El Dorado County Grand Jury
• 2002-2003
Government & Administration Committee Purchase of a Doctor’s Services for a “Fitness for Duty” Evaluation Citizen
⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 5 findings
F1
Of the nine County employees tested during 2000/01 and 2001/02, five were found unfit for duty.
F2
Employees must travel to the doctor’s office in Sacramento, including employees who reside and work in South Lake Tahoe.
F3
Some departments do not consistently follow purchase order and contract procedures and policies set forth by the Board of Supervisors.
F4
Department Directors are not held accountable for following policies and procedures related to purchase orders and contracts by the CAO and the Board of Supervisors.
F5
The County did not appropriately contract for the doctor’s services directly and therefore the County was probably not protected from liability and potential litigation.
Recommendations 5
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R1The Board of Supervisors, with the assistance of the County Counsel and the Manager of Procurement and Contracts’ Office, should establish and enforce a procedure for departments to meet legal specifications and to be in compliance with procedures in awarding contracts for services.
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R2The Board of Supervisors and the CAO should hold all County departments accountable for the policies and procedures established by the Manager of Procurement and Contracts’ Office.
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R3The Department of General Services and the Procurement and Contracts’ Office personnel should design and provide a series of training programs on purchase orders and contract procedures for County staff.
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R4Department Directors should be evaluated on their adherence to County procedures and their attendance at required training sessions. 69
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R5Confirming purchase orders (after the fact purchases) should not be acceptable. A memo signed by the Department Director explaining the nature of the “confirming” requisition should accompany all confirming purchase orders. The CAO should be required to approve retroactive purchases not authorized by the Purchasing Agent.
Commendations 1
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CM1 Page 4The Grand Jury wishes to commend Bonnie Rich, Manager of Procurement and Contracts, and her assistant, Donna Cademartori, for their commendable efforts to reduce the County’s confirming purchase orders from 74 percent in 2000-01 to less than 3 percent during 2002-03. Responses Required for Findings F1 through F5 El Dorado County Board of Supervisors El Dorado Chief Administrative Officer Responses Required for Recommendations R1 through R5 El Dorado Board of Supervisors R1, R2 and R5 El Dorado Chief Administrative Officer R1, R2 and R3, R5 Director, Department of General Services, El Dorado County R1 El Dorado County Counsel 70
No Responses Found 3
Government entities assigned to respond to this report. No response documents have been linked in our database.
County of El Dorado
Agency
El Dorado County
County
El Dorado County Board of Supervisors
Elected County Office