Jury. Facility: The jail is composed of housing inmates in five different pods with individual cells, kitchen, book- ing room, a multipurpose room, medical room, inmate to visitor phone communication room, and the control tower. The Control Tower houses the toggle-switch panel that controls all door open- ings throughout the jail area. The Officer in the Control Tower can see every part of the interior and exterior of the jail by cameras placed throughout the inside and outside of the facility. Several control panel switches were covered with Dixie Cups that serve as a secondary warning to the locked cells and doors to the most hardened criminals. The jail has a small multipurpose room that serves as a place of worship, law library, special pro- grams, such as rehabilitation and educational programs, as well as a room where inmates go to get their haircut. The jail also has two rooms where visitors and attorneys can visit with the inmate. The facility also has a tiny medical room where past and present inmate medical records are stored in file cabinets lining the back wall. The room contains the three California Forensic Medical Group personnel and their desks. The facility is maintained by one maintenance person who is in charge of all repairs to the locking doors, plumbing, air conditioning and heating, wall repairs and painting, and the exterior of the facility. The Grand Jury noted that the maintenance staff to the facility has been trained in the automatic door locks and Housing Pod as well as to the Control Tower control panel. All locking doors on the inside and outside were working properly, the kitchen fan kept the area free of cooking steam. There were some gang etchings in the booking room holding cells that was being addressed. Upon entering the jail, the Grand Jury found the entrance walk-ramp leading to the front door of the Jail had receded approximately an inch or more below the public sidewalk. This could cause someone to fall/trip or may have difficulty accessing with a wheelchair. (Photo by: 2018 Grand Jury) Equipment: P AGE | 20 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail The jail administration reported that the facility has 32 cameras placed inside and around the jail and are replaced as they age out or quit working. Newer replacement cameras have higher defini- tion causing a need for larger amounts of storage space. The administration is looking for other modes to store camera recordings as all camera data is kept for two years. The jail has updated the DVR’s recording system, but is looking for an alternate means as the current DVR’s system is storing all recordings from the cameras. The county is contracted with Matson-Isom for techno- logical service and will be discussing this issue with the company. Inmate AB109 Realignment: The realignment bill AB 109 transfers responsibility for supervising non-violent felony offenders and parolees from state prisons and state parole agents to county jails and probation officers. Un- der Post-Release Community Supervision (PRCS), state supervised paroled inmates released from prison were turned over to the county Probation Departments. Probation Department monitors the inmates and parolees that are released early and also has the task of monitoring those assigned to wear an ankle bracelet. For the past several years, a multi-agency has provided rehabilitation programs and educational programs to those on short term of being released. These programs consist of counselling, work assistance and training. Medical: California Forensic Medical Group (CFMG) is contracted by the county to provide basic medical coverage including prescriptions and dental coverage to the Glenn County inmates costing approx- imately $93,000 per month. It was noted that AB109 inmates costs the county more in medical costs due to their long-term status; therefore, the state provides the county $49 thousand per year to offset medical costs of the AB109 inmates. CFMG provides the jail with three full time employees; two registered nurses and one records/file clerk. They provide basic medical attention to the Glenn County inmates on a daily basis. The two registered nurses can take out stitches, remove casts, diagnose and treat less threatening con- ditions, distribute medications, and administer basic physical exams. The records/file clerk tends to all medical files and perform as an office clerk when needed. CFMG are responsible for personnel replacement and job evaluations of their employees. It was reported that there is a low turnover of staff. The jail commander has authority to ask for a re- placement employee if he deems it necessary. P AGE | 21 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail All current inmate files are kept in digital form in CFMG medical management system where in the past they were kept in hard copy and stored in a file cabinet for seven years then purged and destroyed. CFMG’s Di- rector of Operations audits charts and the facility through internal audits that 30000 occur monthly. The jail’s pharmacy is audited 25000 yearly. The jail com- mander and CFMG staff 20000 have quarterly meetings to discuss any and all inmate 15000 medical status and inmate to employee grievance. 10000 The CFMG doctor is at the jail weekly to attend to the 5000 inmates needs or to take 0 physicals. 