Trinity County Grand Jury

1999-2000

11 reports

Findings and recommendations not yet extracted.

Findings & Recommendations 7 findings
F1: The hospital administrator and division managers work well together forming a positive working relationship. This is not the finding for employees below management level. The Grand Jury finds a lack of positive rapport between the administrator and many employees below management level. The new computer system is a marked improvement over the computer system it replaced. The Quality Improvement Program appears to be in compliance with applicable laws. Old and reconditioned equipment has been replaced thanks to a low interest loan negotiated by the Hospital Administrator.
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R1: The Grand Jury commends the administrator and management team for the positive changes made at the hospital over the past two and a half years. Financially, the third quarter of the fiscal year 1999 / 2000 is encouraging. The Grand Jury commends the hospital administrator for the substantial improvements in equipment and programs made during his tenure. The Grand Jury urges the hospital Administrator to initiate an effort to improve employee relations and create a cooperative atmosphere throughout the organization.
F2: It was indicated by the 1998-99 Grand Jury that there was some dissatisfaction with the personnel evaluation process. Problems noted centered around the excessive time taken to complete evaluation of the employees by their supervisors and the administrator. Some employees also felt that their evaluations were subjective and often based on personal relationships. The committee's investigation indicated a general satisfaction with the timeliness of reviews this year. The Human Resources/Public Relations office has a tracking system in place consisting of a card file/calendar with "tickler" notices. Tickler notices are forwarded to the responsible supervisors so that overdue evaluations can be completed. The evaluation process has been updated within the last 18 months, with a focus on objective criteria directly related to job description. Also, employee feedback is solicited.
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R2: The Grand Jury would like to see the employee evaluation process incorporated, with appropriate security measures, into the new computer system as opposed to using the present card file system. We compliment the administration for its development of a more effective evaluation system. The Grand Jury recommends establishment of a program in which the employee is given written notice of the desired changes in their performance and a time established for a follow-up review.
F3: A number of employees indicated they are intimidated and upset by the tenor and forcefulness of directions given to them by the Hospital Administrator in face-to-face meetings.
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R3: The Grand Jury believes that the supervision of employees, including their evaluation, should be delegated to their immediate supervisors. The Grand Jury recommends that the Administrator focus on business matters. Supervisors, with good personnel management skills, can stimulate workers to be more productive and to take pride in their work. With skillful handling of employee concerns, job satisfaction could be maintained, while getting the job done in the way the administration deems appropriate.
F4: The Health and Human Services Committee interviewed doctors who work at the Hospital. Of those, a majority was generally satisfied with the administration of the hospital, however there were some disagreements with the overall operation. All interviewed seemed to agree that a problem of low morale exists among many employees. The disagreements had to do with the following: A. Contracts for medical coverage of the Emergency Room and additional doctor coverage of the Emergency Room. В. Administration of chemotherapy by Home Health Care. C. The medical advisor of Home Health not being contacted about the administration of experimental chemotherapy. D. Lack of hospital procedures for Laboratory Technician call out. E. Medical records unavailable when needed by a Doctor. F. The need for a midwife. G. The possible separation of the Board of Home Health from the Hospital Board of Directors. H. The Hospital Board of Directors bylaws being revised to require a two-thirds vote to terminate the Hospital Administrator. I. Doctors' access to the Board of Directors to be heard on issues of Concern. The general consensus of all doctors interviewed was that there is a need to recruit and hire additional doctors. During the tenure of this Grand Jury a Doctor of Internal Medicine / Cardiologist declared his intent to practice medicine in Weaverville and Hayfork. This was the result of the internist contacting local physicians and their subsequent pursuit of his services.
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R4: The Grand Jury agrees with the doctors and the hospital administrator that more doctors need to be actively recruited and hired. The present doctor recruitment program needs more vigor, specifically from the Hospital Board of Directors and the Hospital Administrator. Doctors' admission of patients to Trinity Hospital is of utmost importance to the financial stability and overall vitality of the hospital. The hostilities between local doctors and the Hospital Administrator are counter productive and should be resolved by the Hospital Board of Directors, the doctors and the Hospital Administrator. With regard to the employee morale situation, it is the Grand ٠,` Jury's position that low morale affects a wide spectrum of issues ranging from productivity to quality of patient care. Immediate corrective action is needed.
F5: Some experienced nurses have resigned from Trinity Hospital. Some physicians expressed concern regarding the relative number of experienced and inexperienced nurses. Some nurses reported harassment and demotion. The inference is that experienced nurses are leaving because of conflicts with the hospital administration.
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R5: A shortage of experienced nurses, if it occurs, could have an impact on the quality of patient care and any problems in this area should be corrected immediately. The Hospital Board of Directors should implement a program to recruit and retain experienced nurses to staff the hospital facility.
F6: The hospital medical laboratory supervisor will be leaving the staff of Trinity Hospital in the near future. During his tenure the laboratory was modernized to include the replacement of instrumentation and computerized to the point of being an almost totally automated laboratory that can provide accurate results to the physicians in a timely manner.
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R6: The present laboratory supervisor is complimented for the upgrading of this department. The current laboratory standards should be maintained to ensure quality service. To maintain and uphold these standards a qualified replacement for the laboratory supervisor should be actively recruited.
F7: Each member of the Trinity County Board of Supervisors appoints one person to the hospital Board of Directors. In addition, two at-large members are chosen, for a total of seven hospital Board members. The two at-large vacancies, when they occur, are publicly advertised and the selection is made by the hospital Board of Directors from those applicants. The Hospital Board of Directors meets monthly on the second Thursday and holds additional meetings as needed. Each board member receives a monthly stipend of $100.00 plus travel expenses. Longevity of the members range from seven years to several months. Historically there has not been a high degree of turnover.
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R7: The Grand Jury commends the working relationship between the Administrator and the Hospital Board of Directors. The Grand Jury is concerned that members of the hospital Board are paid a $100 monthly stipend in addition to their expenses. The Grand Jury believes that the $8,400.00 per year paid to the hospital board would be better spent on the operation of the hospital. 30-DAY RESPONSE REQUESTED FROM: Trinity County Hospital Board of Directors; Trinity County Hospital Administrator; Trinity County Board of Supervisors; Trinity County CAO; Trinity County Hospital Chief of Staff. TRINITY COU OFFICE OF THE COUNTY ADMINISTRATOR Administration — Human Resources — Risk Management Grant Management — Information & Technology Weaverville, CA 96093-1613 P. O. Box 1613 County Administrator Phone: (530) 623-1382 Human Resources Phone (530) 623-1325 FAX (530) 623-4222 JEANNIE NIX-TEMPLE, County Administrative Officer To: Honorable John K. Letton, Presiding Judge of the Superior Court From Jeannie Nix-Temple, County Administrative Officer Date: August 7, 2000 RE: 1999/2000 Grand Jury Final Report of Trinity Hospital In my role as County Administrative Officer, I have been asked to respond to the Grand Jury's report on Trinity Hospital. My responses are as follows: Recommendation # 1 I appreciate the Grand Jury's recognition of the positive working relationship between the Hospital Administrator and the Trinity Hospital Management Team. That same relationship exists with the Hospital Board of Directors and the County Management Team. I am aware that there has been criticism of some of the Hospital Administrator's interactions with some employees. These have been primarily related to discipline. The reports involve a very small percentage of the employee population of Trinity Hospital. The Hospital Administrator has a very difficult job. I have confidence in his ability to do the job.
Findings & Recommendations 4 findings
F1: The past three elections utilized a new ballot format and voting system requiring the retraining of precinct workers. There was no major mishap or any disruption that prevented any qualified voters from voting. The system is designed to connect to a phone jack to transfer the vote count to headquarters. All county precincts delivered their count to the Elections Office within an hour of the closing time of the polls. According to the County Clerk, Trinity County was the first in the state to report final results in the primary election in March 2000. The reporting time will be shortened in future elections, as a phone jack will be installed at the polling place that did not have one.
Related Recommendations (1)
R1: The Grand Jury commends the Elections Office for exploring a new time and potentially cost saving voting device; and for achieving, without serious incident, the appreciates continued actions on the part of County Government to adopt new technology and processes to help make Trinity County more efficient in the 21st century.
F2: Precinct worker know-how is basic to the smooth operation of the election process, particularly when new equipment and procedures are introduced. It has been difficult to get some precinct workers to attend training meetings.
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R2: In order to maintain voter secrecy and to make the voting experience more pleasurable, it is recommended that the Elections Office pay particular attention to the training of precinct workers in ballot handling, voter interface and instructions. Paid precinct workers should be required to attend training sessions. Training sessions should be scheduled at times and in locations to minimize inconvenience to trainees
F3: Some precinct workers expressed concern over the lack of apparent response from the Elections Office to their noting of names on the voter lists that were no longer appropriate due to citizens having moved or died. It is recognized that the Elections Office has recently been successful in trimming many names from the old lists.
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R3: The Grand Jury recommends that the Elections Office enhance communication with precinct workers, especially with regard to suggestions that they submit. It is acknowledged that voters cannot be removed from the rolls on the basis of hearsay; however, precinct worker input is deserving of further verification/investigation.
F4: Precinct workers would like more interaction with the Elections Office after the elections. A desire to share problems and successes, and to know more about the county's election process and its future plans for upcoming elections was indicated.
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R4: The Grand Jury recommends that the Elections Office consider hosting a post election "Lessons-Learned" meeting to which all election workers from the precincts are invited. This session should be held soon after each election and be used to go over the successes as well as some of the difficulties encountered in conducting the recent election. It would also be an excellent opportunity for the election workers to express their concerns, complaints, compliments, and questions to the Elections Office. CONCLUSION: The incorporation of a new voting system presented some challenges that were largely prepared for and met. The Trinity County Grand Jury commends the County Clerk for the efficient manner in which the transition to a new voting system was conducted. 30 - DAY RESPONSE REQUESTED FROM: Trinity County Board of Supervisors; County Clerk/Recorder. . TBINITY COU Elections P.O. Box 1258 Weaverville, CA 96093 Phone: (530) 623-1220 Fax: (530) 623-8398 RECEIVED JIII. 1 0 2000 July 10, 2000 SUPERIOR COURTJUDGE'S CHAMBERS John K. Letton Superior Court Judge P.O. Box 1258 Weaverville, CA 96093 Re: Grand Jury Report - Elections Committee
Findings & Recommendations 3 findings
F1: It appears to the Grand Jury that adequate procedures are in place to protect against nepotism or other favoritism when hiring county employees. The Grand Jury found that during the selection process a team is formed that conducts interviews of qualified -48- applicants and generates recommendations for the selection of individuals to fill any given vacancy. It appears to the Grand Jury that in almost all cases no one individual within Trinity County government is able to hire anyone without the concurrence of at least two or more other persons.
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R1: The Grand Jury commends the County for the steps it has taken to protect against favoritism in the hiring process. The Grand Jury encourages those in position of authority to continue to be vigilant and to make every effort to protect against nepotism and favoritism.
F2: The County continually accepts applications and maintains a list of applicants. As vacancies or new positions arise the County looks to fill these positions either through current employees, existing applicants or by advertising the position in various media. These media include the County Web Page (www.TrinityCounty.org), The Trinity Journal, The TradeMark, and The Redding Record-Searchlight. The Personnel Department also maintains a list of public locations throughout Trinity County at which vacancy notices are posted. However this list does not seem up to date and complete. Current employees are given ample opportunity to advance up the ranks of county government When new job openings occur, the county attempts to hire the best-qualified person available. In situations where the qualifications of two or more applicants are essentially equal, preference is given to Trinity County residents." The County also has a program that provides on the job training for people on welfare in various entry positions throughout County Government on a trial basis. Many of these trainees receive enough training and become qualified to gain full and permanent employment through the competitive selection process.
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R2: The Grand Jury commends the County in its practice of encouraging current employees to dance up through the ranks. The Grand Jury also commends the County in its efforts to publicize job openings throughout Trinity County. However, the Grand Jury recommends that the Personnel Department contact individual members of the Board of Supervisors in order to generate a more complete list of locations throughout Trinity County where job notices should be placed. The Grand Jury believes that the taxpayers are best served by County's policy of hiring the best-qualified person regardless of where they live. However, the Grand Jury encourages efforts to employ Trinity County residents whenever appropriate. The Grand Jury commends the County practice of hiring low skilled workers and giving them the training necessary to become more productive citizens. -49-
F3: It appears that background checks are currently done on job applicants, but there have been problems associated with obtaining criminal background information. A very specific set of conditions must be met before criminal background information on applicants may be legally obtained. A number of state and federal regulations, designed to protect individual rights and insure fair employment, are also in place and must be complied with. County Counsel is currently in the process of reviewing these requirements and is drafting a specific resolution for action by the Board of Supervisors that is intended to facilitate the obtaining of criminal background information on County job applicants.
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R3: The Hospital Human Resource department will implement whatever changes in procedures the County Human Resource Department directs. The Hospital will continue to follow the guidelines for pre- employment checks required for acute care hospitals. 444S1-0,C, David L. Yarbrou Administrator —52— ppAIL SCHmior TRINITY COUNTY SHERIFF'S DEPARTMENT .11Z111 P.O. BOX 1228, WEAVERVILLE, CA 96093 Phone: (530) 623-2611 -.AO rim p PAUL SCHMIDT, Sheriff ). CHARLES DOWNEN, Undersheriff Y C RECEIVED i,n; I A CL.J August 11, 2000 SLIPLE IOR COURT JUDGE'S CHAMBERS TO: The Honorable John Letton T T "nity County Board of Supervisors FROM: Schmidt, Sheriff SUBJECT: Response to 1999-2000 Grand Report; Trinity County Hiring Practices This letter is in response to the above titled Grand Jury report prepared by the Finance and Administration Committee. I have reviewed the Grand Jury's
Findings & Recommendations 26 findings
F1: The circle of care opens at an early age for a Trinity County child. The Human Response Network, a private, non-profit organization, recognizes the special vulnerability of children. This organization provides many services to families including the following: Instruction in parenting techniques. Referrals for child care providers. > The operation of center based childcare and pre-schools in Weaverville at the Alps View campus, in Burnt Ranch at the Indian Association Hall, in Lewiston at the Lewiston Elementary School, and in Southern Trinity at the Van Duzen Elementary School campus. > The operation of ROVE, a mobile lending library that visits all communities providing toys, videos, games, parenting materials and information. ROVE circulates throughout the county on two to three week intervals. HRN is 95% funded by grants so there is no charge or a very small charge for services.
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R1: No change is recommended. The Grand Jury hopes these services will continue. We congratulate the Human Response Network for its 20 years of service to all of the people in Trinity County.
F2: The circle of care expands for the Trinity County child as he/she enters school. While the school personnel make plans to meet the individual needs of each child, others are ready to lend support. The Trinity County Office of Education, the Human Response Network, the Trinity County Behavioral Health Services and many volunteers work under the direction of employees at each individual school. The larger elementary schools have gymnasiums/cafeterias where breakfasts and lunches are provided for students. Even in a small school that does not have a cafeteria facility, a member of the classified staff supplies breakfasts snacks and cold lunches for those students who need nutrition. The small numbers of students that attend most Trinity County Schools create a challenge for educators. Since the student population is small and thus the income to the school is also small, most elementary schools must conduct multigrade classes. Very few schools have enough students to fund a class for just one grade level. The teachers, therefore, must prepare many lessons plans for individualized and small group instruction. The teachers must keep in mind the Student Learning Standards or educational goals that each child is working to master at each grade level. Most schools have paid aides, in at least the primary grades, to help teach the lessons. Some schools have volunteers who will assist with tasks when called. All schools have technology available and in use to assist instruction. To each school the Trinity County Office of Education offers the services of a counselor, a nurse, a speech therapist, a special education teacher and/or aide, Internet access, and audio-visual services. The Artist in Residence Program, offered through the County Office, allows a school to choose from a list of 22 local artists to teach a specific topic. · · · · · · · · · · · · · · · · · · · The following is a series of snap shot impressions gained by the Grand Jury members as they visited each campus and supporting agency.
F3: Burnt Ranch School Grades K to 8 In 1895 in western Trinity County the Burnt Ranch School was constructed as a one- room school. In 1962 the facility grew to five classrooms with a multipurpose room /cafeteria and a conference room. The school is clean and attractively maintained by the custodian/maintenance personnel. The teaching staff consists of a teaching Superintendent, a teaching Principal, and two additional classroom instructors. The teachers are supported by four aides and specialists supplied by the Trinity County Office of Education. The staff is pleased with the services provided by the County Office. The school enjoys the participation of many active enthusiastic parents and community members who generously volunteer their time. This year the attendance has varied from 77 to 80 students, which is down from a high of 117. The primary grades maintain a class size ratio of 20 students or less to one teacher. Nutritious breakfasts and lunches are available To assist with discipline in the school, the Superintendent, using grant money, is installing a program called "Conflict Resolution". A target group of students is trained in the techniques of helping their peers solve problems peacefully. The five member school board has recently undergone many changes. School board members are allowed to purchase health insurance through the school's plan. The Burnt Ranch School was named a California Distinguished School in 1990. Bus service is provided using a 66 passenger bus. In 1998/99 the transportation cost was $50,184. In 1998/99 Burnt Ranch School's total expense of education was $541,743 or $6,945 per student.
Related Recommendations (1)
R3: - Burnt Ranch School No change is recommended. The Grand Jury commends the entire staff for the learning experiences offered at the Burnt Ranch School. The dedication shown to and for the individual student is obvious to even the casual observer. The many years of teaching experience found in these classrooms are indeed impressive.
F4: Coffee Creek School Grades K to 8 Thirteen students are enrolled at this school which is nestled in the woods. This single class currently consists of students from grades kindergarten, one, two, three and six. Individualized instruction is used so that each child will master the required Student Learning Standards for his/her grade level. The small number of students allows the physical space to be used creatively by the class. Art, music and drama projects expand into unused space. New computers and a library are available for student use. This class is taught by one teacher- principal, her paid aid, and one other teacher who is contracted to teach 2 days a week. Many volunteers become instructors for small class projects. In addition to taking advantage of the usual services offered by the Trinity County Office of Education, a music teacher is contracted for a once a week class. There is an after school program every Tuesday and Thursday to provide individual instruction. There is no inter-school sports program because there are not enough students for team sports. Coffee Creek School was named a California Distinguished School in 1993. Coffee Creek School does not provide transportation to and from school for its students. In 1998/99 Coffee Creek's total expense of education was $129,734 or $9,980 per student.
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R4: - Coffee Creek School No change is recommended. The Grand Jury commends the Teacher/Principal for her earnest attempts to offer a varied, individualized program to her multigrade school. We encourage the Coffee Creek community to continue their active involvement in the school's activities.
F5: Cox Bar School Grades K to 8 For nearly 140 years the Cox Bar School has been located on the site of an ancient Chimariko Indian archeological site. This school has two classrooms and a cafeteria. The school's enrollment has declined over the last ten years, from a high of 56 to 24 now. One of the two credentialed teachers is a graduate of the Cox Bar School and her mother is one of the three aides, being a helper for the last seventeen years. Four classified employees bring the work force to nine. Multi-grade level classes benefit from teachers with good organizational skills. The Grand Jury members were impressed with the daily study routine exhibited by the staff. The school finds the services from the Trinity County Office of Education very helpful, but they find that the counseling services are not always readily available. Having a set day when the counselor would come rather than call for a counselor when the need is evident, appears to be preferred. The school provides a fresh fruit snack at morning recess for all students. Lunch is offered free of charge to students of families who meet the state income guidelines. Cox Bar School was named a California Distinguished School in 1995. Bus service is provided for all students. In 1998/99 the transportation cost was $38,029. In 1998/99 Cox Bar's total expense of education was $265,443 or $9,153 per student.
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R5: - Cox Bar School The Grand Jury commends the staff for the very effective manner in which the students are instructed as well as for the conditions and tools that are provided for the students' learning experiences.
