Yolo County Grand Jury
2011-2012
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Findings & Recommendations
7 findings
F2:
DFPD is adequately equipped and staffed with R2. Identify and publish a protocol for response call volunteers. situations that may be appropriate for the first responder to respond from their location directly
F3:
DFPD’s average response time is 7.56 minutes. to the emergency.
F4:
Firefighting calls follow the protocol of firefighters R3. Consider increasing the number of firefighters reporting to the fire station upon responding to the who are EMT trained. call.
F5:
Responders to medical emergency calls often ReQueSt FoR ReSponSe do not follow protocol. The first responder to a medical emergency may respond from their Pursuant to Penal Code Sections 933(c) and 933.05, location while the second responder is in route the Grand Jury requests responses as follows: from the fire station with equipment. From the following governing body:
F6:
Over 50% of DFPD’s firefighters live or work outside the area. • Dunnigan Fire Protection Board: Findings F1 and F8; Recommendations R1 and R2
F7:
DFPD has six CMTs and five EMTs to respond to medical emergencies. From the following individual:
F8:
No Brown Act violations were found. • DFPD Fire Chief: Findings F1, F4, F5 and F8;
Additional Recommendations
1
Not linked to specific findings.
R1:
Implement a standard written policy to inform all volunteer firefighters of the DFPD volunteer retention procedure. 22
Findings & Recommendations
2 findings
F1:
YR has a beneficial impact on a small number the exception of one member who may have had a of people, helping them to improve in basic perceived conflict of interest. That juror was excluded literacy skills needed for everyday activities. from all parts of the investigation, including interviews, deliberations and the preparation and acceptance of
F2:
YCL administrators are adapting to changing this report. financial and personnel conditions to maintain an effective literacy program in Yolo County. 25
Findings & Recommendations
3 findings
F1:
The YCJDF is clean and well maintained. ReCoMMendAtionS
F2:
Medical care meets mandated requirements and is None available as needed.
F3:
The educational programs are a valuable resource ReQueSt FoR ReSponSeS for the detainees. None 15
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Findings & Recommendations
1 findings
F6:
Implementation of the HR recommendations ReQueSt FoR ReSponSeS could provide valuable information on the status of the workplace environment and identify areas Pursuant to California Penal Code Sections 933(c) that still need improvement. and 933.05, the Grand Jury requests a response as follows:
Additional Recommendations
6
Not linked to specific findings.
R1:
The YCPD Policy Manual should be completely • Yolo County Probation Department: Recom- revised and distributed to all employees by July 1, mendations R1, R2, R3, R4 and R6 2013. • Yolo County Human Resources Department:
R2:
The Probation Department should designate a Recommendations R3, R4 and R5 position to be in charge of the training program to ensure that employees have the necessary From the following individual: skills to properly perform the duties of their job in compliance with the Mission Statement and to • Yolo County CAO: Recommendations R5 and R6 meet the goals of the YCPD.
R3:
All employees in the Probation Department need diSClAiMeR to be evaluated on an annual basis. A follow up system needs to confirm that the reviews are This report was issued by the Grand Jury with completed. the exception of one member who may have had a perceived conflict of interest. This juror was excluded
R4:
The format and purpose of employee reviews from all parts of the investigation, including interviews, should be made clear to all employees. inspections, deliberations, and the preparation and acceptance of this report.
R5:
The HR Department should implement periodic interviews with staff and supervisors to determine employee morale and their concerns about the office environment in the Probation Department. This information should be shared with the CAO, Chief Probation Officer and Assistant Chief Pro- bation Officer.
R6:
YCPD management should conduct follow-up interviews with YCPD staff to determine if the workplace environment and morale have been improved. 19
Findings & Recommendations
7 findings
F1:
The general public and some businesses may not R2. WIB members should actively recruit members be aware of the services of the WIB and One Stop from businesses, including agribusiness. Career Centers.
F2:
The WIB has not actively recruited agribusiness should be revised to screen for “optimum policy to the Board. making or hiring authority”.
