Responses to 2012-2013 Final Report State of California

Recommendations 15

• R1
  The Sentenced Prisoner Program and the bail bond advertisement programs seem to have a benefit for inmates and it generates revenue. The cost benefit option of these programs and keeping the jail open should be explored. Response 1. The Roseville Police Department will continue to evaluate the feasibility of operating a jail as details emerge regarding the opening and operation of the South Placer County Adult Corrections Facility. We believe the Sentenced Prisoner Program and the (916)774-5000 · Fax (916)781-2344 · www.roseville.ca.us/police 14
• R2
  Additional security cameras should be installed in the nurse's station and in the Maximum Security area. Response: On May 13, 2013, the Probation Department received a quote from a vendor that maintains the camera security system in place at the Juvenile Detention Facility. The quote includes the ability to capture and maintain digital video recordings as well as the additional cameras for use in the Maximum Security Unit and the nurse's station. Due to the timing within the current fiscal year, implementation of these items will not occur until after July 1, 2013. Completion of the project should occur prior to December 31, 2013. This addresses all of the required responses from the Probation Department. Again, I would like to express appreciation for the Grand Jury's steadfast effort in inspecting our Juvenile Detention Facility and we recognize the value that the Grand Jury brings to the citizens of Placer County. Sincerely, the Home Marshall C. Hopper Chief Probation Officer Placer County Grand Jury CC: Placer County Board of Supervisors David Boesch, County Executive Officer, Placer County 19
• R3
  if that can be accomplished at the Burton Creek site. If not, then the County must purchase a suitable site while the property costs are relatively low. Facility Services' Response: Recommendation No. 3 requires further analysis. While past studies and analysis have indicated that it may be possible to accommodate the proposed facilities on the existing Burton Creek site, it assumes that the existing levels of land coverage will be acceptable to the Tahoe Regional Planning Agency (TRPA). Additionally, construction of new facilities on the Burton Creek site must be achieved with the continued delivery of justice services while new facilities are being built. The availability of suitable existing facilities in the Tahoe Basin, and the associated cost for continued interim operations will also be a factor in determining whether this project can be accomplished at the Burton Creek site. Alternative sites for the Justice Center will be evaluated with the intent to provide the best value and highest benefit available in the market. 11476 C Avenue Auburn CA 95603 Entrance at 2855 2nd Street Administration – Building Maintenance – Capital Improvements – Museums – Parks Property Management – Environmental Engineering - Utilities 36 2012-2013 Grand Jury Final Report July 8, 2013
• R4
  If the AOC is unable to commit at this time, the County should proceed with the design and construction of a replacement Sheriff's Substation in a building separate from the Court facility. Response: Recommendation R4 requires further analysis. As information regarding AOC funding capabilities and project direction is revealed, the Sheriff's Office will pursue the most feasible option for a replacement Sheriff's North Lake Tahoe Station. R5. The County should pre-plan for co-located building adjacent to the Sheriff's Substation and Court buildings for County Administration Offices and a Tahoe Jail facility which can be justified and constructed at a future date. Response: Recommendation R5 requires further analysis. Funding and environmental issues and facility needs will be identified and reviewed as part of the planning process for this project. Please accept my apologies for the late response to the Grand Jury's report on the New Tahoe Justice Center. It was not until June 26 that I was made aware of this report, which was well after the due date. I wish to thank the members of the 2012-13 Placer County Grand Jury for their dedication to the community, and for all of their work during the past year. Sincerely, MBswee Edward N. Bonner Sheriff-Coroner-Marshal David Boesch, County Executive Officer cc: 30
• R5
  The County should pre-plan for co-located buildings adjacent to the Sheriff's Substation and Court buildings for County Administration Offices and a Tahoe Jail facility which can be justified and constructed at a future date. Facility Services' Response: Recommendation No. 5 requires further analysis. Based upon prior evaluation of property in the Tahoe Basin for relocation of the County's land use operations, Facility Services determined that the availability of large parcels in the Tahoe Basin with sufficient coverage is very limited. As the land acquisition process precedes, co-location of other governmental offices, future development, and land area for expanded services (e.g. Tahoe Jail facility) will be considered. Respectfully submitted, Mary Withih Mary Dietrich Director of Facility Services Alan V. Pineschi, Presiding Judge to the Superior Court CC: David Boesch, County Executive Officer Holly Heinzen, Chief Assistant County Executive Officer Edward N. Bonner, Placer County Sheriff-Coroner-Marshall 11476 C Avenue Auburn CA 95603 Entrance at 2855 2nd Street Administration – Building Maintenance – Capital Improvements – Museums – Parks Property Management - Environmental Engineering - Utilities 37 RESPONSES TO 2012-2013 GRAND JURY FINAL REPORT Placer County 2012-2013 Grand Jury Recommendation Responses Newcastle Fire Protection District: Measure F, Inconsistency and Confusion (Pages 64-83, 2012-2013 Final Report) Respondents: NFPD Board of Directors 38 1 Response to Grand Jury Report Form Report Title: Newcastle Fire Protection District Measure F Inconsistency and Confusion Report Date: November 4, 2013 Response By: Dave Ward Title: Chair, NFPD Board of Directors FINDINGS I (we) agree with the findings, numbered F1 and F2
• R6
  The Fair Association failed to meet the contract condition established by the Board of Supervisors, which was to secure after-the-fact permits for the 2006-2007 construction by 12:00 noon, December 28, 2012. The Fair Association did not respond to CDRA or attempt to negotiate. As of 12:01 pm, December 28, 2012, the Fair Association does not have a valid contract with Placer County, yet they continue to operate the fairgrounds and speedway. Board of Supervisors Response: The Board of Supervisors partially disagrees with this Finding. There is a valid contract currently in place. The intent of Code Enforcement is to work with alleged violators to bring them into compliance with County Code and the Fair Association has expressed their intent to do so, citing a lack of available funding to achieve all required modifications. After issuance of the County's "Final Notice" in October 2012, the Fair Association expressed intent to meet with the Fair's Engineer in preparation of County building permit applications by mid- November 2012. Despite this communication, no building permit applications addressing these violations were received by January 1, 2013. However, as referenced previously, the Fair Association has recently obtained two permits.
