Probation Response: The Ycpd recognizes the added value of timely employee evaluations. To that end, a process for

Recommendations 3

• R4
  The format and purpose of employee reviews should be made clear to all employees. Probation Response: This will be integrated into the process of regular evaluations. Human Resources Response: Human Resources consistently trains supervisors on the format and purpose of evaluations. Human Resources will ensure that supervisors relay this information to their employees as part of the evaluation process
• R5
  The Human Resources Department should implement periodic interviews with staff and supervisors to determine the employee morale and their concerns about the office environment in the Probation Department. This information should be shared with the CAO, Chief and Assistant Chief Probation Officers. County Administrator Response: The County is in the process of implementing a 360 degree evaluation system for leadership positions. The 360 process includes a process to seek direct employee feedback on the topics mentioned in this recommendation. Human Resources Response: While Human Resources agrees with the concept of department check-ins and will continue to monitor and offer assistance with employee relations within the Probation Department, the Human Resources division lacks the staff time necessary to complete this request as it is a labor intensive process.
• R6
  YCPD management should conduct follow-up interviews with YCPD staff to determine if the workplace environment and morale have been improved. Probation Response: Continuous staff interviews take place between probation managers of all levels to assess the morale of the department. Consistent with YCPD values, the management team employs an open-door policy and supports regular unit, division and all-staff meetings that serve as opportunities for two-way communication. County Administrator Response: In addition to the communication strategies described in the Probation Department’s response; the aforementioned 360 evaluation process will also facilitate ongoing employee feedback.