Trinity County Grand Jury

2007-2008

9 reports

Findings and recommendations not yet extracted.

Findings & Recommendations 15 findings
F1: At the time of initial inquiry with the Trinity County Auditor-Controller's office, all but three of the seventeen special districts were current in their compliance of having an annual audit on file with the office. NOTE: The Mountain Communities Healthcare District was in its first full year of operations as a newly formed special district. Coffee Creek Volunteer Fire District has filed its audit report and is the nineteenth Special District in Trinity County; They raise funds through successful events and currently have no taxing authority.
Related Recommendations (1)
R1: Continue to monitor annual compliance, and biennial compliance in one case, of special districts. Use the expertise of the Trinity County Auditor-Controller's office to determine whether cost savings can be achieved by utilizing a pooled-resource approach to audit compliance, especially for rural, volunteer fire districts.
F2: The Hayfork Fire Protection District achieved full compliance with its biennial audit and supplied all documents and reports requested by the Grand Jury within three months of the request.
Related Recommendations (1)
R2: Because this special district has an approved status to file audit information every other year, a more reasonable overview by the grand jury would be to survey how well the district meets its obligation to provide fire services. This would mean use of equipment, training that is up-to-date and compliance with public meeting laws.
F3: Post Mountain Public Utility District defies the definition of a smoothly functioning district with a clear purpose and mission. Brown Act violations are noted in the investigation attachments. Rather than focus all attention on the Governing Board and the operations of the district, the Grand Jury has reported on factors that need further clarification.
Related Recommendations (1)
R3: The Grand Jury believes this special district must advise its constituency of the ongoing problem it is having in fulfilling its purpose and mission. This is particularly true of the inability to plow roads during winter of 2008 and insuring there are qualified personnel staffing the volunteer fire department.
F4: Trinity County Waterworks #1 is a dependent special district with a large budget that is often rubber-stamped by the Board of Supervisors, who is ultimately the body in charge. While this district has been run by able and long-serving officers and manager, it should not be overlooked that water supply is a responsibility which must meet regulations of agencies beyond our county. Risk to customers for even minor infractions can put our county behind the eight ball.
Related Recommendations (1)
R4: Though the Grand Jury would need to employ experts to really delve into the full performance of this special district, it was relatively easy to acquire budgetary information from the county budget book on how this district draws revenue and operating expenses. The cautionary note in our finding is not meant to diminish the job that has been accomplished for the customers of this district over many years. CONCLUSION: The Special Districts Committee has concluded that all special districts are currently in compliance with their responsibility to file audit reports with the Trinity County Auditor- Controller's office. We thank the three districts that were out of compliance for bringing their districts current. We are also pleased to know that the eighteenth and newest special district is well on its way to being compliant as it enters its second year. RESPONSES REQUIRED:
F5: Old Business L. Appointments to the Board of Directors-Are there any nominees?
Related Recommendations (1)
R5: Old Business L. Appointments to the Board of Directors-Are there any nominees?
F6: Will ratify emergency action taken for snow removal at Special Meeting . Motion was made, seconded and passed to accept actions taken at Special Meeting. as an added agenda item. Motion was made, seconded and passed to accept ratification of emergency actions taken, · Appointment of two Hoard Members - any discussion? President Phil stated we would need an acting President. Supervisor Riess stated we do still have a quorum and we can advertise for two board members plus a treasurer and road supervisor. Need vote for approval of advertising. Motion was made, seconded and passed to advertise for filling vacant offices. Reminder, PUD policy that no spouses can serve together. Read letter from concerned residences regarding snow removal and other issues. Have agreement between PUD Board, Fire & Road Dept. to clear fire hall first, then roads to fire department personnel for emergency access. On our first snow emergency, a contractor was hired to plow Pipeline, Southridge and Madrone. We need an A or B licensed driver to drive our district snow plow During our second snow emergency we tried to take our district plow up Chrome Mine Rd. to Sunset, however, the plow started over-heating. This is due to a lack of maintenance on the plow. It is a 1960 vintage vehicle and it is hard to get parts for maintenance. One problem is no public involvement. Past records have been lost in the archives. President Phil had one report dated 1/26/05 with Boyd Hammer, Gary Carpenter and Mary Blackstone on problems with snow removal. There is no funding for snow removal, we are not responsible. Are we responsible to remove snow in a 911 call? President Phil stated we have had delays in getting our small plow ready for use in snow removal. Returning to public letter, Phil stated there is no more funds for snow removal. Margaret Irwin stated that in the old budgets they used to set aside some of the Road donation money for use in snow removal. Phil stated we have spent over $4200.00 for snow removal this year. Art Askim asked about the plow truck funds. It came from an OES Grant for road maintenance. Gary Carpenter had a notice of 2-5-06 that roads need to be plowed. Much discussion was held by members, it was finally decided that a sub-committee could be selected to form a snow removal plan and they will also address other issues in the letter. Motion was made, seconded passed to form the sub-committee, Supervisor W. Riess stated there could be no more then 2 board members on the committee. Phil stated there is no more funds for snow removal. Mr. Askim stated that he had done plowing for 10 years and we do not need the small truck, it will not do the job if over 4" of snow. The big plow would, but in the past we have received graders and other equipment from the County to the district for anyplace from $1.00 to $500.00. Just need to approach them. Mr. Askim said we would need a board member to be on a committee, Director Tom Onwiler volunteered, however, he stated he would not be able to be here at all times thru the week and some week-ends. It was stated there is phone contact. It was also agreed that all the people that signed the public letter would be on the committee Mr. Irwin asked a question about the equipment. President Phil stated that we had just missed a County auction, so the truck was purchase from a local town resident. Next Item on the agenda is payment of invoices. Supervisor W. Riess has question if we had a contract as to what the snow contractor was to do. President Phil said no signed contract. The first day minimal plowing was done. The second day he was given a marked map for plowing. President Phil said he had very little contact with this plower. Kaiby Manley thanked Phil for the effort made for snow removal. Motion was made to pay snow removal invoices, seconded and passed. Comment was made to thank our resigning Treasurer for all her hard work, President Phil stated he had done so in his Statement to the District. Need authorization to replace Fire Dept. equipment. There had been a question if the price priorly quoted included tax and shipping, it did not, price is approximately $1500.00. Motion was made to purchase 42 equipment now with Fire Dept funds and when the insurance money is paid those funds will be replaced.
