"Email Accessibility to City Government"*

R2

Recommendations numbered have been implemented. (Attach a summary describing the implemented actions.) Recommendations numbered _____ have not yet been implemented, ٠ but will be implemented in the future. (Attach a timeframe for the implementation.) Recommendations numbered R1 require further analysis. (Attach an explanation and the scope and parameters of an analysis or study, and a timeframe for the matter to be prepared for discussion by the officer or director of the agency or department being investigated or reviewed, including the governing body of the public agency when applicable. This timeframe shall not exceed six months from the date of publication of the grand jury report.) Recommendations numbered will not be implemented because they are not warranted or are not reasonable. (Attach an explanation.) July 19, 2013 Date: Signed: Three (3) Number of pages attached Revised August 2012 City of Grover Beach Mayor Pro Tem Karen Bright Mayor Debbie Peterson Council Member Jeff Lee, Council Member Glenn Marshall, Council Member Bill Nicolls Robert Perrault July 19, 2013 City Manager The Honorable Judge Barry T. LaBarbera Presiding Judge Superior Court of California 1035 Palm Street, Room 355 San Luis Obispo, CA 93408 RESPONSE TO SAN LUIS OBISPO COUNTY GRAND JURY REPORT ENTITLED: SUBJECT: "EMAIL ACCESSIBILITY TO CITY GOVERNMENT" Dear Judge LaBarbera: Thank you for the opportunity to respond to the Grand Jury Report entitled "Email Accessibility to City Government". The Council considered the report during the City Council meeting held on Monday, July 15, 2013. The report is critical of the City's current practice of not listing email addresses for individual Council Members on the City's website and concludes that "Grover Beach residents do not have email access to their elected council members, and therefore are hindered in gaining access to their elected officials." Information for contacting the Grover Beach City Council is provided on the City's website and is also included on all business cards issued to individual Council Members. A page on the City website provides instructions for contacting Council Members and the various avenues for members of the public to contact public officials through email, written correspondence (delivered by mail or hand-delivered to City Hall) or by telephone. (The website address is: www.grover.org/index.aspx?NID=165) This same webpage also includes a link to the general group email address for the City Council ("[email protected]") and a link to a "Contact Your City Council" form, which is submitted via email. All emailed messages received are forwarded to the intended addressee. The City does not provide private email addresses of public officials to the general public nor do we encourage their use.