F6: Douglas City School Grades K to 8 There are 140 students attending this well maintained school that sits atop a hill. Except for those enrolled in eighth grade, the students are placed in classrooms of two grades each (K-1, 1-2, 2-3, 4-5, 5-6, 6-7, 8). The principal is also the kindergarten / first grade teacher. The school supplements the regular classroom activities by contracting for music and art teachers. The music teacher provides vocal and instrumental music instruction to all grades. From this county's Artist in Residence Program an artist is hired to teach art history, drawing, and painting activities for all grades. As a result of this program, student projects have been recognized in shows, even national shows. A three-year technology grant has helped the school create a computer laboratory and staff it with a full time technician. The new computer laboratory is being used this year to assist students with mastering their language arts' Learning Standards. Next year the emphasis will be on math skills. On Friday afternoons trimester electives are available to grades 4 to 8. These electives are developed from the interests and strengths of the teachers involved. Such classes as foreign language, science, field trips to historic sights, and various sports are offered. Douglas City School sends home a newsletter each Friday. Individual teacher's comments keep the parents informed as to activities and needs of their child's classroom. Douglas City School does provide bus service to and from school for many students. The 1998/99 transportation expense was $73,343. In 1998/99 Douglas City's total expense of education was $827,905 or $5,914 per student.
Related Recommendations (1)
R6: - Douglas City School No change is recommended. The Grand Jury encourages the close working relationship that the school is developing with the parents. We appreciate the varied curriculum and the efforts put forth to obtain a grant that provided the Douglas City School with computer technology
F7: Junction City School Grades K to 8 This attractive, recently constructed school houses 74 students and 4 teachers. Five classrooms and an office each open into an airy multipurpose indoor space. Books, chairs, large portable tables and dividers make this central area an inviting expansion space for each classroom. The school operates 4 multigrade, self-contained classrooms (K-1-2, 3-4, 5-6, 7-8). Each classroom has three computers that are networked to the computers found in the fifth classroom. In this laboratory a trained aide makes modern computer technology available to students. Music and art instruction is also provided once a week. During the year a theater company comes for one week and organizes the school into a one week "Create a Play" workshop. There is an after school program that is staffed by aides and parent volunteers and is largely funded by grants. On Monday enrichment programs are offered. Tuesday is crafts day. Wednesday is homework assistance day. There is an active sports program, but it is the school's policy that the participating students must be up on their homework. The administration is very proud of the dedication of the staff and of the support that the community has given the school. Helping each child master his/her Student Learning Standards is a large workload for a teacher in a multigrade classroom. Volunteers are needed and appreciated. Junction City School does not provide buses to and from school for its students. In 1998/99 Junction City's total expense of education was $424,365 or $5,511 per student.
Related Recommendations (1)
R7: - Junction City School No change is recommended. The Grand Jury applauds the efforts put forth by the Junction City staff and community to provide a variety of educational opportunities for the students. The staff effectively uses the design of the physical building to enhance the curriculum.
F9: Trinity Center School Grades K to 8 Trinity Center School is made up of two buildings. The main building was constructed in 1962 and houses two classrooms, restrooms, an office and a computer laboratory. The old Trinity Center schoolhouse is the other building. This old schoolhouse was moved to its current location from old Trinity Center when Trinity Lake was formed. It currently houses one class but only for this 1999 - 2000 school year. The old schoolhouse does not meet earthquake standards and therefore can no longer be used by students, but can be used for storage. Trinity Center School will soon add a new classroom with attached handicapped accessible restrooms to its main building. A second access road to Trinity Center School will also be created. The second access road will allow for one way traffic flow, improving safety for those students who walk or ride bicycles to school. Bus transportation to and from school is not provided. The school population is small, only 48 students, but the available program for students is large. The student body occupies 3 classrooms (grades K-3, 4-6, 7-8). The principal is also the seventh and eighth grade teacher. All classrooms have group and individualized instruction which is focused on the Student Learning Standards. Computers exist throughout the school and are used for instruction, practicing skills, research, and publishing. Music instruction is provided to the school through the Trinity County Office of Education. To expand the student offerings, the school contracts with individuals to bring their skills to school. Students enjoy instruction in various art forms, drama, gymnastics, dance, cross-country skiing, and swimming at a local pool. This school participates in inter-school sports activities, which is sometimes difficult because this school has no gymnasium. After school time is busy too with employees and volunteers providing instruction. Extra help is given in reading and mathematics. Some recreational activities are provided through the Human Response Network. In 1998/99 Trinity Center's total expense of education was $365,909 or $7,318 per student.
Related Recommendations (1)
R9: - Trinity Center School No change is recommended. The Grand Jury shares the excitement of adding a new classroom to the facility. We applaud the staff of the Trinity Center School for providing an interesting variety of educational activities to this small student body. .
F10: Weaverville Elementary School Grades K to 8 Weaverville Elementary School, a California Distinguished School in 1989, is Trinity County's largest elementary school. Twenty-three teachers greet 442 students in mostly single graded classrooms. In the primary and middle grades reading and related subjects are the central focus for morning instruction. The principal is proud of the reading program for which all teachers have been specially trained. Many educational opportunities for students exist outside of the core curriculum. It is obvious that several teachers have put forth extra effort to provide the best possible learning environment for their students. A full time music teacher presents instrumental and vocal lessons to all grade levels and is raising funds to obtain better chairs, a portable stage, and music stands. The computer teacher has developed a laboratory with 30 computers in a large room. He teaches students in grades 4 through 8 such skills as keyboarding, word processing, data base management and spreadsheet use. The science-math teacher has created a "hands on" instructional laboratory. Here a large screen television is able to act as an opaque projector for displaying book pages and small samples. A special education teacher has developed a learning packet called, "Brain Gym". Students develop their motor skills in a warm up activity before they begin their other studies. The library serves all students by being open before school, after school and at lunchtime. Each class comes to the library once a week for a half hour session. The library is well stocked with several news and entertainment magazines, over 20,000 books, and 7 computers that have Internet access. A homework assistance program operates in the library after school for students in grades 4 to 8. Positive use of the time in the library earns the students points for field trips. These field trips are financed by private businesses in Weaverville. Weaverville Elementary School does contract bus service to and from school for most of its students at a cost of approximately $139,000 per year. In 1998/99 Weaverville's total expense of education was $2,504,183 or $5,920 per student.
Related Recommendations (1)
R10: – Weaverville Elementary School No change is recommended. The Grand Jury encourages the staff to continue its educational plan that has "Student Benefit as its bottom line" as stated in the school's web site. We appreciate the parent and community involvement that supports the educational opportunities provided at this school.
F11: Home School (Countywide) Grades K to 8 Home School, as offered by Trinity County Office of Education, is a voluntary educational alternative to regular school for grades K - 8. Home School is supervised independent study where the student meets regularly with his teacher, who is usually a parent, and completes assigned work by its due date. Through the Trinity County Office of Education the student is entitled to textbooks and supplies, supervision by a credentialed supervising teacher, and all the services and resources received by other children enrolled in the same grade. Music instruction, art instruction, and field trips are available to all independent study students. but the students' families must provide transportation. At the parent/guardian's request, a supervising teacher first meets with the parent/guardian and student to draw up an educational plan that becomes a "Master Agreement for Home Study". The supervising teacher will meet with the student and his teacher on a regular basis, usually once a week in the beginning and at least once every 20 days thereafter. The supervising teacher measures progress toward the objectives that are noted in the agreement. Samples of work are collected. The student's teacher keeps a log of daily activities. The student takes the STAR (Standardized Testing and Reporting) test, as do all regular school students, to measure educational progress for the year. Currently there are 30 students enrolled in Home School at the Trinity County Office of Education. Typically the average student remains in home study for 2 to 4 years. The primary grades are the most popular years for home study. The 1999/2000 proposed budget for Home School is $117,719. For 30 students the expense of education per student would be $ 3,923.97. Individual school districts in the county may also offer their own home school programs. Examples of districts that have their own home school programs are Mountain Valley Unified School District, Southern Trinity Joint Unified School District, Lewiston School District and Burnt Ranch School District.
Related Recommendations (1)
R11: – Home School No change is recommended. The Grand Jury commends the Trinity County Office of Education and its director of Home School for providing a structured educational alternative plan for students.
F12: Trinity Union High School District Grades 9 to 12 Trinity High School – 480 students Alps View High School, the continuation high school – 42 students Community School, the court ordered school – 6 students Eight elementary schools feed into the Trinity Union High School District, which has an enrollment of about 528 students. To encourage equal preparedness of incoming students for high school level work, Trinity County Office of Education is encouraging monthly meetings of Trinity High School's administrators with the principals of the feeder schools. Trinity High School offers a wide variety of classes designed to meet the interests and needs of its students. Besides the academic classes that meet the needs of those students who wish to go on to college, the school provides classes such as agriculture, woodshop, auto shop, art, music and business. Courses may be taken through Shasta College when the numbers of students at Trinity High School are too small to justify a single class. Calculus students go to the Shasta College facility in Weaverville near the post office. (Please see FINDING #24 for further Shasta College information.) A few high school age students need an alternative system of education from that provided by the regular high school. Often these students have non-educational issues that must be addressed by the school and community if the students are to be successful in their educational endeavors. Alps View High School provides individualized instruction toward the completion of the high school graduation requirements for both teenage students and adults. The General Equivalency Diploma (GED), which is not a university recognized certificate of completion, is a less rigorous academic goal for some students. The staff provides access for students to community services and agencies such as Trinity County Behavioral Health Services, the Human Response Network, Trinity County Youth Services, and the County Office of Education. Students have the opportunity to participate in career counseling, job placement services and regional occupation programs as supplements to their classroom instruction. Students who have broken laws may find themselves in another type of school. At the direction of a judge, the Probation Department will carry out the punishments and rehabilitation of these students. The Probation Department must supply at least 3.5 hours of education per day for each student. Currently those students not incarcerated are assigned to the Community School where their individual educational needs' programs are carried out in an 8:30 a.m. to 3:30 p.m. school day. These students receive the counseling needed to help them become more responsible citizens. Behavioral Health Services provide counseling pertaining to drug and alcohol abuse and mental health issues. Trinity High School was named a California Distinguished School in 1990. The Trinity Union High School District does provide transportation to and from school for its students. The district owns five buses. Students are transported from Hawkins Bar, Coffee Creek, Buckhorn Summit, Douglas City, and Lewiston. The transportation cost in 1998/99 was $322,114. After reimbursements from other districts and the state, the cost to the general budget is $50,000 to $70,000 per year. In 1998/99 Trinity Union High School District's total expense of education was $3,291,868 or $6,974 per student.
