⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 5 findings
F1
- The City's Annual Asset Seizures Reconciliation Procedures do not include 707-428-7400 verification to a control balance to confirm the General Ledger balance is accurate. This ... City Attorney lack of verification results in the inability to ensure that asset values have been protected Gregory W. Stepanicich and preserved. 707-428-7419 ... City Clerk
Related Recommendations (1)
R1
- Upon completion of the annual audit of outstanding balances in the Karen L. Rees 707-428-7384 Asset Seizures Holding Account, the City effectively coordinate with the Solano County ... District Attorney's Office (DA) to track balances for cases currently being adjudicated to City Treasurer Arvinda Krishnan ensure that balances match. 707-428-7036 DEPARTMENTS City Response to Finding and Recommendation 1 - The City partially agrees with the finding City Manager's Office 707-428-7400 and recommendation. Community Development 707-428-7461 The City does currently perform a reconciliation from the detailed spreadsheet (where the Finance City tracks each case and balance on deposit) to the general ledger control account. As 707-428-7036 proposed, the City will look to coordinate with the DA's office to further coordinate and Fire reconcile between the two sets of records. 707-428-7375 Housing Services 707-428-7688
F2
- The FYE 2020 annual audit spreadsheet reflects a single unresolved, cumulative debit balance of $5,452.73 as of June 30, 2004. New debit balances totaling $2,802.80 are Human Resources 707-428-7394 outstanding as of FYE June 30, 2020, resulting in an overall $8,255.53 debit total. This potentially indicates either an overpayment from, or mis-postings to, the Asset Seizures Parks & Recreation 707-428-7465 Holding Account. Police 707-428-7362 Public Works 707-428-7485 CITY OF FAIRFIELD • • • 1000 WEBSTER STREET • • • FAIRFIELD, CALIFORNIA 94533-4883 www.fairfield.ca.gov . . . Honorable Robert S. Bowers ï August 18, 2021
Related Recommendations (1)
R2
– The cause of the large outstanding debit balances must be researched and resolved or charged off as a loss. City Response to Finding and Recommendation 2 - The City agrees with the recommendation and will further research this issue and will reconcile and resolve these differences.
F3
- The 2020 annual audit reflects many aged outstanding balances. There are 71 entries totaling $61,509.06 aged 6 to 16 years. Forty-four of the 71 are a decade or more old. There are at least 35 instances of outstanding balances on cases where assets were noted as returned (13) or forfeited (22).
Related Recommendations (3)
R3a
- The City of Fairfield Finance Department undertake a detailed review of all aged outstanding balances and work with the DA's office to identify DA case numbers to facilitate comparison with the annual AG report.
R3b
- Research the City's GL for possible posting of reversing entries to incorrect GL account(s) and, if identified, process correcting entries.
R3c
- Consult with the DA to determine if there are any circumstances in which unclaimed balances meet the statutory requirements for administrative forfeiture and distribution. City Response to Finding and Recommendation 3 - The City agrees with the finding and recommendations and will further research the City's records for any possible corrections needed. The City will also consult with the DA's office about unclaimed balances as well as undertake a review with the DA's office to try and identify DA Case numbers for a better and more detailed comparison with their records.
F4
- The 2020 Fairfield annual audit of the Asset Seizures Holding Account shows 42 outstanding balances totaling $145,342.42 aged five years or less. At least eight of these cases exhibit the same exception attributes as those in the aged category associated with balances on cases where the asset status is noted as returned and/or forfeited.
Related Recommendations (1)
R4
- Undertake a detailed review of all outstanding balances aged 0-5 years and work with the DA's office to determine DA case numbers to facilitate research and resolution to these balances. City Response to Finding and Recommendation 4 - The City agrees with the finding and recommendation and will perform research and a detailed review of the outstanding balances in order to seek a resolution with these balances; this will include coordination with the DA's office. Honorable Robert S. Bowers August 18, 2021
F5
- The 2020 Fairfield annual audit of the Asset Seizures Holding Account has 15 outstanding balances where the Fairfield Police Department case numbers are not clearly identified.
Related Recommendations (1)
R5
- Research and identify a valid Fairfield Police Department case number to ensure these balances are associated with an asset seizure. Work with the Solano County DA's office to determine DA case numbers to facilitate research and resolution to these balances. City Response to Finding and Recommendation 5 – The City agrees with the finding and will continue to research and work towards identifying the Fairfield Police Department Case numbers, as well as working with the DA's office to determine DA case numbers, which will lead to a further resolution and disposition of these balances. I trust that the information provided adequately responds to the Grand Jury's Findings and Recommendations. Respectfully, De to STEFAN T. CHATWIN City Manager
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.