Siskiyou County Grand Jury
2014-2015
Findings & Recommendations
1 findings
F1:
Staff needs an administration building with an appropriate amount of room to house staff, records, and staff cubicles.
Additional Recommendations
1
Not linked to specific findings.
R1:
Since only one side of the Juvenile Corrections Facility is being used to house juvenile offenders, the other side could be used for the staff's administrative purposes. SISKYOU COUNTY TREASURER/TAX COLLECTOR AND AUDITOR/CONTROLLER
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Findings and recommendations not yet extracted.
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Additional Recommendations
1
Not linked to specific findings.
R1:
Community resource planning private meeting rooms for counseling Pursuant to Penal Code section been completed. Offenders will then purpose of implementing and sustainability services that are held there. 933.05, the grand jury requests responses as follows: be released under the Post Release Realignment. • Collection of baseline data to Community Supervision mandated measure desired outcomes RECOMMENDATION 1 state program managed by the AB 94, as of May 2011, (2011 The Board of Supervisors should From the following governing bodies: P A r P o P ba R ti O on A C D H epartment. R P th u e e b a l l p i i c g a n s S s m a a f g e e n e ty t ) o L f c e o g A m is B e la s t 1 i i n o 1 t n 1 o . A e f d f T e d h c re i t s s u s p b in o il n g l
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Findings & Recommendations
1 findings
F3:
and R3 Board of Supervisors 14 Photo by Amber Schriver 15 PSA-2 SUMMARY The grand jury elected to investigate the Planning and Service Area 2 Agency on Aging (PSA-2) to determine whether or not it was adequately providing services to senior citizens in Siskiyou County. This agency acts as a conduit for funds coming from state and federal governments. The agency does not run any programs for seniors itself; this is done by contractors. BACKGROUND Members of the grand jury were interested in how PSA-2, which handles all services for five California counties, functions. METHODOLOGY The grand jury reviewed the following documents: PSA-2 revised and administrative budget July 10, 2014 PSA-2 (Health Insurance Counseling and Advocacy Program) HICAP and Ombudsman budget July 7, 2014 PSA-2 County % Allocation PSA-2 Siskiyou County service provider listings Sample grant award documents Audit report prepared by Aiello, Goodrich & Teuscher for fiscal year ending June 30, 2014 US Census Bureau data PSA-2 and contractor brochures The Grand Jury also interviewed agency staff and contractors. DISCUSSION The agency handles senior services for five counties: Lassen, Modoc, Shasta, Siskiyou, and Trinity. This covers a fairly large geographic area, so it is reasonable that some costs, travel in particular, may be higher than average than in other areas in the state. The agency handles eleven programs. Of these, only three are active in Siskiyou County: Nutrition, Caregiving (family members of disabled people over 60), and the Senior Information and Assistance Program. In Siskiyou County the agency does not run these programs itself; contractors do that. PSA-2 is essentially a conduit for monies received from state and federal agencies. Most of this funding is mandated by law and regulated by a board of directors. Money is allocated to the counties according to a standard formula. Shasta County receives just under half of the available funds, with the remainder disbursed among the other four counties. The following chart shows the proportion of seniors over 65 for each county (from Census data) along with the proportion of the budget allocated to each county (2014-2015 agency budget): Budget Allocation by County 80 70 60 50 40 % of Population % of budget 30 20 10 0 Lassen Modoc Shasta Siskiyou Trinity In Siskiyou County, funds are distributed to contractors who provide the actual services. The contractors are Madrone Hospice, the Happy Camp Nutritional Center and the Mt. Shasta Recreation District. Madrone Hospice and Mt. Shasta Recreation District write grants to get funding from PSA-2. PSA-2 audits the contractors about once a quarter and administers the grants; the timing of the audit may vary depending on how funding comes in from the government. Contractors also provide much of their own funding from sources in addition to PSA-2. The total budget for PSA-2 in the five counties is $1,226,055. Of this total, Siskiyou County receives approximately $255,000. The county also receives additional funding from other sources. The nutrition program requires that each contractor hire a licensed nutritionist to plan the menus. This is an additional cost to the contractor and is included in the grant. PSA-2 conducts information fairs at various places throughout the year, including Yreka (at the Community Center, in November) and Mt. Shasta (at the Mt. Shasta Resort in May), as well as in Redding and other places. PSA-2 uses some public service announcements and newspaper advertising. Local senior agencies help with advertising. Local agencies raise funds through various outreach programs. While they do some outreach, Madrone staff indicated that they need more volunteers and fresh ideas. In most cases, the contractors have received significant funding from cities and service clubs such as Kiwanis, Rotary, Lions and Elks. Contractors accept donations from seniors being served but do not formally charge for nutritional services. FINDINGS
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Additional Recommendations
1
Not linked to specific findings.
R1:
Reports issued by the Civil Grand Jury During the course of the tour all of the The Board of supervisors do not identify individuals camp buildings as well as the grounds acknowledges that the Deadwood interviewed. Penal Code Section 929 appeared to be extremely well Conservation Camp is a valuable asset requires that reports of the Grand Jury maintained. In short, the camp was for Siskiyou County and is aware of not contain the name of any person, or clean, quiet and in good order. The the potential water shortfalls at facts leading to the identity of any members of the Grand Jury that Deadwood. The County will work in person who provides information to attended this tour were provided lunch conjunction with CalFire and other the Civil Grand Jury. The California in the dining hall. All members were entities to ensure adequate water State Legislature has stated that it fed a meal consistent with one that supply for the camp. Since the Grand intends the provisions of Penal Code would be provided to an inmate fire Jury Tour of Deadwood Camp on Section 929 prohibiting disclosure of crew while fighting fires. The food March 11, 2014, the following water witness identities to encourage full was excellent. saving measures have been candor in testimony in Civil Grand implemented: Jury investigations by protecting the L a k e S h a s t i n a The camp currently has two water New aerators have been placed on all privacy and confidentiality of those sources (springs) that in a normal year faucets and new low flow shower who participate in any Civil Grand provide approximately 13 gallons per heads have been installed in all Jury investigation. 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT— 11
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Findings & Recommendations
2 findings
F1:
RECOMMENDATION 5 formation of a Community Service Liquids that drain from these units departments. He has approximately The police department’s budget is not A Policy Manual should be made D C cr o i e s m a t t r e m ic d u t t n o ( i r p t e y r f o e v r S r i e d e d e rv a t i n o c e a a lt s e D r C n is a S t t D r e i c ) m . t e t T w ho h a d e s h u an a n v i s m e a n a b i l e t s a e . n ry k n i o ss w u n e s to w ba i c th k u t p h e a nd h o c u a s u e s d e t a w s e a n ty la - w th re e e n f ( o 2 r 3 c ) e y m e e a n rs t o o f f f e i x c p er e . r i e H nc i e s f a c u s u l s r l e r y e s n s fu e t d n f e d t e e o d h t h a b e s y n p th o ro e t p b c e u e r e r t r y n e n i o n t w c p n r a e e r a r c s s e e . l d f T e f h e o e s r available to all employees. of providing services in experiences include being a Deputy several years. The department is RECOMMENDATION 6 unincorporated areas (Government The police department’s current Chief at Cal Fire. currently using reserve funds to The 2014/2015 Grand Jury should code Sections 61000-61850). b w u it d h g e a t p r i o s j e a c p te p d r o d x e i f m ic a it t e o l f y $ 2 $ 5 3 , 2 0 7 0 , 0 0 0 b 0 y A Ju r b y i n p d e e rt r a i w n a in s g p t r o o v th id e e o d p e to ra t t h io e n G o r f a t n h d e balance their budget. f D o e ll p o a w rt - m up e n o t n . the progress of the Police A a s c e u o r t l v h l C e o ic c o r e t i m i z s o e , m n d , u i t n o w n c i p a l t u y r s o t d e v i S w n id e g a e r t v e a w i r c w a e m t i e d a r D e n , v a is a g g t r e a r i i m r e c b t t y e a n g o i t e s f , t T m k h e h e o e e n p e D e n t d i a s r o t y r t f i h c r t e e h t s e m e f r u i v s s p e c t o s a u l l t s i o y e c e e p a a a p r y o i n t r h d t i J e e o u p n b n a i e o l r l f t 2 s m t 0 h t 1 e h e n 4 a ir t t . d c P C o e e i n p t r i s s a z o i r e s t n n t m n e ’ d e s e l n C o t f . o ; C m t h o p I e m t l e a D p m in l i a s s t i c n F i i p t o n l r i m n t P a h , r r e y M o c P o b e o n i d n l t u i h d c r l e e y y r , , R ( a 2 T 0 E b h 1 a C e 4 l C O l b o a S M t l D l m o M t c e o t E a o n s N t u i i n D r n c e u A r e e f T a o i I s t r s O e t e p N h f a f e o r 1 c r N e ts l o t f v o e e e p m s l . a b c e e r R P 93 u E 3 r S s .0 u P 5 a O n , t N t S h t E o e R g P E r e a Q n n a U d l ES C ju T o r E y d e D re s q e u ct e i s o t n s security, fire protection, public functioning. These reserves will not Duty Scheduling from February 2013 responses as follows from the recreation, street lighting, mosquito be sufficient to make up the annual forward, Certification from the Note: Since the writing of the following individuals: abatement, conversion of overhead deficit beyond the next three years. Commission on Peace Officers original report such a ballot measure utilities to underground, library Standard Training (POST), as well as has been placed on the upcoming The Police Chief is requested to services, ambulance services and Each parcel in the district is assessed copies of the current range June 2014 ballot.) respond to Findings 3 and graffiti abatement. an annual fee of $65.00 for police qualifications for the sworn officers The Board took the funding matter to 4. Pursuant to Penal Code section services. This rate has been in effect and Arrest Statistics for the year the voters in the June 3, 2014 election 933.05, the grand jury requests In January of 2013, the CSD for over a decade. Even though the ending 2012. and additional funding was not responses as follows from the combined the police and fire CSD has managed to reduce expenses, departments into one Department of more expense cuts may not be It was learned that officers had not approved by the voters. following governing bodies: Public Safety. The consolidation of possible if the CSD desires to maintain qualified with their weapons since
F2:
The CSD Board is requested to these two departments was primarily the current level of police services. In 2010, as well as other administrative (Some CSD Board members do not respond to Findings 1 and 2. due to financial concerns and a cost 2004 a ballot measure to increase issues had not been addressed. have a working knowledge of their saving measure. The police and fire funds for the department failed by a The CSD Board could not recall if, term.) The governing bodies indicated above department are housed in the same small margin. should be aware that the comment or and when, the last written complaint building but in separate areas. was brought to them against the police RECOMMENDATION 2 response of the governing body must There are plans for an increase in the department. The department does not The CSD Board members need to be be conducted subject to the notice, APPROACH annual assessment in next years’ have litigation cases pending. made aware of their term of office. agenda and open meeting Members of the Grand Jury election. This would be a measure requirements of the Brown Act. interviewed the Public Safety slated for the November 2014 ballot. Based on the statistics provided, the CSD Board members have been made Department and Community Service The monetary increase to be requested CSD has a low crime rate. Major aware of their terms of office and Reports issued by the Civil Grand Jury District personnel. in this ballot measure is unknown at felony crimes are rare. Traffic expiration of terms. do not identify individuals this time. The fee increase would violations involve speeding and interviewed. Penal Code Section 929 The Grand Jury toured the police provide sufficient funding for the parking. There are numerous calls FINDING 3 requires that reports of the Grand Jury department section of the Public police department. regarding dogs barking. The CSD Board members did not not contain the name of any person, or Safety Building. The building was know the annual police department’s facts leading to the identity of any built in the early 1970’s with additions The department receives $100,000.00 Due to the limited calls for service and budget. person who provides information to added in subsequent years. The for the Community Oriented Policing the nature of calls, officers receive the Civil Grand Jury. The California heating/cooling system will be Services (COPS) program. The funds little on the job training. Officers are RECOMMENDATION 3 State Legislature has stated that it updated as well as double paned are on a year to year fiscal basis. invested in the community and attend The CDS Board members should be intends the provisions of Penal Code windows. The rooms are adequate for These funds are used by the events in support. made aware of the Public Safety Section 929 prohibiting disclosure of the size of this department. They were department for various expenses. If The CSD Board members, when Department’s annual budget. witness identities to encourage full observed to be clean; no major defects these funds are no longer become interviewed, did not have a working candor in testimony in Civil Grand were noted. There was easy access for available this will likely cause an knowledge of the police departments’ FINDING 4 Jury investigations by protecting the the general public. Personnel were elimination of a full time officer and budget. The CSD Board members The animal control kennel is in need privacy and confidentiality of those satisfied with their working space. possibly the Community Service / also were not aware of their terms of of repairs and is inadequate in who participate in any Civil Grand The Grand Jury toured the animal Animal Control Officer. office. inclement weather. Jury investigation. 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT— 17
Additional Recommendations
3
Not linked to specific findings.