Related Recommendations (1)
R12: - Trinity Union High School District The Grand Jury applauds the coordination that is taking place in meetings between the Trinity High School administrators and educators from all its feeder schools. We encourage teachers of subjects not covered by the Student Learning Standards (example - instrumental music) to meet to develop a continuous curriculum plan. We urge the Trinity High School educators to continue to work with Shasta College's curriculum planners in order to provide more courses for enrollment by high school students. (example - foreign languages not currently taught at Trinity High School) Because the transient students at the Community School have such a wide range of needs, the Grand Jury recommends that the Community School teacher be provided with a part time clerical aide to assist with the record keeping and the preparation of instructional materials.
F13: Mountain Valley School District Grades K to 12 The Mountain Valley School District, primarily located in the Hayfork and Hyampom areas, is made up of five separate schools: Hayfork Elementary School, Hyampom Elementary School, Hayfork High School, Valley High Continuation School and the Community Day School. Five board members who are elected at large govern the district. The superintendent, in addition to administering the district, is also principal of Hyampom Elementary School, Valley High Continuation School and the Community Day School. Due to recent poor economic conditions, the district is facing cutbacks in both staff and programs. Enrollment in the district has diminished approximately 200 students since the SPI mill closed in 1995. Administrative salary freezes have been put in place. The district utilizes state lottery funds, grants, and state mandated cost reimbursements to provide for additional programs and equipment. The district employs fifty-two fully credentialed teachers; twenty-seven are in the elementary schools and are assisted by classified employees including teachers' aides. The classified employees will most likely feel the brunt of further cutbacks should they occur. The various schools will have to rely more and more on volunteers for support. School board members are compensated for their efforts by way of paid health insurance in the district plan. Elementary school students who live in Hyampom have the option of attending Hyampom School or Hayfork Elementary School. Round trip bus transportation is provided between Hyampom and Hayfork for those Hyampom residents who choose to attend elementary school in Hayfork and for all high school students who attend Hayfork High School. Hyampom residents attending Hyampom School are not bussed to and from school. In 1998/99 the transportation cost for this district was $332,197. In 1998/99 Mountain Valley School District's total expense of education was $4,320,976 or $8,358 per student.
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R13: - Mountain Valley School District The Grand Jury encourages the Mountain Valley School District to continue to seek alternative funding so it can continue to provide an excellent educational program for its students. So that more funds may be applied to educational services, school board members' paid health insurance benefits may be difficult to justify and should be reconsidered. Employees of the district appear to be dedicated and loyal in the face of trying times. The Grand Jury is proud of the tenacity of parents, staff, and citizens of the district to keep their schools and provide quality education for the young people of the area.
F14: Hayfork Elementary School Grades K to 8 Hayfork Elementary School is a large school for Trinity County with in excess of 300 students, including 30 home school students. Hayfork Elementary School was named a California Distinguished School in 1990. The school is located in Hayfork on Highway 3 next to the town's park. The campus is attractive and well maintained. The school is staffed with a full time principal, twenty-one credentialed teachers, nine aides, one librarian, two secretaries, three custodians, and three kitchen staff. In addition to the employees, the school receives a great deal of support from the Parent Community Action Team. Cutbacks, due to the declining enrollment, will most assuredly affect staffing levels in all categories. Because the students scored two percent below the state averages in assessment testing, the educators applied for and received a $50,000 grant to help students and staff improve. The grant includes the services of an outside evaluator. School authorities are very optimistic about the program and they have been given three years to help students improve their test scores. The staff looks at the process as an opportunity and has approached the problem with great sincerity. There is a strong feeling of family in this school and community.
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R14: - Hayfork Elementary School The Hayfork Elementary School administration and staff are to be commended for applying for the grant and implementing it for the betterment of the students. The Grand Jury commends the staff's dedication and encourages the community of Hayfork to continue to support the school in its efforts.
F15: Hyampom Elementary School Grades K to 8 Hyampom Elementary School is a most impressive, well maintained school, set in a beautiful valley. This school was named a California Distinguished School in 1993 and 1998. There are 20 students enrolled with 2 being home schooled. The principal is the Mountain Valley School District's superintendent. The staff is made up of one credentialed full time educator and two part time aides. The teacher is involved in all phases of instruction including teaching and assessing the progress of each student in the Student Learning Standards. The required tests for measuring progress in the Learning Standards do not appear to be curriculum based, which makes instruction very difficult. Since the school is in a relatively isolated area, problems do arise. Students' lunches and breakfasts are prepared in the district's facility in Hayfork, which is 45 minutes away. Some special services are provided by the Trinity County Office of Education in Weaverville on an "as needed" basis. Special counseling is provided on a call basis, which is a change from previous years when certain days of the month were scheduled. It is difficult for students to be taken on field trips. Most areas of interests are many hours away. Vans are made available by the district, but the Site Council must pay for extra curricular use expenses with liability insurance provided by the driver's personal insurance. (Site Council is a committee of residents and teachers who work to improve a school and its curriculum. A Council is funded through a variety of sources such as fundraisers, grants, the school's budget and charity.)
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R15: - Hyampom Elementary School The Grand Jury recommends that the Mountain Valley Unified School District review its policy for funding field trips. We are proud of Hyampom Elementary School with its dedicated staff and parent support. The school is neat, clean, and in good repair. It's apparent that the staff instills a great deal of pride in its students.
F16: Hayfork High School Grades 9 to 12 Hayfork High School, named a California Distinguished School in 1990, currently has an enrollment of 160 students. Many parents work out of the area, but they like living in Hayfork. They also want to have their children remain in school in Hayfork. The campus is a closed campus except for juniors and seniors who have at least a 3.0 grade point average. The facilities are clean and well kept. Currently a portion of the campus is being retrofitted with a new heating and air conditioning system. The staff is made up of eleven certificated teachers, four aides, and fifteen other classified personnel. Transportation for students is provided by the district. However, for some long athletic department trips, contracting with private carriers have been more cost effective than using district provided transportation. One concern expressed, relating to graduation required testing, is that some students may decide to drop out of school rather than risk failure. This concern may be universal.
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R16: - Hayfork High School The Grand Jury appreciates and applauds the administration and staff of Hayfork High School for their efforts in helping their students during these times of economic hardships. The results of the mill closure are evident to the casual observer passing through the community. These economic hardships are not apparent at the school where education and dedication go hand-in-hand. The community should be proud of the people that make education work, the staff of Hayfork High School.
F17: Valley High Continuation School Grades 9 to 12 Valley High Continuation School is located on Tule Creek Road and is clean and well maintained. There are fifteen students currently enrolled. The superintendent for the Mountain Valley Unified School District serves as the principal with one full time teacher and one secretary/aide. The staff appears dedicated, eager, and most proficient. Much individual instruction occurs and group classes, such as English and social studies, are now being taught. Extra curricular activities are at a minimum with the emphasis on education.
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R17: - Valley High Continuation School It is imperative, in the face of economic hardships, that this facility be maintained. The Grand Jury commends the administration and staff of Valley High Continuation School for this fine facility and for the dedicated education they provide. Students and parents are fortunate to have such an excellent facility as an alternative to the more structured high school.
F18: The Community Day School Grades 9 to 12 The Community Day School is a special high school located adjacent to the Hayfork Elementary School. The school currently has six students, one credentialed teacher, one aide, and one member of the Trinity County Probation Department. The school is funded jointly by the Mountain Valley Unified School District and the Trinity County Probation Department. The school's purpose is to provide educational opportunities to young persons who are unable to attend their regular high schools because of behavioral/correctional problems. Students are placed in the school by juvenile court orders. The school is well maintained and staffed by highly qualified and dedicated people. Student's work on a point system and if they excel, they are allowed to return to Valley High Continuation School and ultimately to Hayfork High School. Students may also enroll in adult education classes that are offered in the district. Special education services, such as those -14- provided by a counselor, a speech therapist, and a nurse, are offered to the school by the Trinity County Office of Education.
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R18: - The Community Day School The Grand Jury recommends that the district continue this worthwhile endeavor, allowing students to attend school locally instead of having the students bussed to Weaverville. The Grand Jury is very pleased by its reception at the Community Day School, both by staff and students. The staff is commended for providing a chance at a quality education to students who need it the most.
F19: Southern Trinity Joint Unified School District Grades K to 12 Southern Trinity Joint Unified School District covers 1,000 square miles, including portions of Humboldt County. Schools served by the district are Hoaglin-Zenia Elementary School, Van Duzen Elementary School, Southern Trinity High School and Mt. Lassic High School. The district provides transportation for students to schools and to activities, utilizing vans when full size busses are not needed. There are seventeen certificated teachers in the district. The administrator is also a principal / teacher /athletic coach. Non-certificated staff consists of five aides and fifteen other classified personnel, some of which are part-time employees. In addition to staff, many parents and community members assist and participate in the various educational activities of the schools. The district, while large and encumbered by distance, poor roads, and occasional bad weather, provides excellent educational services and activities for the students. In addition, the students, staff, and volunteers provide educational and recreational activities for the community through sports, plays, dinners, and social fundraisers. Southern Trinity Joint Unified School District's Healthy Start grant expired on June 30, 1997. It was a three-year grant for a total of $400,000. Currently a "Kids First" grant worth $2399 is benefiting Hoaglin-Zenia Elementary School. In 1998/99 the transportation cost for Southern Trinity Joint Unified School District was $303,076. In 1998/99 Southern Trinity Joint Unified School District's total expense of education was $1,762,205 or $9,630 per student.
