Napa Valley Unified School District*

R3

(a) Grand Jury: NVUSD needs to conduct its Campus Supervisor Study to evaluate staffing levels. The district will conduct an additional Campus Supervisor staffing analysis by no later than February 1, 2007, which will address all supervision issues including in-house detention centers, in the context of overall budgetary needs.

R4

Grand Jury: Increase Campus Supervisor staffing on each middle and high school campus, rather than plan to obtain security cameras and monitors sometime in the future. The recommendation will not be implemented because it is not reasonable. While the district continually monitors student behavior and is aware of changes and developments, we will meet with school principals by no later than February 1, 2007 for the express purpose of determining if additional supervisors are needed as indicated above under Recommendation 3 (b). However, the limited one time funds that might be allocated for surveillance equipment cannot cover the ongoing expense of salaries. Different funding sources would be needed for those expenses to ensure solvent operations.

R5

(a) Grand Jury: To help achieve more staffing stability in the High School Dean position, NVUSD can provide added support, via increased Campus Supervisors and SRO hours per secondary school, to assist the Dean managing student needs and behaviors. Please see the responses to Recommendations 2 (a), 2 (b), 3 (a), and 3 (b).

R6

Grand Jury: The NVUSD needs to redesign and implement a functional tracking system for school fire inspections; and to establish a system of checks and balance to assure accountability and compliance. This recommendation has been partially implemented, and will be completed by February 1, 2007. We will work to improve our system of recording and follow-through. At this time we are developing a system that will automatically alert someone in the office that a re-inspection has not occurred. We instituted for 2005-06 a procedure whereby Work Orders that were generated because of defects noted in a fire inspection have a large red dot affixed to them to make them more identifiable and provide a higher level of priority. The result has improved response to the necessary work. We still, however need to work with our craftsmen to get their completed Work Orders returned so that they can be recorded and thus closing a fire inspection. Finally, a magnetic display board will be installed in the office visible to all who work in the office that will show the status of all the fire alarm systems at all of our schools. There will be columns to indicate when a fire inspection occurred and whether it was passed or not. In those cases where inspections required additional work, a re-inspection and date will be recorded and made visible to all who are responsible. The additional inspections that have been mandated by the district will be recorded such as annual and monthly fire system checks by Head Custodians and others. Staff from Project Prepared with fire prevention expertise will also audit our system and make recommendations for how it can be improved. 8/2:2/2006 NVUSD

R7

(a) <i>Grand Jury:</i> NVUSD must budget for repair or replacement of defective alarms. This recommendation will be implemented over time as resources are available and need dictates. NVUSD expended in excess of $118,000 to test and repair fire alarm systems throughout the district in 2005-06. We have budgeted similar dollars for 2006-07. We have also included in 2006-07 the replacement of fire alarm systems at Browns Valley Elementary School, Alta Heights Elementary School and are scheduling the replacement of at least one of the high schools and one middle school. We will also work with the fire marshals from the appropriate jurisdictions and the staff from Project Prepared to assist us in evaluating our alarm systems and determining the greatest needs.

R8

(a) Grand Jury: SEMS training for designated staff at each NVUSD school is to be completed by October 1, 2006. The recommendation will be implemented as specified for the target schools. It is also our expectation that it will be implemented as soon as possible, but no later than February 1, 2007 for all schools in the district, as well as the district office where two, eight hour workshops have been completed this past month. There is also at least one system-wide disaster drill planned through Project Prepared before March 31, 2007 in which staff can test its readiness for a major disaster with coaching and feedback.

R9

Grand Jury: The district must review and revise its tracking procedures to document emergency/disaster drills, and ensure regulatory mandated drills are accomplished. The recommendation will be implemented by district staff as described above and with the support of Project Prepared through the Napa County Office of Education by no later than March 31, 2007.

R10

(a) <b>Grand Jury:</b> Certify designated staff in First Aid and CPR as required by SEMS. As indicated above, we do not have information that indicates there is a SEMS requirement for FA and CPR training. However, we will be doing all that we can to increase the number of staff members who have up to date certification and will report our progress to the Board of Education

R12

Grand Jury: Implement Recommendation 9 with the initial staff trainings for FA and CPR certification completed by November 1, 2006. The recommendation will be implemented by district staff as described above and with the support of Project Prepared through the Napa County Office of Education by no later than March 31, 2007.

