may investigate and report upon the method or system of performing the duties of*

R2

That the Board of Trustees of Allan Hancock College direct the administration of Allan Hancock College to upgrade its financial management software (Banner) to flag exceptions to procedures in real time to the attention of supervisors and managers, permitting greater oversight of such exceptions. <b>Response:</b> The District respectfully declines to implement this recommendation. The Grand Jury's Finding 2 does not support this recommendation. Finding 2 concluded that the District's practices meet all standards for community college districts and do not pose significant risks to the District's funding. Further, the Grand Jury found that the District acted appropriately in regard to the financial issues alleged. Implementing this recommendation would create an undue expense and hardship to the district as it would require custom programming that may not be supported by our enterprise management system and may interfere with scheduled upgrades delivered by the software provider. The college's financial management operations contain multiple layers of internal controls. Further, this recommendation would require budget expenditures, an area under the District's sole discretion. This recommendation goes beyond the scope of the Grand Jury's authority.

R3

That the Board of Trustees of Allan Hancock College commission an external performance review of the K-12 partnership program over the past five years and the results of the review be made public. Presiding Judge Gustavo Lavayen March 11, 2022 Response: The District will implement a performance review of the K-12 partnership program, known as dual enrollment. As budgetary matters are within the District's discretion, the District will conduct this review using its internal resources.

R4

That the Board of Trustees of Allan Hancock College direct the Director of Admissions and Records to submit an annual report on grades - levels, rates and frequencies of grade changes, documented exceptions to procedures, patterns by academic department and discipline - to the Board of Trustees and post that report on the College website, in the interests of transparency and of maintaining public confidence. <b>Response:</b> The District respectfully declines to implement this recommendation. The Grand Jury's Finding 4 does not support this recommendation. Finding 4 concluded that the District has adequate safeguards in place to prevent the manipulation of grades. In addition, setting policy regarding grade changes is within the sole discretion of the District, not the Grand Jury. Further, the District is not aware of any community college district that publicly posts grade change reports or creates this type of report. Implementing this recommendation would require the District to divert its limited resources and time towards creating a report that is not necessary. By delving into this area, the Grand Jury acted beyond the scope of its authority.

R6a

That the Board of Trustees of Allan Hancock College direct the administration to make more effective use of peer-review evaluation practices. Response: The District implemented an enhanced peer-evaluation process before the Grand Jury issued its report. This recommendation is beyond the scope of the Grand Jury's authority, as it involves personnel matters and encroaches on the District's discretionary authority to manage its staff. As discussed above, the Grand Jury cannot substitute its judgment for that of the District's Board of Trustees, Superintendent/President, and administrators.

R6b

That the Board of Trustees of Allan Hancock College commission a new survey of faculty and staff engagement, to be done by an independent external firm, focusing on question of staff incentives, training, and internal communications with the results of the survey to be discussed in a public forum. <b>Response:</b> The District will implement this recommendation. The Grand Jury's Finding 6 does not support this recommendation. The District was already planning another survey of its employees. As budgetary matters are within the District's discretion, the District will use its participatory governance process to determine whether to use an outside consultant or use its internal resources.