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R19: - Southern Trinity Joint Unified School District Special attention is currently being given to the arts and music and is certainly With the income from federal timber sales declining, the Grand Jury encourages encouraged. this school district to pursue grant funding. The administration, staff, students and community of Southern Trinity Joint Unified School District are congratulated by the Grand Jury for providing education and activities which benefit the whole community. Small schools located in large areas do provide excellent educational opportunities.
F20: Hoaglin-Zenia Elementary School Grades k to 8 Hoaglin-Zenia Elementary School is a beautifully maintained school in a serene setting. It is staffed by two certificated teachers and two aides. Enrollment (27) has remained relatively constant in the last few years. The school provides for special education instruction with the help of the Trinity County Office of Education. Despite its remote location, all student services are provided. The school has parents who take an active interest in the education of their children and assist in extra curricular programs. The Site Council (defined in FINDING #15) is currently tracking the successes and failures of graduates to see how the school could better serve its students. The school wants to find what programs could be added and/or what existing ones may be made better.
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R20: - Haoglin-Zenia Elementary School No change is recommended. The Grand Jury is proud to be able to visit a distant school in the county that is up-to-date and is a definite asset to the community. The administration, staff, students and parents of Hoaglin-Zenia Elementary School are to be commended. The residents are proud of their school and the Grand Jury commends them for their continued support.
F21: Van Duzen Elementary School Grades k to 8 Van Duzen Elementary School is located just off Highway 36, on the banks of the Van Duzen River. It is adjacent to Southern Trinity High School. The district office is located in the elementary school. The school enrollment, now 92, decreased several years ago due to mill closures. The school now has extra space which has been utilized to enhance the education of the students. The buildings and grounds are well maintained. Transportation is provided by the district for all activities. Vans are used for small groups. Six teachers and three aides staff the school which draws students from as far away as Buck Mountain and Ruth. Educational opportunities are high for a small school due to staff dedication to a "Kids First" attitude and commitment. Students scored very well on the state assessment standards, further evidence of a very good school.
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R21: - Van Duzen Elementary School The staff, students, and district are encouraged to further pursue the fledgling music program. Anyone could drive by this school and know that something special must be happening here. Van Duzen Elementary School is a credit to the community and is to be commended.
F22: Southern Trinity High School Grades 9 to 12 Southern Trinity High School, located next to the Van Duzen Elementary School, provides excellent educational opportunities for its students. Southern Trinity High School was named a California Distinguished School in 1993. Busses transport practically all students due to the large size of the district and to the sparse settlement of the area. There are 53 students enrolled, with ten in this year's graduating class. There are seven certificated teachers and no aides at the high school. The campus is exceptionally clean and well maintained. A recent addition has provided offices and a snack bar adjacent to the gymnasium. The cafeteria is shared with Van Duzen Elementary School. The kitchen facilities are excellent and often are used for community events. The school has excellent athletic programs that are supported by the community. Field trips and SOTR (School on the Road) transportation are provided by the district. Independent study or home school is available. ···. Due to the long distances involved, services offered by Child Protective Service are not timely and quite often are not available. Meanwhile, the district is obligated to provide education to students in almost all situations. When disciplining a student, as a last resort, the student is placed in Mt. Lassic High School or is expelled from school.
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R22: - Southern Trinity High School No change is recommended. The community in which Southern Trinity High School is located is indeed fortunate. The Grand Jury congratulates the staff, parents, and students for their dedicated involvement in the education process. The students are also commended for scoring well on the new state assessment tests.
F23: Mt. Lassic High School Grades 9 to 12 Mt. Lassic High School is a continuation high school that is staffed by one teacher for the seven to eight students. The school is located on the Van Duzen Elementary School campus and is serviced by the Southern Trinity Joint Unified School District and Trinity County Office of Education. Students who attend are those who are not comfortable with the structure of regular high school classes, who sometimes are behind and can earn extra credits here for graduation, or who may not fit the "academic mold". The district must provide educational opportunities for all students, regardless of their abilities or circumstances. Those students who are under court orders to enroll in a community school, must attend the Community School in Weaverville.
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R23: – Mt. Lassic High School While the students of Mt. Lassic High School may want separation from structured classrooms, Southern Trinity Joint Unified School District should continue to provide, as much as possible, opportunities for integration into regular classes. The successes of this school, while sometimes limited, are much more profound when they do occur. The staff is commended for its continued support of the students and this program.
F24: Shasta College comes to Trinity County Responding to this community's needs and interests, Shasta College provides educational opportunities for people of all ages. "In person" instructors bring their classes to Weaverville and Hayfork. Interactive television brings some Redding based Shasta College classes into a classroom located in Weaverville near the post office. Any person may enroll in most Shasta College classes as long as that person has the prerequisites needed for that class. For most classes adults have priority in the order of registration over high school and younger students. Next summer young folks can look forward to summer clinics held in Weaverville. There will be drama camp, soccer camp, basketball camp... Classes are inexpensive. The current charges are $16.50 for registration plus $11.00 per unit.
Related Recommendations (1)
R24: The Grand Jury recommends that all citizens get acquainted with the Shasta College offerings. Just visit the Shasta College office near the post office in Weaverville.
F25: Trinity County Behavioral Health Services Trinity County Behavioral Health Services' mission is "to insure that the residents of Trinity County will have access to an array of behavioral health services that will enable them to function within their families and communities." This agency provides "specialized children's services in collaboration with Child Protective Services, Probation and County schools, which have formed an inter-disciplinary treatment team". What this means to the schools is that ordinary school problems are handled by the school and the County Office of Education's counselors. If the child's problems are more complex and/or involve more individuals such as the family, then the next level of care is called in for assistance. The next level of care is often the Behavioral Health Services team. Typical problems being treated are the following: substance use or abuse, lack of self-esteem, family fighting, anger, sadness, fear, life transitions, relationships and sex issues. Currently counselors serve the following elementary schools: Weaverville, Trinity Center, Coffee Creek, Lewiston, Hayfork and Van Duzen. Occasionally the Human Response Network is contracted by Trinity County Behavioral Health Services to provide services to solve the above problems. Just 3 months after the origin of this program in the schools, the administration of Behavioral Health Services said that the requests for mental health counseling are growing at a rate of 22 students a month. State and/or federal moneys finance most activities. Medi-Cal, the Healthy Families program, and private insurance are utilized. No one is turned away due to the inability to pay. The school districts are not billed for services.
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R25: – Behavioral Health Services Because early intervention into a child's serious problems may remove barriers to his/her happiness and growth at an early age, the Grand Jury applauds the specialized children's services provided to schools by the inter-disciplinary treatment team. We would like to see this service expanded to other schools as funds become available.
F26: Trinity County Office of Education Small school districts cannot, by themselves, afford to provide all the instruction and services that teachers and students might need or want. All the districts in Trinity County depend on the County Office of Education to help them with finances and program support. The County Office assists each school district with the preparation of its yearly budget. It provides guidelines and calculates revenue limits for budget development. The County Office receives the revenue from all sources and deposits the income with the County Treasurer for investment until that income is needed. The County Office also writes all checks for expenditures. During the year the County Office monitors and reviews the budgets and notifies a · • district's board if there are any On Going Concerns. No district is currently on the On Going Concerns list. The County Office lobbies government agencies and writes grants to increase funding. Grants provide extra money to schools for new programs. Small schools with multigrade classes rarely have employees who have time to write grants. The County Office comes to the aid of these small districts. Seven small school districts are grouped together to form a cooperative funding group and a consolidated application is sent to the California State Department of Education for 10 different kinds of non-competitive grants. These grants are available to all school districts in California. Some other examples of grants received and/or in progress are: "Conflict Resolution" - written for Burnt Ranch, Weaverville and Lewiston School Districts. These grants are for grades 4 to 8. A target group of students in each school will be trained in the techniques of helping their peers solve problems peacefully. "Healthy Start" - written for the Trinity High School District and all its feeder schools. Five hundred students, parents and community members were surveyed about the needs of the youth. Target groups were identified and monthly planning meetings were established. This $400,000.00 grant over 4 years will do the following: Increase assets for positive youth involvement in the community. Increase youth employment Increase academic success The County Office provides program support. Many individual school districts are so small they can only afford the basic classroom teachers. Through the County Office a variety of services can be obtained. In December 1999 the Special Education Department of the County Office was providing services to 383 special needs students. Examples of services provided include: Speech and language specialists teach over 100 students in 17 school sites including preschools. Visually impaired students ranging in age from infant to 22 receive instruction designed to allow them to become more independent. Deaf and hearing-impaired students may receive instruction through use of technology and support which allows them access to the regular curriculum. Students who demonstrate a severe discrepancy between ability and achievement and have difficulty processing information may qualify for assistance from a Resource Specialist instructor. Students spend less than half of their day with this instructor and the rest of their day in regular classes. Students with profound disabilities may attend Special Day Classes located at Weaverville Elementary School and Hayfork Elementary School. Here the students receive instruction in life skills that focus on developing independence. Examples of other supplementary service providers are nurses, psychologists, counselors, instructors for gifted students, and music and art instructors. Internet access is provided to each school by the County Office. The general public may access the County Office's web page at http/www.tcoe.trinity.k12.ca.us for a variety of educational information. A few schools have available their current Accountability Report Card. · ; The County Office is actively supporting the communication and coordination between Trinity High School and its feeder schools. Developing successful methods for teaching the "Student Learning Standards" at each grade level from kindergarten through eighth grade is a major emphasis. The proposed 1999/2000 budget expense, general fund, for the operation of the Trinity County Office of Education is $4,277,945. The proposed 1999/2000 budget expense for the operation of the Special Education Department of the Trinity County Office of Education is $2,458,229.