R1:
c r N e ts l o t f v o e e e p m s l . a b c e e r R P 93 u E 3 r S s .0 u P 5 a O n , t N t S h t E o e R g P E r e a Q n n a U d l ES C ju T o r E y d e D re s q e u ct e i s o t n s security, fire protection, public functioning. These reserves will not Duty Scheduling from February 2013 responses as follows from the recreation, street lighting, mosquito be sufficient to make up the annual forward, Certification from the Note: Since the writing of the following individuals: abatement, conversion of overhead deficit beyond the next three years. Commission on Peace Officers original report such a ballot measure utilities to underground, library Standard Training (POST), as well as has been placed on the upcoming The Police Chief is requested to services, ambulance services and Each parcel in the district is assessed copies of the current range June 2014 ballot.) respond to Findings 3 and graffiti abatement. an annual fee of $65.00 for police qualifications for the sworn officers The Board took the funding matter to 4. Pursuant to Penal Code section services. This rate has been in effect and Arrest Statistics for the year the voters in the June 3, 2014 election 933.05, the grand jury requests In January of 2013, the CSD for over a decade. Even though the ending 2012. and additional funding was not responses as follows from the combined the police and fire CSD has managed to reduce expenses, departments into one Department of more expense cuts may not be It was learned that officers had not approved by the voters. following governing bodies: Public Safety. The consolidation of possible if the CSD desires to maintain qualified with their weapons since FINDING 2 The CSD Board is requested to these two departments was primarily the current level of police services. In 2010, as well as other administrative (Some CSD Board members do not respond to Findings 1 and 2. due to financial concerns and a cost 2004 a ballot measure to increase issues had not been addressed. have a working knowledge of their saving measure. The police and fire funds for the department failed by a The CSD Board could not recall if, term.) The governing bodies indicated above department are housed in the same small margin. should be aware that the comment or and when, the last written complaint building but in separate areas. was brought to them against the police RECOMMENDATION 2 response of the governing body must There are plans for an increase in the department. The department does not The CSD Board members need to be be conducted subject to the notice, APPROACH annual assessment in next years’ have litigation cases pending. made aware of their term of office. agenda and open meeting Members of the Grand Jury election. This would be a measure requirements of the Brown Act. interviewed the Public Safety slated for the November 2014 ballot. Based on the statistics provided, the CSD Board members have been made Department and Community Service The monetary increase to be requested CSD has a low crime rate. Major aware of their terms of office and Reports issued by the Civil Grand Jury District personnel. in this ballot measure is unknown at felony crimes are rare. Traffic expiration of terms. do not identify individuals this time. The fee increase would violations involve speeding and interviewed. Penal Code Section 929 The Grand Jury toured the police provide sufficient funding for the parking. There are numerous calls FINDING 3 requires that reports of the Grand Jury department section of the Public police department. regarding dogs barking. The CSD Board members did not not contain the name of any person, or Safety Building. The building was know the annual police department’s facts leading to the identity of any built in the early 1970’s with additions The department receives $100,000.00 Due to the limited calls for service and budget. person who provides information to added in subsequent years. The for the Community Oriented Policing the nature of calls, officers receive the Civil Grand Jury. The California heating/cooling system will be Services (COPS) program. The funds little on the job training. Officers are RECOMMENDATION 3 State Legislature has stated that it updated as well as double paned are on a year to year fiscal basis. invested in the community and attend The CDS Board members should be intends the provisions of Penal Code windows. The rooms are adequate for These funds are used by the events in support. made aware of the Public Safety Section 929 prohibiting disclosure of the size of this department. They were department for various expenses. If The CSD Board members, when Department’s annual budget. witness identities to encourage full observed to be clean; no major defects these funds are no longer become interviewed, did not have a working candor in testimony in Civil Grand were noted. There was easy access for available this will likely cause an knowledge of the police departments’ FINDING 4 Jury investigations by protecting the the general public. Personnel were elimination of a full time officer and budget. The CSD Board members The animal control kennel is in need privacy and confidentiality of those satisfied with their working space. possibly the Community Service / also were not aware of their terms of of repairs and is inadequate in who participate in any Civil Grand The Grand Jury toured the animal Animal Control Officer. office. inclement weather. Jury investigation. 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT— 17
R3:
c ) e y m e e a n rs t o o f f f e i x c p er e . r i e H nc i e s f a c u s u l s r l e r y e s n s fu e t d n f e d t e e o d h t h a b e s y n p th o ro e t p b c e u e r e r t r y n e n i o n t w c p n r a e e r a r c s s e e . l d f T e f h e o e s r available to all employees. of providing services in experiences include being a Deputy several years. The department is RECOMMENDATION 6 unincorporated areas (Government The police department’s current Chief at Cal Fire. currently using reserve funds to The 2014/2015 Grand Jury should code Sections 61000-61850). b w u it d h g e a t p r i o s j e a c p te p d r o d x e i f m ic a it t e o l f y $ 2 $ 5 3 , 2 0 7 0 , 0 0 0 b 0 y A Ju r b y i n p d e e rt r a i w n a in s g p t r o o v th id e e o d p e to ra t t h io e n G o r f a t n h d e balance their budget. f D o e ll p o a w rt - m up e n o t n . the progress of the Police A a s c e u o r t l v h l C e o ic c o r e t i m i z s o e , m n d , u i t n o w n c i p a l t u y r s o t d e v i S w n id e g a e r t v e a w i r c w a e m t i e d a r D e n , v a is a g g t r e a r i i m r e c b t t y e a n g o i t e s f , t T m k h e h e o e e n p e D e n t d i a s r o t y r t f i h c r t e e h t s e m e f r u i v s s p e c t o s a u l l t s i o y e c e e p a a a p r y o i n t r h d t i J e e o u p n b n a i e o l r l f t 2 s m t 0 h t 1 e h e n 4 a ir t t . d c P C o e e i n p t r i s s a z o i r e s t n n t m n e ’ d e s e l n C o t f . o ; C m t h o p I e m t l e a D p m in l i a s s t i c n F i i p t o n l r i m n t P a h , r r e y M o c P o b e o n i d n l t u i h d c r l e e y y r , , R ( a 2 T 0 E b h 1 a C e 4 l C O l b o a S M t l D l m o M t c e o t E a o n s N t u i i n D r n c e u A r e e f T a o i I s t r s O e t e p N h f a f e o
R5:
formation of a Community Service Liquids that drain from these units departments. He has approximately The police department’s budget is not A Policy Manual should be made D C cr o i e s m a t t r e m ic d u t t n o ( i r p t e y r f o e v r S r i e d e d e rv a t i n o c e a a lt s e D r C n is a S t t D r e i c ) m . t e t T w ho h a d e s h u an a n v i s m e a n a b i l e t s a e . n ry k n i o ss w u n e s to w ba i c th k u t p h e a nd h o c u a s u e s d e t a w s e a n ty la - w th re e e n f ( o 2 r 3 c ) e y m e e a n rs t o o f f f e i x c p er e . r i e H nc i e s f a c u s u l s r l e r y e s n s fu e t d n f e d t e e o d h t h a b e s y n p th o ro e t p b c e u e r e r t r y n e n i o n t w c p n r a e e r a r c s s e e . l d f T e f h e o e s r available to all employees. of providing services in experiences include being a Deputy several years. The department is RECOMMENDATION 6 unincorporated areas (Government The police department’s current Chief at Cal Fire. currently using reserve funds to The 2014/2015 Grand Jury should code Sections 61000-61850). b w u it d h g e a t p r i o s j e a c p te p d r o d x e i f m ic a it t e o l f y $ 2 $ 5 3 , 2 0 7 0 , 0 0 0 b 0 y A Ju r b y i n p d e e rt r a i w n a in s g p t r o o v th id e e o d p e to ra t t h io e n G o r f a t n h d e balance their budget. f D o e ll p o a w rt - m up e n o t n . the progress of the Police A a s c e u o r t l v h l C e o ic c o r e t i m i z s o e , m n d , u i t n o w n c i p a l t u y r s o t d e v i S w n id e g a e r t v e a w i r c w a e m t i e d a r D e n , v a is a g g t r e a r i i m r e c b t t y e a n g o i t e s f , t T m k h e h e o e e n p e D e n t d i a s r o t y r t f i h c r t e e h t s e m e f r u i v s s p e c t o s a u l l t s i o y e c e e p a a a p r y o i n t r h d t i J e e o u p n b n a i e o l r l f t 2 s m t 0 h t 1 e h e n 4 a ir t t . d c P C o e e i n p t r i s s a z o i r e s t n n t m n e ’ d e s e l n C o t f . o ; C m t h o p I e m t l e a D p m in l i a s s t i c n F i i p t o n l r i m n t P a h , r r e y M o c P o b e o n i d n l t u i h d c r l e e y y r , , R ( a 2 T 0 E b h 1 a C e 4 l C O l b o a S M t l D l m o M t c e o t E a o n s N t u i i n D r n c e u A r e e f T a o i I s t r s O e t e p N h f a f e o r 1 c r N e ts l o t f v o e e e p m s l . a b c e e r R P 93 u E 3 r S s .0 u P 5 a O n , t N t S h t E o e R g P E r e a Q n n a U d l ES C ju T o r E y d e D re s q e u ct e i s o t n s security, fire protection, public functioning. These reserves will not Duty Scheduling from February 2013 responses as follows from the recreation, street lighting, mosquito be sufficient to make up the annual forward, Certification from the Note: Since the writing of the following individuals: abatement, conversion of overhead deficit beyond the next three years. Commission on Peace Officers original report such a ballot measure utilities to underground, library Standard Training (POST), as well as has been placed on the upcoming The Police Chief is requested to services, ambulance services and Each parcel in the district is assessed copies of the current range June 2014 ballot.) respond to Findings 3 and graffiti abatement. an annual fee of $65.00 for police qualifications for the sworn officers The Board took the funding matter to 4. Pursuant to Penal Code section services. This rate has been in effect and Arrest Statistics for the year the voters in the June 3, 2014 election 933.05, the grand jury requests In January of 2013, the CSD for over a decade. Even though the ending 2012. and additional funding was not responses as follows from the combined the police and fire CSD has managed to reduce expenses, departments into one Department of more expense cuts may not be It was learned that officers had not approved by the voters. following governing bodies: Public Safety. The consolidation of possible if the CSD desires to maintain qualified with their weapons since
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Additional Recommendations
3
Not linked to specific findings.
