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Extracted from Consolidated Report
This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.
El Dorado County Grand Jury
• 2001-2002
Audit and Finance Committee Fixed Assets Report Reason for the Report The Grand Jury elected to inquire into whether
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 6 findings
F1
On September 5, 2001, miscellaneous property was observed in an unsecured alley behind County Administration Building B, adjacent to the Department of Veterans Services. The items appeared to be surplus and/or discarded equipment, including computer and radio equipment, shelving, bins and old furniture. The items remained in this area for several weeks.
F2
The existence and location of County assets is memorialized in the Inventory Report and listed by department only. The format of the report is not designed to contain information as to precise physical locations.
F3
Departments selected for the random audit were, at best, only able to locate inventory assets noted in the Inventory Report by reference to individual memory or hand- written notes on the Report.
F4
One audited department, with several locations, had particular problems locating items of inventory listed on the Inventory Report, which were housed at outlying department locations.
F5
The software program that produces the Inventory Report is not adequate to maintain complete records of fixed assets and inventory. The software does not allow departments to keep accurate records of items being surplused out of the departments or relocated within the departments.
F6
Departments audited by the Grand Jury do not have independent computer systems for tracking fixed assets or inventory within their individual departments.
Recommendations 3
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R1All equipment being surplused should be properly placed in a secured facility. Those items should not be allowed to accumulate in unsecured areas.
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R2The Department of Information Services, in conjunction with the user departments, should design and establish standardized procedures for the surplusing, locating, and relocating or discarding of equipment.
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R3The existing Inventory Report program should be modified, or a new computer program designed, to provide for systematic notations useful to individual departments in maintaining accurate and up-to-date fixed assets and inventory records.
Commendations 1
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CM1 Page 2The Grand Jury commends county personnel for their creative means of maintaining records as best they can with what they have available. The Grand Jury was impressed by the fact that an employee in the Tax Collector’s Office, from memory, could take the investigating members immediately to each item indicated on the Inventory Report. Responses Required for Findings F1 through F6 El Dorado County Board of Supervisors Responses Required for Recommendations R1 through R3 El Dorado County Board of Supervisors
No Responses Found 1
Government entities assigned to respond to this report. No response documents have been linked in our database.
El Dorado County Board of Supervisors
Elected County Office