Nevada County Grand Jury
• 2022-2023
• Agency Response
Response to:
Donner Lake: A Pearl in Peril
County of Nevada Reponses to Grand Jury 2022/23 Report entitled Nevada County -*
⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 5 findings
F1
The County needs a centralized contract-management system. Disagree. The current County wide contract management expectations are adequate and comprehensive. Decentralized contract management is an efficient and flexible model.
Related Recommendations (1)
R1
, implement a centralized contract-management system, supported by enough trained staff and up-to-date software to serve all County departments. The recommendation will not be implemented. An enterprise contract management system is a large effort requiring extensive research and the County has prioritized the replacement of the financial system that will impact the contract management process.
F2
The County needs up-to-date software to manage contracts. Agree
Related Recommendations (1)
R2
Within three months, budget administrative costs for County expenses of managing contracts under grants that do not allocate such funds. The recommendation will not be implemented. Administrative costs are budgeted and analyzed during the annual budget preparation process. The County seeks to cover administrative costs during the grant application and award process.
F3
The County's purchasing process is well established and effective. Agree.
Related Recommendations (1)
R3
Within three months, improve requirements in contracts with nonprofit vendors to ensure the County's ability to manage those contracts effectively and to ensure vendor financial responsibility and transparency. The recommendation has been implemented. The County has updated contract templates and tools to assist departments with non-profit contracts. Additional improvements have been identified and will be implemented.
F4
The County needs to allocate sufficient funding to employ well-trained contract- management staff to perform oversight. Disagree. Staffing and funding needs for FY23/24 have been analyzed and allocated during the award-winning County annual budget process led by the County Executive Office.
Related Recommendations (1)
R4
Within three months, implement improved procedures for advancing contract funds. The recommendation will not be implemented. The process for advancing contract funds is being developed however will not be completed in three months.
F5
Many County employees are qualified and capable, but because of insufficient staffing and limited collaboration among departments, the County does not exercise its right to manage and audit contracts. Partially disagree. The County does manage contracts. The County performs limited, regular audits of select contracts. RESPONSES TO RECOMMENDATIONS В.
Related Recommendations (1)
R5
Within three months, require nonprofit vendors to use fund accounting. The recommendation will not be implemented. This is not required by law or regulation and would be impossible for almost all our medium and small vendors to accomplish.
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.