Related Recommendations (1)
R6: Will ratify emergency action taken for snow removal at Special Meeting . Motion was made, seconded and passed to accept actions taken at Special Meeting. as an added agenda item. Motion was made, seconded and passed to accept ratification of emergency actions taken, · Appointment of two Hoard Members - any discussion? President Phil stated we would need an acting President. Supervisor Riess stated we do still have a quorum and we can advertise for two board members plus a treasurer and road supervisor. Need vote for approval of advertising. Motion was made, seconded and passed to advertise for filling vacant offices. Reminder, PUD policy that no spouses can serve together. Read letter from concerned residences regarding snow removal and other issues. Have agreement between PUD Board, Fire & Road Dept. to clear fire hall first, then roads to fire department personnel for emergency access. On our first snow emergency, a contractor was hired to plow Pipeline, Southridge and Madrone. We need an A or B licensed driver to drive our district snow plow During our second snow emergency we tried to take our district plow up Chrome Mine Rd. to Sunset, however, the plow started over-heating. This is due to a lack of maintenance on the plow. It is a 1960 vintage vehicle and it is hard to get parts for maintenance. One problem is no public involvement. Past records have been lost in the archives. President Phil had one report dated 1/26/05 with Boyd Hammer, Gary Carpenter and Mary Blackstone on problems with snow removal. There is no funding for snow removal, we are not responsible. Are we responsible to remove snow in a 911 call? President Phil stated we have had delays in getting our small plow ready for use in snow removal. Returning to public letter, Phil stated there is no more funds for snow removal. Margaret Irwin stated that in the old budgets they used to set aside some of the Road donation money for use in snow removal. Phil stated we have spent over $4200.00 for snow removal this year. Art Askim asked about the plow truck funds. It came from an OES Grant for road maintenance. Gary Carpenter had a notice of 2-5-06 that roads need to be plowed. Much discussion was held by members, it was finally decided that a sub-committee could be selected to form a snow removal plan and they will also address other issues in the letter. Motion was made, seconded passed to form the sub-committee, Supervisor W. Riess stated there could be no more then 2 board members on the committee. Phil stated there is no more funds for snow removal. Mr. Askim stated that he had done plowing for 10 years and we do not need the small truck, it will not do the job if over 4" of snow. The big plow would, but in the past we have received graders and other equipment from the County to the district for anyplace from $1.00 to $500.00. Just need to approach them. Mr. Askim said we would need a board member to be on a committee, Director Tom Onwiler volunteered, however, he stated he would not be able to be here at all times thru the week and some week-ends. It was stated there is phone contact. It was also agreed that all the people that signed the public letter would be on the committee Mr. Irwin asked a question about the equipment. President Phil stated that we had just missed a County auction, so the truck was purchase from a local town resident. Next Item on the agenda is payment of invoices. Supervisor W. Riess has question if we had a contract as to what the snow contractor was to do. President Phil said no signed contract. The first day minimal plowing was done. The second day he was given a marked map for plowing. President Phil said he had very little contact with this plower. Kaiby Manley thanked Phil for the effort made for snow removal. Motion was made to pay snow removal invoices, seconded and passed. Comment was made to thank our resigning Treasurer for all her hard work, President Phil stated he had done so in his Statement to the District. Need authorization to replace Fire Dept. equipment. There had been a question if the price priorly quoted included tax and shipping, it did not, price is approximately $1500.00. Motion was made to purchase 42 equipment now with Fire Dept funds and when the insurance money is paid those funds will be replaced.
F7: Reports a. Treasurer's Report-Debbie Brusstori. Roads Report- Snow Removal Committee - - Tom. Onwiler. D. Fire Department- Jeff Wallace C. Grants-Kerry Moce đ. Thank You All for your interest and cooperation ! Post Mountain PUD is an Engal Opportunity Provider POST MOUNTAIN PUBLIC UTILITY DISTRICT Post Office Box 1026, Hayfork California 96041 Post Mountain PUD Regular Scheduled Meeting held 2-16-08
Related Recommendations (1)
R7: Reports a. Treasurer's Report-Debbie Brusstori. Roads Report- Snow Removal Committee - - Tom. Onwiler. D. Fire Department- Jeff Wallace C. Grants-Kerry Moce đ. Thank You All for your interest and cooperation ! Post Mountain PUD is an Engal Opportunity Provider POST MOUNTAIN PUBLIC UTILITY DISTRICT Post Office Box 1026, Hayfork California 96041 Post Mountain PUD Regular Scheduled Meeting held 2-16-08
F8: the public and the Directors? C. Items the Board has overlooked?
Related Recommendations (1)
R8: the public and the Directors? C. Items the Board has overlooked?
