Sacramento County Grand Jury • 2018-2019 • Agency Response
Response to: The Role of the Sacramento County Grand Jury

Response from County of Sacramento

Published: September 24, 2019 32 pages
Ver PDF original

Findings and Recommendations 8 findings

F1 Page 5
There is no formal organizational model used by the community of organizations that will ensure the most effective use of the critical resources available to address homelessness in Sacramento County. Board of Supervisors Response: The Board of Supervisors disagrees partially with this finding. It should be noted that “formal organizational structure” is understood to mean a single structure. The Grand Jury Report also calls this “working organizational structure”, “responsive organizational model” “new organizational model” and a “lead entity that is actively supported by the leadership of both public and private sector organizations in County homelessness and be appropriately empowered”. The report makes two preliminary suggestions: a joint powers agency or a new partnership made up of Funders Collaborative, Continuum of Care (CoC) Advisory Bord, and a new entity comprised of elected leaders to be the “lead agency”. It is a strength of our community that there are unique and significant contributions and investments in homelessness solutions from each of the cities within the county, the County of Sacramento, the Sacramento City and County Continuum of Care and Sacramento Steps Forward, and the Sacramento Housing and Redevelopment Agency. Sacramento County is geographically large as well as diverse in community character and leadership. Recognizing that elected representatives will always retain accountability to their constituents and for ensuring effective and efficient public investments, we should view this ownership and involvement as a strength that we can build on. We also recognize the diversity of public and private agencies and systems (Child Protective Services, Adult Protective Services, criminal justice, primary health, behavioral health, law enforcement, income benefits, employment, homeless services) that are involved in solutions and use their specific expertise within their systems and populations to impact homelessness. We note that, even in communities with a homeless service joint power authority, we see_ significant involvement of multiple entities in homelessness policy, programs and implementation; for example, the City and County of Los Angeles each implement robust homeless strategies outside of the joint powers homeless agency, Los Angeles Homeless Services Agency. ATT -1 Addressing Homeless in Sacramento County: An Extraordinary Community Challenge We also note the important coordinating role of the Sacramento City and County Continuum of Care and Sacramento Steps Forward, as the CoC Collaborative Applicant and HMIS Lead, under the federal Continuum of Care Program and the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Act of 2009 to bring together diverse stakeholders to plan for a comprehensive homeless system, to build a common vision, and to inform public and private investments through stakeholder engagement, system evaluation, and promotion of evidenced-based practices. As noted in the Grand Jury Report, the Sacramento County Homeless Plan adopted by the Board of Supervisors and the Sacramento Continuum of Care Advisory Board in late 2018 identified several persistent challenges, including the lack of a single system vision or oversight. The Plan noted that that the lack of a single or shared structure makes it more challenging for decision makers to share a common vision, coordinate investments, oversee implementation, and track progress and impacts ( ). To address this challenge, Key Focus Area #6, “Strengthen System Leadership, Capacity, and Accountability” identified a variety of strategies and activities intended to cultivate a shared system, develop shared goals and build a the capacity for coordinated and aligned decision-making. These strategies and activities are discussed in more detail below and may include a recommendation for new or reorganized structures. In addition, Sacramento Steps Forward has recently held discussions with County staff and the various cities within the County on the possible formation of a Homeless Policy Council. This group will be primarily composed of elected officials from those jurisdictions. The council would meet to provide leadership on countywide homeless issues, and to promote information sharing and alignment of policies and programs. This proposal may soon be shared with the Board of Supervisors for their consideration.
