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⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 4 findings
F1
While the Board of Supervisors has officially recognized the need to have comprehensive management of County real estate, there does not appear to exist any sense of priority or urgency in the County relative to the development of a complete, up-to-date database.
F2
Management of County real estate assets is decentralized, and individual departments track property under their purview. Orange County Real Estate: Do They Know What They Have?
F3
The County does not have a single, comprehensive, accurate real estate database with information that can be used by the County departments.
F4
Having a comprehensive County real estate database would be beneficial in managing County real estate assets and support prudent decision making. RECOMMENDATIONS In accordance with California Penal Code sections 933 and 933.05, the 2014- 2015 Grand Jury requires (or, as noted, requests) responses from each agency affected by the recommendations presented in this section. The responses are to be submitted to the Presiding Judge of the Superior Court. Based on its investigation of Real Estate in Orange County, the 2014-2015 Orange County Grand Jury makes the following three recommendations:
Recommendations 17
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R1The County should create a regularly updated database that includes information that will improve the stewardship of County real estate. This database should include a comprehensive, uniform list of data elements so that all County departments can benefit from its use. The Grand Jury recommends the following data items be included at a minimum: Building address 2. Assessor's Parcel Number 3. Description of property 4. Date of acquisition 5. Building Number 6. Relationship to other properties, if appropriate 7. Property size: a. Building square footage b. Leased space square footage c. Land square footage or acres 8. Condition of land or building (e.g., not suitable for building, not suitable for building occupancy, refurbishing, open land, reserved open space) 9. Occupancy and use of buildings by square footage 10. Non-occupied space by square footage 11. Ownership details, such as: a. County of Orange owned b. Owned under Orange County Flood Control District (OCFCD) Leased to County by private owner d. Leased to OCFCD by private owner e. Leased to private party by the County of Orange f. Leased to private party by the OCFCD 12. Contract terms for County income-generating property 13. Maintenance information, including responsibility 14. Lease terms, such as: a. Start and end dates b. Monthly lease payments Orange County Real Estate: Do They Know What They Have? c. Cost per square foot d. Restrictions e. Options 15. Is the property vacant land or open space? 16. Is the property not available for use? If so, why? 17. Transaction Value 18. Depreciated Value 19. Information on upgrades, remodeling 20. Insurance coverage 21. Environmental risks such as asbestos, underground storage tanks or soil contamination 22. Deed Restrictions (F.2., F.3., F.4.)
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R2The County should establish a person or position to be accountable for the ongoing accuracy of the real estate database. The County should also consider the feasibility of performing an annual inventory of the County's real estate to help to ensure the information in the database is accurate. (F.3., F.4.)
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R3The County should establish a timeline with realistic deadlines for its project to create and populate a comprehensive real estate database. This timeline should include target completion dates for major stages of the project. (F.1.)
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R6Relationship to other properties, if appropriate
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R7Property size: a. Building square footage b. Leased space square footage c. Land square footage or acres
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R8Condition of land or building (e.g., not suitable for building, not suitable for building occupancy, refurbishing, open land, reserved open space)
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R9Occupancy and use of buildings by square footage
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R10Non-occupied space by square footage
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R11Ownership details, such as: a. County of Orange owned b. Owned under Orange County Flood Control District (OCFCD)
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R12Contract terms for County income-generating property
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R13Maintenance information, including responsibility
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R14Lease terms, such as: a. Start and end dates b. Monthly lease payments Orange County Real Estate: Do They Know What They Have? c. Cost per square foot d. Restrictions e. Options
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R15Is the property vacant land or open space?
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R16Is the property not available for use? If so, why?
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R19Information on upgrades, remodeling
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R21Environmental risks such as asbestos, underground storage tanks or soil contamination
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R22Deed Restrictions (F.2., F.3., F.4.) R.2. The County should establish a person or position to be accountable for the ongoing accuracy of the real estate database. The County should also consider the feasibility of performing an annual inventory of the County's real estate to help to ensure the information in the database is accurate. (F.3., F.4.) R.3. The County should establish a timeline with realistic deadlines for its project to create and populate a comprehensive real estate database. This timeline should include target completion dates for major stages of the project. (F.1.)
Conclusions 1
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CL1Priority. Creating this database does not seem to be a priority. Given the failure to deliver the real estate report requested by the BOS in 2012, and the recent change in the members of the BOS; the Grand Jury is concerned that this database project may also be placed on the "back burner" and never completed. Development of Database. The Grand Jury finds that a sense of urgency needs to be conveyed by the BOS regarding the implementation of systems that provide improved real estate information for the County. A relatively small investment in the suggested real estate data system would likely have an immediate payback by reducing any waste of County dollars on ill- informed real estate decisions. In addition, a comprehensive data system would save time searching for information. Management and Control. A database is only as good as the information it contains. An accurate database is essential to informed decision making. The Grand Jury concluded that accountability for database accuracy must be assigned to a position with the responsibility and authority for accuracy. An annual inventory and data review through each department is a good practice. Many managers that the Grand Jury interviewed concurred with the need for establishing and maintaining the accuracy of databases. The Grand Jury concluded that developing a timeline that includes target completion dates for each database-development stage to acquire and to populate a real estate database is necessary to establish control measures, including an estimated completion date.
Agency Responses 1
Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.