• R7
  - Additional Revenue Sources We have met with South Placer Fire Protection District and with the Penryn Fire • Protection District to identify and explore other sources of revenue. Some additional sources of revenue that we have identified are business fire inspections at $100 per inspection per year and a $100 fee for each Emergency Service Call. Currently, 82% of Newcastle's calls are emergency service calls and many of these are for non-taxpayers. We will continue to look for donations and grants. We are planning to get our firefighters upgraded and our equipment updated in order to take advantage of strike team opportunities during fire season
• R8
  - LAFCo Review Update We are in continual consultation with our District 3, supervisor, Jim Holmes, to gain suggestions for improvement of the Newcastle Fire Protection District's funding and performance. We have scheduled a meeting with Mr. Holmes on Wednesday, October o 44 30, to discuss a LAFCo review update and a potential beneficial consolidation of fire districts within Placer County. We have contacted Placer County Deputy CEO, Andy Heath, regarding his Placer County • Budget presentation at the October 17, 2013 Newcastle/Ophir Municipal Advisory Council meeting. Based on Mr. Heath's presentation, there appears to be extra money in the budget's Public Safety Fund. Since the Newcastle Fire Protection District's allocation of Prop 13 taxes, is the one of the lowest in Placer County, it would only seem fair that NFPD taxpayers receive a share of any extra safety funds in the budget. 45
• R9
  The Fair Association informed the Grand Jury that their first attempt to comply with the after-the- fact permits failed because the contractor, working pro-bono, abandoned the project. Board of Supervisors Response: The Board of Supervisors is unable to respond to a Finding related to communication between the Fair Association and the Grand Jury, as the Fair Association is a separate legal entity and not a County department or agency.
• R10
  The Fair Association informed the Grand Jury that they have not completed a financial audit since 2009 due to insufficient funds. Board of Supervisors Response: The Board of Supervisors is unable to respond to a Finding related to communication between the Fair Association and the Grand Jury, as the Fair Association is a separate legal entity and not a County department or agency.
• R11
  The Fair Association informed the Grand Jury that the income generated by the All American Speedway was required to fund the Placer County Fair. Board of Supervisors Response: The Board of Supervisors is unable to respond to a Finding related to communication between the Fair Association and the Grand Jury, as the Fair Association is a separate legal entity and not a County department or agency.
• R12
  The 2004 LAFCo Report provided a very useful analysis in the review of facts and issues facing special fire districts in Placer County within the 2004 time frame. The LAFCo review has not been updated since that report. Board of Supervisors Response: The Board of Supervisors agrees with this Finding. Recommendations of the Grand Jury
• R13
  A new operating agreement between Placer County and the Fair Association is not expected until year 2014. Board of Supervisors Response: The Board of Supervisors agrees with this Finding.
• R14
  The County is indirectly funding the All American Speedway by authorizing funds for the EIR. The EIR is required as a result of unauthorized changes to the All American Speedway by the Fair Association in 2006-2007. Board of Supervisors Response: The Board of Supervisors disagrees with this Finding. The County is the lead agency and Facility Services is the applicant for purposes of preparing the EIR for an operating agreement. The applicant routinely prepares and funds an EIR. As a 51 'Alan V. Pineschi, Presiding Judge 2012-13 Grand Jury Final Report - All American Speedway September 10, 2013 discretionary action subject to the California Environmental Act, the County is funding the environmental documentation necessary for consideration in the development of a new agreement with the All American Speedway.
• R15
  Since there is no record of an audit of the Fair Association for the past 4 years, it was not possible for the Grand Jury to assess the Fair Association's financial position. It is also not possible to determine whether the Fair Association funds are available to complete County required mandates. Board of Supervisors Response: The Board of Supervisors agrees with this Finding. Recommendations of the Grand Jury