1 2 3 4 At the time of booking in- mates receives a brief medical screening for current and past medical history, receives a tubercu- losis test, neurological check and a blood sugar test. A call to the inmate’s medical doctor is made to start medications and to receive the inmate’s prescription history. A doctor will follow up with a physical as well as a psychologist to check the mental stability of the inmate. It was noted, that a booking occurring during the weekend or when a registered nurse is unavailable, an inmate would have to wait until the following Monday for the registered nurse to do the medical booking. All medicine delivered to inmates are labeled with the medical record number, inmates name, and brought to the jail cell door by a Correctional Officer. The medical staff has a count sheet to track all medicine, especially medicine that has a narcotic substance, in which the Correctional Officers signs for each dose to account for the medicines. Medicine costs have remained consistent yearly. All incoming prescriptions are labeled with the inmate’s name and stored in the inmates current medical file or chart. Upon leaving the facility, the inmate receives a transfer packet that includes the medical history, identified prescribed medicines, and the results of the current TB test. In cases where an inmate has become ill while incarcerated, the CFMG registered nurse makes the determination of the seriousness of the inmate’s condition. Once it is determined by the registered P AGE | 22 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL snoitacideM fo stsoc latoT Medicine Costs Per last 4 years Series1 Series2 www.bscc.ca.gov/sfsojailprofilesurvey.php 2017-2018 Glenn County Grand Jury Report | Glenn County Jail nurse, the inmate may need further follow-up, the CFMG physician is contacted to examine the inmate for medical solutions, that could result in transporting the inmate to Glenn Medical Hospital or to Butte County for further tests. An X-ray machine is brought to the Jail on Thursdays or as needed. The jail has also contracted with Health Social Services Administration (HSSA) to provide inmates with Medical coverage four months before their release date for continuation of medical care. Of the three-medical staff, the senior registered nurse discussed with the Grand Jury the policies and procedures of CFMG. The other two medical staff members declined to meet with the Grand Jury FINDINGS and RECOMMENDATIONS Findings Recommendation

With several articles published in the lo- R8: No response required. cal newspaper regarding medical treatment while being incarcerated, the Grand Jury found that CFMG followed all medical pro- cedures and guidelines required by CFMG. P AGE | 25 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail CONCLUSIONS The Glenn County Jail is being run as safely as could be expected despite being short staffed. And badly underfunded. The concerns noted in this report have been repeated by past Grand Juries with little to any changes. Efforts by the Sheriff and his staff to maintain order under the ongoing budget constraints are commendable. Seeking additional funding must remain a top priority for our county government to ensure ongoing officer and inmate safety. It is clear the Correctional Officer staff is operating under conditions that can lead to worker fatigue that could possibly result in accidents or mistakes as well as job burnout due to understaffing. The Glenn County Grand Jury wishes to commend the Glenn County Jail’s support staff and Cor- rectional Staff for their service and continued efforts in maintaining a secure and safe jail facility in an era of incomplete and inadequate funding to update and replace needed jail repairs, to this vital public safety facility. REQUEST FOR RESPONSES Pursuant to Penal Code section 933.05, the Glenn County Grand Jury requests a thorough and complete response statements from: From the following elected officials or heads of department: § Glenn County Jail Commander § Glenn County Jail Representative from California Forensic Medical Group § Glenn County Sheriff From the following governing bodies: § Glenn County Board of Supervisor Reports issued by the Grand Jury do not identify individuals interviewed. Penal Code Section 929 requires that reports of the Grand Jury not contain the name of any person or facts leading to the identity of any person who provides information to the Grand Jury. P AGE | 26 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report—Glenn County Sheriff Department 2017-2018 Glenn County Grand Jury Report | Glenn County Jail GLENN COUNTY SHERIFF’S DEPARTMENT A 2017—2018 GLENN COUNTY GRAND JURY REPORT ABSTRACT The Sheriff has smoothly transitioned his officers into a solid response team, but does the department have the additional resources to ensure that county citizens are safe, dis- patch calls are handled appropriately and immediately, and is the technological infra- structure and land lines working as expected? P AGE | 27 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Willows City Police Department Closes; Sheriff contracts for take over Glenn County Sheriff Department SUMMARY In July of 2017, the City of Willows contracted with the Glenn County Sheriff's Department for their public safety services. The Sheriff's Department re-allocated funds and resources to cover the costs of additional patrol staff, extra vehicle maintenance and purchases, and most importantly ensure that the county has the coverage to respond to emergency needs in an expedient man- ner. The department has made other changes in informing the public through delivered messages to subscribed residents through cell phone, text messages, and/or email. PURPOSE The purpose of this investigation was to check on the process and conditions of the Sheriff's De- partment since obtaining the contract with the City of Willows to assume the city beat. BACKGROUND A five-year contract with the Sheriff's Department to provide public safety coverage for the Wil- lows area will cost the City of Willows $1.42 million. The cost of this contract will increase by three percent per year. The City of Willows and Sheriff's Department will begin discussions during the 2017-2018 fiscal year to renew the contract for another five-year term. The Sheriff's Department’s leadership level consists of: Sheriff, Undersheriff, two Lieutenant