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Extracted from Consolidated Report
This investigation was originally published as part of a larger consolidated report containing multiple investigations. View the consolidated PDF for the complete document.
Placer County Grand Jury
• 2017-2018
Response to the Placer County Grand Jury 2017-2018 Final Report California Public Records Act
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 4 findings
F1
Page 34
PCSO received two faxes they did not interpret as CPRA requests;
F2
Page 34
PCSO did not assist in identifying which records the faxes were attempting to request as required by Government Code §6253.1(a): “Assist the member of the public to identify records and information that are responsive to the request or to the purpose of the request, if stated”;
F3
Page 34
PCSO currently attaches written requests considered to be valid CPRA requests to the case file; and
F4
Page 34
There is no method for tracking phone requests.
Recommendations 5
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R1Page 34Review all incoming correspondence, and if not considered a valid request, assist the requester in identifying which records are being requested in compliance with the CPRA.
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R2Page 34Acknowledge all requests received in accordance with the guidelines set forth by the CPRA.
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R3Page 34Ensure compliance with the ten-day deadline required by the CPRA. The Grand Jury recommends that Placer County:
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R4Page 34Identify a public records request coordinator within each department.
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R5Page 34Establish a centralized, countywide tracking system for all verbal, written, phone, and faxed public records requests. This recommendation is for a tracking system and not a single point for submitting or responding to requests. This was also recommended in the 2016-2017 Grand Jury Report. Response to -2018 Final Report