Related Recommendations (1)
R1
Page 6
The community of organizations working to address homelessness in Sacramento County should initiate a process during Fiscal Year 2019-20 to identify an organizational model that will be responsive to needs expressed by the community. This process should be coordinated by the five primary organizations providing resource to the homelessness effort. Board of Supervisor’s Response: The recommendation requires further analysis. ATT -1 Addressing Homeless in Sacramento County: An Extraordinary Community Challenge Sacramento County appreciates the intent of the Sacramento Grand Jury to improve coordination of the organizations working to impact homelessness. In this regard, we propose to implement the strategies and activities identified under Key Focus Area #6 of the Sacramento County Homeless Plan which more broadly address the identified challenges and_ will strengthen our homeless system leadership, capacity, and accountability. Strategies and activities are intended to cultivate a shared vision for the homeless system, develop shared goals, and build a_ structure for coordinated and aligned decision making to implement the plan and accelerate progress. One of the 22 activities in this focus area (Activity 27e) is an evaluation of the effectiveness of the current structure and leadership, including recommendations to strengthen, modify and or replace the existing collaborative structures with a united governance and accountability approach. The County is identified as the Lead but will work with multiple partners to implement this activity. The six specific strategies under Key Focus Area #6 are listed below to demonstrate the range and depth of strategies beyond modifying organizational structure. The five entities identified by the Grand Jury are included as leads or partners in addition to other organizations. Strategy 24. Assess, improve and expand Coordinated Entry, leveraging CESH resources to support the work. e These activities will improve how persons experiencing homelessness access services and are prioritized and matched for housing. It also seeks to increase housing resources under coordinated entry. Strategy 25. Use HMIS data to evaluate and report on program and system outcomes. e These activities will improve use of Homeless Management Information System data to understand program and system performance across funders and agencies. It also analyzes gaps based on population, services and how they are utilized. Strategy 26. Explore creating a framework or pilot for cross-departments data sharing across mainstream systems that serve people who are experiencing homelessness. e These activities will improve care coordination at a client level and data sharing across systems. ATT -1 Addressing Homeless in Sacramento County: An Extraordinary Community Challenge Strategy 27. Define system goals and create a system map. e These activities will map system resources and functioning (how the services are related and how clients can access and expect to exit homelessenss) and their intersection with other major systems interacting with the population. Strategy 28. Define, develop, and strengthen coordination, governance, and leadership roles to align efforts of key players at all levels. e These activities create the Funders Collaborative across public and private funders, engage political leadership and strengthen provider tables and training. This strategy includes assessing current structure and leadership and recommending ways_ to strengthen, modify and/or replace. Strategy 29. Adopt and implement a collaborative communication plan. e These activities will improve communication among stakeholders and with citizens to share progress and activities and to receive regular community feedback and input. Status reports on implementation of all strategies and activities will be shared with the Board of Supervisors and broader community in winter 2019/2020, and on an annual basis.
F2 Page 8
The leaders and workers in the community of organizations actively working to address the challenges presented by homelessness in Sacramento County have demonstrated an impressive level of both dedication and competence in assisting and supporting the County’s homeless population. Board of Supervisors Response: The Board of Supervisors agrees with this finding
Related Recommendations (1)
R2
Page 16
The BOS should complete action to reinstitute the IG function and office with accompanying Memorandum of Understanding (contract with the DA and Sheriff) mandating all work with the commission. This recommendation should be accomplished by December 31, 2019. Board of Supervisors Response: The oversight recommendation will not be implemented, but the reinstituting the IG function will be implemented. Over the course of the past six months, the Office of the County Executive has solicited proposals though a competitive Request for Proposal (RFP) process for an Inspector General. The County of Sacramento has interviewed possible candidate(s), but none were selected at that time. The County of Sacramento is committed to find a suitable candidate for the Inspector General position. Although the County does not intend to create a separate oversight commission, continued efforts are progressing to finalize a Memorandum of 2 ATT -3 Understanding between the Sheriff and the County that will allow for a better defined process and procedures relating to IG oversight, including new measures for conflict resolution. ATT -4 Does the Sacramento County Board of Supervisors have Effective Oversight Of Elective Officers
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A County of Sacramento Homeless Plan to secure NPLH funds was recently developed by the County and adopted by the Board of Supervisors. The plan presents a significant initial strategic direction for addressing homelessness in Sacramento County and many of the organizations providing services and programs for the homeless collaborated ATT -1 Addressing Homeless in Sacramento County: An Extraordinary Community Challenge with the County on the plan’s development and support its direction and implementation. Board of Supervisors Response: The Board of Supervisors agrees with this finding. ATT -2 Addressing Homeless in Sacramento County: An Extraordinary Community Challenge
Related Recommendations (1)
R3
Page 25
SCDHS, SCOE, and their partners should collect and measure trend data from multiple sources, using whatever means are possible. Possible data include youth usage, treatment data, suspensions, expulsions, arrests, DUIs and ER visits. Sacramento County Department of Health Services Response: This recommendation has been implemented. Sacramento County ADS collects and measures trend data through its Electronic Health Record, myAvatar™, and the California Outcomes Measurement System (CalOMS) Treatment database. myAvatar™ is recovery-focused and allows for protected, confidential data collection related to substance use and addictions management. CalOMS Treatment is California’s data collections and reporting system for substance use disorder treatment services. Suspension/expulsion and chronic absenteeism data is available through the California School Dashboard utilized by SCOE and the school districts. The Dashboard reports performance and progress on both state and local measures. Additional data collection resources and sharing opportunities with Sacramento County ADS partners will be explored in order to continue to measure information and evaluate outcomes for the benefit of youth and families. 5|Page ATT-5 Response to Grand Jury Final Report 2018- 19 Recreational Marijuana: Growing Health Crisis for Sacramento County Youth?
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Although there are some data from the California Healthy Kids Survey (CHKS), consolidated data from multiple sources would paint a broader picture and help identify focus areas and funding needs for youth services. Sacramento County Department of Health Services Response: The Department of Health Services agrees with this finding.
Related Recommendations (1)
R4
Page 26
Over the next budget cycle, SCDHS, SCOE, and school districts should vigorously pursue sustainable funding for education and prevention programs for youth and their families from multiple sources such as: Prop 64, Federal and State grants, and private organizations. Sacramento County Department of Health Services Response: This recommendation has been implemented. Funding for Sacramento County ADS Youth Treatment and Prevention programs and services has been consistent and stable, and is anticipated to continue at current levels. Youth programs did not receive Prop 64 funds in the 2018-19 funding cycle. Moving forward, it is unknown when these funds will be received and how they will be distributed to various youth services entities in Sacramento County. Sacramento County ADS identifies ways to leverage existing funding for increasing youth marijuana prevention services. Federal, State and private funding opportunities are pursued as they become available. In addition to funding received through the Sacramento County ADS, contracted prevention providers, including SCOE, maximize additional funding outside of the Sacramento County Department of Health Services as appropriate to their organization’s capacity and resources. 6|Page ATT-6 Response to Grand Jury Final Report 2018- 19 Recreational Marijuana: Growing Health Crisis for Sacramento County Youth?
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While Sacramento County has been admirably proactive in obtaining grant funding for youth prevention, additional funding would allow for more community-based programs and for more direct support to youth in the County’s middle and high schools. Sacramento County Department of Health Services Response: The Department of Health Services agrees with this finding.
No recommendations for this finding
F6 Page 21
Since results from the California Healthy Kids Survey are used for requesting funds and developing prevention programs, improved participation by school districts would benefit county youth and their families. Sacramento County Department of Health Services Response: 1|Page ATT-5 Response to Grand Jury Final Report 2018- 19 Recreational Marijuana: Growing Health Crisis for Sacramento County Youth? The Department of Health Services agrees with this finding.
No recommendations for this finding
F7 Page 22
To increase awareness, provide a consistent message, and reach a larger audience, schools and other community organizations that serve youth would benefit from presentation materials related to marijuana. Sacramento County Department of Health Services Response: The Department of Health Services agrees with this finding.
No recommendations for this finding
F8 Page 22
Since each school district in the County runs its own programs related to alcohol and other drugs, there is a significant variation in the resources available to students and their families throughout Sacramento County. Sacramento County Department of Health Services Response: The Department of Health Services agrees with this finding.
No recommendations for this finding