“Being Propositioned By District money raised

Recommendations 15

• R1
  That measures placed on the ballot by SFUSD to raise money have an Board of Recommendation RESOLVED, That the Board of Supervisors reports to the Presiding Judge of the Superior Court that it agrees Being Propositioned By The 2008-09 San Francisco Unified School independent review of the wording. Supervisors with Recommendation No. 1 and 2 of the 2008-2009 Civil Grand Jury Report entitled "Being Propositioned By Implemented District The San Francisco Unified School District." Also, it is important to note that the SFUSD, in its responses, stated that Recommendations No. 1 and 2 have been implemented. (Resolution No. 436-09) Being Propositioned By The
• R2

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  2.3 because the Board believes that SFERS is applying due diligence to prevent pension Francisco. By adopting a DC plan, the Mayor, BOS and SFERS can do more to Warranted or Not spiking. The Board also disagrees with Recommendation No. 2.2.1 because a working group created by the restore credibility to the public pension plans than any other action they can Reasonable Mayor is already reviewing the City’s Defined-Benefit (DB) Pension Plan and evaluating alternative plans and take. options. (Resolution No. 477-09) 2008-09 Pensions Beyond Our Ability 2.2.1. A task force should be established to evaluate a change to a defined- Office of the Will Not Be CON: City leadership may consider how to manage retirement costs and benefits as part of its overall financial to Pay contribution (DC) plan for all new employees of the City and County of San Controller Implemented: Not planning, and the Mayor and Board of Supervisors may make proposals regarding retirement benefits within Francisco. By adopting a DC plan, the Mayor, BOS and SFERS can do more to Warranted or Not the current system to put before the voters. These considerations already occurr through the City leadership restore credibility to the public pension plans than any other action they can Reasonable and managers' review of pension costs and contribution rates and their financial impacts in the budget process take. and in other settings. Benefits, terms and conditions of SFERS are set in the Charter, and changes to them are a matter for voter approval. 2008-09 CGJ Year Report Title Recommendation Response 2010 Response 2010 Response Text Required 2008-09 Pensions Beyond Our Ability 2.2.1. A task force should be established to evaluate a change to a defined- Office of the Mayor Will Not Be I believe the SFERS defined benefits plan offers a more secure investment strategy than a defined to Pay contribution (DC) plan for all new employees of the City and County of San Implemented: Not contributions plan. Therefore, it is not necessary to establish a task force to evaluate a change in plans at this Francisco. By adopting a DC plan, the Mayor, BOS and SFERS can do more to Warranted or Not time. restore credibility to the public pension plans than any other action they can Reasonable take. 2008-09 Pensions Beyond Our Ability 2.2.1. A task force should be established to evaluate a change to a defined- San Francisco Will Not Be SFERS is charged with administering the existing defined benefit pension plan and existing "457" defined to Pay contribution (DC) plan for all new employees of the City and County of San Employees Implemented: Not contribution plan. SFERS is not a political, legislative or policy making body. Any initiative to study and/or Francisco. By adopting a DC plan, the Mayor, BOS and SFERS can do more to Retirement System Warranted or Not create a new benefit plan for employees of the City & County of San Francisco must be formulated by the restore credibility to the public pension plans than any other action they can Reasonable Mayor's Office or the Board of Supervisors. take. 2008-09 Pensions Beyond Our Ability 2.2.2. Pension Spiking should be prohibited altogether as an unfair and costly Board of Will Not Be RESOLVED, That the Board of Supervisors reports to the Presiding Judge of the Superior Court that it agrees to Pay practice that benefits no one, except for the retiring employee. Supervisors Implemented: Not with Recommendation Nos. 2.2.2 and 4.2.2 of the 2008-2009 Civil Grand Jury Report entitled “Pensions: Warranted or Not Beyond Our Ability to Pay.” Reasonable FURTHER RESOLVED, That the Board of Supervisors urges the Mayor to cause the implementation of accepted
• R4
