Sutter County Grand Jury • 2015-2016 • Agency Response
Response to: Final Report of 2015-2016 Sutter County Grand Jury Filed 06-24-16

Endorsed Filed Part z of z

Published: September 22, 2016 54 pages
Ver PDF original

Findings and Recommendations 7 findings

F1 Page 29
The Live Oak Fire Station does not have a ventilation exhaust system in the engine bays. RESPONSE The Sutter County Fire Department agrees with the finding.
No recommendations for this finding
F2 Page 5
The Board ofSupemsors agrees with the factual Finding#2 Sutter County Board of Supervisors Response to 2015-16 Grand Jury Report -Part2 of? RECOMMEIYDATIONS Grand Jury Recommendation #r: "Rt: The hiring of a School Resource Officer for split use by Sutter Union High School District (SUHD) and Brittain Elementary School (BES). Funding for thk position should be pursued by applying for grants. Any shortfall off unding should be prouided by a split of 75% SUHD and z5% by BES." Grand. Jur.v Recommendation #z: "Rz: The Sutter County Superintendent of Schools look (sic) into creating a position, made auailable to all school districts, that solely urites grants to help moximize all necessary tools for achieuing modern standards for education. This position should be funded by commrssron on the grants receiued." Grand Jury Recommendation #3: "Rg: Park Auenue Elementary School be prioritized to haue the school track replaced with grant funds, donation or any other means auailable." Grand Jurll Recommendation #a: "R4: The uarious schools prouide a similar mentoring program as Liue Oak Unified School Districts. Additionally, the uarious schoob should encourage their PTAs to inuest in prouiding their respectiue teachers grant opportunities generated by fundraising." Response from the Board of Supervisors: Rr: The Board of Supervisors agrees with the Grand Jury's recommendation with respect to the desirability of having a School Resource OfEcer available on these two campuses, and would be willing.to approve a position upon the request of the school districts assuming the position would be funded by the districts. However, funding implementation of the recommendation is up to the discretion of the school districts. Once funding has been achieved by the school districts and an MOU has been established between the school districts and the County, the appropriate County departments will implement the hiring of a School Resource Officer for Sutter Union High School District and Brittain Elementary School. Rz-4: The Board of Supervisors believes that the Grand Jury's recommendation is beyond the purview of the Board of Supervisors and is at the discretion of the Sutter County Superintendent of Schools. Consequently, the Board is unable to comment upon them, and is not required by law to do so. Suter County Board Of Supervisors Response to 2015-16 Grand」 ury Rcport― Part 2 of2 A■ Ove「dew ofSutter County Fire and Emergency FINDINGS Grand J―Finding壬■ : 均覧:二級 OαたFire Slarion dOes nοどぬαυθ α υenlilaFi9■ 餃たαusl sυsicm f■ 1た ●ang施 bα 1/s. Grand Jurv Finding#2: `F2f Osυα ld― Tudοr Fire StaliOn does 720ξ たαυο α υο711ilarion alausl sysiem lll lλ θ ang2ne bα 1/s ο Failλer bllfrdirlク ." Grand Juw Finding#3: η :OSυα Iご ―勁あr Fi“ StaliO■ αercおθ θ 9utp772eni α″α and ttrnοuls α ぜn ttο engれe bay.Tたおοχpοses aepersο■■al lo″sfduαr ex71α usiルmeS andPαrEculα “ttsぬαよ α deposiセd οn ttc eguむ meni" “ Grand Jtt Finding壬 4: ■%fスどぬ αld-1■dοr Fire Stali9■,ae bui飾gS α ■οI Iarge anοugi 10 s00し `OS″ αccο mmοdaた ■●engln“ αnd e9ulpmeni" “ Gralld Jurv Finding#5: ヽもf AII Sfali9ns υおゴたd by tte SCGJr(pοrセdれα&9uαたslarngたυθ ls.〃 ResDOnSe fTom the Board ofSuDen■ Sors: Fl: The Board of Supemsors agreesゃ 、ith this inding
Related Recommendations (1)
R2
Page 17
The Board of Supervlsors disagrees wi■l this reconllnendation,but o」y because sucll an audit has alreadybeen∞ mpleted lin september,2010 An ADA tralls遍 ol plan was developed and appЮ ved by the Board of Supervlsors on September 27,2011.This plan includes a comprehens市 el量 ofrequredADA improvements to」l facilities and an es血lated date fOrtotd compledon by Fiscal Year 202728釉 おlistお referencedwhen any maiOr prOiect on afaclity isundertaken.The reql■ red items are most often added to the pro」 ects that are being proposed f budget ttows.Inよ ndon,available 価 ds are set aside each ttcal year to∞ mplete a portion ofthe“qturedADA proJects On the list. This plan is the roadmap that the Board Of Supervlsors has elected to folow to ensure au County fac]ities∞mply with ADA requlrements.The Trallsition Plan can be found on the County websie under the September 27, 201l Board Agenda ・Suttercountv org/agenda/bos/2011/R9R8 ―
F3 Page 7
The BOard ofSupervisOrs agreesゃゃith this flnding.
Related Recommendations (1)
R3
Page 17
