Yolo County Grand Jury
2015-2016
Findings & Recommendations
3 findings
F1:
The Grand Jury found the YHC to be cooperative in providing information as requested.
Related Recommendations (1)
R1:
By April 30, 2017 the YHC shall submit the HCP/NCCP final plan for approval.
F2:
Since its inception, the YHC has yet to produce an approved HCP/NCCP plan.
Related Recommendations (1)
R2:
By September 1, 2016, the YHC shall obtain annual performance audits to measure progress.
F3:
The YHC performance over the last 20 years does not justify the time and money spent.
Findings & Recommendations
8 findings
F1:
There is a lack of transparency and accessibility of information regarding the operations of the Wild Wings CSA.
Related Recommendations (1)
R1:
Beginning with the next meeting following the publication of this report and for all ensuing meetings, the draft minutes from Wild Wings CSA meetings should be posted online within 10 working days of the meeting date.
F2:
The Wild Wings CSA meeting times are inconvenient for working families. Meeting dates are not always consistent.
Related Recommendations (1)
R2:
By September 1, 2016, Wild Wings CSA public meeting dates should be scheduled and held on a consistent basis, for example, the second Tuesday of every other month.
F3:
Wild Wings CSA meeting agendas and minutes are not posted online in a timely manner.
Related Recommendations (1)
R3:
By September 1, 2016, Wild Wings CSA meeting start time should be no earlier than 7:00 p.m. to allow for greater resident participation.
F4:
KemperSports’ monthly updates are not regularly posted to the Yolo County Wild Wings Golf Club web page.
Related Recommendations (1)
R4:
By September 1, 2016, KemperSports’ monthly updates should be posted by CSA management or staff within 30 days of the end of the month to the Yolo County Wild Wings Golf Club web page.
F5:
The Yolo County website is not user-friendly and is difficult to navigate. Information is not updated on a regular basis.
Related Recommendations (1)
R5:
By January 2, 2017, Yolo County will maintain a regularly updated and easy-to-navigate website related to the Wild Wings CSA.
F6:
The Wild Wings CSA failed to fully fund reserve accounts (capital improvement, sewer, and water) during the years 2011, 2013, and 2014.
Related Recommendations (1)
R6:
Water and sewer rates should be adjusted on a yearly basis to fund reserve accounts (capital improvement, sewer, and water) as recommended by the most current Engineer’s Report.
F7:
The Wild Wings CSA borrowed from restricted funds to cover general expenses.
Related Recommendations (1)
R7:
By September 1, 2016, Wild Wings CSA staff should acknowledge complaints and concerns in writing within ten calendar days of receipt and then issue a response within 30 calendar days.
F8:
Wild Wings CSA management is frequently unresponsive or gives incomplete responses to requests for information. 6
Findings & Recommendations
4 findings
F1:
The Grand Jury found the Yolo County Health and Human Services Department, Emergency and Intensive Services supervisors and manager do not foster a culture of open communication in addressing personnel complaints.
Related Recommendations (1)
R1:
By September 1, 2016, the Yolo County Health and Human Services Department will provide additional training for supervisors and managers to promote open communication and resolution of personnel issues.
F2:
The Yolo County Health and Human Services Department has awarded permanent employment status to some probationary employees without proper performance evaluations.
Related Recommendations (1)
R2:
By January 2, 2017, all probationary and permanent employee evaluations are to be up to date, and the Department will conduct all evaluations in a timely manner. INVITED RESPONSES Yolo County Administrator: – F1, F2, F3, R1, and R2 Director, Yolo County Health and Human Services Department: – F1, F2, F3, R1, and R2 Director, Human Resources, Yolo County Health and Human Services Department: – F1,
F3:
The Yolo County Health and Human Services Department does not consistently conduct timely annual performance evaluations for permanent staff.
F4:
The Grand Jury found many front line staff do not understand the procedure for hiring internal applicants versus external applicants as it applies to hiring preferences. 4
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Findings & Recommendations
6 findings
F1:
The Grand Jury found hazards regarding emergency egress practices.
Related Recommendations (1)
R1:
By September 1, 2016, instruct all staff in writing that all emergency exits must be free from impediments at all times.
F2:
Self Contained Breathing Apparatus (SCBA) are not properly maintained.
Related Recommendations (1)
R2:
By September 1, 2016, all SCBAs must be fully operational. Defective or inoperable SCBA units shall be removed and replaced. Staff must be educated and trained as necessary to ensure SCBAs are operable and secure.
F3:
The Grand Jury found poor housekeeping of dental/medical exam rooms and equipment.
Related Recommendations (1)
R3:
By September 1, 2016, all medical equipment and offices must be cleaned and sanitized to regulated industry standards. Procedures shall be put into place to ensure maintenance and cleanliness is sustained.
F4:
Unlabeled chemical containers were improperly stored in the dental exam room.
Related Recommendations (1)
R4:
By September 1, 2016, all chemicals must be safely secured, labeled, and with the proper Safety Data Sheets on file. Safety Data Sheets must be accessible to staff.
F5:
There is no onsite person charged with overseeing the health and safety of the entire facility.
Related Recommendations (1)
R5:
By January 1, 2017, YCSO should employ or designate a qualified health and safety officer/industrial hygienist to be responsible for the operation, equipment, and training of personnel, to ensure a comprehensive health and safety program.
F6:
Discrepancies in the Inmate Grievance procedure demonstrate a lack of serious attention to resolving inmate grievances by the Detention staff. 4
Related Recommendations (1)
R6:
By January 1, 2017, a comprehensive policy, including staff training and an updated inmate handbook, shall be in place to ensure that complete processing and proper attention is given to inmate grievances. This shall include a form that matches both staff and inmate procedures.
Additional Recommendations
1
Not linked to specific findings.
R7:
By September 1, 2017, properly secure all medical records. All medical staff and practitioners shall receive training on the security of HIPAA information. All medical file cabinets must be equipped with an operable lock.