Mono County Grand Jury
• 2025-2026
• Agency Response
Hilton Creek Community Services District 3222 Crowley Lake Drive*
⚠️ Translation Notice: This content has been automatically translated. The original English text is the official version. Translation may contain errors.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 5 findings
F1
Page 1
The investigation found that the HCCSD has relied appropriately on advice and use of best practice from the Office of Mono County Counsel with regard to the bidding process. Additionally, HCCSD appears to be operating within an appropriate level of due diligence and oversight overall. The Board agrees with this finding.
No recommendations for this finding
F2
Page 1
The HCCSD has usually followed their own guidelines related to the dollar threshold or ceiling for third party contracts. However, they have been inconsistent in what available contracts have been offered for competitive bids and/or made as direct awards. The Board agrees with this finding. HILTON CREEK COMMUNITY SERVICES DISTRICT 3222 CROWLEY LAIGE DRIVE CROWLFY LAKE, CA 935-6 (760) 934-6299 September 24, 2019 Economble Judge Mark Magit Presiding Judge of the Super or court 2. Sec. 0 15 001 ~-TEOLIZORE.CO.TF Maramoth Lakes, California 93546 Re: Respense to the Mono County Gread Jury 2018-2019 Heal Report Dear Judge Magit: Plotse consider tais letter as the official response to the Mono County Center July 2018- 2019 (incl Report and place this document on file of the Hiton Creek Community Services District's response, The Hilton Creek Community Services District has reviewed the findings and
Related Recommendations (1)
R2
Page 3
It is imperative that HCCSD administer their third-party contracts offerings in the same manner each and every time. Timeline: Beginning with next round of contract expirations and/or next competitive bid cycle. The recommendation will not be implemented because it is not reasonable. It is not possible for HCCSD to administer all our third-party contract offerings in the same manner each and every time because of the broad range of projects HCCSD does.
F3
Page 3
The investigation discovered incomplete and/or out of date Policy and Procedure Documents. The Board agrees with this finding.
Related Recommendations (1)
R3
Page 3
The Committee recommends the HCCSD review and restructure policies and procedures to ensure adequate information is communicated to allow a level of competition and fairness and to avoid any appearance of impropriety. Timeline: By January 1, 2020. HCCSD has taken action to implement this recommendation. We have requested help from County Counsel to devise a "Quick-Reference Contracting and Purchasing Rules" chart and "Contract Thresholds and Requirements" guide for HCCSD. In addition, as per our Agenda's for nearly the last year, HCCSD has been trying to get more information about AB2249 in regards to its application to HCCSD's public contracts. Our goal is to implement this recommendation as soon as we receive this information from County Counsel.
F4
Page 3
The investigation discovered inconsistent delivery of information and bidding documents to interested third-party vendors. The Board agrees with this finding.
Related Recommendations (1)
R4
Page 4
Create and provide consistent bidding documentation and the delivery process of said documents to interested third-party service providers. Timeline: Beginning with next round of contract expirations and/or next competitive bid cycle. We are in the process of creating consistent bidding documents and procedures relevant to the varying types of HCCSD projects we do. Our goal is to meet all deadlines set by the Mono County Grand Jury.
F5
Page 3
The investigation discovered inconsistent posting of available contracts through various media sources i.e. the newspaper ads. The Board agrees with this finding.
Related Recommendations (1)
R5
Page 4
HCCSD needs to improve its communication process and notifications for all future bidding by developing a template for the broadest possible communication to the public for any future available contracts. Timeline: Beginning with next round of contract expirations and/or next competitive bid cycle. HCCSD has taken action to implement this recommendation. See our response to
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.