R1:
The loan committee members wil l be given additional orientation on all phases of the program. They will be included in any administration issues-and asked to review and approve any default actions, collection difficulties and modifications on existing outstanding loans. They will be included in any reports. Any CDBG training opportunities will be shared with them. Formal minutes are taken at all Loan Committee meetings and are shared with interested parties.
R2:
The Deputy City Clerk is fully trained in the record keeping requirements of the CDBG program. Staff from the State CDBG program has recently completed a monitoring visit for the 2008 and the 2009 Grants. They had no issues with the loan records or the record keeping systems. Each grant is monitored as it closes and the 2012 grant will be monitored in 2015 . As required by the CDBG Program, an annual Grantee Performance Report is prepared and submitte d at a public hearing for the City Council's approval.
R3:
Current Program Guidelines were approved by the City Council on July 2, 2012 and by the State of California Department of Housing and Community Development (HCD) on November 15, 2012. There have been no changes since then. If any changes are contemplated, the process is that they be approved first by our City Council at a Public Hearing and then submitted to the State for approval. The City Council will appoint a Commissioner to help oversee the process of these loans. This Commissioner and the City Clerk shall report at least bi-annually to the City Council on the workings of the CDBG program . 24— 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT
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Findings & Recommendations
5 findings
F1:
The City should create a report showing the LC and approved by the members at ultimately the resolution of any District should be aware that the comment or The Grand Jury review was not scientific the effectiveness of job creation and each meeting. These minutes should be boundary dispute between the District The Henley Hornbrook Cemetery response of the governing body must be but it uncovered a number of economic creation under the City EDBG RECOMMENDATION 7 clear, complete, and reflect the full conducted subject to notice, agenda and and all landowners involved rest solely District is requested to respond to this weaknesses in the CDBG/EDBG loan loan program. This report should be LC should be given training and gain an intentions of the LC. An LC meeting open meeting requirements of the Brown with those parties. report; recommendations 2,4,6,8, program. available for distribution within the city understanding of CDBG/EDBG minute book should be kept. Act. and to the public at least on an annual guidelines. Reports showing status of Finding 8 RECOMENDATION 1 basis. existing loans, borrower performance In 2013 the Siskiyou County LAFCo Siskiyou County Board of T i e n x h d t e e e n p C e s i i n t v y d e e C n t o t h u a e n u s c e d i i l t i s s t h o s o u d u e e l s t d e a r c m r o e m i n w m e i i i t f s h s o i i n r o h n t o h a w n e FINDING 5 h c L o i C s n t t o r p r i e b y r u , i t o i j o d o n i b c s a h l c l o y r u e . l a d T t i b h o e e n y r e v s a h i n e o d w u e l e d d c w o al n i s t o h o m t b h i e c e F C or I i i t N e y n D ta I t N i C o G o n u a 1 n n 1 c d i l a be n tt e e e r d u s n der a s p ta p n ro d p in r g ia o te f R d P o e e n p n a o o l r t t C s i d o i e s d n s e u t i e f S d y e b i c n t y i d o i t v n h i e d 9 u C 2 a 9 iv l s i r l i e n G q t u e ra r ir v n e i d e s w J t u h e r d a y t . i r n ev q i u e i w re e d d e h a e c r h e o in f t a h s e t c o e t m he e i t r e r i y n t d e i r s e t s ri t c i t n s S T u h p e er S v i is s o k r iy s o u County Board of CDBG/EDBG loan program. They The Grand Jury could not determine made aware of any request for City CDBG/EDBG guidelines and reports of the Grand Jury not contain the a potential voluntary consolidation of Supervisors is requested to respond to should include a review of the what the final approval or loan modification to existing loans if they are program. They have varying opinions on names of any person, or facts leading to the cemetery districts. The Fort Jones this report; obligations and performance of modification process was. The Grand not a part of this process. The City how the program works, and how they the identity of any person who provides and the Henley Hornbrook District Park & Chapel administration contractors and others Jury concluded that it is important to should encourage them to ask questions are administered. information to the Civil Grand Jury. The Boards chose not to respond to the know who the responsible parties are so California State Legislature has stated involved in the program. and request information that would help LAFCo inquiry. Further both Districts Recommendations7, 9 inquiries can be made. This should avoid that it intends the provisions of Penal them in their process. The LC needs indicated to the Grand Jury that they
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c v o is n it f s u . sion that was evident during our better inclusion in the process. R A E nn C u O al M or M ie E nt N at D io A n T s I e O ss N io 1 n 1 for all City C of o d w e i t S n e e c s t s i o i n d e 9 n 2 t 9 it p ie r s o h to ib i e t n in c g o u di r s a c g l e o s f u u r l e l are not interested in giving up local T sh h o e u g ld o v b e e r n a i w ng a r b e o t d h i a e t s t i h n e d i c c o a m te m d a e b n o t v o e r In approximately half of the EDBG Council members should be required to candor in testimony in Civil Grand Jury control of their districts. response of the governing body must loans reviewed, the Grand Jury found FINDING 8 cover CDBG/EDBG Guidelines and investigations by protecting the privacy be conducted subject to the notice, concerns about the loan restructuring. RECOMMENDATION 5 The Grand Jury found varying opinions programs. and confidentiality of those who Recommendation 8 different entities, the lion’s share of and nighttime seminars are provided who serve on behalf of the citizenry, agenda and open meeting The City should review its CDBG from LC on what their responsibility is, participate in any Civil Grand Jury The Fort Jones and Henley Hornbrook which are governed by appointed to accommodate working individuals. are properly trained in their legal and requirements of the Brown Act.
