Grand Jury Findings and City Council Responses:*

The city of Salinas HR Department should be recognized for its clear understanding of state requirements for AB 1825 supervisor training and its active and professional approach to that training for the city. The City Council agrees with Finding 32.

The city's AB 1825 compliance program is generally compliant with state requirements but is somewhat deficient in identifying and ensuring new supervisor six-month AB 1825 training compliance. The City Council partially disagrees with Finding 33. Since approximately 2016, the Human Resources Department has utilized the Employee Event Tracking Module of the New World enterprise resource planning (ERP) system. This module specifically allows for the tracking of past and future events related to employee anniversaries, training, and performance reviews, among other things. The investigation did not find that the City failed to identify any new supervisors for training; the investigation found that a limited number of employees did not complete training within six months of hire or promotion. The City does not attribute these limited instances to a DocuSign Envelope ID: 08C06AC1-C16A-4D81-BD57-BBD504A5F382 Honorable Stephanie E. Hulsey September 16, 2020 failure of the City's tracking system. This was a result of the supervisor's inability to attend training as scheduled or failure to attend alternative training.

The City currently manages AB 1825 using the New World ERP system and using online vendors like Target Solutions. This dual systems approach is a point of potential failure in tracking. The City Council disagrees with Finding 34. Prior to 2016, the City manually tracked supervisor training and coordinated in-person or online training. Since 2016, the City Attorney's Office has led in-person training, and the City has coordinated on-line training for those supervisors unable to attend in-person training. More recently, the City has utilized Target Solutions as a resource for online training and is considering online training recently offered by the Department of Fair Employment and Housing. Human Resources staff manually enters in-person and online training into the New World tracking system. The investigation did not reveal that these different methodologies resulted in any failure to appropriately track supervisor training.

The city currently manages AB 1825 using the New World ERP system and HR records to generate notices for supervisors of required training. However, the Civil Grand Jury found there is insufficient senior management accountability or focus on the individual city supervisor employee to complete required training in a timely manner. Absent senior management emphasis, complete compliance or even high rates of compliance with AB 1825 training requirement may be difficult to achieve. The City Council disagrees with Finding 35. City of Salinas management is fully committed to ensuring that City staff receive training as required and in a timely manner. The City disagrees that its management system impedes senior management accountability, but acknowledges that the management system can be enhanced to ensure further senior management accountability. Additionally, staff believe that recommendation R23 is an appropriate step in demonstrating employee compliance with the City's effective training program and its management system (New World ERP).