F9: Reports Treasurer - has a revised report - report given. Question on roads - does report include grant from OES, yes it does. Does not include current snow removal. Report is as of the end of January. Motion was made to accept report, seconded and carried. Road Dept - PUD snow plow was "red-tagged" by President Phil due to problems trying to remove snow. Art Askim may check out the plow. Repairs - Culverts replaced in spring time by Ozzie Balhino, Will look at Autumn Way in spring during further road assessments. Snow removal, already discussed. Motion made to accept Road Report, seconded and carried. Fire Dept. - Had no runs again this month. Chief Jeff Wallace reported on all the mandated classes required for the volunteer firemen, had about 100 hours plus the runs that are made for fire or accidents. Motion made to accept Fire Dept. report, seconded and carried. Grants - Kerry Moon said he did rewrite the Title 3 Grants he had prepared and increased the dollar amounts. He also wrote to another company for info. Motion made to adjourn meeting. Director Tom Onwiler stated he would be out of ATTACHMENT 3 Observation of Meeting by Special Districts Committee 100 . . . . . . On October 13, 2007, three members of the Special Districts Committee observed a regularly scheduled Board meeting of the Post Mountain Public Utility District. This was intended as the next step in gathering additional information related to Complaints la & 1b. The meeting was chaired by the recently installed Board President. A quorum was present and a meeting agenda had been posted in conspicuous public locations. However, it was apparent, and noted in the meeting record, that the supporting materials for board members were not assembled and distributed at least 72 hours in advance of the meeting. It was further revealed that board members had attended training, which included the Brown Act, on September 22, 2007. The meeting began ten minutes late (10:10 AM) and in attendance were two workers for the Road Department. Also attending was the current Fire Captain. The previously identified Acting Fire Chief was not only missing from this meeting, but might be out of the area and not in communication. It was disclosed in a general discussion about fire hall locks and who would have access, that a cabinet in plain sight and easily accessible might contain sensitive records and other materials which had no lock. A new board clerk seemed to be the excuse for this oversight. . . . . . . . . . . . . . . . . . . . . The expected swearing in of a new board member did not take place as that person didn't attend. Other new business included a long discussion of a matter which had been left unresolved since 11/4/1997. Briefly, it concerns the lack of cooperation by a landowner who has installed locks on gates which are located on a county road(s). The fire department has no keys to these gates, but has a policy to cut the locks to gain entrance. The board is seeking a resolution of this issue with the landowner. 30°C 100 直至 100 100 100 100 100 100 100 100 100 10 A financial report was made available to all present, but the treasurer went home sick without commenting on the one page report. A road report was passed out and discussed. A check for over $10,000, was received by the PUD general fund, yet was attributed as partial funds for the road department. Our special district committee obtained the phone number of the road department (responsible person) and will query him about these funds and other items mentioned in the complaints. The fire department report was a bit muddled. One fact which was made public is that the fire department has run out of checks. The fire department holds meetings on the Saturday following the PUD meeting. The road department (funded by donations) also holds a meeting on the Sunday before the PUD meets. Grants were not discussed at this meeting, but the need for a snow plow was identified as an urgent item. ٠, Agenda Post Mountain PUD Rescheduled to Saturday, April 12, 2008 @ 10:00 AM Regular meeting of March 22, 2008 was cancelled due to a lack of quorum of Directors. FIRE HALL Trinity Pines Drive and White Oak Call to order: Roll Call to determine quorum.
Related Recommendations (1)
R9: Reports Treasurer - has a revised report - report given. Question on roads - does report include grant from OES, yes it does. Does not include current snow removal. Report is as of the end of January. Motion was made to accept report, seconded and carried. Road Dept - PUD snow plow was "red-tagged" by President Phil due to problems trying to remove snow. Art Askim may check out the plow. Repairs - Culverts replaced in spring time by Ozzie Balhino, Will look at Autumn Way in spring during further road assessments. Snow removal, already discussed. Motion made to accept Road Report, seconded and carried. Fire Dept. - Had no runs again this month. Chief Jeff Wallace reported on all the mandated classes required for the volunteer firemen, had about 100 hours plus the runs that are made for fire or accidents. Motion made to accept Fire Dept. report, seconded and carried. Grants - Kerry Moon said he did rewrite the Title 3 Grants he had prepared and increased the dollar amounts. He also wrote to another company for info. Motion made to adjourn meeting. Director Tom Onwiler stated he would be out of ATTACHMENT 3 Observation of Meeting by Special Districts Committee 100 . . . . . . On October 13, 2007, three members of the Special Districts Committee observed a regularly scheduled Board meeting of the Post Mountain Public Utility District. This was intended as the next step in gathering additional information related to Complaints la & 1b. The meeting was chaired by the recently installed Board President. A quorum was present and a meeting agenda had been posted in conspicuous public locations. However, it was apparent, and noted in the meeting record, that the supporting materials for board members were not assembled and distributed at least 72 hours in advance of the meeting. It was further revealed that board members had attended training, which included the Brown Act, on September 22, 2007. The meeting began ten minutes late (10:10 AM) and in attendance were two workers for the Road Department. Also attending was the current Fire Captain. The previously identified Acting Fire Chief was not only missing from this meeting, but might be out of the area and not in communication. It was disclosed in a general discussion about fire hall locks and who would have access, that a cabinet in plain sight and easily accessible might contain sensitive records and other materials which had no lock. A new board clerk seemed to be the excuse for this oversight. . . . . . . . . . . . . . . . . . . . . The expected swearing in of a new board member did not take place as that person didn't attend. Other new business included a long discussion of a matter which had been left unresolved since 11/4/1997. Briefly, it concerns the lack of cooperation by a landowner who has installed locks on gates which are located on a county road(s). The fire department has no keys to these gates, but has a policy to cut the locks to gain entrance. The board is seeking a resolution of this issue with the landowner. 30°C 100 直至 100 100 100 100 100 100 100 100 100 10 A financial report was made available to all present, but the treasurer went home sick without commenting on the one page report. A road report was passed out and discussed. A check for over $10,000, was received by the PUD general fund, yet was attributed as partial funds for the road department. Our special district committee obtained the phone number of the road department (responsible person) and will query him about these funds and other items mentioned in the complaints. The fire department report was a bit muddled. One fact which was made public is that the fire department has run out of checks. The fire department holds meetings on the Saturday following the PUD meeting. The road department (funded by donations) also holds a meeting on the Sunday before the PUD meets. Grants were not discussed at this meeting, but the need for a snow plow was identified as an urgent item. ٠, Agenda Post Mountain PUD Rescheduled to Saturday, April 12, 2008 @ 10:00 AM Regular meeting of March 22, 2008 was cancelled due to a lack of quorum of Directors. FIRE HALL Trinity Pines Drive and White Oak Call to order: Roll Call to determine quorum.
