Nevada County Grand Jury
• 2004-2005
Nevada County’s New “e” Financial System Reason for Investigation In 2002, the Board of Supervisors approved a major
⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 11 findings
F1
The Pentamation system now enables the County to comply with the newly mandated state and federal general accounting standards and provides transparency with the public.
No recommendations for this finding
F2
A major enhancement to Pentamation, implemented in mid 2005, is the Graphics User Interface (GUI) release. The release provides easier information access through the internet, improves functionality, and is user friendly.
No recommendations for this finding
F3
A comprehensive and continuous employee-training program has been established which includes a new dedicated computer training room. The program employs “train the trainer” methodology which allows for additional training and support within departments.
Related Recommendations (1)
R2
The Nevada County Board of Supervisors should direct the CEO to continue the successful training program for all involved employees.
F4
The Pentamation system permits for additional levels of cost collection within the chart of accounts enabling departments to better track their expenditures. Pentamation also has the capability to provide numerical summaries and analysis.
No recommendations for this finding
F5
Users state that Pentamation’s budget planning feature has the capability to improve the annual budget allocation process. It also supports budget adjustments during the year.
No recommendations for this finding
F6
Nevada County belongs to the national Pentamation Users Group. The group provides the opportunity to discuss problems of mutual interest, share best practices, and develop improvements with other Pentamation users from other county governments.
No recommendations for this finding
F7
The Pentamation purchase-order receiving function is not being utilized, resulting in uncertainty as to outstanding liabilities.
Related Recommendations (1)
R3
The Nevada County Board of Supervisors should direct the CEO to require the utilization of the Pentamation purchase order receiving function.
F8
The County does not have a single entry time collection system that feeds both the Cost Accountying Management System (CAMS) and Pentamation. CAMS is a job tracking system used by the Department of Transportation.
Related Recommendations (1)
R4
The Nevada County Board of Supervisors should direct the CEO to incorporate the Pentamation time entry module being developed by the Design Group. This should ensure that the time entry module updates both Pentamation and CAMS.
F9
The County is participating with other counties in a Pentamation design group. This Design Group is working to develop a new web based time entry module.
No recommendations for this finding
F10
The Treasurer-Tax Collector Department continues to use a 30-year-old legacy system for tax collection functions. While Pentamation supports the treasury function, it does not now support the tax collection function.
Related Recommendations (1)
R5
The Nevada County Board of Supervisors should direct the CEO, with input from the Treasurer-Tax Collector, to investigate the availability of new tax collection software that is compatible with Pentamation.
F11
In combination with the installation of Pentamation in 2003, the County has been engaged in adopting a number of state of the art technologies to enhance the goal of attaining e-government status. These include a land management and permitting system, a new website (www.mynevadacounty.com) with e-mail contacts, Customer Resource Management (CRM), document imaging, workflow redesign, enhanced video teleconferencing, Global Positioning System (GPS), and network FAX/printing/scanning. Grand Jury 0405 Audit & Finance CONCLUSIONS
Related Recommendations (1)
R1
The Nevada County Board of Supervisors should direct the CEO to continue to ensure the citizens’ ability to access county information on-line and improve their ability to conduct business with the County.
Conclusions 6
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CL1 Page 3Nevada County’s commitment to the modernization of the financial system has proven to be a successful project, with improved capabilities and functionality.
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CL2 Page 3With the new enhanced Pentamation release the expanded internet access appears to have improved employee productivity.
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CL3 Page 3The ongoing comprehensive training program has been instrumental in maintaining effective and efficient utilization of all systems.
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CL4 Page 3It appears the financial tracking capability of Pentamation has allowed the County to reduce costs.
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CL5 Page 3The legacy software used for tax collection exposes the County to a risk of system failure in the future.
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CL6 Page 3The use of Pentamation provides better analysis of data for improved decision making through the use of its data summary, trend and exception reporting capability. This feature eliminates the requirement to maintain many spreadsheets for data analysis.
No Responses Found 1
Government entities assigned to respond to this report. No response documents have been linked in our database.
Nevada County Board of Supervisors
Elected County Office