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condition of the borrower. This should program activities. Clerk, the Auditor and County It is incumbent upon the Board of all Special Districts regarding their There appears to be a lack of concern by be especially true for non-performing Jury investigations by protecting the the City to pursue EDBG loan collateral. loans. Included in the guidelines is the FINDING 9 Finding 9 Counsel, provides FREE yearly Supervisors, as the appointing body fiduciary responsibilities and County privacy and confidentiality of those T pr h o e c e G d r u a r n e d o J r u r t y h r c e o s u h l o d l d n o th t a fi t n t d h e a C po it l y ic y is , r a e n s n p u o a n l s f ib in il a i n ty c i o a f l t i h n e f o b r o m rr a o t w io e n r . t T o h fu e r f n i i l s e h s L n fo o C r t m m r s e e . q m u T i b r e h e r d e s i r t d o o r f n e il o s e p t o c h o n a n s v i f e b l i i t c l e i t r t m y o f s i a a n s n t d e r L a e r s C e t F T I h N e D C I it N y G C D 13 BG/EDBG programs need S sp is e k c i i y a o l u d C i o st u r n ic ty ts su g p o p v o e rt r s n a in lm g os m t 1 a 0 n 0 y t s r u a c in h i s n p g e s c e ia m l i d n i a s r t s ri c fo t r b t o h a o r s d e s . s e B rv o i t n h g d o a n y f b o o r a r m ds o , s t t o i n in d s e u p r e e n t d h e a n t t t h sp o e se c i m al e d m is b t e ri r c s t , C on o g u o n i s n e g l p b ro a v si i s d . e s I n le d g i a v l i d a u d a v l i ce S p o e n c i a a n l w Ju h ry o i p n a v r e t s i t c i i g p a a t t i e o n i . n any Civil Grand using in this regard. For loan programs included little information of that kind. help with their implementation. 16— 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT— 9
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to Special District governance. not contain the name of any person, or now. The review should include by Siskiyou LAFCO, “under certain addition to meeting the requirements priority to attend these training When loan modification requests are facts leading to the identity of any p a in d r v o m o c l i e v n s e i s s d . t I r i f n a t t t i h h o e e n C E c i D t o y B n h t G r a a s / c C t t h o D e r s B p o G a s n s l d o ib a i n o li s t t h y a e n o r d s f m to a de n o b t y th r e e v b i o e r w ro we c r u , r t r h e e n t c ity f i a n p a p n e c a ia rs l R I m n E e fo m C r b m O e a M r t s i . M o n E s I N h t o D u s A l h d T o I u b O l e d N gi i v 8 n e c n l u t d o e a ll t h L e C ir R A E pp C ro O p M ria M te E N r D e A po T r I ti O ng N 12 should be c c i o r n c s u o m li s d t a a t n io ce n s o L f A th F e C d o is c tr o i u c l t d s. ” fo S rc h e o u th ld e o to f t p h u e b R li a c l p m h e M et . i n B g r s o , w t n h e a c d t i w st i r t i h c t r s e g a a ls rd o s a e tt s e s n io d n a s n c e e v er a y t y a e a s r. e L m a i w na s r c h p a r n e g se e n a t n ed d R R E E S C P O O M N M SE E N TO DATION 9 p th e e r s C o i n v i w l G ho r a p n r d o v Ju id ry e . s i T n h fo e r C m a a l t i i f o o n rn t i o a o lo f a n l l o o s s s s es t , o t hi t s a c x o p u a l y d e r r e du fu c n e d th s e a f m un o d u e n d t s b t o a r t r e o m w e e n r t . s T /i h n e fo l r a m ck a t o io f n t his f in ro fo m r mati t o h n e r w e h sp o o t n h s e i y b i w li o ti r e k s , f o w r, h w o h a a p t p G o N in C te ’ d s r t o h l e e m is , d ad ev m e i l n o i p s e tr d a t a io n n d m an a d d e c i a t v iz a e i n la s b l o e f to W C ee it d y . t i h n e d s e e p en d d i e s n tr t i c i t t s is w i i n sh cu m t b o e nt r e u m p a o i n n h re a s v p e o nsibi f l i i d ti u e c s i . a A ry s appo a i n n d te d Bo le a g rd a s l y go ea v r e s r n a e g f o fe c m ti a v y e ly n o g t iv e b n e th su e f f f r i e c q ie u n e t n c to y The Siskiyou Board of Supervisors S in t t a e t n e d s L e th g e is p la r t o u v r i e s io h n a s s o s f t a P t e e n d a l t h C a o t d i e t programs. should make it difficult to reach a proper and who they can go to for questions, City Council should appoint a CDBG them to address this with LAFCO many of those who serve are not well of law changes in California. concurs with the Grand Jury Section 929 prohibiting disclosure of decision. It seems that a prudent lending requests and information. . commissioner to help carry out this task rather than ignore their versed on these requirements. recommendation. The Auditor's Office witness identities to encourage full procedure is to know the financial along with giving oversight on the correspondence. Siskiyou County, through the County Recommendation 9 has provided training workshops for candor in testimony in Civil Grand
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condition, but only shows as a footnote local jobs. The public has a right to CDBG/EDBG City guidelines. The LC assistance to the Fort Jones Cemetery The Fort Jones Cemetery District is LC members do not see or approve LC in the audit report. know how effective a major City loan would benefit if they knew the status of Board through the Public Works requested to respond to this report; program like the EDBG is on jobs and loans and the outcome of loans they meeting minutes. The City of Weed is requested to and/or Community Development recommendations 1,3,5,7,8 business revenue. approve. The LC would also benefit if respond to this report recommendations Departments by means of existing FINDINGS AND they were more included in the loan number 1 thru 13
Additional Recommendations
3
Not linked to specific findings.
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guidelines as adopted. If the guidelines who they work for, who appointed them investigation Cemetery District Boards should Boards. While this investigation Presently participation of the board fiduciary Board responsibilities. The City should review these particular are not clear the City should modify or and what the City expects of them. They FINDING 12 respond to the 2013 LAFCo letter examined just three such districts it is members in these seminars is dismal; Newly appointed, and ongoing, Board Reports issued by the Civil Grand Jury EDBG loans, perhaps engage create additional polices and determine should understand that they represent the CDBG /EDBG program appears to lack . expressing interest in the possible clear that how these districts operate only around twenty to twenty-five members should be required to attend do not identify individuals independent legal expertise and specific responsibilities. City of Weed and that GNC is a transparency. Of those interviewed few countywide consolidation of cemetery varies dramatically. The one theme percent attend. All district board training annually to remain current interviewed. Penal Code Section 929 determine if a better course of action contracted consultant to the City. within the City seem to clearly districts and state their justifications that is consistent across these districts should have been taken or can be taken understand the program. for remaining independent. As stated is their statutory responsibilities. In members should make it a high with all laws defining and pertaining requires that reports of the Grand Jury
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and should be independent Prior LC minutes should be presented to The governing bodies indicated above information systems (GIS). However, Henley Hornbrook Cemetery
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files, surveys or geographic RECOMMENDATIONS process. The LC is an advisory board
Findings & Recommendations
2 findings
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above should be aware that the with Grand Jury Recommendation #2 there are highly trained advocates Various county agencies provide Costs for examination rooms are comment or response of the governing and staff will seek out applicable assigned to assist victims through the funding for this program that the expensive. body must be conducted subject to funding sources that may fund the criminal justice system and to ensure District Attorney manages for the the notice, agenda and open meeting SART program. that victims receive the services and SART program. These agencies requirements of the Brown Act. support they are legally entitled to. include the District Attorney’s Office, RECOMMENDATION #1
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BACKGROUND the District Attorney’s Office, at work to attend this training. designated in Happy Camp however Registered Nurses currently donate Sheriff’s Office, Domestic Violence, there is no certified nurse in that their time for training. In 2005/06 SART was established in Adult and Children’s Services and a area to provide examinations. Providing examinations to sexual Siskiyou County to assist the victims community member. assault victims is a highly sensitive of crime. SART is a multidisciplinary and emotional process. It is a
Additional Recommendations
1
Not linked to specific findings.