F10: Approves and authorizes Planning Director to sign Agreement No. 03FG230776 (Contract No. 2003-412), in the amount of $90,000 and all subsequent amendments with the Bureau of Reclamation for Trinity River inundation Zone Relocation. SHERIFF 1p. Approves and authorizes Chairman to sign the Equipment and Operation contract with the State of California Department of Boating and Waterways (Contract No. 2003- 425), in the grant amount of $50,000, to replace a patrol boat and trailer. THE FOLLOWING ITEMS HAVE BEEN PULLED FROM CONSENT AGENDA AND THE CONSIDERED SEPARATELY. 1a. On motion of Supervisor Freeman, seconded by Supervisor Reiss and carried, approves minutes of August 19, 2003, as submitted by Clerk, with corrections.
Related Recommendations (1)
R10: Approves and authorizes Planning Director to sign Agreement No. 03FG230776 (Contract No. 2003-412), in the amount of $90,000 and all subsequent amendments with the Bureau of Reclamation for Trinity River inundation Zone Relocation. SHERIFF 1p. Approves and authorizes Chairman to sign the Equipment and Operation contract with the State of California Department of Boating and Waterways (Contract No. 2003- 425), in the grant amount of $50,000, to replace a patrol boat and trailer. THE FOLLOWING ITEMS HAVE BEEN PULLED FROM CONSENT AGENDA AND THE CONSIDERED SEPARATELY. 1a. On motion of Supervisor Freeman, seconded by Supervisor Reiss and carried, approves minutes of August 19, 2003, as submitted by Clerk, with corrections.
F11: Will comply with environmental standards which may be prescribed pursuant to the following: (a) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93- 523); and (h) protection of endangered species under the Endangered Species Act of 1973. as amended, (P.L. 93-205). Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et sea.) related to protecting components or potential components of the national wild and scenic rivers system. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
Related Recommendations (1)
R11: Will comply with environmental standards which may be prescribed pursuant to the following: (a) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93- 523); and (h) protection of endangered species under the Endangered Species Act of 1973. as amended, (P.L. 93-205). Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et sea.) related to protecting components or potential components of the national wild and scenic rivers system. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).
F12: ADJOURNMENT 9:10 pm ٠, contractor; and 3) extend the term of agreement from July 30, 2004 to June 30, 2005.
Related Recommendations (1)
R12: ADJOURNMENT 9:10 pm ٠, contractor; and 3) extend the term of agreement from July 30, 2004 to June 30, 2005.
F14: Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance.
Related Recommendations (1)
R14: Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance.
F16: Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984.
Related Recommendations (1)
R16: Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984.
F18: Will comply with all applicable requirements of all other Federal laws, executive orders regulations and policies governing this program. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. https://portal.fema.gov/firegrant/jsp/fire2006/application/print_app.jsp?print=truc&app_nu... 4/25/2006 -106- exploitable of Marie Personal Chief David Loeffler December 5, 2006 Hayfork Fire District P.O. Box 668 Hayfork, CA 96041 Dear Chief Loeffler: We hereby Propose and agree to furnish, after your acceptance of this proposal and the proper execution by the Hayfork Fire District, CA and an officer of Contral States Fire Apparatus, LLC the following apparatus and equipment: Central States 1250 GPM Custom Pumper and Specified Equipment mounted on a Sparran Custom Fire Chassis, all per the enclosed Contral States specifications. All of which are to be built in accordance with the specifications, clarifications and exceptions attached and, which are made a part of this agreement and contract, to deliver by September 27, 2007 subject to all causes beyond our control, for the sum of: Rosenbauer/Central States Apparatus Buildup and Specified Equipment $ 166,591.00 Spartan Custom Chassis 95,737.00* Delivery to Hayfork Fire District, CA 2,500,00 TOTAL $ 265,828.00* Two Hundred Sixty Five Thousand, Eight Hundred Twenty Eight & 00/100 Dollars Payment Terms: Final payment for the apparatus shall be made at time of delivery or pick up of the completed vehicle. Due to insurance liability, the apparatus will not be left at the purchaser's location without full acceptance and payment or prior agreement between purchaser and bidder. "Note: If chassis is not paid for upon arrival at the plant in Lyons, SD, add $3,869.00 to the proposal price. The amount in this proposal shall remain firm for a period of 30 days from the date of same. Respectfully submitted Sales Representative 10174-7 We accept the above Proposal and Enter into contract with signature below. Robert L. Beck Central States Fire Apparatus, LLC Title Title Title Date Linte Central States Fire Apparatus, LLC 100 Third Street * Box 57 * Lyuns, South Dakota 57041 Phone: 605-543-5591 * Sales Fax: 605-543-5593 * Acety, Fax: 605-543-5074 E-mail: Salea@centraffire.com * www.centraffire.com . . . -107- -801 REGULAR MEETING MINUTES OF THE BOARD OF DIRECTORS August 14, 2007 Open Session - 6:00 p.m. HAYFORK FIRE PROTECTION DISTRICT Directors Present: Stan Stetson, Stan Ehler, Homer Yates HVFD Present: Bob Young, Jerry Hlavac, Jim Taft, Mike Atchison, Danny Ray Riggs CALL TO ORDER 6:02 pm 1. 2, ADDITIONS/CHANGES TO AGENDA Check received to be announced under correspondence.