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R26: - Trinity County Office of Education Every individual school district voiced approval of the services offered by the Trinity County Office of Education. During this time of declining revenue the County Office continues to help each district plan, prepare, and monitor its budget. The Grand Jury applauds the County Office's efforts to keep adequate income flowing into the public schools. From lobbying legislative bodies to grant writing, the employees of the county office have exhibited tireless dedication to their jobs. The County Office continues to help each district offer high quality programs for its students. The supplementary service providers are appreciated by the teachers and students who benefit from their skills. Some concern was voiced over the method of obtaining counseling time at a school. The Grand Jury has been assured that the effectiveness of the new scheduling procedure for counseling services would be reviewed with the administrators of the school districts. The Grand Jury appreciates the County Office's attempts to provide equal educational opportunities for all the children of Trinity County. We support the coordination that is taking place between the Trinity High School administrators and educators from all its feeder schools. We encourage the County Office to create additional curriculum planning teams that would foster equal educational opportunities for all the students of Trinity County. One team could consist of administrators from all the high schools. Later another team could be the administrators from all the high schools meeting with representatives from Shasta College to plan curriculum that would supplement the high schools' course offerings. The Grand Jury urges parents to use the Trinity County Office of Education's Internet address http/www.tcoe.trinity.k12.ca.us to access information on their child's school. The Grand Jury encourages each school to keep its web page up-to-date and informative. The school's current Accountability Report Card is one recommended item to be printed. The Grand Jury appreciates and thanks all employees of the Trinity County Office of Education for their services to this community.
F27: As our Trinity County public school attendance declines, the state's income to our public schools drops. The expense per student for equal educational opportunities is usually higher in a small remote school than in a bigger urban one. Closing small schools is not practical. Bussing students from remote areas would take too much time and spend too many dollars. To survive, small schools in remote areas must have wide community support. ..
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R27: We encourage our Trinity County citizens to volunteer and/or support in any way possible, their schools. CONCLUSION: In Trinity County from the smallest school to the largest school the teaching staff is creating an academic program that meets the educational needs of our young people. The Grand Jury found the Trinity County schools to be in good repair, clean and with back up programs to deal with most emergencies. The educational plans developed by our Trinity County public school districts and their supporting agencies form a complete circle of care for our young people when the parents of the students step in and close the circle. The Grand Jury thanks all employees and volunteers who give their time and efforts helping our children to become responsible, productive citizens. 30-DAY RESPONSE REQUESTED FROM: Trinity County Board of Supervisors Mr. James French, Trinity County Superintendent of Schools Trinity County Board of Education The Boards of Trustees from the following school districts: Burnt Ranch Coffee Creek Cox Bar Douglas City Junction City Lewiston Trinity Center Weaverville Trinity Union High School Mountain Valley Unified Southern Trinity Joint Unified Frinity County OFFICE OF EDUCATI http://www.tcoe.trinity.k12.ca.us RECEIVED JUL 1 1 2000 SUPERIOR COURT July 7, 2000 JUDGE'S CHAMBERS To: Superior Court Judge Honorable John Letton President, Trinity County School Board, Helen Johnson From: Subject: 1999-2000 Grand Jury Report The board and I have read and agree with the findings of the 1999-2000 Grand Jury. We appreciate their favorable conclusions and will continue to do our best for our students. William F -22- James B. French, Trinity County Superintendent of Schools P.O. Box 1256 • 201 Memorial Drive • Weaverville California 96093-1256 • (530) 623-2861 Fax (530) 623-4489 Trinity County OFFICE OF EDUCAT http://www.tcoe.trinity.k12.ca.us RECEIVED July 20, 2000 To: Superior Court Judge Honorable John Letton President, Trinity County School Board, Helen Johnson From: 1999-2000 Grand Jury Report Subject: The board and I have read and agree with the findings of the 1999-2000 Grand Jury. We appreciate their favorable conclusions and will continue to do our best for our students. president nature Date 7-20-00 Approved: Ayes: Trinity County OFFICE OF EDUCATION http://www.tcoe.trinity.k12.ca.us RECEIVED JUN - 6 2000 To: Superior Court Judge, Honorable John Letton From: Trinity County Supt. of Schools, Jim French Subject: 1999-2000 Grand Jury Report Response I have read "Public Education in Trinity County", the 1999-2000 Grand Jury Report and concur with your finding and recommendations on item 26. Our office is in Phase 1 of a new counseling service model which has taken some time for districts to get used to. We remain receptive to "working out the bugs" to best serve our districts and their students. Additionally, we will work with districts keep school internet webpages update to maximize the communication potential of this powerful resource. I am deeply appreciative of the Grand Jury's work this year and applaud their efforts to better serve our students. Individual school district administrators will respond to the report on their particular school. Thank you. $1106HT -24- James B. French, Trinity County Superintendent of Schools P.O. Box 1256 • 201 Memorial Drive • Weaverville California 96093-1256 • (530) 623-2861 Fax (530) 623-4489 BURNT RANCH SCHOOL DISTRICT Burnt Ranch P. O. Box 39 (School House Road) Burnt Ranch, CA 95527 Bears Dena Magdaleno, Superintendent Telephone: 530-629-2543 Terry Van Houten, Principal Fax: 530-629-2479 RECEIVED Trinity County Court Services JIII 1 1 2000 Presiding Judge of Superior Court Weaverville, CA 96093 SUPERIOR COURT JUDGES CHAMBERS RE: Grand Jury Report on Public Education in Trinity County July 1, 2000 Dear sir: It is my privilege to respond to the Trinity County Grand Jury's Report on Public Education in Trinity County on behalf of Burnt Ranch School. We received a copy and agree. We have a dedicated staff focused on providing quality education to the children of our community. We work with the community to provide many varied educational experiences for people of all ages. Our community will continue to work together to do the very best we can for our children. After reviewing the report, our governing board commended the Grand Jury for its effort. The quality of the report was impressive, and it was very well received. The Chair Dr. Joseph Bottino asked me to express our gratitude to the Grand Jury as your investigation confirms his belief that we have an exceptional school. The Grand jury members who visited our site were professional and left a positive impression with our staff. We in return commend the Grand Jury for the quality of its work as it relates to Burnt Ranch School. Sincerely, Dena Mazdaleno Dena Magdaleno cc: Board of Supervisors Cox Bar School District RECEIVED Post Office Box 529 Big Bar, California 96010 JUN 1 9 2000 (530) 623-6316 SUPERIOR COURT JUDGE'S CHAMBERS Board of Trustees Jason Aslin James Harrigan Craig Thompson Principal Jeanne Hunt June 15, 2000 Dear Honorable Judge Letton, The School Board and myself, along with the staff at Cox Bar School wish to thank the Grand Jury for its efforts. We appreciate the commendations and will continue to serve children to the best of our ability. Sincerely,Jeanne ThunkJeanne Hunt Principal DOUGLAS CITY ELEMENTARY SCHOOL P.O. Box 280 Douglas City, CA 96024 (530) 623-6350 / FAX (530) 623-3412 RECEIVED JUN 2 6 2000 SUPERIOR COURT JUDGE'S CHAMBERS June 22, 2000 John Letton Superior Court Judge P.O. Drawer 1613 Weaverville, CA 96093 Dear Judge Letton: This letter is in regards to the 1999-2000 grand jury report from the Education Committee. I have read the report of the committee and specifically as it relates to Douglas City Elementary School. We appreciated the time and energy that the Grand Jury Committee members put forth in reviewing our school here at Douglas City, and we are pleased with their generally positive comments. The report was shared and discussed with the Governing Board of the Douglas City Elementary School District at its regular meeting held June 13, 2000. Yours truly, Robert Gravetto Robert C. Gravette, District Superintendent cc: Board of Supervisors JUNCTION CITY SCHOOL DISTRICT 100 Red Hill Road HC2 Box 40 Junction City, California 96048 (530) 623-6381-Phone (530) 623-5652 - Fax RECEIVED JUN 2 0 2000 June 8, 2000 SUPERIOR COURT P. O. Box 1258 Weaverville, California 96093 Dear Superior Court Judge, DU Mountain Valley UNIFIED SCHOOL DISTRICT ٠ UNIFIC Post Office Box 339, Hayfork, California 96041 530 628-5265 Fax: 530 628-5267 BOARD OF TRUSTEES SUPERINTENDENT SСН00 Joan Hair Nora Coon • Jerry Fulton • Debra Lono • Laura McAllister • Cheryl Schofield RECEIVED JUN 2 1 2000 June 19, 2000 SUPERIOR COURT JUDGE'S CHAMBERS Presiding Judge of the Superior Court P.O. Box 1258 Weaverville, CA 96093 Respond to Grand Jury Report Re: To the Presiding Judge to the Superior Court: I have received a copy of the Grand Jury Report and do not dispute any
Additional Recommendations 1

Not linked to specific findings.

R8: - Lewiston School No change is recommended. The Grand Jury congratulates Lewiston School for being named a California Distinguished School for 2000. We praise the community of Lewiston for its active support of the school. We appreciate the variety of experiences the staff is making available to the students as they master their Learning Standards.
Findings & Recommendations 3 findings
F1: Staffing The staffing level at the jail meets the minimum level required by state mandate. While it would be desirable to have additional staff, considering the financial situation in Trinity County, this seems unlikely.
F2: Utilization of Facilities A rear oversight station is not being used as it was originally intended because of lack of current need. At present it is being used for storage. The 911/dispatch/communications center is very cramped. During an emergency this could cause crowding problems, possibly resulting in slowed response time. A dining area is not being used for dining. Due to low staffing levels, and for safety reasons, it is more feasible to deliver meals to individual cells. It is at times used , ٠. for other purposes, such as meetings and training sessions, although it sits idle most of the time.
Related Recommendations (1)
R2: The 911/dispatch/communications center needs more room. If and when it becomes economically feasible this area should be expanded.
F3: General Operations Food service, laundry, and minor health care problems are handled in-house in an efficient manner. The jail appears very neat and clean, and seems to be run efficiently and well. The use of inmate labor wherever possible helps keep the jail operating efficiently for a minimum cost to the county.
