Score: +2 (2/0/0)
Sonoma County Grand Jury • 2004-2005 • Agency Response
Response to: City of Sonoma

Councilmember Handbook

Published: August 26, 2005 4 pages
View Original PDF

Note: Missing finding numbers detected: F5, F6, F7, F8, F10, F11, F12

Findings and Recommendations 4 findings

F3 Page 1
Written plans and checklists are not consistent among county, cities, agencies, and departments, and in some cases are non-existent. Response Differences in the capabilities, resources, and risk factors between Sonoma County and its nine cities suggest that each agency’s plan need not be the same in scope and detail. Coordination of the efforts of each agency occurs through their participation in the Sonoma County/Operational Area Emergency Coordinators Forum and Emergency Council. Sonoma has exercised its EOC and participated in countywide emergency management training. The City of Sonoma has good working relationships with the County as the lead agency in this Operational Area.
Related Recommendations (1)
R3
Page 4
– Each city council should: • Initiate an annual review of its disaster plan, coincident with the budget cycle, starting with the 2006-2007 cycle. These reviews should include the following tasks as a minimum: o Examine status of the actions from the previous year’s review. o Review any tests during the year and any plan changes required as a result of the tests (“no change” is an unlikely outcome). o Request detail of any changes to the plan occasioned by known state, national or world emergencies that occurred in the review year. o Request detail of any changes to the plan required by directives from the Department of Homeland Security (with due regard to any security and secrecy requirements). o Concur by vote, that the review has been completed successfully. Response City staff reviews the disaster plan on a periodic basis and makes adjustments as needed to improve efficiency or in response to exercises, current events and new regulations. Additional resources that may be needed to implement modifications to the plan, or to the City’s emergency response capabilities, are brought to the City Council as part of the budget process.
F4 Page 1
Where plans and checklists do exist, they are not always stored in multiple safe places for guaranteed access in the event of a disaster. The most common place is ”the office, ”notwithstanding that a disaster does not limit itself to regular work hours, and office buildings may not be accessible! Response Generally, duplicate copies of plans and checklists are stored in the Emergency Operations Center and in staff offices. Consideration of the location of back-up copies of key emergency response documents will be undertaken during future preparedness reviews.
No recommendations for this finding
F9 Page 1
All county employees are listed as disaster recovery resources, as indeed are members of the grand jury, but there is no clear plan on how they will report in for duty, or how they will be used. Response No comment since this finding refers to County rather than City of Sonoma employees.
No recommendations for this finding
F13 Page 1
There is an agreement dated 1997, between the cities and the county, promising help from the county for the construction of, training in, and testing of city-based disaster plans. This assistance is not provided, nor sought on a continually consistent basis, despite the payment of a $2000 annual fee by the cities. Response to 2004-2005 Sonoma County Grand Jury Report August 26, 2005 Response Sonoma County staff coordinates multi-jurisdictional training in which City of Sonoma staff have participated. County staff has been consistently responsive to requests for advice and assistance with respect to emergency plans and preparedness from the City of Sonoma.
No recommendations for this finding

Agency Responses 2

Government agencies' official responses to this report's findings and recommendations. Click on a response to see the structured breakdown.