Related Recommendations (1)
R18: Will comply with all applicable requirements of all other Federal laws, executive orders regulations and policies governing this program. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. https://portal.fema.gov/firegrant/jsp/fire2006/application/print_app.jsp?print=truc&app_nu... 4/25/2006 -106- exploitable of Marie Personal Chief David Loeffler December 5, 2006 Hayfork Fire District P.O. Box 668 Hayfork, CA 96041 Dear Chief Loeffler: We hereby Propose and agree to furnish, after your acceptance of this proposal and the proper execution by the Hayfork Fire District, CA and an officer of Contral States Fire Apparatus, LLC the following apparatus and equipment: Central States 1250 GPM Custom Pumper and Specified Equipment mounted on a Sparran Custom Fire Chassis, all per the enclosed Contral States specifications. All of which are to be built in accordance with the specifications, clarifications and exceptions attached and, which are made a part of this agreement and contract, to deliver by September 27, 2007 subject to all causes beyond our control, for the sum of: Rosenbauer/Central States Apparatus Buildup and Specified Equipment $ 166,591.00 Spartan Custom Chassis 95,737.00* Delivery to Hayfork Fire District, CA 2,500,00 TOTAL $ 265,828.00* Two Hundred Sixty Five Thousand, Eight Hundred Twenty Eight & 00/100 Dollars Payment Terms: Final payment for the apparatus shall be made at time of delivery or pick up of the completed vehicle. Due to insurance liability, the apparatus will not be left at the purchaser's location without full acceptance and payment or prior agreement between purchaser and bidder. "Note: If chassis is not paid for upon arrival at the plant in Lyons, SD, add $3,869.00 to the proposal price. The amount in this proposal shall remain firm for a period of 30 days from the date of same. Respectfully submitted Sales Representative 10174-7 We accept the above Proposal and Enter into contract with signature below. Robert L. Beck Central States Fire Apparatus, LLC Title Title Title Date Linte Central States Fire Apparatus, LLC 100 Third Street * Box 57 * Lyuns, South Dakota 57041 Phone: 605-543-5591 * Sales Fax: 605-543-5593 * Acety, Fax: 605-543-5074 E-mail: Salea@centraffire.com * www.centraffire.com . . . -107- -801 REGULAR MEETING MINUTES OF THE BOARD OF DIRECTORS August 14, 2007 Open Session - 6:00 p.m. HAYFORK FIRE PROTECTION DISTRICT Directors Present: Stan Stetson, Stan Ehler, Homer Yates HVFD Present: Bob Young, Jerry Hlavac, Jim Taft, Mike Atchison, Danny Ray Riggs CALL TO ORDER 6:02 pm
Findings & Recommendations 3 findings
F1: The clutter of duplication having been tended to, the Ad Hoc Committee organized the Grand Jury library into five basic areas of materials. 1) Trinity County Grand Jury Reports; 2) Assorted books on Penal Code, County ordinances and rules; 3) Grand Jury training materials; 4) Labeled files for Committees kept in the locked file cabinet, with emphasis on the previous five years; and 5) Other miscellaneous materials.
Related Recommendations (1)
R1: At the upcoming training, scheduled for July, 2008, secure the free copy of the Grand Jury Compendium, containing all legislative law and interpretations referencing the civil grand jury in California. updated through 2007. Also, obtain current materials offered at the Foreman's training session, which begins the day before the two-day general training session. -2-
F2: Though the official proclamation from the Governor's office is pertinent to the recruiting effort in many larger California counties, it is too early for many of the efforts of California rural counties which seat Grand Juries each year. (ATTACHMENT 1)
Related Recommendations (1)
R2: Working with the Superior Court, which is responsible for Grand Jury selection, attempt to add some formalized outreach functions as part of the early effort to recruit Grand Jurors.
