Gjr2007-2008 Responses

R1

LD ENE ISSR ELINOR Draft an ordinance requiring funds from the sale of city property to be deposited in a reserve account. The funds would be limited to use on capital improvement projects. City response to Finding and Recommendation 1 The City shares the concerns expressed by the Grand Jury regarding the use of one-time monies, but the reality is that this City is not in a financial situation which allows the City Council the luxury of restricting the use of any discretionary funds. The City Council believes that as the elected representatives of the people of Marysville, their job is to make difficult decisions and they need as much flexibility as possible regarding the use of funds. The Council should not place themselves in a situation where they would limit their ability and options regarding the best use of funds.

R2

Enter into discussions with Yuba-Sutter Community Baseball, Inc. (YSCBI), to explore the potential for negotiating a new agreement. Any new agreement should move the City to a minimum of a breakeven cost. City response to Finding and Recommendation 2 As the Grand Jury correctly points out, the City and YSCBI have substantially reduced costs within the framework of the existing contract over the last several years. It has been both the City’s and YSCBI’s intent to have a community program, without expending unnecessary public monies. While the concept of whether the City should have ever been involved with baseball can legitimately be argued, the fact is, the City now owns a facility it must maintain regardless of whether it is being used or not. There will always be some expense to maintain the stadium because the City owns it. We agree with the Grand Jury’s main point that it is in the best interest of the City to find ways and means to reduce its contributions to the maintenance of the facility, with the goal of reaching a break even point.

R3

Conduct a study to verify that operating a contract Fire Department with CDF continues to be advantageous to the City. City response to Finding and Recommendation 3 In January of 2008, Mayor Bill Harris appointed an Ad Hoc Committee to review our existing situation with CDF (now known as Cal-Fire) and to also look at potential alternatives, The Committee has looked at potential cost saving issues within the existing contract, as well as looking at other viable options for service. To date, the Committee has not made any specific recommendations regarding the Fire Department Contract or other alternatives. It has been made clear through this process that a fine line exists between saving money and providing the highest quality fire protection to the people of Marysville and District 10. While the committee is still reviewing options, it has been recommended that the City consider sending a letter to Cal-Fire indicating that the City is giving the one-year notice required to vacate the agreement, in case other options open up. If you have any additional questions or concerns or require additional clarification of our responses, please contact me at 530-749-3901. Sincerely, Stephen R-€a City Manager />- SEP 19 2008 September 11, 2008 The Honorable Julia Scrogin Judge of the Superior Fifth Street Marysville, CA 95901 SUBJECT: Response to 2007-2008 Grand Jury Report Dear Judge Scrogin: This letter is being sent in response to the findings made by the 2007-2008 Grand Jury regarding the Marysville Levee District’s budget sufficiency and developing a contingency plan for hiring and training an additional individual(s) in the operation of the Levee District as outlined in the June 26, 2008, Grand Jury Report (see Pages 13 through 23). Finding | required no response.

R4

Hire sufficient personnel to fully staff the Dispatch Center. City Response to Finding 4 and Recommendatien 4 The Respondent (City of Marysville) disagrees wholly with the finding. In fact, the Dispatch operation for the Marysville Police Department is staffed 24 hours per day, 7 days a week. The only issue of concern we believe to be pertinent regarding our Dispatch operation is a decision made by prior Police management that the Dispatch operation was not to be routinely staffed with two dispatchers 24 hours per day, 7 days a week. Shortly after assuming command, I addressed this issue by giving the Dispatch Supervisor greater latitude in hiring personnel on an overtime basis to fill shortages and by obtaining authorization to increase our reserve dispatcher positions to help cover those periods where there were shortages.

R5

The MPD should have a dedicated mechanic for better control of repairs and preventive maintenance. City Response to Finding 5 and Recommendation 5 The Respondent (City of Marysville) partially agrees with the finding. At this time, it is unclear if the Department and the City would be better served by having a mechanic assigned to the Police Department or by contracting all police vehicle mechanical work to outside vendors. Some of the issues of concern in continuing to have City employees servicing police vehicles center on the need to purchase expensive diagnostic equipment and the need to provide considerable additional training to existing city personnel in order to service automobiles that are becoming more complicated and technically challenging each model year. At this time, the City is involved in a work load study regarding mechanical repairs to police vehicles. After collecting the data over a period of several months we will be in a better position to determine the most optimal solution to this issue. If you have any additional questions or concerns or require additional clarification of our responses, please contact me at 530-749-3929, : fo Sincerely, Wallace C. Fullerton Chief of Police” 526 “C” Street * P.O. Box 150 « Marysville, CA 95901 © (530)749-3901 ° Fax (530)749-3992 September 16, 2008 The Honorable Julia L. Scrogin Grand Jury Presiding Judge Superior Court of California Yuba County Courthouse 215 Fifth Street, Suite 200 Marysville, California 95901 Dear Judge Scrogin: The City is in receipt of the Final Report of the 2007-2008 Yuba County Civil Grand Jury. Please convey to the members of the 2007-2008 Grand Jury our regards and our thanks for their diligent work. { would like to join in with the response that was prepared by the Chief of Police dated September 9, 2008. .As is required by Penal Code Section 933.05, the City of Marysville provides the following response to the five findings made by the members of the Grand Jury in their 2007-2008 report: ROSIN SER

R8

Review the functions performed by the outside consultants and assess whether those activities could be accomplished more efficiently and cost effectively in-house. Response to Recommendation 8: YUBA COUNTY SHERIFF’?S DEPARTMENT JAIL DIVISION