  That SFUSD sell the 11 parcels described in Finding 4 to fund the move of Board of FURTHER RESOLVED, That the Board of Supervisors reports that regarding Recommendation No. 4, the Being Propositioned By The 2008-09 San Francisco Unified School SOTA to the 135 Van Ness complex without the use of any further bond Implemented: Not SFUSD is a state agency that is governed by the Board of Education. Decisions about surplus school property Supervisors fall under the purview of the SFUSD, not the Board of Supervisors. However, the SFUSD should bring its District Warranted or Not measures. Reasonable surplus property disposition plan(s) before the Joint City and School District Select Committee in a timely manner for review and consideration. FURTHER RESOLVED, That pursuant to Penal Code Section 933.05(c), the Board of Supervisors responds to the recommendations to which it agrees by hereby urging the SFUSD to cause the implementation of accepted recommendations.(Resolution No. 436-09) Office of the Mayor Will Not Be Being Propositioned By The
• R5
  Departments should use Cost of Reimbursement instead of Units of Service Department of Recommendation The department uses cost reimbursement as a method of payment. as the method of payment in every RFP. Children, Youth, & Bad, The Ugly Implemented Families 2008-09 Nonprofits: The Good, The
• R6
  A database of sole source waivers including all cost should be maintained Department of 2008-09 Children, Youth, & Implemented: Not Bad, The Ugly under the oversight of the DCA. oversight of OCA. Warranted or Not Families Reasonable Nonprofits: The Good, The Will Not Be Not DPH
• R7
  The practice of targeted Addbacks should be stopped. Board of Will Not Be FURTHER RESOLVED, That the Board of Supervisors reports to the Presiding Judge of the Superior Court 2008-09 Bad, The Ugly Supervisors Implemented: Not that regarding Finding Nos. 8, 9, 11, 12, 13 and 14 and Recommendation Nos. 7, 8 and 10, the Board of Warranted or Not Supervisors adds programmatic funding to the City's annual budget in major policy areas, such as public Reasonable safety, transportation and affordable housing, but it leaves administration of such funding to the Mayor and his/her department heads in accordance with the San Francisco Municipal Code and City Charter. FURTHER RESOLVED, That the Board of Supervisors urges the Mayor to cause the implementation of accepted findings and recommendations through his/her department heads and through the development of the annual budget. (Resolution No. 475-09) Nonprofits: The Good, The
• R8
  The City Charter (2.114. Non-Interference in Administration) should be Board of Will Not Be FURTHER RESOLVED, That the Board of Supervisors reports to the Presiding Judge of the Superior Court 2008-09 Bad, The Ugly enforced to prevent district supervisors from directing funds to specific Implemented: Not that regarding Finding Nos. 8, 9, 11, 12, 13 and 14 and Recommendation Nos. 7, 8 and 10, the Board of Supervisors nonprofits through circuitous means. (For example, naming a street where a Warranted or Not Supervisors adds programmatic funding to the City's annual budget in major policy areas, such as public nonprofit exists or specifying a service offered only by a speCific nonprofit). Reasonable safety, transportation and affordable housing, but it leaves administration of such funding to the Mayor and his/her department heads in accordance with the San Francisco Municipal Code and City Charter. FURTHER RESOLVED, That the Board of Supervisors urges the Mayor to cause the implementation of accepted findings and recommendations through his/her department heads and through the development of the annual budget. (Resolution No. 475-09) Nonprofits: The Good, The
• R9
  The Supervisors can have a greater role, in the process, by submitting RESOLVED, That the Board of Supervisors reports to the Presiding Judge of the Superior Court that it agrees 2008-09 Board of Recommendation budget proposals and funding priorities during a department's normal budget with Finding No. 4 and Recommendation No. 9 of the 2008-2009 Civil Grand Jury Report entitled "Nonprofits, Bad, The Ugly Supervisors Implemented preparation process, e.g. hearings, commissions and/or citizen advisory The Good, The Bad, The Ugly." (Resolution No. 475-09) committee meetings rather than last-minute adjustments through the targeted add-back process. Nonprofits: The Good, The Will Not Be
• R10

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  Something to Say, Is Anybody Reviews of large departments by the PM Committee in formal session at least Implemented Listening? Performance monthly and smaller departments not less than every six months. Measurement (PM) in San Francisco City Government 2008-09 The Numbers Have 13f. The PM plan should include at least these components: Office of the Mayor Recommendation Top managers and line managers have been trained in utilizing the performance management system. The Something to Say, Is Anybody Training for department heads and line managers in PM practices. Implemented Controller’s Office will continue their communication and technical guidance for department performance Listening? Performance measurement contacts and will also work with departments to strengthen their performance measurement Measurement (PM) in San efforts. Francisco City Government 2008-09 The Numbers Have 14a. The Jury recommends changes to these metrics that are related to PM: Office of the Mayor Will Be Implemented Currently the 311 system and the Controller’s performance measures system are not able to communicate. Something to Say, Is Anybody The 311 system should be tied into the PM system to establish targets for City in the Future However, the Controller’s Office is currently working with various City departments to capture this information. Listening? Performance services. Pending automating that process, the data should be entered Measurement (PM) in San manually. Francisco City Government 2008-09 The Numbers Have 14b. The Jury recommends changes to these metrics that are related to PM: Office of the Mayor Recommendation As indicated in
• R11
  A Consolidated Backroom Unit should be set up with the Office of Contract Department of Will Not Be 2008-09 Bad, The Ugly Administration (Office of Contract Administration) to provide back-office Children, Youth, & Implemented: Not unable to implement because this is an OCA action. Warranted or Not operations for nonprofits. Families Reasonable Nonprofits: The Good, The
• R12
  The Office of Contract Administration should be given the task of tracking DCYF is ready and willing to work with OCA in tracking nonprofit grant consolidation; however, DCYF is Department of the compliance rate on nonprofit grant consolidation across all City Children, Youth, & Implemented: Not unable to implement because this is an OCA action. Bad, The Ugly Warranted or Not Families departments. Reasonable Nonprofits: The Good, The
• R13
  The Nonprofit Review/Appellate Panel should be given the directive to study Board of FURTHER RESOLVED, That the Board of Supervisors reports that it disagrees with Finding No. 7 because the 2008-09 Bad, The Ugly the compliance rate on joint monitoring within and among all City departments Implemented: Not Office of Contract Administration's (OCA) standard waiver request form already requires departments to Supervisors and to make recommendations to bring compliance to 100%. Warranted or Not identify vendors and to describe the products or services to be sole sourced. The Board also disagrees with Recommendation No. 13 because the Controller's Office is already studying the compliance rate on joint Reasonable monitoring within and across City departments. (Resolution No. 475-09) Nonprofits: The Good, The
• R14

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  " Bad, The Ugly DCYF's CMS) that can monitor and track all grants and contracts citywide. At a Implemented: Not minimum, the system should contain three functions: fiscal tracking, program Warranted or Not tracking and performance metric tracking. Fiscal tracking and program tracking Reasonable should be administered by departments but accessible citywide. Metric tracking should be a function of the Office of the Mayor. 2008-09 Nonprofits: The Good, The 2. Each RFP should specify the qualifications for panel members selected to Department of Recommendation The department's 2010-2013 RFP (issued in January 2010) contains panel member information. In addition, Bad, The Ugly rank the proposals. Children, Youth, & Implemented the department posted panel information in its March 30 newsletter. Families 2008-09 Nonprofits: The Good, The 2. Each RFP should specify the qualifications for panel members selected to Department of Will Not Be The current system is working well. DPH selects panel members based on their expertise. Bad, The Ugly rank the proposals. Public Health Implemented: Not Warranted or Not Reasonable 2008-09 Nonprofits: The Good, The 2. Each RFP should specify the qualifications for panel members selected to Human Services Will Not Be All panelists selected by HSA have specific knowledge of the services being procured and we strive to Bad, The Ugly rank the proposals. Agency Implemented: Not maintain unbiased qualified panelist. HSA has established criteria for panel selections Warranted or Not Reasonable 2008-09 CGJ Year Report Title Recommendation Response 2010 Response 2010 Response Text Required 2008-09 Nonprofits: The Good, The 3. The Office of Contract Administration (Office of Contract Administration) Department of Will Not Be DCYF is available to work with OCA in developing a grants tracking system. DCYF is unable to implement an Bad, The Ugly should develop a tracking system for grants. Children, Youth, & Implemented: Not action for OCA. Families Warranted or Not Reasonable 2008-09 Nonprofits: The Good, The 3. The Office of Contract Administration (Office of Contract Administration) Department of Will Not Be Not DPH. Bad, The Ugly should develop a tracking system for grants. Public Health Implemented: Not Warranted or Not Reasonable 2008-09 Nonprofits: The Good, The 3. The Office of Contract Administration (Office of Contract Administration) Human Services Will Not Be We disagree with this recommendation as written. OCA does not have the authority to award any grants so it Bad, The Ugly should develop a tracking system for grants. Agency Implemented: Not serves no purpose to have OCA track them. These