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Extraído del Informe Consolidado
Esta investigación fue publicada originalmente como parte de un informe consolidado más amplio que contiene múltiples investigaciones. Consulte el PDF consolidado para ver el documento completo.
Butte County Grand Jury
• 2004-2005
Kronos Workforce Central Timekeeping System
⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 7 findings
F1
The impact of the Kronos WCTS on Butte County government is significant.
F2
The Kronos WCTS operates in a real-time environment and so employees are reminded automatically for time data maintenance. The need for estimation is greatly reduced.
F3
The WCTS requires that department management audit employee input prior to its submission to payroll, minimizing the opportunity for inaccuracies or fraud. Because the system is centralized, managers and payroll personnel have access to time keeping records at all times.
F4
The WCTS provides better accountability and is more accurate than the previous varied payroll systems. Employees are now active participants in the payroll process.
F5
Office of the District Attorney's staff believe that insufficient effort was made by the Office of the Auditor-Controller during the initial study to accurately assess the needs of individual county departments. In some cases, initial contact at the department level was only done at the time of system implementation, which likely contributed to delay. 14 2004-2005 BUTTE COUNTY GRAND JURY
F6
According to Auditor-Controller staff, the entire system will cost $200,000 over budget including the purchase of additional licenses. This may have been prevented had management from the various departments been involved from the beginning.
F7
Kronos training of county employees consisted of instructing them how to train, but not how to use the system.
Recommendations 5
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R1Investigate methods to update or replace the interface between the Kronos WCTS and the Pentamation Accounts Payable System to accomplish seamless time accounting and payment.
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R2Auditor-Controller staff should work with the Butte County Information Systems staff to configure the Kronos WCTS and other existing systems so that they work together and that all new and current systems are utilized to their fullest capabilities.
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R3Any additions or adjustments to the WCTS should require coordination between the office of the Auditor-Controller and the users, before implementation.
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R4Some reports generated by the WCTS must be modified prior to being sent to the State of California. As these reports are not unique to Butte County it is felt that Kronos should resolve this issue.
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R5Insist on more productive customer support from Kronos so that the WCTS can be used as efficiently as possible. Responses Required (Penal Code § 933 & 933.05) Butte County Auditor-Controller Butte County Board of Supervisors 15 2004-2005 BUTTE COUNTY GRAND JURY OPEN SERIES FINANCIAL SOFTWARE SYSTEM AND AUDITOR- CONTROLLER PROCEDURES Reason for Visit/Investigation The Butte County Grand Jury Audit and Finance/Administration Committee (AFAC) chose to investigate Auditor-Controller Department progress with its implementation of the Pentamation Open Series financial accounting software system. Additionally, the AFAC had been told during its Kronos Workforce Central Timekeeping System investigation that there were compatibility issues between Kronos and Pentamation software. Background The Butte County Auditor-Controller Department began the process of replacing an existing version of Pentamation software with the Open Series System in