Trinity County Board of Supervisors

R1

No recommendation provided by Grand Jury Response: No response required.

R2

The time keeping procedures must be re-designed to include a check-in/check-out methodology. Various techniques need to be explored, but such systems may include: Punch clock Scanner ID cards Biometric recognition (hand scanno) JUDY PFLUEGER JUDY MORRIS KARL FISHER DEBRA CHAPMAN JOHN FENLEY DISTRICT I DISTRICT 2 DISTRICI' 3 DISTRICT 4 DISTRICT 5 Judge Johnson JUR 2013-2014-014 September 23, 2014 The CPO is responsible for insuring that time keeping is properly managed in the Department. The methodology and time reports must be available to the CAD and/or his/her designee. Response: This recommendation will not be implemented at this time. The County has been in the process of updating its payroll accounting system. Although the new system when finished will allow for electronic timekeeping, we must keep in mind that the current general fund precludes the county from filling needed staff positions in all critical departments. Thus, unless grants can be found for new timekeeping equipment, we do not see the county being able to convert to any of the systems suggested in the recommendation above.

R3

Probation Officers and Correctional Officers must be familiar with county grievance procedures. The Chief Probation Officer is responsible for making his/her personnel familiar with the appropriate county code via signed statement of understanding. As these grievances may extend beyond the Chief Probation Officer, the Trinity County Superior Court Judge and the County Administrative Officer must have an MOU and/or necessary appointments to insure that the grievance avenue remains open to all county employees, including Probation Officers and Correctional Officers. Response: Has been implemented.

R4

Establish an MOU, directives, and or appointments between the TCSCJ and the CAO regarding who the CPO reports to and for what purposes. Identify and regulate what type of written and oral reports need to be presented and when. The CPO must provide on at least a monthly basis a written status report showing: Probation population - JH resident population o Numbersf or Trinity County o Numbers for out of county Budget status o Income o Expenditures o Shortfalls Personnel Status o Absenteeism 2 Judge Johnson JUR 2013-2014-014 September 23, 2014 o Losses due to retirement, resignation, or other reasons o Substitutions required o Disciplinary actions o Grievance o Union issues Significant Actions o Escapes o Use of medical facilities o Accidents Recommendations This report needs to go to the TCSCJ, CAO and any other department that has a need to know. Response: Has been partially implemented. A new county/court MOU provides CAO with a greater role in evaluating the performance of the Chief. Although there is regular reporting by the Chief to the CAO, budgetary insufficiencies will preclude a formal written reporting regiment. .

R5

The CPO and disciplined employee must agree on a recovery path even iff ull recovery ofp rivileges and grade cannot be provided. The recovery path must be in writing and signed by the CPO and the employee. If substance abuse is part of the reason for the disciplinary action, and the employee is going to be retained, then the CPO must arrange for a drug and alcohol program for the employee. In that light, the employee must be willing to submit to random testing at a time designated by the CPO. A copy of the recovery path agreement must be provided to the TCSCJ and the CAO. Response: Will be partially implemented. The County must be able to define a recovery path. Employees need not agree, nor should the CPO arrange for drug and alcohol programs for the employee.

R6

The cost benefit analysis regarding the future of the JH is currently underway. This study needs to be completed. Maintaining the JH has more considerations than mere cost. Therefore other factors need to be brought into the argument, such as family separation, educational benefits, and psychological issues. Response: Has been implemented. The Cost Benefit Analysis has been completed and was presented to the Board of Supervisors at a special meeting on July 24, 2014. Judge Johnson JUR 2013-2014-014 September 23, 2014

R7

The CAO must produce a cost benefit analysis comparing the cost of loaning a county vehicle to the CPO as opposed to a mileage benefit. Action must be taken based on the analysis. Response: Requires further analysis which the CAO will perform this year.

R8

The jury does not know why the drinking fountain stains and residue exist. The reason must be determined and corrected. The fence needs to be repaired and augmented to prevent escape and injury. Some redesign of cell furniture is required to not only insure security, but also maintain safety of the residents. Response: Has been partially implemented. Fencing and fountain issues have been resolved. The cell furniture will be addressed at the next inspection with BSCC, to see if modifications are needed. TRINITY COUNTY Office of the County Administrator WENDY G. TYLER County Administrative Officer P.O. BOX 1613, WEAVERVILLE, CALIFORNIA 96093-1613 PHONE (530) 623-1382 FAX (530) 623-8365 TO: The Honorable Elizabeth Johnson, Judge of the Superior Court FROM: C endy G. Tyler, County Administrative Officer CC: Clerk of the Board of Supervisors SUBJECT: Response to Recommendations of 2013-2014 Grand Jury Judicial Committee Final Report JUR2013-2014-014 — Juvenile Detention Facility and The Adult Probation Department DATE: August 24, 2014 The Grand Jury Judicial Committee has requested a written response to their final report referenced above. In my capacity as County Administrative Officer my response is as follows: