Placer County Grand Jury • 2016-2017

Placer County Grand Jury Response to the 2016-2017 Final Report November 20, 2017 State of California Placer County*

Published: November 20, 2017 79 pages Consolidated Report

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⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.

⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.

Findings 10 findings

A path to making a CPRA request is not intuitive. Filing of a public records request can be difficult.

The non-centralized approach to receiving and responding to public records requests appears to speed up the response time and contributes to Placer County's compliance with the law but does not provide for tracking or monitoring compliance with all CPRA requirements.

Elections staff complied with the security procedures required by the State in the use of voting equipment, handling, processing, transporting, determining validity, and counting of ballots.

The processes and procedures of the Elections Office provided Placer County voters with a fair, valid, and accurate voting experience in the 2016 General Election.

Drop-off locations make it easier for the public to return their VBM ballots.

VBM ballots postmarked on Election Day or hand-delivered to polling places do not arrive at Election Headquarters in time to be processed by 8:00 pm on Election Day.

Although there was a delay in processing some of the VBM ballots, ultimately they all were counted within legal timeframes.

Elections staff was diligent in their efforts to overcome the USPS delivery delays of election materials and receipt of ballots.

For the past two years, the County has been telling local residents that the emergency shelter in DeWitt Center is temporary. Despite these assurances, the County has not identified a site for a permanent shelter located elsewhere and continues to permit renewed operation of the temporary shelter at DeWitt Center through renewed Site Access Agreements, short-term funding and zoning efforts. Response to -2017 Final Repot

F10

While significant efforts have been made by all stakeholders, there has been no substantial progress in resolving the issue of the need and location of permanent homeless shelter(s)

Recommendations 4

R1

Placer County change its website for locating information on how to request public records. Specifically, a link titled "Public Records" should be added to the homepage tab entitled "How do I..."/"Request."
R2

Placer County make changes to its website to provide links to each of the various departments' online public records request forms in one convenient location.
R3

Placer County establish one point to maintain a countywide tracking system for all written public records requests. This recommendation is for a tracking system and not a single point for submitting or responding to requests. Response to -2017 Final Repot
R4

Placer County Elections expand the number of VBM drop-off locations. Response to -2017 Final Repot

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.