are departmental awards and the tracking rests with the Warranted or Not Departments and their respective Commissions. Reasonable 2008-09 Nonprofits: The Good, The 4. The Nonprofit Review/Appellate Panel should develop with each Department Department of Will Not Be DCYF is available to work with the Nonprofit Review/Appellate Panel to set uniform set of procedures for Bad, The Ugly a uniform set of procedures for nonprofit grant administration. Children, Youth, & Implemented: Not nonprofit grant administration. DCYF is unable to implement an action for OCA. Families Warranted or Not Reasonable 2008-09 Nonprofits: The Good, The 4. The Nonprofit Review/Appellate Panel should develop with each Department Department of Will Not Be Not DPH. Bad, The Ugly a uniform set of procedures for nonprofit grant administration. Public Health Implemented: Not Warranted or Not Reasonable 2008-09 Nonprofits: The Good, The 4. The Nonprofit Review/Appellate Panel should develop with each Department Human Services Will Not Be Grant procedures are very clearly defined in the G-100 grant form instructions as overseen by the City Bad, The Ugly a uniform set of procedures for nonprofit grant administration. Agency Implemented: Not attorney’s Office. Each Department is responsible for the administration of their grants in accordance with the Warranted or Not requirements of the funding source and the City Administrative code. Reasonable 2008-09 Nonprofits: The Good, The 5. Departments should use Cost of Reimbursement instead of Units of Service Department of Recommendation The department uses cost reimbursement as a method of payment. Bad, The Ugly as the method of payment in every RFP. Children, Youth, & Implemented Families 2008-09 Nonprofits: The Good, The 5. Departments should use Cost of Reimbursement instead of Units of Service Department of Will Not Be This would increase cost and reduce accountability for units of service. Bad, The Ugly as the method of payment in every RFP. Public Health Implemented: Not Warranted or Not Reasonable 2008-09 Nonprofits: The Good, The 5. Departments should use Cost of Reimbursement instead of Units of Service Human Services Recommendation The Department has always based our contracted services on a cost reimbursement basis. Bad, The Ugly as the method of payment in every RFP. Agency Implemented 2008-09 Nonprofits: The Good, The 6. A database of sole source waivers including all cost should be maintained Department of Will Not Be DCYF is unable to implement an action that is not under DCYF's purview. Sole Source Waivers are under the Bad, The Ugly under the oversight of the DCA. Children, Youth, & Implemented: Not oversight of OCA. Families Warranted or Not Reasonable 2008-09 Nonprofits: The Good, The 6. A database of sole source waivers including all cost should be maintained Department of Will Not Be Not DPH Bad, The Ugly under the oversight of the DCA. Public Health Implemented: Not Warranted or Not Reasonable 2008-09 Nonprofits: The Good, The 6. A database of sole source waivers including all cost should be maintained Human Services Recommendation OCA already maintains a database that contains the pertinent information from the Sole Source waiver forms. Bad, The Ugly under the oversight of the DCA. Agency Implemented 2008-09 CGJ Year Report Title Recommendation Response 2010 Response 2010 Response Text Required 2008-09 Nonprofits: The Good, The 7. The practice of targeted Addbacks should be stopped. Board of Will Not Be FURTHER RESOLVED, That the Board of Supervisors reports to the Presiding Judge of the Superior Court Bad, The Ugly Supervisors Implemented: Not that regarding
• R15
  The Board of Supervisors should give the Nonprofit Review/Appellate Panel Board of FURTHER RESOLVED, That the Board of Supervisors reports that Recommendation No. 15 requires further 2008-09 Bad, The Ugly responsibility for developing a monitoring and performance measurement Supervisors Analysis analysis./ (Resolution No. 475-09) system based on a taxonomy of nonprofit outcomes for human and health services' programs provided by nonprofits and their indicators as developed by the Urban Institute/The Center for What Works or a similar system. Nonprofits: The Good, The
• R16
  The City should develop a comprehensive software system (modeled on Will Not Be DCYF is unable to implement this action for other city departments. However, DCYF is available to work with 2008-09 Department of Bad, The Ugly DCYF's CMS) that can monitor and track all grants and contracts citywide. At a Children, Youth, & Implemented: Not other departments in developing a comprehensive contract management system. minimum, the system should contain three functions: fiscal tracking, program Warranted or Not Families tracking and performance metric tracking. Fiscal tracking and program tracking Reasonable should be administered by departments but accessible citywide. Metric tracking should be a function of the Office of the Mayor. Nonprofits: The Good, The