and three Sergeants with twenty-two patrolling Deputies. The department’s support staff consists of three clerks, who have been able to handle the extra tasks including the requests for Public Rec- ords. Five Willows City Police administrative positions were eliminated due to job duplications. Glenn County citizens also receive protection by mutual aid from the Highway Patrol and Orland City Police Officers. METHODOLOGY The Sheriff Department administrator was visited and interviewed. DISCUSSION Officer Recruitment: The Sheriff's Department is in a constant state of recruiting to hire new Deputy Patrol Officers as well as Correctional Officers for the jail. Six Willows Police Officers transferred to the Sheriff's Department from the City of Willows and have integrated well into their P AGE | 28 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail new positions. The Sheriff's Department currently has twenty-two Patrol Deputies and has allo- cated to hire two additional fully funded positions. The county is divided into four zones or beats: City, North and South, including the surrounding areas of Orland. The Deputies are assigned to each beat according to their job and personality strengths. Acquiring new deputies to fill the two needed positions is difficult due to needed training, current public opinion of police departments, threats of budget reduction, layoffs, and the salary of- fered. Recruiting strategies have been made by contacting local police academies as well as sending Deputies to locate uncontracted candidates attending Butte Junior College, Modesto Jun- ior College, College of the Redwoods, Sacramento Junior College, Napa College as well as statewide and nationally. It was noted that the Sheriff’s patrol is in need of six additional funded positions in order to meet emergency needs. Mutual aid is provided by the Orland Police Department and is reciprocated by the Sheriff's Department. Internal Transfers and Turnovers: Currently, two Jail Correctional Officers are in transition to the Sheriff's Department and they are being sent to a required six-month police academy plus a minimum 16 to 20 weeks of field training. The two Correctional Officers will continue to receive their salary by the Department while attending their needed training. It was reported that the cost to the Sheriff's Department is $50,000 per trainee before the trainee is assigned a patrol. Turnover of trained deputies is low; however, losing one trained officer costs the county money in training and the experience while on the job. The department has lost two trained officers in the past due to their desire to work closer to home. Department Salaries: The Sheriff’s Deputies recently received a salary raise, putting their salary at parity with other surrounding counties. It was reported that increasing the Officer salaries will help the department in recruitment; increased salaries are expected to expand the pool of appli- cants. The retention of officers is pinned to the administration’s ability to provide a positive work environment, a safe community to live in as well as to meet the needs of our County. Dispatch System Service: The Sheriff provides the dispatch service to all emergency programs and departments. Dispatch currently has five dispatchers, and one Civil Clerk who has experience as a dispatcher and is in the process of transferring into an open dispatch position. The department is in the process of hiring two more dispatchers bringing the total dispatchers to the department’s allocated number. It was reported that it takes the department four to six months to fully train a dispatcher. Dispatching is a high stress position because they are dealing with emergencies in life and death situations. P AGE | 29 2017-18 GRAND JURY FINALREPORT | GLENN COUNTY JAIL 2017-2018 Glenn County Grand Jury Report | Glenn County Jail Sheriff's Department Vehicle: The department vehicles are purchased, managed, and maintained by the county’s vehicle fleet department. CodeRED—Emergency Notification System: The Sheriff's Department has put into place an emergency alert system called CodeRED, which provides the department with the ability to provide residents with a quick phone message, text, email, or through so- cial media during emergencies. It will be used to notify residents during events such as an evacuation when speed and accuracy are important. Those that do have unlisted numbers, VoIP, and cellular phones must be self-regis- tered. Residents and businesses can enroll in CodeRED by going to the Glenn County Sheriff’s Department website: www.countyofglenn.net/dept/sheriff/welcome and click the CodeRED Emergency. We were informed that there is a mobile CodeRED cell phone application that can be downloaded. For more information on the CodeRED contact the Sheriff’s Department at 530-934-6441 or visit the website at www.countyofglenn.net, select the Sheriff or access the Sheriff’s Department on Facebook at www.facebook.com/glenn.net. Cell Phone Communication: A new communications service has been implemented by the Sher- iff's Department to alert the public through cell phones of public relevant safety and community event information. Messages advise subscribers of critical police activity, missing persons, fire information, severe weather, school safety, utility failures or dangers, gas leaks, traffic conditions, road closures, and other information that may impact our citizens. Messages will be aimed at providing the most immediate and critical information to subscribers. For more information in the Nixle Public Safety Alerts contact the Sheriff’s Department at 530- 934-6441 or visit the website at www.nixle.com to register your zip code and phone number select the Sheriff or access the Sheriff’s Department on Facebook at www.facebook.com/glenn.net. FINDINGS and RECOMMENDATIONS Findings Recommendations