10 responses to findings and recommendations
F1
The prisoners’ entrance door is rusting.
Response: Unknown
Score: 0
F1. Of the nine County employees tested during 2000/01 and 2001/02, five were found unfit for duty. Response to
R1
The prisoners’ entrance door should be repaired and painted.
Response: Implemented
Score: 0
R1: The recommendation has been implemented. County Counsel, Risk management, and the Procurement and Contracts office do have procedures in place providing departments with direction for how to met legal specifications an to be in compliance with procedures for awarding contracts for services. These procedures are embedded in the Purchasing Ordinance, Board of Supervisors Policy, Purchasing Operating Practices Manual, and a Contract Manual prepared by County Counsel. County Counsel and the Procurement and Contracts Division are currently working to update this material, distribute, and conduc...
F2
The prisoners’ entrance wooden door frame is deteriorating.
Response: Unknown
Score: 0
F2. Employees must travel to the doctor’s office in Sacramento, including employees who reside and work in South Lake Tahoe. Response to
R2
The prisoners’ entrance door frame should be repaired.
Response: Unknown
Score: 0
R2. The Board of Supervisors and the CAO should hold all County departments accountable for the policies and procedures established by the Manager of Procurement and Contracts’ Office. Response to
F3
The downspouts at rear of the building are not connected to the drainage field pipes. 148
Response: Unknown
Score: 0
F3. Some departments do not consistently follow purchase order and contract procedures and policies set forth by the Board of Supervisors. Response to
R3
The downspouts at rear of the building should be reconnected to the drainage field pipes.
Response: Unknown
Score: 0
r 3, 2002, the Purchasing Agent issued an “all department” memorandum requiring all confirming, or after-the-fact, requisitions to be accompanied by a memo, written and signed by the department head, providing an explanation for the nature of the “confirming” requisition. Confirming requisitions not authorized by the Purchasing Agent now require Board of Supervisors approval. Any unauthorized fixed asset purchase, within the Purchasing Agent’s signature authority, must be approved be the Chief Administrative Officer. Any unauthorized purchase, in excess of the Purchasing Agent’s signature auth...
F4
The rain gutters are full of leaves and pine needles.
Response: Unknown
Score: 0
F4 Department Directors are charged with managing the departments overall administration which includes fiscal management, administration oversight, and work standards as well as implementing Board of Supervisor and CAO directives, policies, and procedures. The current evaluation instrument includes as a performance factor “use of financial resources”, which would include the procurement of goods and services. The Interim Chief Administrative Officer is currently working with a group of Department Directors to review/revise the evaluation instrument and criteria. Performance factors may be rev...
R4
The rain gutters should be cleaned.
Response: Unknown
Score: 0
R4. Department Directors should be evaluated on their adherence to County procedures and their attendance at required training sessions. Response to
F5
The HVAC vents/registers are dirty.
Response: Disagree Partially
Score: 0
F5: The respondent disagrees partially with the finding. The County has potential exposure to litigation regardless of the existence of a written contract or purchase order. A contract or purchase order that contains indemnity language and insurance coverage helps transfer exposure risk to the contractor. The County’s standard indemnity language requires the contractor to hold the County harmless for any activity related to the contractor’s services, even without express indemnity language, the County could recove
R5
The HVAC vents/registers should be periodically cleaned.
Response: Implemented
Score: 0
R5: The recommendation has been implemented. During the 2001/2002 fiscal year, the Purchasing Agent issued a series of memoranda requiring departments to adhere to purchasing procedures. While there was some improvement, the Purchasing Agent remained very concerned that departments continued to order goods and services without the 87 appropriate Purchasing Agent authority. On Octobe