Related Recommendations (1)
R3: None. CONCLUSION: Overall, the jail is run in a very professional manner. The Grand Jury commends the jail staff for maintaining a high standard of professionalism. 30-DAY RESPONSE REQUESTED FROM: Trinity County Board of Supervisors; Trinity County Sheriff. RECEIVED COUNTY SHERIFF'S DEPARTMENT P.O. BOX COURTYEAVERVILLE, CA 96093 Phone: (530) 623-2611 PAUL SCHMIDT, Sheriff CHARLES DOWNEN, Undersheriff July 26, 2000 TO: The Honorable John Letton The Trinity County Board of Supervisors Paul Schmidt, Sheriff FROM: SUBJECT: Response to 1999-2000 Grand Jury Judicial Committee Report; Trinity County Detention Facility I would first like to thank the members of the Judicial Committee for their hard work and dedication. Considerable time and effort went into their review of the operations at the Detention Facility and preparation of this report. I agree with all but one of the Grand Jury findings. I disagree on the jail staffing issue. To adequately staff the Sheriff's Office jail and dispatch functions it is necessary to have fifteen (15) Correctional Officer/Dispatchers and one Sergeant. State Board of Corrections compliance requires two Correctional Officers in the facility at all times for safety reasons. As a cost cutting measure the County in the mid-1990s cut three of these fifteen Correctional Officer/Dispatcher positions. Two of the positions were reinstated after additional funding was developed through the Sheriff's work alternative programs, incarceration fees, and housing of State parole violators. I have repeatedly through the budget process asked for refunding for the fifteenth position and not met with success. This shortage of personnel in the jail has been exacerbated by employee health problems. The combination of too few salaried jail positions and employee health problems has caused a situation where Correctional Officers are working twelve hour shifts and are still unable to fill all jail shifts. During the period of May 1 through July 25, 2000, there were a total of 37 ten hour shifts and 115 twelve hour shifts worked in an attempt to mitigate this personnel shortage. I am as of this date holding ten hazardous incident reports from the graveyard shift because of inadequate staffing. I have begun supplementing the jail staff with patrol deputies to relieve some of the pressure in the jail. -148- Grand Jury Response July 26, 2000 In the past Reserve Deputies helped us through critical times like these but as I have mentioned to the Board of Supervisors several times in the past, the P.O.S.T. Reserve training requirements have become so difficult and time consuming they have all but eliminated the program. I am currently proposing the initiation of a new class of extra help for the jail that would require only the completion of a background investigation and the 832 P.C. course. This Correctional Officer Cadet position is not the permanent answer to our personnel shortage but may help us get by until we can resolve the issue by filling the one empty funded Correctional Officer position and the previously mentioned fifteenth unfunded Correctional Officer position. In the meantime our meager patrol force will be severely impacted by the use of patrol personnel to work shifts in the jail and transport inmates. Rinity Cou BOARD OF SUPERVISORS P.O. Drawer 1613 (530) 623-1217 WEAVERVILLE, CALIFORNIA 96093 Dero B. Forslund, Clerk Jeannie Nix-Temple, County Administrative Officer RECEIVED To: John K. Letton, Superior Court Judge From: Board of Supervisors 4 de a Date: October 25, 2000 RE: 1999-2000 Grand Jury Judicial Committee report on the Trinity County Sheriff's Detention Facility The Board of Supervisors agrees with the three Findings and Recommendations of this report and concurs with its conclusion. DATE: Mouseuber APPROVED: CHAIRMAN-Board of Supervisors -150- CHRIS ERIKSON PAUL FACKRELL RALPH MODINE BERRY STEWART ROBERT REISS District 1 District 2 District 3 District 4 District 5
Findings & Recommendations 5 findings
F1: Overall, the Grand Jury finds County government operations to be generally well run. Communication and coordination between department heads and throughout County government seems to be good. In most instances there appears to be good communication between Department Heads and the Board of Supervisors. In recent years the county has initiated monthly meetings of Department Heads, the CAO and the Chairperson of the Board of Supervisors, which seem to greatly foster the overall good quality of County government.
Related Recommendations (1)
R1: The Grand Jury strongly encourages the continuation of the monthly meetings of the Department Heads, the CAO and the Board of Supervisor's representative. ì
F2: Most of those interviewed felt that the CAO position served an important function within the structure of County government. There appeared to be general support for the current CAO. There were general compliments of the CAO's abilities, particularly in team building and communication. A few of those interviewed felt that CAO position could be re-structured. However, there did not appear to be any clear consensus on how the position could be structured better in the future. Several of those interviewed felt that the position does not require a full time position and that some consolidation of duties with another position may be possible.
Related Recommendations (1)
R2: The Grand Jury recommends that some attention be given to what the job description will be for a future CAO and how that position will be filled. The Grand Jury also recommends that solid administrative and leadership ability along with a working understanding of the operations of the major departments be a prerequisite for the CAO position.
F3: The County is presently developing plans to utilize the present Weaverville Airport site when it is moved. However, there appears to be no overall long-range vision of what should go there. Nor does there appear to be any attempt to insure architectural and operational consistency. Recently, informal meetings have begun to develop such a vision. These meetings include certain department heads and other personnel with expertise in planning issues.
Related Recommendations (1)
R3: The Grand Jury strongly recommends that the airport site planning meetings continue on a regular basis and that an official Strategic Planning committee be formed. This committee should include appropriate Department Heads and departmental staff assistants along with a member of the Board of Supervisors. This committee should develop both short and long range plans for this site. It is recommended that basic site and planning guidelines be developed that include parking areas, landscape design and overall architectural consistency. As the development of the site and the plans for the future evolve, the plans should be updated to show significant changes as they occur.
F4: The minutes of the Board of Supervisor meetings are brief and only record motions, actions taken, votes and appearances of non-board members. For several years 1 the meetings have been recorded on videotape for rebroadcast on local cable TV. These videotapes are then saved for a few months and are available to the public through the County Library. After a few months these tapes are then reused.
Related Recommendations (1)
R4: The Grand Jury recommends that the County adopt a policy to record all Board meetings and that the County Clerk be responsible for maintaining a permanent archive of the videotapes that would be accessible to the citizens of Trinity County. Only copies of the videotapes should be loaned out.
F5: In response to citizen complaints of abuse of power on the part of individual Board of Supervisors members, the Grand Jury investigated the oversight of selected county departments by the Board of Supervisors. The expertise in management of departmental operations, procedures, rules and regulations resides with the department heads and staff. The Board of Supervisors function is to collectively provide policy guidance, oversight and sometimes specific action. Individual Board members are not generally empowered to act unilaterally. The relationship between the Board of Supervisors and the county departments is typically complimentary and commendable. However, the Grand Jury did find some instances where requests for information and/or action from individual Board members were unreasonable. These instances were often indicative of a lack of knowledge of specific departmental functions and responsibilities rather than willful abuse of power.
Related Recommendations (1)
R5: The Grand Jury recognizes that the Board of Supervisors and other local governing boards have ultimate responsibility for local government operations. The Grand Jury also understands that Board members often get requests from constituents to act on their behalf. However, the Grand Jury recommends that board members make a conscious effort to avoid unnecessary involvement and detailed individual direction of activities that can and should be supervised and directed by department heads and lower level managers. Such action can also often demoralize or frustrate county employees unnecessarily. 30-DAY RESPONSE REQUESTED FROM: Trinity County Board of Supervisors, County Administrative Officer. CO W OFFICE OF THE COUNTY ADMINISTRATOR Human Resources Phone (530) 623-1325 Administration - ... Grant Management - Datu. P. O. Box 1613 Weaverville, CA 900. County Administrator Phone: (530) 623-1302 IN RESOURCES Phone (530) 623-1325 FAX (530) 623-422. JEANNIE NIX-TEMPLE, County Administrative Of To: Honorable John, K. Letton, Presiding Judge of Superior Court From Jeannie Nix-Temple, County Administrative Officer R COURT Date: May 5, 2000 RE: Response to Recommendations of 99/00 Grand Jury on General Review of County Government My response to the 99/00 Grand Jury on general review of county government is as follows: I would like to thank the grand jury for their investigation of our county government. There is a correction I would offer regarding the amount of the county budget for this fiscal year, which is 44.4 million dollars rather than the 32.7 million, stated in the report. Also we recently counted the county allocations for positions and the current employee count is 519 rather than the 470, stated in the report. We have grown.
Findings & Recommendations 4 findings
F1: The Planning Department files on Pioneer Heights are complete and well organized. The LAFCO meeting minutes provide excellent detailed documentation of LAFCO meetings.
Related Recommendations (1)
R1: The Grand Jury has no recommendation on this finding but commends both LAFCO and the Planning Department for the quality and availability of the files and meeting minutes. -59-
F2: The WSD files are complete, but they do contain unnecessary duplication and are not particularly well organized. The meeting minutes are adequate but would benefit by the inclusion of more details of the proceedings. WSD does not directly employ a full time clerk or secretary, relying instead on contracting for part time secretarial help which is available on a limited basis. WSD has a minimum number of employees, thus controlling labor expense and the cost of service to WSD customers.
Related Recommendations (1)
R2: The Grand Jury recommends that the WSD place more emphasis on secretarial or administrative assistant needs, with particular regard to office files and meeting minutes. The attention to work force expense is commendable.
F3: Obtaining sewer service for Pioneer Heights was delayed because neither the property owners, WSD nor LAFCO had a full and complete understanding of their responsibilities and the proper procedures for annexing and providing service beyond the existing boundaries of the sewer district. The staff of the Planning Department, which provides technical and administrative support to LAFCO, did not initially provide prompt assistance and guidance. As the annexation of Pioneer Heights by WSD progressed the property owners, WSD and LAFCO developed a much better understanding of the legal requirements and annexation proceeded in a smoother and more expeditious manner.
Related Recommendations (1)
R3: When special districts, such as WSD, are considering extending service beyond their existing boundaries, the Grand Jury recommends a coordination meeting as one of the first steps. A joint meeting of the people served; the management of the district that will provide the service; representatives from LAFCO, which must approve the new service boundaries; and the Planning Department staff that supports LAFCO should result in an understanding and agreement of the procedures to be followed.
F4: Some of the property owners in Pioneer Heights have been frustrated and angry about the delays in their efforts to improve their properties and build residences. The Grand Jury finds a perception by a portion of the general public, not limited to the Pioneer Heights property owners, that the Planning Department unnecessarily impedes the development and use of private property. This perception may arise among property owners who are not familiar with the applicable government regulations, codes, restrictions and procedures which the Planning Department must uphold and comply -60- with. The Grand Jury finds no evidence that the Planning Department intentionally or improperly obstructed any applications. Rather, the Grand Jury finds that the Planning Department is performing its duties in a professional manner. The Grand Jury does find that the Planning Department, though not required to do so, could be of more assistance to applicants needing help and guidance.
Related Recommendations (1)
R4: The Grand Jury recommends that the Director and staff of the Planning Department make a concerted effort to develop a service policy for the public that is more helpful and service orientated, which may require additional staff 30-DAY RESPONSE REQUESTED FROM: Weaverville Sanitary District Board of Directors; Trinity County Board of Supervisors; Trinity County Planning Department; Trinity County Local Agency Formation Commission. 111 1.1 - tj) 10 I rill I ! ( I i I X ktik, 111 X 1:11* x OFFICE OF THE COUNTY COUNSEL Posr Office Box 1428 Weaverville, California 96093 RECEINnE 00) 623-1382 FAX (530) 623-4222 DAVID R. HAMMER MAY 1 9 2000 County Counsel SUPERIOR COURT JUDGE'S CHAMBERS May 15, 2000 The Honorable John K. Letton, Presiding Judge Superior Court Re: Response to the Finance and Administration Committee Final Report-Weaverville Sanitary District Annexation of Pioneer Heights Dear Judge Letton:
Findings & Recommendations 2 findings
F1: The Grand Jury finds that the Capital Improvement Fee in question was determined by the WSD Board of Directors in a public session, which included comments by the owner of the business and discussion of the fee. The Grand Jury finds no convincing evidence that the fee imposed was unreasonably low. FINDINGS #2: The Grand Jury finds that only one member of the WSD Board of Directors had a Conflict of Interest in this case and that the Board member abstained from the vote on this particular Capital Improvement Fee. However, the Grand Jury found two violations of Conflict of Interest Laws. First, the Board member that had a conflict of interest did not publicly declare the conflict during the meeting as required by law. Second, that Board member filed an incorrect California Form 700, Statement of Economic Interests, by incorrectly declaring, "No reportable interests." The Grand Jury finds that those two violations had no effect on the determination of the Capital Improvement Fee for this particular business. The Grand Jury concludes that the violations were due a to a lack of knowledge of the law rather than a deliberate intent to violate the law. The Grand Jury in this and other investigations has found a widespread lack of understanding by members of Public Boards and Commissions in Trinity County that conflicts of interest must, by law, be publicly declared whenever a conflict occurs in a meeting.
F2: I have no information on which I could agree or disagree with the first paragraph of
Findings & Recommendations 1 findings
F1: The present non-secure facility is not adequate to house all juvenile detention cases that occur in Trinity County. The County is doing a very good job with the non-secure cases. Without secure beds, Trinity County cannot detain violent and serious offender cases, and still keep them housed close to their families. The County cannot provide the needed secure areas, provide needed care, and still keep costs contained. It cost more than $250,000 to house minors in Juvenile Detention Halls inside and outside of Trinity County. Group Homes cost approximately an additional $560,000 per year of which the County is responsible for 40% of the cost. It is expected that each year the number of secure beds needed will rise. For specialized treatment (sexual predators, youths with drug and alcohol problems, mentally ill, and developmentally disabled offenders) beds can cost as much as $9,000 each per month. The proposed new facility will provide approximately 20 secure beds (with another room which may provide additional expansion later), kitchen, classroom, padded cell, office space, and a variety of other needed areas. This new facility will reduce travel expenses (both for transporting minors to and from out-of-county placements, for court appearances, as well as for mandated inspections of facilities where we have placements). The new facility may also provide an additional source of future income, by renting our extra juvenile detention services to other counties, which have exceeded their capabilities.
Related Recommendations (1)
R1: Continue with the planned building of the secure Juvenile Detention Facility. The Grand Jury additionally recommends that the existing non-secure facility be retained as operable, to be utilized as a step-down unit. This can be accomplished as a county directed or leased facility, or by selling the existing facility to a group that specializes in non-secure group homes. The local community seems to have accepted the reality of this present non-secure detention center, and there will always be juveniles in need of this less severe service; therefore, it should not be closed.
Additional Recommendations 4

Not linked to specific findings.

R2: I agree with the recommendation. I also support having a backup plan in place to meet the educational needs of the incarcerated juveniles, should the new facility become filled to capacity.
R3: I agree with the recommendation. I support preparing cost analysis for services at the new facility.
R4: I agree with the recommendation. I would suggest that either the CAO or the Auditor be included on a committee designed to study the needs for a video arraignment center, mainly for the purpose of determining if the County would be responsible for a portion of the cost of the equipment or maintenance.
R5: I agree with the recommendation concerning the present programs. While I support early intervention and education regarding potential alcohol/drug abuse and juvenile offenders, I have a concern about creating a program based on referrals from teachers, parents, and/or concerned citizens. I support educating teachers, parents and concerned citizens as to what programs may be available, and the correct procedure to access them. I would like to thank the Grand Jury for their work and the recommendations. Sincerely, Robert A. Reiss Board of Supervisors -144- CHRIS ERIKSON PAUL FACKRELL RALPH MODINE BERRY STEWART ROBERT REISS District 1 District 2 District 3 District 4 District 5
Findings & Recommendations 5 findings
F1: Section 17 (amended) and section 7 of the current INDIGENT MISDEMEANOR AND CONFLICT CONTRACT both state, in part: "CONTRACTOR shall maintain a full-time office open from 9 a.m. to 5 p.m. Monday through Friday, except holidays, in Weaverville, California..." The above stated provision is very important in Trinity County, where many people do not have telephones and must travel substantial distances to conduct business in Weaverville. The Contractor is, and has been, in violation of this provision.
Related Recommendations (1)
R1: The County Administrative Officer and the County Counsel take immediate steps to enforce sections 17 (amended) and 7 of the INDIGENT MISDEMEANOR AND CONFLICT CONTRACT.
F2: One of the major selling points of the current Contractor in bidding for the INDIGENT MISDEMEANOR AND CONFLICT CONTRACT was the criminal law experience of the attorney to be appointed to Trinity County. Two months after the awarding of the contract, this attorney left Trinity County. The replacement attorney appointed by the Contractor does not meet the experience requirements as set forth in Section 2 of the AMENDMENT TO INDIGENT MISDEMEANOR AND CONFLICT CONTRACT, signed on April 20, 1999. Specifically, this refers to the statement in the Contractors' proposal that states: The Contractor "would provide one (1) full-time attorney with a minimum of three (3) years' professional experience, primarily in the area of criminal law". (PLEASE NOTE: The Grand Jury is not making any evaluation or statement regarding the job performance of the current or past indigent misdemeanor attorneys.)
Related Recommendations (1)
R2: The County Administrative Officer and the County Counsel take steps to enforce the experience requirements section of the INDIGENT MISDEMEANOR AND CONFLICT CONTRACT or renegotiate the contract.
F3: Section (N) of the MEMORANDUM OF UNDERSTANDING dated July 1, 1998, by and between the Trinity County Superior Court Judges, the Trinity County Board of Supervisors, the Trinity County Clerk, the Trinity County Auditor, the Trinity County Administrative Officer, and the Trinity County Marshal, states, in part: "Both judges shall participate in the evaluation of the professional qualifications of public defender applicants and in any interview process that is utilized by the County."
Related Recommendations (1)
R3: In the future, section (N) of the MEMORANDUM OF UNDERSTANDING should be followed.
F4: There were some disputes and some confusion during the bid proposal and selection process for the INDIGENT MISDEMEANOR AND CONFLICT CONTRACT.
Related Recommendations (1)
R4: The issue of providing a well-defined scope of work on Requests for Proposals has been implemented. We have and will continue to seek input from the local judges . I would not think it appropriate to seek input from all the local legal community. It is the County's responsibility to define, advertise for, select, and pay for the provision of indigent legal defense for residents of the County who need it.
F5: I agree that the large number of contracts that the County has at any given time and the system that has been used for maintaining the contracts makes it difficult at times to obtain information pertaining to the contracts.
Related Recommendations (1)
R5: A centralized file should be created that lists all current county contracts, amendments to contracts, and the location at which the contracts are filed. This file should be organized in such a manner that requests to the county for copies of contracts can be met on a timely basis and copies of the contract, with all amendments attached, provided. CONCLUSION: Several allegations in the citizen's complaint were found to be factual and merit corrective action by the County. During the bid proposal selection process for the current INDIGENT MISDEMEANOR AND CONFLICT CONTRACT, one of the local judges and many other members of the local legal community expressed concerns to the Board of Supervisors about signing a contract with a legal corporation (which then hires a subcontracted attorney), versus an individual attorney. The Grand Jury recommends to the Board of Supervisors that in the bid selection process for future indigent representation contracts these concerns be addressed. 30-DAY RESPONSE REQUESTED FROM: Trinity County Board of Supervisors, Trinity County Superior Court Judges, Trinity County Administrative Officer, Trinity County Counsel, Trinity County Auditor, Trinity County District Attorney. ubinily count RECEIVED OFFICE OF THE COUNTY ADMINISTRATOR Administration — Human Resources — Risk Management Grant Management — Information & Technology JIII 27 E. J. P. O. Box 1613 Weaverville, CA 96093-1613 County Administrator Phone: (530) 623-1382 SUPERIOR COURT Human Resources Phone (530) 623-1325 FAX (530) 623-4222 JUDUZ'S CHAMBART JEANNIE NIX-TEMPLE, County Administrative Officer July 26, 2000 The Honorable John K. Letton, Presiding Judge Superior Court RE: Response to 1999-2000 Trinity County Grand Jury Judicial Committee Final Report--Citizen Complaint, Indigent Misdemeanor Representation Dear Judge Letton: The Grand Jury has requested that I respond as the County Administrative Officer to their

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.