F3: Since the Grand Jury passed a resolution on March 11, 2008 to use the confidential box number only for future grand jury complaint forms, the Superior Court has made the key available to a responsible grand jury officer (or designee). (ATTACHMENT 2)
Related Recommendations (1)
R3: Bring the Grand Jury complaint form up-to-date, reflecting only the confidential box number for submission. Make sure the language on the back of the form properly notes the generic language of acknowledgement which is sent to each complainant. CONCLUSION: The Ad Hoc Committee on Grand Jury library and continuity will officially cease its efforts after the Final Report is approved by the whole Grand Jury. The Committee thanks the Superior Court for listening and working with the current Grand Jury to make our efforts at organization, outreach and continuity more effective. RESPONSES REOUI RED: Entity Finding/Recommendation Respond in Board of Supervisors (BOS) 1 90 days Superior Court 1, 2, 3 60 days !TN'," :rr.„x'• 1-3r, Y PI *CLAIVIATION Grand juries arc crucial comPonents of California's justice system Lal+e trial juries, they rely on the participation ofcii teps to function:efficiently and justly. kial juries, the.x: . - 4..t.. •;, -.., -4 am used a the beginning of the investigation process. In our state,,. ries serve three - 6 important areas: they 'determ''12i4n e whether a crjqiiotact h as been 1'1%cl if there is enough eVidence to charge` a person with thrtli'Verthey -reserve the tp accuse public officials of impropriety; and they have the civil jurisdiCtion to oversee•hic overrirnents.', Every county in California has a grand jury made have been by reebrninerided by the county s Superior Court. They are in upenor Courtiudbe and dedicate their time -for a full calendar year to.Ahe-•grand jtity.,:- Thanks to their - • • • :tx•..%..;.< - conunitrnent and hard Work, -grand juries help our justiterikystem give' the accused equal treatment tindei:,the law and ensure that our local govern" .eass'are ciperating legally. s ur S'tatet;!. uries Continue. to serve :our counties: beeause of the many people* a volunteer their' e t&tieccirhe highly citialifieg grand jurors. Tills month; lthank the present and PaStatidlitrirS'i&their devotion 6 lifornia, and I encourage citizens to Consider becoming part of our grand jury system. THE4R'6E FOR ARNOLD :SOilWA4ZENEGGg 'Governor-.,of the .State of at la: t§Clairp February 2008;:- `).4 nd -Jury Awareness; N WITNESS WHEnitf4 1 have hereunto set my hand and cause; tato 9f California to be affixe-'d this 31st day of January 2008 - TRINITY COUNTY GRAND JURY CITIZEN COMPLAINT FORM (See back for preparation Instructions) TO: Trinity County Grand Jury Date: P.O. Box 2308 (Confidential Mail) Weaverville, Ca, 96093 THIS COMPLAINT IS AGAINST: If necessary, please use extra sheets for explanations Name & Organization: Address & Phone: MY COMPLAINT AGAINST THE ABOVE IS: Have you made a complaint about this before? If so where and when? How would you like to see this complaint resolved? COMPLAINANT: (Name) (Address) Phone Signature: Revised 6/2008 ALL COMMUNICATIONS TO THE GRAND JURY ARE CONFIDENTIAL -5- I The Grand Jury Citizen Complaint Form should be prepared after all attempts to correct a situation have been explored and were unsuccessful. II. Instructions for preparing the Citizen Complaint Form: 1. This Complaint is Against: a. Include the name of the individual or organization the complaint is against Ensure correct spelling of the name(s). b. If the complaint is against an individual in an organization, include the individual's title or position in the organization. c. Provide the Street address (not a P.O. Box), city, state and zip code. d. The telephone number of the organization or individual cited should be included on the last line of this block. 2. My Complaint Against the Above Is: a. Describe the problem in your own words. b. Be as concise as possible, providing dates, times and names of individuals involved. c. Cite specific instances as opposed to broad statements. d. Attach any available photographs, correspondence or documentation which supports the complaint. e. If more room is required, attach extra sheets, and include their number on the last line of the first sheet (i.e. 3 additional sheets attached). 3. Complainant (YOUR CONFIDENTIALITY WILL BE RIGOROUSLY PROTECTED): a. Include your name, street address, city, state, zip code and telephone number (area code also). b. Mail this complaint form to the address shows on the front. c. Please sign this complaint. (You may file an anonymous complaint if you desire; however, this may make it much more difficult for the Grand Jury to investigate the allegations.) III. The Grand Jury will acknowledge receipt of your complaint. IV. The Grand Jury may contact you during the conduct of an investigation. -6- Fir-tUEPVIED D7L', 2 2aUP. TRINITY COUNTY' SUPEH'ilC.Fr COURTTRonry COUNTY Board of Supervisors P.O. BOX 1613, WEAVERVILLE, CALIFORNIA 96093 PHONE (530) 623-1217 FAX (530) 623-8365 .:area NNC1--,1,_L/FoRlj—IV TO: The Honorable James P. Woodward, Presiding Judge of the Superior Court FROM: Trinity County Board of Supervisors SUBJECT: Response to Recommendations of 2007 - 2008 Grand Jury Library and Continuity Committee Final Report DATE: November 18, 2008 The Grand Jury Library and Continuity Committee has requested a written response to their final report on the Grand Jury Library. The response of the Board is as follows:
Findings & Recommendations 7 findings
F1: A special tax assessment was voted into law and is being levied on property owners in Trinity County. Many of the general public had the impression that the special tax money would be used to pay down the debt with vendors, not for operating costs. It is also unclear to the general public as to how the specific annual amount of the special tax was determined. In spite of the special tax assessment, Trinity Hospital has made no progress in paying down its debt. In fact, without the special tax money, the hospital would be unable to meet month to month operating costs. As of January 31, 2008, Trinity Hospital was still not making a monthly profit. The most recent information prior to the writing of this report is there was a net loss of $14,409 in March of 2008 and a total loss of $168,133 for the first three months of 2008.
Related Recommendations (1)
R1: Improve the communication between medical staff and the billing department by emphasizing timely and accurate charting, followed up by timely and accurate billing to gain the best advantage for Medicare/Medi-Cal and private insurance reimbursements. Explore all options to negotiate our burden of debt with vendors (a form of bankruptcy called Chapter 11). Explore all avenues for securing grant funding to offset the Governor's budget cuts that will affect rural hospitals.
F2: The intention of the Board of Directors and top hospital management is to move forward with the purchase of the Hayfork Clinic. There is public concern and controversy regarding this intention.
Related Recommendations (1)
R2: Inform the general public regarding the process of arriving at the purchase price of the Hayfork Clinic and obtaining an appraisal. Public meetings should be held in Hayfork to gain information regarding the willingness of the citizens of Hayfork and surrounding area to support the clinic by making their medical appointments locally instead of driving to Weaverville or Redding. Consideration needs to be made for the expense of a "benefit package" for employees. Monthly financial statements of the clinic should continue to be scrutinized if this transaction reaches escrow.