R13

Grand Jury: Annually conduct and document staff training in the storage and dispensing of medications. The Credentialed Nurse(s) need to be held accountable for conducting the trainings. The credentialed nurses will provide documentation of the staff training in the storage and dispensing of medications by October 1st of each school year. The Director of Student Services will normally follow-up to ensure that the training is completed, but in 2006 that will be done by the Administrator of Interventions. NVUSD 8/22/2006

R14

(b) Grand Jury: Assign an Interim Director to provide leadership and to be held accountable for resolving the ongoing accounts receivable problems. The recommendation will not be implemented because it is not warranted, as described in the response to Finding 14. 8/22/2006 NVUSD NAPA VALLEY UNIFIED SCHOOL DISTRICT Department of Student Services ١ HEALTH SERVICES Minutes of September 14, 2005 Education Center Room 206 9-11 AM 1. Stan welcomed the group and introductions were made. We then discussed norms for the meeting. We agreed to starting the meetings on time, turning off cell phones, no side conversations, limiting discussion topics to 3 minutes, and everyone to be in attendance at these meeting since we will be doing staff development (contact Jolene if you are unable to attend). We can add to these norms at each meeting. Health Service attendance procedures were reviewed. Stan requested that Health Service (HS) staff call absences into Jolene (X3526) at Student Services and also send absence forms to her for his signature 3 Updates on hand counts of insured and non-insured students at each school site were discussed (handout). This information is being shared with Queen of the Valley, Community Outreach through an MOU. The data will be used by Children's Health Initiative (CHI) to provide insurance for the non-insured Stan asked that schools without hand counts be completed prior to the next meeting 4 Stan updated everyone on the Standardized Emergency Management System (SEMS) and the school site training that is being scheduled More information will be shared at a later date 5. ABRIES data entry was discussed along with data entry of medical insurance (handout from Sue). Stan indicated Technology would be providing staff training for middle and high school staff on Wednesday, September 28th Additional discussion is needed to determine what items will be entered on the supplemental pull down screens First Aid and CPR training information was given. Stan indicated that all HS staff needs to be current on FA & CPR, along with school staff per the Grand Jury Report and response. Debbie has been certified as a trainer for FA & CPR and will be offering some evening classes through NV Adult School. Epi Pen use and Administration of Medication trainings were provided Allison provided videos on food allergies, use of Epi-Pens, and administration of medications. Training logs for use at school sites (e.g. Epi-Pen and Administration of Medication) were distributed (handouts) Stan asked that training logs (copies will do) be sent to Student Services to be kept in binders and a copy will be sent to HR for personnel files (per Grand Jury Response). Confidential Statement for Fax messages Stan will provide a statement to be used 9 Round the Table items: NHS nurse station needs a computer table. VHS not able to access the AERIES medical page. Lynda provided some revisions to Emergency Cards (changes for next year). Deb is asking if pre-schoolers should receive Health Services care? Jeri needs locking cabinets at NTHS. Lorraine indicated the nurse's station at NJ was used for storage Suzanne noted that the Principal at BV is using the nurse's station for the microwave and refrigerator. Stan will try assisting with each of these concerns Adjournment Submitted by Nyda Delegeane & Stan Smart NEXT HEAL IH SERVICES MEETING IS THURSDAY, OCTOBER 12, 2005 IN ROOM 206 FROM 9-11 AM <math display="block">\mathcal{T}_{i,j} = \{ \mathbf{x} \in \mathbb{R}^{n} \mid \mathbf{x} \in \mathbb{R}^{n} \mid \mathbf{x} \in \mathbb{R}^{n} \}</math> <math display="block">(x,y) = (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y) + (x,y</math> the contract of the contract of 100 . <math>(\mathfrak{f})</math> ODFIL Porter CERTIFIED PUBLIC RICHARD J GOODELL CLA JOHN L. GOODELL CFA VIRGINIA K. PORTER CFA ACCOUNTANTS July 28, 2006 BEVERLY A SANCHEZ CPA Deborah J. Brenner Assistant Superintendent/Business Services Napa Valley Unified School District 2525 Jefferson Street Napa, CA 94558 Dear Ms. Brenner: I am writing this letter regarding the District's accounts receivable collection procedures per your request. We have not audited the District's accounts receivable balances since our review of the June 30, 2005 balances during November 2005. My comments are the result of our general observation and inquiries with District staff. The District had problems in the past accounting for accounts receivable. The District is currently taking a more aggressive approach to follow-up on outstanding receivables. The District has implemented a Quickbooks accounting system as a sub-ledger to produce aging receivable reports to monitor and more closely control the receivables. The result is the District has reduced the receivable balances for those found to be in error or those that were considered uncollectible. Therefore, the amount of current outstanding receivables is much less than in the prior year. We recommend the District monitor the receivable system on a regular basis, send second requests and control receivables in a more timely manner. In addition, the District should reconcile the Quickbooks accounting system to the District CECC accounting general ledger system in a regular and timely manner. If you have any questions, please call me at (916) 929-0264. Very truly yours, GOODELL, PORTER & FREDERICKS, LLP Mag, L John L. Goodell Certified Public Accountant JLG:ay 1435 River Park Drive ■ Suite 400 ■ Sacramento CA 95815 ■ (916) 929-0264 ■ FAX (916) 929-5179