The Board of Supervisors agrees with this recOmmendaton which is Partially implemented now and wiu be hnyimplementedby」 une 2017 The General SeMces Custodial‐ ff currently utilLe a check list developed spedically for each building serviced by Generd Service's鈍 直 In regards to Findng#4,the General Services staff does not provide custodial services to niteaker Hal.These s(狐 ices are Page l7 of 19 Sutter County Board of Supervisors Response to 2015-16 Grand Jury Report -Pwt2 of2 completed by work-release crews under the supervision of Sheriffs Correctional OfEcers. The General Services maintenance staff provides only that maintenance requested by the Sheriffs staff for Whiteaker HaIl. General Services Facilities maintenance staff provide monthly preventative maintenance on all FIVAC systems and back-up generators. A checldist for an annual check on each County building was used previously, however, during FY 2oo9-1o, due to a decrease in funding, staff was reduced by approximately z5%. At that time, the Public Works Director insfucted the maintenance staff to discontinue ttrese annual checks and orily provide maintenance tlat is requested by the County staff occuplng the buildingr. This practice has changed slightly as funding has improved. The maintenance staff currently look for items of concern and bring those forward each year during budget preparation to be addressed. In the FY 2oL6-17 budget, the Board of Supervisors approved the purchase of a software module that will nack all buildings, attached assets, occupancy, and all maintenance needed and performed. The software will assist the maintenance staff in completing an assessment of each asset, both owned and leased. This will allow for a more comprehensive view of the condition of all buildings and the ability to make recommendations to keep the buildings in the best workable condition possible. At tJrat time, the previous checklist will be updated and incorporated in the new procedures. It is expected that the software will be implemented by June zor7.
F4 Page 7
The Board ofSupervisOrs agrees with this inding.
Related Recommendations (1)
R4
Page 12
This recommendation will not be implemented at the current facility as it is not warranted and not reasonable. CPS facility issues are currently being analyzed so that they may provide many more benefits to clients and staff. The county has offered and will continue to offer trainings regarding safety practices when working with the public. As necessary, security issues will be analyzed further. (5: The Board of Supervisors agrees that this recommendation should be implemented. County staff is currently examining options for relocating CPS. The Board of Supervisors intends to make a decision on CPS facility needs by March, 2017.
F5 Page 7
The Board ofSupemsors agrees with this inang. PageT of19 Sutter County Board of Supervisors Response to 2015-16 Grand Jury Report - Part 2 of2
No recommendations for this finding
F6 Page 10
The Board of Supervisors agrees with this Finding.
Related Recommendations (1)
R6
Page 12
This recommendation will not be implemented at the current CPS facility. However, it will be considered in conjunction with implementing recommendation (5. Sutter County Board of Supervisors Response to 2015-16 Grand Jury Report -Pafiz of2 Well zB or Not zB, How Much is My BiIl? This Report was included in the zo15-16 Sutter County Grand Jury Final Report. The Sutter County Grand Jury did not request, nor did they invite, the Sutter County Board of Supervisors to respond. Suttcr Counサ Board OfSup∝宙sors Response to 2015-16 Grand Jury Rcport― Part 2 of2 A■ Oudook on Sutter County Pubhc BuⅡ dings
F7 Page 15
The Board of Supervisors partially agrees with this finding. The,medical $qtr at thg jail have indicated to Genera-l Services Staff that tlre temperature needs to. stay below 85 degrees for inmates on cerlain medications. When the tempeiature in the medical area is above the desired range, the inmates are moved to a cooler localtion. There are eight swamp molers tlat were installed in 1976 and refurbished for a cost of g5o,ooo approximately five years ago. The remaining cooiers are significantly nlwer and the currentjail orpansion plens ingluds installation of new swamp coolels in tlre ne* areas. The coolers of concern are the older ones, which include the medical area of the jail. General service's staff reviewed remrds provided by the newly updated Delta HVAC conuol system of19 Sutter County Board of Supervisors Response to 2015-16 Grand Jury Report -Pwt2 of2 connected to the older swamp coolers. During average summer days, the temperature varied between 78 and 8o degrees. bn extremely hJt days-th" t"*perature varied b'etween g5 and 88 degrees. The newer systems registered approximately rb degrees cooler than the older systems. This information supports the finding that there are some days in the summer when the temperatur, e is qbove the advisable range and will entail exha work for the jail staff to accommodate those inmates on susceptible medications. The temperature is not continuously above the desired range.
No recommendations for this finding

Comments 1