Sacramento Public Library Authority The Business of Books Originally issued May J4, 2008

R1

How long have you served on the Governing Board?

R2

In view ofthe numerous serious management problems currently afflicting the Library, the Governing Board should seriously consider removing the current Library Director for the following causes: • Fiscal mismanagement • Failure to adequately track and implement financial controls or other management initiatives • Lax oversight ofsubordinates • Abuses of credit card and travel policies by the Director and the executive team • Chronic, long-standing, unresolved morale problems • Unclear cash management policies and procedures

R3

The Governing Board should define specific measurable guidelines to operate the Library along established business principles to include: • Criteria for the safeguard and proper use ofpublic funds • Management accountability and reporting systems • Efforts to recoup outstanding balances owing to the Library

R4

The Governing Board should seriously consider having the Director of Human Resources removed for lack ofleadership in establishing and implementing 25 personnel policies, repeated abuses of the Library travel and credit card policies, and her dilatory reimbursements of personal expenses.

R5

The Governing Board should create a standing committee of Governing Board members for direct financial oversight of Library operations to ensure proper safeguarding and accounting for the expenditure of public funds.

R6

The Governing Board should create more direct oversight and reporting procedures for the approval of consultant contracts for services at the Library.

R7

Parties to the JPA should amend it to require the Treasurer and the Auditor be separate individuals to remove any possible conflicts of interest.

R8

The Governing Board should publish an annual report which shall include a budget summary, year-end accomplishments, and future plans.

R9

The Governing Board should have Library Authority Counsel as a full·time position, given the volume and complexity of Library operations.

R10

The Governing Board should create its own oversight ofLibrary operations by establishing stronger internal controls.

R11

The Governing Board should require complete and comprehensive policy and procedure manuals for both the Finance Department and for personnel practices.

R12

Fully staff the Finance Department to ensure proper accounting procedures. Include sufficient compensation to attract and retain a Finance Director with the appropriate knowledge, experience, and skills. 27

R13

Strengthen current credit card policies and travel procedures. Ensure appropriate oversight ofprojected expenses and tighter controls authorizing expenditures.

R14

Establish standard procedures for all Library branches regarding cash management. Response Requirements Penal Code sections 933 and 933.05 require that specific responses to all findings and recommendations contained in this report be submitted to the Presiding Judge of the Sacramento Superior Court by August 15, 2008 from: • The Sacramento Public Library Governing Board 28 SACRAMENTO PUBLIC LIBRARY Attachment 1 JOINT POWER AUTHORITY BOARD MEMBERS &. ALTERNATES 2007-2008 (REVISED) City of Citrus Jeff Slowey, Councilmember Jeannie Bruins, Councilmember Heights 6237 Fountain Square Drive 6237 Fountain Square Drive Citrus Heights, CA 95621 Citrus Heights, CA 95621 Phone: 916-861-6636 Phone: 916-725-2448 [email protected] [email protected] City of Elk Sophia Scherman, Councilmember Gary Davis, Councilmember Grove 8380 Laguna Palms Way 8380 Laguna Palms Way Elk Grove, CA 95758 Elk Grove, CA 95758 Phone: 916-478-2279 916-478-3201 [email protected] [email protected] City of Elizabeth Samano. Councilmember Darryl Clare, Councilmember Isleton/City of City of Isleton City of Galt Galt PO Box 285 380 Civic Drive (Isleton holds Isleton, CA 95641 Galt, CA 95632 seat/Galt holds Phone: 916-502-3741 Phone: 209-366-7117 alternate) [email protected] [email protected] City of Rancho Linda Budge, Mayor David Sander, Councilmember Cordova VICE CHAIR 2729 Prospect Park Drive 2729 Prospect Park Drive Rancho Cordova, CA 95670 Rancho Cordova, CA 95670 Phone: 916-851-8700 Phone: 916-851-8700 [email protected] [email protected] City of Raymond L. Tretheway, III Lauren Hammond, Councilmember Sacramento Councilmember 915 I Street, 5th Floor 915 I Street, 5ttl Floor Sacramento, CA 95814 Sacramento, CA 95814 Phone: 916-808-7200 Phone: 916-808-7001 [email protected] [email protected] City of Sandy Sheedy, Councilmember Lauren Hammond, Councilmember Sacramento 915 I Street, 5t1l Floor 915 I Street, 5th Floor Sacramento, CA 95814 Sacramento, CA 95814 Phone: 916-808-7002 Phone: 916-808-7200 ssh~Qtyofsacramento.org [email protected] City of Robbie Waters, Councilmember Lauren Hammond, Councilmember Sacramento CHAIR 915 I Street, 5th Floor 915 I Street, 5th Floor Sacramento, CA 95814 Sacramento, CA 95814 Phone: 916-808-7200 Phone: 916-808-7007 [email protected] rwaters ci ofsacramento.or City of Bonnie Pannell, Councilmember Lauren Hammond, Councilmember Sacramento 915 I Street, 5t1l Floor 915 I Street, 5th Floor Sacramento, CA 95814 Sacramento, CA 95814 Phone: 916-808-7008 Phone: 916-808-7200 Qgnn~JI~i ofsacramento.or Ihammond ci ofsacramento.or 2008 SPLAB Members with Alts SACRAMENTO PUBUC LIBRARY JOINT POWER AUTHORITY BOARD MEMBERS 8r. ALTERNATES 2007-2008 (REVISED) City of Kevin McCarty, Councilmember Lauren Hammond, Councilmember Sacramento 915 I Street, 5th Floor 915 I Street, 5th Floor Sacramento, CA 95814 Sacramento, CA 95814 Phone: 916-808-7200 Phone: 916-808-7200 [email protected] [email protected] f--------,I-------------~--t------------ County of Roger Dickinson, Supervisor Cortez Quinn Sacramento 700 H Street, Room 2450 School Board Trustee Sacramento, CA 95814-1280 Twin Rivers Unified School District Phone: 916-874-5485 700 H Street, Room 2450 [email protected] Sacramento, CA 95814-1280 Phone: 916-874-5485 [email protected] County of Jimmie Yee, Supervisor Linda Kimura, Director Sacramento 700 H Street, Room 2450 Arcade Creek Rec & Park District Sacramento, CA 95814-1280 4982 Pasadena Avenue Phone: 916-874-5481 Sacramento, CA 95841 [email protected] Phone: 916-485-8442 Cell: 916-214-8442 [email protected],.~Qm County of Susan Peters, Supervisor Larry Masuoka Sacramento 700 H street, Room 2450 School Board Trustee Sacramento, CA 95814-1280 san Juan Unified School District Phone: 916-874-5471 4425 Sierra View Way [email protected] Fair Oaks, CA 95628 Phone: 916-966-9900 (office) [email protected] County of Roberta MacGlashan, Supervisor Donald Wilson Sacramento 700 H Street, Room 2450 School Board Trustee Sacramento, CA 95814-1280 Center Unified School District Phone: 916-874-5491 3957 Weybridge Way Antelope, CA 95843 Phone: 916-899-8144 (cell) [email protected] County of Don Nottoli, Supervisor NO ALTERNATE Sacramento 700 H Street, Room 2450 Sacramento, CA 95814-1280 Phone: 916-874-5465 [email protected] Sacramento Anne Marie Gold N/A Public Library Library Director SECRETARY TO THE BOARD 828 I Street Sacramento, CA 95814 Phone: 916-264-2830 '--- ----'-_amgQ!d@-sgc;;l1bIgtY.•.Qr9 2008 SPLAB Members with Alts Attachment 2 QUESTIONS FOR :l\'IEMBERS OF THE LIBRARY GOVERNING BOARD 1. How long have you served on the Governing Board? 2. Are you a member of any standing committees on the Board? If so, which ones and how long have you served on it/them? 3. Does any standing committee of which you are a member submit a report to the Governing Board? 4. When you were appointed to the LibraryGoverning Board did you receive any written documents or instructions outlining your duties and responsibilities? 5. Have you ever appointed an alternate to the Governing Board to represent you at its meetings? If so, who is that person by name? 6. As a member of the Governing Board have you ever participated in the appointment of a Treasurer for the Library Authority? If so, when and who is the person you appointed? 7. As a member of the Governing Board have you ever participated in the appointment of the Authority Auditor? Ifso, who is that person you appointed? 8. As a member of the Governing Board have you ever served as member of the Finance Advisory Committee? • Does any staff member or any alternate serve for you on the Finance Advisory Committee? If so, who is that person by name? 9. As a member of the Governing Board have you ever seen an independent annual audit for the Authority finances during your tenure on the Governing Board? If so, for what years? 10. Knowing that the Governing Board shall adopt a budget for the Authority of the commencement of each fiscal year (defined as July 1 to June 30)? • To your knowledge has the Governing Board done that? • Did you vote on such an adoption for any fiscal year in which you were a member of the Governing Board? • Ifso, for which years? 11. Do you know if the Finance Advisory Committee has fulfilled its duties pursuant to para 11 e. of the 2007 Joint Powers Agreement? 12. Were you present at the meeting of the Governing Board when a petition of no confidence was submitted by several staff and supporters of the Library Authority? • If not, did you have an alternate attending in your place at that meeting? • Have you or your alternate taken any action in response to that petition? • Have you received any written reports in response to your inquiries or that of your alternate? 13. As a member ofthe Governing Board have you received an annual report from the Library Authority Director for the years of your tenure?