Nonprofit Contracting Report of the 2000-2001 San Francisco Civil Grand Jury

Recommendations 5

• R1
  The City establish an annual certification process that enables a nonprofit organization to contract with the City. The CGJ further recommends that this certification should enable a nonprofit organization to have to submit required financial, insurance and legal forms once per year, and that a central location be established for commonly required documentation that can be shared by all City departments. Required Response Department of Administrative Services - 60 Days Purchasing Department - 60 Days
• R2
  Standard formats and reporting forms be used for all invoices, contracts, requests for proposals, budgets, and other similar documents, particularly for funds drawn from the City General Fund. Additionally, the CGJ recommends that nonprofit organizations be able to file reports electronically. Required Response Controller Department of Administrative Services - 60 Days Purchasing Department - 60 Days
• R3
  Nonprofit organizations receive their funding from submitting accurate invoices. Required Response Controller - 60 Days
• R4
  The Department of Administrative Services develop a master list identifying each contract that is awarded to nonprofit organizations. The CGJ further recommends that the list be updated in real-time, but no later than quarterly. Required Response Department of Administrative Services - 60 Days Purchasing Department - 60 Days
• R5
  The City re-establish and maintain the working group established to review contracting procedures for awarding and administering contracts with nonprofit organizations. Required Response Department of Administrative Services - 60 Days Purchasing Department - 60 Days