F3:
The WIB business members are not screened R4. WIB members should tour and receive an for having “optimum policy making or hiring orientation to the One Stops in both Woodland authority”. and West Sacramento by December 31, 2012.
F4:
New WIB members do not receive formal R5. The WIB should provide the State with a timeline orientation to legislative mandates, program for recruiting business members by December 31, operations or One Stop tours. 2012.
F5:
The business members of the WIB do not take an R6. Member absences from WIB meetings should be active role in establishing policy, but rather, are reviewed. Absent members should be contacted the recipients of information provided by the One to determine their interest in continuing with the Stop Career Centers. WIB.
F6:
Ratification of WIB actions have been delayed R7. WIB should provide services to unemployed due to the lack of a quorum at many scheduled individuals of any economic status by marketing board meetings. the on-line career services of the One Stops.
F7:
The WIB has not recommended removal of R8. The WIB should circulate informational minutes any members for absences of three or more, as to keep WIB members informed and interested. permitted by their by-laws. 28 2011–2012 Yolo CountY GRAnd JuRY FinAl RepoRt GloSSARY ReQueSt FoR ReSponSe DESS: Department of Employment and Social Services Pursuant to Penal Code Sections 933(c) and 933.05, the Grand Jury requests responses as follows: Dislocated Workers: Laid off or terminated workers From the following governing bodies: EDD: California Employment Development Depart- ment • Yolo County Board of Supervisors: Recommen- dations R1 and R6 One Stop: Created by the WIA with oversight from the WIB and is operated in Yolo County by the DESS to • Department of Employment & Social Services provide employment assistance to employers and job Director: Recommendation R4 seekers Virtual One Stop: Internet site for employment assis- From the following individual: tance • Workforce Investment Board Chair: Recommen- WIA: Workforce Investment Act (Federal), August dations R1 through R8 1998 WIB: Workforce Investment Board, Yolo County estab- lished March 2000 29
Additional Recommendations
2
Not linked to specific findings.
R3:
The WIB application for business membership
R08-77:
Section 2c (i)). The WIB membership application YC has a farm based economy. Testimony showed form does not screen for “optimum policy making or that no effort has been made to recruit members from hiring authority”. agribusiness. Certification of the WIB Quorum at Board Meetings All WIB’s in California were subject to Due to a lack of quorum at previous meetings, recertification in December 2010 by the California the January 2012 agenda packet was 62 pages, much WIB. Recertification depended on the achievement of which was previously un-ratified business. Minutes of performance standards for employment of adults, are not immediately available due to lack of quorum to dislocated workers, and youth, a showing that the WIB ratify minutes. had carried out its mandated functions and complied with the membership requirements of the WIB. The In 2010, the WIB lacked a quorum for two meetings WIB was required to explain any vacant positions. out of six and in 2011 attendance fell short of a quorum four out of six meetings. The current Board has con- In October 2010, the Yolo County WIB responded sidered increasing the meetings from bi-monthly to to the State, reporting six members short of the required monthly in the hope of increasing commitment among business member majority. In explanation, the YC WIB its members. However, monthly meetings in 2009 also noted that the vacancy times “vary due to the downturn fell short of a quorum half the time. in the economy resulting in business closures, and the expiration of term dates”. The need to recruit business One Stop Oversight members was recognized and a recruitment strategy including “current board members reaching out to their The WIB is granted responsibilities for the One business association contacts with the intent of having Stops. In its recertification request, the WIB certified a business majority by the end of fiscal year 2010” was that it performs mandated functions including “Program indicated. oversight: The WIB provides guidance and oversight by establishing local policies for the One Stops, with The YC WIB was recertified by the California focus on responsiveness to community and changing Workforce Investment Board in December 2010. economic conditions”. However, because a majority of business members was lacking, the WIB is subject to continued reporting The Grand Jury determined that the WIB is often requirements, including a recommendation to provide a the passive recipient of information provided by the 27