Contra Costa County Grand Jury • 2010-2011 • Agency Response
Response to: Financial Challenges Persist at MDUSD

Mt. Diablo Unified School District James W. Dent Education Center*

Published: May 25, 2011 4 pages
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Findings and Recommendations 4 findings

F1
the open Board meetings before the Board passed the resolution to proceed with a ballot measure. Response: The respondent disagrees with the finding and is unclear as to the factual basis there for. The Board had an extensive conversation on March 9, 2010, concerning the possible financial ramifications of the bond. The Board discussed the tax rate extension, tax rate estimates, the par amount of the bond, and a possible bond proceeds schedule. There has been no allegation that the Board neither was provided, nor failed to consider all legally required information. Furthermore, the Board prudently fulfilled its fiduciary responsibilities in selling $109,996,475 of bonds in 2010 at a TIC of 4.392%. The ratio of debt service to principal is 1.94, which means that for every dollar of principal there is .94 cents of interest. The term and interest rates compare very favorably to the District's original bond sales in 2002, 2005, and 2006 as well as other bonds sold throughout the state.
No recommendations for this finding
F2
Some of the capital projects, such as solar panels installation and window replacement, to be financed with a 2010 Bond should generate energy's cost savings for the Districts (sic). FAX (925) 680-2505 AN EQUAL OPPORTUNITY EMPLOYER Linda L. Chew Response: The respondent agrees with the finding.
Related Recommendations (1)
R2
To verify the estimated energy savings from specific planned capital projects, there should being annual audit of energy expenditures. The audit should focus on and reflect any costs reduced by the use of solar panels funded by the Bond. This audit should be done after the initial solar panels were installed and continue on an annual basis for three years. Response: This recommendation has been implemented at multiple levels: 1) System performance will be monitored perpetually throughout the term of the agreement (20 years). The "Performance Guarantee" provision stipulates that SunPower guarantee 95% of stated system production throughout contract term (20 years) and any production shortfalls must be paid annually to the District at the then current rate; 2) the District's participation in the California Solar Initiative program requires rigorous annual reporting for the first five (5) years of operation in order to calculate and capture rebates; and summary billings from PG&E will be reviewed monthly and compared to pre- system invoices to establish actual consumption and billing reductions. Consequently, the District's established internal controls will far exceed the Grand Jury's recommendation.
F3
The organization (sic) restructuring of the General Counsel's responsibilities has not resulted in anticipated operational effectiveness and may not have fulfilled the cost savings originally projected. Response: The respondent disagrees with the finding. Due to severely decreased state funding and declining enrollment, the District has been forced to make deep budget cuts and to combine positions and responsibilities. Accordingly, the District eliminated the Assistant Superintendent for Administrative Services position. The responsibilities of that position were reallocated to the General Counsel and Chief Financial Officer. This was a financial exigency with no reasonable expectation of enhanced organizational efficiency. The cost savings originally projected were only the elimination of the Assistant Superintendent for Administrative Services position. Accordingly, all the savings originally projected have been realized. The increased responsibility of the General Counsel position has not diverted legal resources. The District's legal budget was consolidated and reduced 50% during the 2009-10 fiscal year. The District's current legal expenditures are quite similar to what they were immediately before the reorganization.
Related Recommendations (1)
R3
The Board should review the effectiveness of combining the General Counsel's responsibility for legal work and services with transportation, maintenance and food services. They should also analyze the impact of combining these responsibilities on actual costs. Response: This recommendation has been implemented. The General Counsel is regularly evaluated. The District is consistently engages in an internal review of its operational effectiveness, budgeting and expenditures.
F4
In addition to the anticipated relief to the general fund from specific 2010 Bond projects, further savings could be achieved through further salary and benefit expenses (sic) reductions. Response: The respondent agrees with the finding as it is intuitively obvious from an economic and budgetary perspective. II.
Related Recommendations (1)
R4
The Board should continue reducing salaries and benefits to address the District's 2011-2012 budget shortfalls. Linda L. Chew

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.