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RESPONSE TO team providing victim centered APPROACH challenge to keep nurses willing to The Board of Supervisors should RECOMMENDATlON #1 response with high quality care to The Siskiyou County Grand Jury provide this service. The County reimburse for out of pocket expenses The Board of Supervisors concurs survivors of sexual assault. A elected to do a review on the Sexual agencies and Registered Nurses for registered nurses while receiving with Grand Jury Recommendations #1 collaborative resource team addresses Assault Response Team (SART) in an involved with SART are dedicated to the required forensic training to assist and has provided and fully equipped the physical, emotional, financial and attempt to provide insight of this sexual assault victims. an interview/office at the request of the provide the services needed to assist legal needs of the victims and their program and how it serves the citizens District Attorney prior to the Grand victims. Siskiyou County is fortunate families. of Siskiyou County. Jury report. to have the SART program available REQUEST FOR RESPONSES to assist with sexual assault victims of Pursuant to Penal Code section In its capacity the Sexual Assault Information was provided by the crime. 933.05, the grand jury requests RECOMMENDATION #2 Team (SART) assists crime victims District Attorney’s Office which responses as follows from the The Board should provide appropriate with support in accessing services manages the SART program. The following individuals: funding as needed to the District available within the community. Grand Jury was provided an overview The exact number of sexual assault Attorney's Office for the SART Specifically the unit strives to enhance of the program. cases was not provided to the Grand program. This would put less strain on its immediate response to victims, Jury. The Grand Jury was informed The District Attorney’s Office the various county agencies currently provide safety for the victims, reduce that more children are sexually And from the following governing providing financial support to the victim trauma, encourage use of local DISCUSSION assaulted in Siskiyou County than bodies: SART program. services and increase involvement of Funding is sought through the use of adults. resource agencies with serving crime grants and reimbursements to offset The Siskiyou County Board of RESPONSE TO victims. the financial operating cost to the
Additional Recommendations
1
Not linked to specific findings.
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County staff review applicable codes and ensure compliance. The unscheduled vacancies on boards and commissions and the It is recommended that all persons appointed to the Siskiyou Board of supervisors will take the appropriate actions should the Siskiyou County Fish and Game Commission is no exception. County Fish and Game Commission as well as the Board of determination be made that Commission expenditures is out of Supervisors liaison be given a copy of all applicable County compliance. Ordinances and California Fish and Game codes when appointed. J u a n i t a L a k e 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT— 13
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Findings & Recommendations
3 findings
F1:
The County Board of Supervisors are to be commended for continuing to explore options for a new jail, and for continuing to inform the public about progress in that direction.
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Apparently, the BOS is now directing staff to set up informational meetings. While it may have been more timely to set this process in motion earlier, it is understandable that as new information becomes available, new issues arise that must be dealt with; however, it is to be hoped that the BOS will move forward with energy and efficiency to make this decision a priority.
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It is hoped that much research and planning will be done between now and November 2015, and that the BOS will work in close collaboration with the Sheriff’s office and the firm of architects, so that a sound decision is made regarding this very important matter. 33
Additional Recommendations
4
Not linked to specific findings.
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The Board of Supervisors should continue to keep the residents of Siskiyou County informed about the progress being made in this endeavor in a timely manner as events unfold.
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The Civil Grand Jury recommends that the Board of Supervisors move forward with all possible speed to determine what funding is available to build a new jail, consulting closely with the Sheriff’s Department, the architectural firm, and other prison and jail personnel who have recent experience with building new facilities.
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The Civil Grand Jury would like clarification from the Siskiyou County Board of Supervisors as to whether or not they plan to build a new jail. If so, the Civil Grand Jury would like to know what specific plans the BOS has to fund both the jail’s construction and its operation. Also to be considered is under what conditions the jail could be built and staffed; for instance, whether it is feasible to include a kitchen and infirmary, and if not, what measures would be taken to provide for health care and meals.
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If the County Board of Supervisors opts not to build a new jail, the Civil Grand Jury would like to hear what plans the Siskiyou County Board of Supervisors has to deal with current and potential future overcrowding in the jail. Invitations to Respond None at this time. Photo by Dale Lehman 34
Findings & Recommendations
6 findings
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help to insulate the boards from duties of Caretaker/Superintendent resulted in issues involving tree caretaker. There is no written job The Fort Jones Cemetery District does disputes that could end up in litigation. position. falling, ongoing vehicle traffic and d p jo o e b s s . c i t r i i o p n t . i o T n r ain f in o g r oc t c h u e r s so c l a e r l e y t a o k n e t r h ’ e s n pr o o t ce h d a u v r e e s. a n y written policies or F T i h n e d F in o g rt 3 Jones District has no written Finding 5 c b a e t t c l e e m ro e a te m ry in l g a n o d n s . what is believed to job description for the groundskeeper The Fort Jones Cemetery District does Recommendation 7 The District maintains a fixed asset Recommendation 1 position. The current services not have a public telephone listing. The Fort Jones Cemetery District l d i i s s t p . o T s o e o d n a t o e n e th p e i y e c h e a o v f e e o q n u l i y p m h e a n d t . t I o t T sh h o e u l F d or h t a v J e o n a e s w C ri e tt m en e te P ry o li D cy i st a ri n c d t p d r ir o e v c i t d e e d d . by the groundskeeper are self T th h e e o p u h t o si n d e e n o u f m th b e e r c i e s m o e n