F3: It is difficult to recruit qualified professional staff to a small rural hospital. The hire of three contracted and qualified RNs from India increased the legal patient load to ten beds. However, it was not economically feasible to renew this contract, so the three RN's were let go which drops the legal bed availability to five.
Related Recommendations (1)
R3: More effort should be expended for Trinity Hospital personnel to work in conjunction with the Trinity Chamber of Commerce to market this area directly to a number of nursing schools since hiring of employees by the hospital is less expensive than through a contracted company. Trinity Hospital should look into developing its own web site through the talent of local computer experts.
F4: The convalescent hospital (skilled nursing facility) consistently makes a profit. The Weaverville Health Clinic and the Dental Clinic have never shown a profit.
Related Recommendations (1)
R4: The Weaverville Health Clinic and Dental Clinic need to be monitored over the next 6-12 months to see whether a more positive pattern develops. Explore all options to increase space and staffing so that the convalescent hospital (skilled nursing facility) could be expanded.
F5: There is neither a plan for what happens at the end of 2011 nor is there a fund to make any needed structural repairs on the building or required earthquake retrofits by 2013.
Related Recommendations (1)
R5: It is understood that a first strategic planning session took place in February of 2008. The public needs to be kept informed of such planning sessions. A schedule for regular meetings needs to be made and announced in the Trinity Journal. The Trinity Journal also needs to have an opportunity to report on the results of the planning sessions.
F6: The hospital district has weathered a number of difficult staffing changes of key employees during 2007-2008 that could potentially jeopardize the operating efficiency of Trinity Hospital.
Related Recommendations (1)
R6: Strategic planning sessions could address planning for the potential loss of key hospital officials. A contingency plan needs to be in place for the replacement of key administrative and medical officials in order to continue smooth operating procedures and service delivery to the community.
F7: The Board of Directors and top hospital management are diligent and dedicated to improving the financial situation for Trinity Hospital so that the citizens of Trinity County will continue to have access to emergency medical services and the ongoing medical services of a local clinic and dental clinic.
Related Recommendations (1)
R7: The hospital board meets the third Wednesday of every month at 6 P.M. at the Weaverville Library. Members of the public who have concerns and questions are encouraged to attend and participate in these meetings. If the Hayfork Clinic is purchased, the possibility of rotating occasional board meetings to Hayfork could be considered in order to encourage participation from the community of Hayfork. It is recommended by the Grand Jury of 2007/2008 that future Grand Juries continue to review the financial situation of Trinity Hospital and report such findings to the public on an annual basis. This could be done by the Health and Human Services Committee, as was done in 2007/2008. Since Trinity Hospital is a special district, the Special District Committee of the Grand Jury could also give specific attention to the hospital on an annual basis. Consideration needs to be made to form an "Oversight Committee" of community members who regularly attend board meetings. The Oversight Committee would monitor progress and offer input to the board that could be invaluable in improving the perception of trust and collaboration between the citizens of Trinity County and MCHD/Trinity Hospital. . TECENELAUG 27 2008THOS COUNTY Owned and Operated by Mountain Communities Healthcare District To: James P. Woodward Presiding Judge of Trinity Superior Court Claire M. Kuczkowski, CEO From: Mountain Communities Healthcare District (MCHD) August 22, 2008 Date: Re: 2007-2008 Trinity County Grand Jury Report Mountain Communities Healthcare District/Trinity Hospital On behalf of the Board of Directors of Trinity Hospital, owned and operated by Mountain Communities Healthcare District and myself, I wish to express our appreciation for the Final Report from the Trinity County Grand Jury Health and Human Services Committee. I am responding to the seven (7) individual finding in the order of presentation as described in the report dated August 1, 2008.
Findings & Recommendations 1 findings
F1: Southern Trinity and its citizens are not being served: there is, in effect, no law enforcement in the Southern Trinity area.
Related Recommendations (1)
R1: To satisfy its mandate, the County needs to provide law enforcement services to the Southern Trinity area. The ideal solution would be to have a resident Deputy in the area. The pledged monies are sufficient for Deputy training.
Findings & Recommendations 4 findings
F1: The repeater radio that is in the dispatch center needs to be updated for more efficient use.
Related Recommendations (1)
R1: Start the required process for the writing of available grants.
F2: At this time the jail is greatly understaffed. The County's general fund has resulted in a "soft" hiring freeze against back filling funded vacancies and is in a "hard" freeze of hiring any new employees. This creates problems complying with safety and procedures set forth by the California Code of Regulations.
Related Recommendations (1)
R2: Increase staffing levels in compliance with the California Code of Regulations.
F3: The exercise yard is a security risk. There are up to 14 inmates allowed in the exercise yard with no supervision. The stucco walls are being gouged by the inmates, giving the inmates thick pieces of stucco to throw over the wall.
Related Recommendations (1)
R3: The top of the exercise yard needs to have fencing, in order to prevent any stucco pieces from being thrown over, potentially hitting cars and people.
F4: The kitchen was clean and efficient. They are served two cold meals and one hot meal daily. The Trinity County Detention Center kitchen provides the meals for the Juvenile Detention Center.
