Sonoma County Civil Grand Jury Responses to Sonoma County Civil Grand Jury Reports: 2018-2019 through 2021-2022

Recommendations 14

• R1

  Page 86
  MADF should add hours to the booking area during evening and night shifts Yes by December 31, 2019. Current Status: MADF now has a contract for 4.2 full-time equivalent registered nurses that provides a designated RN in booking 24 hours a day.
• R2

  Page 85
  Sonoma Water maintain inventory lists with current goals for items, Yes quantities, locations, and sourcing; and improve stockpiling accordingly, by December 31, 2019. Current Status: Compliance confirmed with agency acknowledgement. Sonoma Water now maintains inventory lists with goals for items, quantities, locations and sourcing, and it has improved stockpiling of emergency items.
• R3

  Page 85
  Sonoma Water and water contractors derive and publicize more realistic Yes outage periods and provide updated information to the public, by December 31, 2019. Current Status: Compliance confirmed with agency acknowledgement. Sonoma Water and Individual Water Contractors (WCs) continue to study options for more realistic outage periods and for methods of providing updated information to the public.
• R4

  Page 85
  Sonoma Water improve coordination with water contractors, including field Yes exercises, by December 31, 2019. Current Status: All water contractors have confirmed that Sonoma Water is working with the agency to coordinate operations and plans for water management. June 2024 -2022 Continuity Follow-up
• R5

  Page 86
  Water contractors study options for making local systems more adaptable Yes under emergency conditions—such as dedicated supply loops, digitally monitored metering, or automatic shut-down valves, by December 31, 2019. Current Status: Individual WCs are studying options for increasing water storage and reserve capacity, and for engaging multiple supply sources, in order to increase resilience in emergencies.
• R6

  Page 86
  Sonoma Water prepare and maintain one or more SOPs (Standard Operating Yes Procedures) for the restoration of water deliveries specifically for an earthquake; SOPs should be updated annually or whenever there are changes to procedures, by December 31, 2019. Current Status: Sonoma Water and Water Contractors now have standard operating procedures in place to deal with the restoration of water deliveries after an earthquake. These procedures are evaluated and updated annually. The Jailhouse Rocks: Main Adult Detention Facility Unresolved Recommendations and Implemented Current Status
• R7

  Page 88
  The Auditor-Controller-Treasurer-Tax Collector (ACTTC) will review assets Yes with accumulated deferred maintenance and will adjust the record of accumulated depreciation if material impairment is found. Current Status: The ACTTC confirms that assets impaired by deferred maintenance are reported appropriately in the Comprehensive Annual Financial Report. June 2024 -2020 Update SONOMA COUNTY SHERIFF-CORONER'S OFFICE: The Resurrection of a Coroner’s Office Unresolved Recommendations and Implemented Current Status
• R8

  Page 97
  By December 31, 2022, the Board of Supervisors will consult with the No Human Resources Department to consider establishing an Ombudsperson for County employees to provide a neutral means to voice issues of concern. Current Status: The Human Resources Department responded that it plans to conduct an employee-engagement survey in 2024 to determine the best path forward.
• R11

  Page 102
  The Board of Directors direct advisory committees to develop and Yes implement a policy to keep documents and information related to their advisory role centrally located and remotely accessible, by January 31, 2023. Current Status: This was implemented in August of 2022. Documents and information are now stored electronically. In summary, the tables above give an update of the recommendations of the Civil Grand Jury reports of 2018-2019, 2019-2020, 2020-2021 and 2021-2022 that were unanswered when the follow-up reports were published. While there are still unresolved issues, this update shows the progress made after the Civil Grand Juries’ terms expired. June 2024 Sonoma County Civil Grand Jury Back row standing, L to R: Robert Harjo, Kelly Williams (Treasurer), Joel Reynolds, Rob Hunter (Foreperson), Marc Andrade, Mark Rudow, Mary Selhorst, Tom McMains Middle row standing L to R: Ed Berberian (Foreperson Pro Tem), Julie Wilcox (Judicial Assistant), The Honorable Shelly Averill (Presiding Judge), Anne Dorfman, Richard Gulson, Tracy Burt, Anne Jewell, Steve Beubis Front row kneeling L to R: Lorna Schrader, Karen Rocco, Bob Goetzinger, Colleen Keegan (Not pictured: Connie Joseph) June 2024
• R12

  Page 89
  Sonoma County Community Development Commission establish and Yes budget for a Youth Action Board to improve the chances of federal funding through HUD’s Youth Homelessness Demonstration Program, by February 28, 2021. Current Status: A Youth Action Board and budget have been established, as noted in the Youth Action Board minutes. June 2024 -2022 Continuity Follow-up
• R13

  Page 90
  The Sonoma County Board of Supervisors and Sonoma County Yes Administrator’s Office identify, by December 31, 2020, a stable funding source to support sustainable programs that will reduce youth homelessness to functional zero. Current Status: To the extent possible, these funding sources have been established as noted in the 2023 County Strategic Plan.
• R14

  Page 90
  The Sonoma County Board of Supervisors and Sonoma County Yes Administrator’s Office develop and implement, by June 30, 2021, a procedure for County departments to consistently identify and track the cost of services provided to the homeless population. Current Status: Funding for services to the homeless, including homeless youth, is identified in the Budget Binder memo. SONOMA COUNTY HAS A HOMELESS CRISIS: Is There a Response Plan? Unresolved Recommendations and Implemented Current Status
• R16

  Page 97
  By March 1, 2023, the Board of Supervisors direct the County Partially Administrator’s Office and the County Human Resources Department to develop a plan for the Board’s review and consideration whereby the County Human Resources Department has oversight authority over all satellite human resource divisions. Current Status: The Human Resources Department responded that it will work with a consultant in 2024 to develop recommendations regarding oversight of all satellite-department human resources functions. June 2024 -2022 Continuity Follow-up AFFORDABLE HOUSING: Past, Present, and Future Unresolved Recommendations and Implemented Current Status
• R19

  Page 95
  By December 31, 2021, the Department of Emergency Management Yes publicize the work of community preparedness groups such as Citizens Organized to Prepare for Emergencies, Community Emergency Response Teams, and Community Organizations Around Disasters to more effectively reach all residents about emergency alerts and warnings. Current Status: The work of community preparedness groups is publicized on a regular basis. June 2024 -2022 Continuity Follow-up ROHNERT PARK ELECTION DISTRICTS: Transitioning from At-Large to District-Based Elections Unresolved Recommendations and Implemented Current Status