⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Note: Missing finding numbers detected: F3
Findings and Recommendations 3 findings
F1
Page 1
- Agencies' completion and filing of the Statement of Facts Roster of Public Agencies Form in Solano County, in many instances, are inconsistent, incomplete, inaccurate and out-of-compliance with Government Code section 53051. Review of 111 of the most current forms (regardless of age) on file with the County revealed the following: a) Seventy-two agencies had a single Form on file, many dating back three decades. This represented 65% of the sampled Forms. b) Sixty-eight agencies' Forms were aged nine years or more, representing 61% of the sampled Forms. b) Thirteen Forms (12%) listed a P.O. Box as the official mailing address despite filing instructions indicating that a street address must be given. <b>Update NOTE:</b> 12/2019 updated instructions now state that a P.O. Box is acceptable. The actual legal name of the entity was inconsistent in nine instances c) <math>(8\%).</math> d) Thirty-eight Forms (34%) did not meet the regulatory reporting timeframe. Accuracy of board membership could not be independently verified on seventy-one Forms (64%). LORIE TINFOW, City Manager ELIZABETH PATTERSON, Mayor KENNETH C. PAULK, City Treasurer Members of the City Council CHRISTINA STRAWBRIDGE, Vice Mayor - TOM CAMPBELL - LIONEL LARGAESPADA - STEVE YOUNG LISA WOLFE, City Clerk Recycled Paper – Solano County Grand Jury July 7, 2020 e) The current status of the agency could not be validated in forty-eight instances (43%).
Related Recommendations (1)
R1
Page 2
a) Suggest that governing bodies of public agencies begin to immediately use the Registry of Public Agencies Form (SF-405) available on the Secretary of State's website (See Appendix A) The City of Benicia has completed SF-405 for the City of Benicia Landscaping and Lighting District and filed it with Solano County and the SOC. The form will be updated when updates to the L&L District are made. In the future, the form will automatically be a part of the staff report when brought before the City Council.
F2
Page 2
– Comparative analysis of the most current Forms on file with the State to those on file with the County revealed 92 exceptions representing instances in which: a) The County Form does not match the State Form. b) The Form is on file with the County but not with the State. c) There is no Form on file with the County but there is one on file with the State.
Related Recommendations (1)
R2a
Page 2
- Agency governing bodies ensure accurate and timely compliance by simultaneously filing updated forms to the County and State. <b>RECOMMENDATION 2b</b> – If the agency submits its information electronically or by mail, a copy of the submission should be retained as a business record to prove compliance. The City of Benicia has completed SF-405 for the City of Benicia Landscaping and Lighting District filed with Solano County and the California Secretary of State (SOS). The form will be updated when updates to the L&L District are made. In the future, the form will automatically be a part of the staff report when brought before the City Council. <b>FINDING 3</b> – There is no comprehensive list of public agencies operating in Solano County that is accessible to residents.
F4
Page 3
- There is currently no requirement for an agency to maintain a website, making it difficult to access current information online. However, since 2013 there has been a movement in the State to make information available and searchable online.
Related Recommendations (1)
R4
Page 3
- Individual Solano County Agencies improve their transparency by establishing a website and keeping it current to benefit both agencies and citizens of the County. The City of Benicia Public Works Department will begin posting the SF-405 forms on the City's website. If you have any further questions, please do not hesitate to contact me. Sincerely, LISA WOLFE City Clerk Cc: Mayor and City Council Ben Stock, City Attorney Lorie Tinfow, City Manager Will Tarbox, Public Works Director . 3 - . SF-405 Secretary of State <b>Registry of Public Agencies</b> (Government Code section 53051) IMPORTANT — Read Instructions before completing this form. There is No Fee for a Registry of Public Agencies filing Copy Fees - First page $1.00; each attachment page $0.50; Certification Fee - $5.00 This Space For Office Use Only Type of Filing (Check one.) Initial Filing (first Registry of Public Agencies filing for an agency) 1 Updated Filing (change to an existing Registry of Public Agencies record) 2. Agency Information a. Full Legal Name of Public Agency City of Benicia Landscaping & Lighting District b. Nature of Update (complete if Updated Filing) Update correct name c. County d. Official Mailing Address Solano 250 East L Street, Benicia, CA. 94510 3. Chairperson, President, or Other Presiding Officer b. Title a. Name Elizabeth Patterson Mayor c. Business or Residence Address 250 East L Street, Benicia, CA. 94510 4. Clerk or Secretary a. Name b. Title Lisa Wolfe City Clerk c. Business or Residence Address 250 East L Street, Benicia, CA. 94510 Other Members of the Governing Board (Enter as many as applicable. Attach additional pages for additional members.) Business or Residence Address Name 250 East L Street, Benicia, CA. 94510 Christina Strawbridge, Vice Mayor Business or Residence Address Name 250 East L Street, Benicia, CA. 94510 Tom Campbell, Council Member <b>Business or Residence Address</b> Name 250 East L Street, Benicia, CA. 94510 Lionel Largaespada, Council Member <b>Business or Residence Address</b> Name Steve Young, Council Member 250 East L Street, Benicia, CA. 94510 Business or Residence Address Name 6. Date and Sign Below (Additional members set forth on attached pages, if any, are incorporated herein by reference and made part of this Form SF-405, Registry of Public Agencies.) May 18, 2020 Type or Print Nan Date Signature 2019 California Secretary of State SF-405 (REV 12/2019) bizfile.sos.ca.gov
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.