Related Recommendations (1)
R4: No recommendation on this finding. CONCLUSION: The County and the Sheriff's Department are mandated to provide law enforcement for the citizens of Trinity County. The lack of Deputies and Correctional Officers is of great concern. RESPONSES REQUIRED:
Findings & Recommendations 1 findings
F1: Staff was very informative and forthcoming, providing the jury with a brochure that explains the terms for the juvenile delinquency process. The committee toured all of the facility. The facility was found to be clean and organized. The central control center handles the entire facility monitoring everything in and around the compound. The kitchen was clean and efficient. The Trinity County Detention Facility kitchen provides the regular meals for the Juvenile Detention Center. They are served a cold breakfast, a cold lunch and a hot meal at dinner time. There are snacks available. The facility houses male juveniles on the ground floor with female juveniles occupying the upper floor. The showers were clean and provide for privacy of the juveniles. The juveniles do the primary cleaning of the facility. The classroom was orderly and provided the juveniles a minimum of four hours of education. The GED test is also made available. On admission to the facility, all juveniles undergo a medical screening. A facility doctor is under contract. He makes rounds 2-3 times a week, or as needed. A point system is in place offering juveniles the opportunity to achieve privileges for good behavior vs. punishment or lack of privileges for bad behavior. The basic rules are posted in the common room. The juveniles have access to telephones. All juveniles have access for visitors, which is done by appointment. The brochure that was recommended by the 2006-2007 Grand Jury has been completed.
Related Recommendations (1)
R1: The brochure should be given to the parents of the juvenile for complete understanding of the process of the system.
Findings & Recommendations 5 findings
F1: - Nepotism Employee flow charts for 2005 and 2007 and employee lists covering employee's job titles for 2004- 2007 and the cross-referencing of this material show the possibilities of nepotism based on last names and positions held. The 2007 flow chart shows efforts to diminish the perception of nepotism and an effort to adjust the chain of command to be in compliance.
Related Recommendations (1)
R1: The management is aware of concerns and is making efforts to insure that there are no violations. The committee is satisfied that the Solid Waste Department is making progress with this issue and has no additional recommendations for action.
F2: - Mismanagement Management needs to refocus. Problems exist with handling of money both on and off site. There are concerns with rates and options at kiosks. Chain of command is unclear and the ability of all employees to carry out their required duty is brought into question. Training procedures are inconsistent and responsibilities are not clearly understood by all employees. Established procedures are not adhered to and are often changed without notice. Scheduling and lunch breaks are not consistent for all employees. There are concerns in the way promotions are made without consideration given to seniority, experience, or merit.
Related Recommendations (1)
R2: The Solid Waste Department needs a director whose main concern is the operation of Solid Waste. Mid-management positions need to be clarified and chain of command revised. There should be clear cut regulations on the handling of cash and on site supervision and assistance given to monetary problems such as the necessity to have change available at the kiosk. There should be adequate training available and a complete explanation of duties required of all employees. Whenever possible written information about duties should be provided. Explanations to employees about privileges at the work site should be clarified and any inconsistencies in work schedules should also be explained. Employee promotion opportunities should be made clear to all employees.
F3: - Employees working in jobs without qualification and ability to perform duties After reviewing personnel listing of job titles and their requirements and qualifications of all Solid Waste positions it was determined that there are areas of concern. Job titles were cross referenced with hiring dates, positions held over the last four years, employee flow charts, and a comparison of jobs hired for and jobs currently held. Without interviewing each employee we feel that a determination cannot be made as to qualifications and abilities.
F4: - Special Privileges Employee parking restrictions don't appear to be understood by all employees and complaints imply favoritism in some instances. Some employees are given the opportunity to work extra in lieu of paying dump fees. Perquisites such as attendance and travel to conferences are not equitable. New employees hired as Gate Attendants are not receiving the same training as Senior Gate Attendants and are not required to follow the same procedures.
Related Recommendations (1)
R4: A statement of parking regulations should be posted and made known to all employees. All employees must be required to obey all regulations and requirements. Special privileges such as work in exchange for fees need to be clarified as to justification for this activity. Guidelines and opportunity to attend and participate in conferences and training seminars should be posted and made available equally to all employees.
F5: - Morale Did not interview enough employees to make a fair assessment.
Related Recommendations (1)
R5: None CONCLUSION: The Director of Solid Waste does not have adequate time to devote to the management of facilities and to employees concerns. This is due to the additional responsibilities of being Commissioner of Agriculture & Weights and Measures. Solid Waste would be better served with a departmental head that was on site. Additionally, efforts should be made to revise mid-level management in a way as to be more responsive to employees and their concerns. Policy must be made clear to all employees and must adhere to county guidelines. Privileges that are not equitable to all employees should be discontinued. All rates should be posted along with options available to each customer and concerns about the handling of cash funds should be addressed. RESPONSES REQUIRED:
Findings & Recommendations 1 findings
F1: During the 2007 calendar year the Trinity River Conservation Camp, through conservation and work projects, provided the local community with 3,528 work hours of which there was no charge. In addition, projects for conservation work and fire defense improvements for State and Federal agencies, the inmates provided 47,802 work hours plus 110,000 hours of fire fighting. Inmates do the maintenance on roads near and leading to the TRCC #3 and assist in plowing snow during the winter months. It is estimated the inmates provided a cost avoidance of $3,000,000.00 to the taxpayers of California. The inmate crews are available to any government agency, county, city, state or federal project. The cost per day for this crew is $200.00, which includes 17 men, supervision and some light equipment.
Related Recommendations (1)
R1: It is recommended that the County continues to utilize the crews to provide assistance in the Summer cleanup of the Trinity County Schools, maintenance of the Trinity County Parks, general maintenance at the Golden Age Center and wherever else needed. The work crews provide great savings to the County budget. CONCLUSION: The facilities are in excellent condition, with all of the work being supplied by the inmates. There are extensive criteria to be met before an inmate is approved for a conservation camp. The Trinity River Conservation Camp's management is to be commended for its efficiency and training in the use of inmates for worthwhile projects, which greatly help our local communities as well as in helping the inmates to be more productive citizens. RESPONSES REQUIRED:

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.