t l e y r y av s a h i e la d b . le on B C o o a u r n d t , y in B o c a o r n d j u o n f c t S io u n p e w rv it i h s o S rs is , k s i h y a o l u l was sold, with Board approval, to a Procedures manual that codifies the accurately determine all cemetery v e r p e x o r m o c lu f h o e n a v s t n s a e g i l e o e r i n s f a o h f l r s o a v r n a o d n l l a d u e n d t t h n e b e e o y r m w s c i o e o n r o n a v d l t i r c a i e s c f s e t . g e w T i v r i e e t i h n n e r e r p u u x o l d p l e i i e s c m n ie f d e o s n i r t t u i a . ( r r e b e y . u s , t d i n s o H c t i u p b l m l i i i m d n a a n it r e y d p t R p r o r o e ) o c s c c o e e a d u s p u r s i c r e t e e a s s s l , R W h ru i e g n h c h s i o l l e y m m t m t h h o e e e t n i c v d u a a d r t t e r a i e d o y n , n - t t v o 3 e g - r r d y o a u y d n e d d s ic o k a p e t e e e p r d a e t r a i o n i n d s R T s p h h h e o o e c u n o l e m d F n o m u p rt m e u n b b J d l e o i a s r n h t f e i o o s r a n t C h 5 c e e e m m pu e e b t t e e li r r c y y . d d i i s s t t r r i i c c t t b D r la e o n i s s u o d t n r l o u d i w c t a t i n r o i e n e r i s s n t i o a n n v r t d o e h a l e a v c s e h s s d i a i n . s t i t g s f th ac a e t i C o p n e r m o o p e f t e e r a r t l y y l away. and grounds for termination. extremely well, the duties and services provided are not recorded in any Finding 6 (continued on ) All monies received, and warrants Finding 2 fashion. The Fort Jones Cemetery The Henley Hornbrook Cemetery paid on behalf of the District are The Henley Hornbrook Cemetery Board needs to draft a thorough and up District does not have a public managed by the Siskiyou County District does not have any formal to date job description outlining the telephone listing. Contact is through Auditor’s office. written policies or procedures. groundskeeper’s duties. the employees. 8— 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT Review of the City of Weed WATCHDOG Siskiyou County Cemetery District : Administration of Community Development Block Grant Loans For the fiscal year 2012 an annual City to be legitimate this process has to occur RECOMMENDATION 6 committee members is to deal with RECOMMENDATION 13 wide independent audit, in their findings, when necessary. The Grand Jury could Requests for CDBG/EDBG loan many individuals and businesses in the City should seek assistance from noted some inadequate documentation not find retrieval of loan collateral on modifications from the borrower should City. They should disclose their financial appropriate State CDBG/EDBG RECOMMENDATION #7 Districts should take responsibility for issues were found in regards to the City EDBG loans reviewed. be accompanied by current financial activity. departments. Additional training on The Fort Jones Cemetery District is in ongoing training opportunities that Mt. Shasta Memorial CDBG program. statements/ information along with program management, loan monitoring, an ongoing property line dispute with may be available through the We tried to make an assessment of the RECOMMENDATION 3 r C e i v t i y s ed s h p o ro u j l e d c tio fo n l s l o fo w r th t e h e b us g in u e id ss e . l i T n h e e s RECOMMENDATION 9 p m r o o d c i e f d ic u a r t e io s, n s c a o n ll d a t d e e r l a i l n q r u e e tr n i t e v p a a l y , m l e o n a t n s t r h e e su n l e te ig d h b i o n r in i g s s la u n e d s o w in n v e o rs l v w in h g ic h t h re a e s appropriate authority. fairness of this program. We concluded The City needs to review its procedures requiring annual financial The City should set terms of 2 or 4 years would be beneficial. It may be helpful falling, ongoing vehicle traffic and t w h a a s t t t h o e o i v m ar p ie le d m a e n n d t a c t o io u n ld o c f a t u h s i e s c p r r i o ti g c r i a s m m a o n n d e i t f h o a n t e fo d l o lo e w s n s o C t i e t x y i s g t u , i i d t e sh li o n u e l s d . W cre h a e t n e s A ta p te e m rf e o n r t m s/ a in n f c o e r m hi a s t t i o o r n y f o ro n m th b e o r e r x o i w st e in rs g . i b n y o th rd e e C r i f t o y r o L n C a m pe e r m io b d e ic rs b t a o s i b s e . M rev em iew be e r d s f s o it r u a th ti e o n S t s a o t e h e to lp k c n o o u w ld t b h e e m C o it r y e ’ s ta c rg u e rr t e e n d t . cattle roaming on what is believed to REQUEST FOR RESPONSES in several forms. If terms change and necessary the City should retrieve loan should be reviewed along with should be appointed based on the be cemetery lands. Pursuant to Penal Code section delinquencies are not appropriately collateral on non-performing loans. possible modifications of collateral prior qualifications outlined in the City 933.05, the grand jury requests addressed then some of these loan funds to any action. CDBG/EDBG guidelines. Members REQUEST FOR RESPONSE RESPONSE TO responses as follows: simply become grants. If the City suffers FINDING 4 should also be required to file conflict of Pursuant to Penal Code section 933.05 RECOMMENDATION 7 From the following individuals: losses in the loan program it reduces The Grand Jury found little evidence of FINDING 7 interest forms on an annual basis. the Grand Jury requests responses as The Siskiyou Board of Supervisors loans to other potential borrowers. It City monitoring, regarding the The Grand Jury found that LC lacks follows from the concurs with the Grand Jury does not reflect on the City financial requirement of EDBG loans to create training and understanding regarding following governing bodies: recommendation and will offer Fort Jones Cemetery District
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c v o is n it f s u . sion that was evident during our better inclusion in the process. R A E nn C u O al M or M ie E nt N at D io A n T s I e O ss N io 1 n 1 for all City C of o d w e i t S n e e c s t s i o i n d e 9 n 2 t 9 it p ie r s o h to ib i e t n in c g o u di r s a c g l e o s f u u r l e l are not interested in giving up local T sh h o e u g ld o v b e e r n a i w ng a r b e o t d h i a e t s t i h n e d i c c o a m te m d a e b n o t v o e r In approximately half of the EDBG Council members should be required to candor in testimony in Civil Grand Jury control of their districts. response of the governing body must loans reviewed, the Grand Jury found FINDING 8 cover CDBG/EDBG Guidelines and investigations by protecting the privacy be conducted subject to the notice, concerns about the loan restructuring. RECOMMENDATION 5 The Grand Jury found varying opinions programs. and confidentiality of those who Recommendation 8 different entities, the lion’s share of and nighttime seminars are provided who serve on behalf of the citizenry, agenda and open meeting The City should review its CDBG from LC on what their responsibility is, participate in any Civil Grand Jury The Fort Jones and Henley Hornbrook which are governed by appointed to accommodate working individuals. are properly trained in their legal and requirements of the Brown Act.
