San Diego County Grand Jury
• 2017-2018
City of San Diego Corporate Partnership Development Program
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Note: Missing finding numbers detected: F8
Findings 9 findings
F01
Policy 000-40 does not list all types of sponsorship agreements. Fact: The different types of partnerships CPD entered into include marketing partnerships, corporate partnerships, and promotional and licensing agreements. Fact: CPD did not document and maintain a list of all agreements.
F02
The audit was unable to determine whether all agreements under the Program had been identified. Fact: The MPP requires CPD to track and report quarterly on all marketing partnerships developed by City departments. Fact: CPD has not prepared quarterly reports for at least five years.
F03
CPD does not comply with the MMP requirement to track and report on all marketing partnerships developed by City departments on a quarterly basis. Fact: Policy 000-40 does not require sponsors to disclose potential conflicts of interest.
F04
The lack of a requirement for disclosure increases the risk that an agreement could create a conflict of interest, or the appearance of one. Records Management: Fact: City Council Policy 000-25, Records Management Program, requires each department head to establish systems for protecting vital records. Fact: CPD’s Records Disposition Schedule classifies CPD project records, including agreements, as routine administrative working files that should be retained no more than five years. Fact: Some CPD agreements are for terms longer than five years.
F05
The disposition schedule does not require CPD to maintain project records for at least the life of the agreement.
F06
CPD files on some agreements are incomplete. Accounting for Revenue: Fact: CPD reports claim that the Program has generated over $27 million for the City. Fact: CPD cannot provide data to verify the amount of revenue generated by the Program. Fact: CPD estimates the revenue generated by some agreements.
F07
CPD lacks a process for determining the net benefits of agreements. Terms of CPD Agreements: Fact: Policy 000-40 specifies topics that must be addressed in Requests for Sponsorship. Fact: One of eight RFSs reviewed did not describe the benefits of participation. Fact: Seven of eight RFSs did not describe the open and competitive process.
F09
Failure to adequately describe the sponsorship opportunity could reduce the number of potential respondents. Fact: Policy 000-40 does not require CPD to identify the City department responsible for administering the agreement. Fact: Five of 15 agreements examined did not accurately identify the responsible department.
F10
Failure to identify the responsible administrative department can result in lack of accountability in managing an agreement, including lost revenue.
Recommendations 3
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18-34Page 4<b>Update City Council Policy 000-40 to:</b>
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18-35Page 5<b>Update the CPD Records Disposition Schedule to require CPD to retain all</b>
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18-36Page 5Ensure that all City employees administering CPD agreements receive
No Responses Found 1
Government entities assigned to respond to this report. No response documents have been linked in our database.
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