Office of the County Administrator Sheryt Bratton County of Sonoma CoUNTY ADMTNTSTRAToR

R3

The County Administratorwork with department headsto evaluate and take advantage of the EFS Capital A5set Management module to avoid duplication, consolidate data, provide cost savingB, and report updates to the Board of Supervisors by December 3L,2019. IF4 F5] Response: The recommendotion requiresfurther anolysis. The County purchased and implemented EFS Asset Management county-wide in July 20'J.4in order to provide a centralized accounting system to trackcapital assets. Additional asset management modules for lT, Maintenance Management, and RealEstatetrackingwere not purchased or implemented. The County Administrator will direct the Generalservices Director to work with ACITC staff to determine if additional services are needed. Staff will provide an update to the Board of Supervisors through the Budget development process by June 30,2020.

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TheCountyAdministratorandtheBoadofSupervisorsbudgetregularlyforfacilitymaintenance at tevels consistent with recommended industry standards by December 31, 2Ot9.1F6,F7l Response: The recommendotion has been implemented. ln order to avoid significant increases in deferred maintenance costs for County facilities, the Board of Supervisors adopted a Facility Maintenance and lnvestment/Deferred Maintenance Funding policy during the Fiscal Year 2OI7-18 Budget Hearings. As the policy states, the Board of Supervisors will appropriate,fora 5yearperiodcommencingwith FiscalYear201-7-2O!8, fortypercent(4O%) of allnew property taxgrowth, which is above the growth needed to keep up with inflation for existing levels of generalfund services, tothe CapitalProjects Budgetto be used towardsaddressing deferred maintenance of County facilities. Following Board adoption of the policy, the County Administrator's Office established a process for Generalservices to request use of the Deferred Maintenance fund. Since the creation of this fund, a number of critical deferred maintenance projects have been mitigated ln light of the current status of deferred maintenance on the County camput the Board of Supervisors have directed staff to evaluate options to replace existing County buildings or relocating to a new location. Funding in support of this project has been appropriated from both the annualCapitalBudget and in the Facility Maintenancefund over multiple fiscal years.

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The Directorof Health Services reduceemployeeand publicexposureto hazards,minimizerisksof OSHA and tiability exposure by enforcing a higher levelof maintenance by December3l, 2019. IF10] Response: The recommendation will not be implemented becouse it is not worronted. Generalservices has been working closely with the Risk Management Division of Human Resources Department to identify and mitigate employee and public exposure to hazards, minimize risks of OSHA and liability exposure. Risk Management and not Health Services is responsible, in addition to General Services, to trackand monitor toresolution allOSHA complaints and consults and informs Health Services staff of issues, resolution and completion.