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condition of the borrower. This should program activities. Clerk, the Auditor and County It is incumbent upon the Board of all Special Districts regarding their There appears to be a lack of concern by be especially true for non-performing Jury investigations by protecting the the City to pursue EDBG loan collateral. loans. Included in the guidelines is the FINDING 9 Finding 9 Counsel, provides FREE yearly Supervisors, as the appointing body fiduciary responsibilities and County privacy and confidentiality of those T pr h o e c e G d r u a r n e d o J r u r t y h r c e o s u h l o d l d n o th t a fi t n t d h e a C po it l y ic y is , r a e n s n p u o a n l s f ib in il a i n ty c i o a f l t i h n e f o b r o m rr a o t w io e n r . t T o h fu e r f n i i l s e h s L n fo o C r t m m r s e e . q m u T i b r e h e r d e s i r t d o o r f n e il o s e p t o c h o n a n s v i f e b l i i t c l e i t r t m y o f s i a a n s n t d e r L a e r s C e t F T I h N e D C I it N y G C D 13 BG/EDBG programs need S sp is e k c i i y a o l u d C i o st u r n ic ty ts su g p o p v o e rt r s n a in lm g os m t 1 a 0 n 0 y t s r u a c in h i s n p g e s c e ia m l i d n i a s r t s ri c fo t r b t o h a o r s d e s . s e B rv o i t n h g d o a n y f b o o r a r m ds o , s t t o i n in d s e u p r e e n t d h e a n t t t h sp o e se c i m al e d m is b t e ri r c s t , C on o g u o n i s n e g l p b ro a v si i s d . e s I n le d g i a v l i d a u d a v l i ce S p o e n c i a a n l w Ju h ry o i p n a v r e t s i t c i i g p a a t t i e o n i . n any Civil Grand using in this regard. For loan programs included little information of that kind. help with their implementation. 16— 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT 2013 - 2014 SISKIYOU COUNTY GRAND JURY REPORT— 9
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to Special District governance. not contain the name of any person, or now. The review should include by Siskiyou LAFCO, “under certain addition to meeting the requirements priority to attend these training When loan modification requests are facts leading to the identity of any p a in d r v o m o c l i e v n s e i s s d . t I r i f n a t t t i h h o e e n C E c i D t o y B n h t G r a a s / c C t t h o D e r s B p o G a s n s l d o ib a i n o li s t t h y a e n o r d s f m to a de n o b t y th r e e v b i o e r w ro we c r u , r t r h e e n t c ity f i a n p a p n e c a ia rs l R I m n E e fo m C r b m O e a M r t s i . M o n E s I N h t o D u s A l h d T o I u b O l e d N gi i v 8 n e c n l u t d o e a ll t h L e C ir R A E pp C ro O p M ria M te E N r D e A po T r I ti O ng N 12 should be c c i o r n c s u o m li s d t a a t n io ce n s o L f A th F e C d o is c tr o i u c l t d s. ” fo S rc h e o u th ld e o to f t p h u e b R li a c l p m h e M et . i n B g r s o , w t n h e a c d t i w st i r t i h c t r s e g a a ls rd o s a e tt s e s n io d n a s n c e e v er a y t y a e a s r. e L m a i w na s r c h p a r n e g se e n a t n ed d R R E E S C P O O M N M SE E N TO DATION 9 p th e e r s C o i n v i w l G ho r a p n r d o v Ju id ry e . s i T n h fo e r C m a a l t i i f o o n rn t i o a o lo f a n l l o o s s s s es t , o t hi t s a c x o p u a l y d e r r e du fu c n e d th s e a f m un o d u e n d t s b t o a r t r e o m w e e n r t . s T /i h n e fo l r a m ck a t o io f n t his f in ro fo m r mati t o h n e r w e h sp o o t n h s e i y b i w li o ti r e k s , f o w r, h w o h a a p t p G o N in C te ’ d s r t o h l e e m is , d ad ev m e i l n o i p s e tr d a t a io n n d m an a d d e c i a t v iz a e i n la s b l o e f to W C ee it d y . t i h n e d s e e p en d d i e s n tr t i c i t t s is w i i n sh cu m t b o e nt r e u m p a o i n n h re a s v p e o nsibi f l i i d ti u e c s i . a A ry s appo a i n n d te d Bo le a g rd a s l y go ea v r e s r n a e g f o fe c m ti a v y e ly n o g t iv e b n e th su e f f f r i e c q ie u n e t n c to y The Siskiyou Board of Supervisors S in t t a e t n e d s L e th g e is p la r t o u v r i e s io h n a s s o s f t a P t e e n d a l t h C a o t d i e t programs. should make it difficult to reach a proper and who they can go to for questions, City Council should appoint a CDBG them to address this with LAFCO many of those who serve are not well of law changes in California. concurs with the Grand Jury Section 929 prohibiting disclosure of decision. It seems that a prudent lending requests and information. . commissioner to help carry out this task rather than ignore their versed on these requirements. recommendation. The Auditor's Office witness identities to encourage full procedure is to know the financial along with giving oversight on the correspondence. Siskiyou County, through the County Recommendation 9 has provided training workshops for candor in testimony in Civil Grand
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District does not have formal written AND policies i.e. disciplinary procedures The Henley Hornbrook Cemetery The Fort Jones Cemetery District is in procedures. The caretaker operates RECOMMENDATIONS and grounds for termination. board should draft a thorough and up an ongoing property line dispute with from a handwritten sheet of rules and Adoption of these written rules would to date job description outlining the the neighboring landowners which has regulations inherited from the previous
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condition, but only shows as a footnote local jobs. The public has a right to CDBG/EDBG City guidelines. The LC assistance to the Fort Jones Cemetery The Fort Jones Cemetery District is LC members do not see or approve LC in the audit report. know how effective a major City loan would benefit if they knew the status of Board through the Public Works requested to respond to this report; program like the EDBG is on jobs and loans and the outcome of loans they meeting minutes. The City of Weed is requested to and/or Community Development recommendations 1,3,5,7,8 business revenue. approve. The LC would also benefit if respond to this report recommendations Departments by means of existing FINDINGS AND they were more included in the loan number 1 thru 13
Additional Recommendations
3
Not linked to specific findings.
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guidelines as adopted. If the guidelines who they work for, who appointed them investigation Cemetery District Boards should Boards. While this investigation Presently participation of the board fiduciary Board responsibilities. The City should review these particular are not clear the City should modify or and what the City expects of them. They FINDING 12 respond to the 2013 LAFCo letter examined just three such districts it is members in these seminars is dismal; Newly appointed, and ongoing, Board Reports issued by the Civil Grand Jury EDBG loans, perhaps engage create additional polices and determine should understand that they represent the CDBG /EDBG program appears to lack . expressing interest in the possible clear that how these districts operate only around twenty to twenty-five members should be required to attend do not identify individuals independent legal expertise and specific responsibilities. City of Weed and that GNC is a transparency. Of those interviewed few countywide consolidation of cemetery varies dramatically. The one theme percent attend. All district board training annually to remain current interviewed. Penal Code Section 929 determine if a better course of action contracted consultant to the City. within the City seem to clearly districts and state their justifications that is consistent across these districts should have been taken or can be taken understand the program. for remaining independent. As stated is their statutory responsibilities. In members should make it a high with all laws defining and pertaining requires that reports of the Grand Jury
R4:
Finding 7 District does not have formal written AND policies i.e. disciplinary procedures The Henley Hornbrook Cemetery The Fort Jones Cemetery District is in procedures. The caretaker operates RECOMMENDATIONS and grounds for termination. board should draft a thorough and up an ongoing property line dispute with from a handwritten sheet of rules and Adoption of these written rules would to date job description outlining the the neighboring landowners which has regulations inherited from the previous
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files, surveys or geographic RECOMMENDATIONS process. The LC is an advisory board
Findings & Recommendations
5 findings
F1:
Notices of public meetings are not being posted 40
F2:
Fish & Game Commissioners are not aware of county ordinances
F3:
Expenditures do not comply with the County Fish & Game Commission Ordinances or with State of California Fish & Game Code Sections 13100 and 13103
F4:
Job vacancies and re-appointments are not being posted RESPONSES:
F5:
The police department currently does not have a policy manual. RESPONSES
Additional Recommendations
5
Not linked to specific findings.
R1:
The Board of Supervisors will remind the Fish & Game Commissioners to post meeting dates and times prior to the meetings.
R2:
The Board of Supervisors concurs with Finding 2. A copy of County and State Ordinances will be provided to the Commissioners.
R3:
The Board of Supervisors will recommend that the Fish & Game Commissioner Representative be made aware of expenditures concerning county and state ordinances.
R4:
The Board of Supervisors does not concur with the Civil Grand Jury that all vacancies and re- appointments are not well posted. This Civil Grand Jury determined through further investigation that postings of the Fish & Game Commission vacancies and re-appointments are being posted. The 2014-2015 Civil Grand Jury accepts the responses and no further action is necessary. SEXUAL ASSAULT RESPONSE TEAM (SART)
R5:
Findings 4 & 5 responses were not received from the Chief of Police as requested. The 2014-2015 Civil Grand Jury toured the police department in regards to Finding 4. The recommendation for repairs to the shelter has not been fully implemented. A wind break has been constructed on two sides of the kennel. Exposure to inclement weather is still an issue. The Society for the Prevention of Cruelty to Animals (SPCA) standards should be consulted. lt is understood that funding remains an issue. The CSD should provide funding necessary for a much-needed shelter for animals located in their district.