Trinity County Grand Jury • 2000-2001

Committee Roster Judicial Committee Education Committee Jacqueline Rogers Dwight Glass*

Published: July 01, 2001 220 pages

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Findings 18 findings

The Report of Station Information for the Hayfork Transfer Station and Title 14 of the California Code of Regulations, plus the Solid Waste Operation Permit require the following: ➤ Title 14 – Article 6.2 Section 17409.5 requires load checking upon entering the facility. ➤ Title 14 – Article 6.35 Section 17418.1 Site Security, states that the County must discourage access to the site after operational hours. ➤ Title 14 – Article 6.35 Section 17418.2 Site Security, states that the facility shall have an attendant present during operational hours.

Citizen Complaint: A letter of August 18, 2001 signed by the Director of General Services states that the complainant's competitor has been given a key and "grand-fathered in", giving the competitor unlimited access. Response: We agree in part and disagree in part. Grand Jury takes a phrase from a letter, and misconstrues the meaning and content of that letter. The letter was written to the complainant, and quotes the regulations for site security and site permitting. The letter states that the key-holder was "grand-fathered in" to provide contracted services, which is the same service they supplied to our sites through Timberline Disposal.

The SAT provides a means of comparison of students preparing for college. SAT scores are intended to supplement the secondary school records and help admissions officers put local data – such as course work, grades, and class rank – in a national perspective. SAT scores are the single most important indicator used in determining admission at most highly regarded universities. SAT tests are usually taken only by students considering attending a college or university; and a high SAT score is essentially a requirement at many universities. Average NPR's for the PSAT and SAT for the Trinity County high school students that took those tests in the year 2000 are summarized in Table 3. As shown in Table 3 the average NPR of Trinity County students that took the SAT test ranged from 47 at Hayfork High School to 58 at both Trinity High School and So. Trinity High School. The NPR's of 58 indicate that the average student score at Trinity High School and So. Trinity High School was above the 50th percentile nationwide. Looking at the SAT scores from the perspective of the high scores necessary for admission to colleges and universities which admit only a small percentage of applicants, nine Trinity County students had SAT NPR's between 80 and 89, and one student had a SAT NPR between 90 and 100.

The results of the ASVAB, taken by students contemplating enlistment in the military, are summarized in Table 3. One-half or more of the students that took the test at each high school had scores higher than the national average. As could be expected there is noticeable correlation between scores on the ASVAB and the Stanford 9 test.

National Percentile Rank (NPR) is a valuable indicator of student and school performance, but certain limitations need to be taken into consideration when drawing conclusions. First, the Stanford 9 test is not perfectly aligned with California state curriculum standards. Most school officials in Trinity County do not consider this to be a major problem and consider Stanford 9 to be a good, if imperfect, performance indicator. Second, average scores for small schools can be misleading because when few students take the test the absence or addition of one or more particularly high or low scoring students can significantly affect the average score of the school. Great care must therefore be taken in reaching conclusions based on average scores for a particular year in a very small school. Third, conclusions about schools should not be based on cursory examinations of scores and their relationships should not be reached without due consideration of the complexities of geographies, demographics, and economics. There is broad acceptance of the belief that socio-economic factors (such as local culture, family income, family stability and guidance, and exposure to drugs and alcohol) all affect student performance but are beyond the schools' control. Despite the above mentioned limitations, test results of nationally normed tests such as Stanford 9 are being used in Trinity County public schools and are enthusiastically endorsed by some school administrators and teachers. Expressions of support for the Stanford 9 tests were found at some of the schools with the lowest test scores because of the belief that test scores help identify weaknesses that can be corrected. The Grand Jury found significant variation in the interest of the school district trustees in the NPR results of the nationally normed tests. It is believed that this is at least partially attributable to the emphasis on API scores and the associated monetary awards. Similarly, parents of students are reportedly more aware and interested in API scores and the corresponding ranking of California schools than in NPR's; though parent interest in NPR is increasing as the parents become more aware of and familiar with the significance of using NPR to interpret test results.

In general, the Grand Jury finds that smaller school and class size is an advantage, up to a point. In Trinity County the elementary schools in particular appear to benefit from smaller school and class size. A full complement of college preparatory classes are not generally offered by the smaller high schools, thereby placing an additional burden on individual students who plan to attend a college or university. In most areas, extra classes are offered through junior college or college extension programs. The problem of availability of college preparatory classes is recognized by the smaller Trinity County high schools, and effort is being exerted to mitigate the problem.

One-on-one academic and career counseling takes place at least once each year with every student in all of the Trinity County high schools. Trinity High School has a full-time counselor; and, in Summer 2001, will extend counseling and academic preparation down to 7th and 8th grade students that are expected to attend Trinity High School. Hayfork High School and Southern Trinity High School, being smaller schools, do not have a full-time counselor, but have comprehensive counseling and student tracking programs. At Hayfork High School the counseling is performed by the school principal who meets with 8th grade students to discuss careers and academic pathways. One-on-one counseling begins in the 9th grade, with parent participation encouraged. Many parents of Hayfork High School students take advantage of this opportunity to participate. At Southern Trinity High School academic coordination and career counseling is performed on a part-time basis by a dedicated member of the teaching staff. College catalogs and news articles on best jobs and best colleges are used to inform and create student interest. The Southern Trinity High School web page contains a “Counselor’s Corner” which has a menu of information on colleges and careers. The web page is a good source of information for both students and parents.

A new cashiering procedure requiring unique Auditor/Controller assigned receipt numbers for cash receipts has been adopted by the County. The new procedure provides improved accountability of cash received by the County, which became effective in the Treasurer/Tax Collector's office on April 2, 2001. The Grand Jury has not been able to confirm that the new procedure has been adopted by all the county government departments.

We agree in part and disagree in part with the finding. Longevity based increases were developed through a salary survey and they are not uncommon, and are beneficial in several avenues.

F10

A contract has been awarded for a Trinity County Government Job Classification and Compensation Study. This study, which is scheduled for completion in April, 2002 will cover the complete range of county government jobs from elected officials, including the BOS, to entry level positions. During the Grand Jury's review and investigation of the Treasurer/Tax Collector's salary, the Grand Jury found indications of probable inequities in the salaries of other Trinity County Government Department Heads and the BOS. The Grand Jury did not conduct an investigation sufficient to justify a specific recommendation regarding those perceived inequities.

F11

We agree with the finding.

F12

Does Hospital Management create an atmosphere which encourages and provides opportunity for GROWTH AND DEVELOPMENT? Virtually Always (The growth and developmental needs of all employees are recognized and acted upon to the greatest extent possible.) 7 6 5 4 3 2 1 Virtually Never (Employee growth and developmental needs are either ignored or acted upon in a haphazard or biased manner.) Comments: Attachment A

F13

Does the Hospital Management Team provide OBJECTIVE, FAIR, AND ACCURATE EVALUATIONS of Rank-and-File performance? Virtually Always (Rank-and-File employee performance evaluations are always thorough, accurate and objective.) 7 6 5 4 3 2 1 Virtually Never (Rank-and-File employee performance evaluations are all too often weak, biased and unsubstantiated.) Comments:

F14

To what degree is the Hospital Management Team COMMITTED TO SERVING THE NEEDS OF PATIENTS? Maximally (The personal actions of all members of the Management Team reflect an unwavering service orientation.) 7 6 5 4 3 2 1 Minimally (The personal actions of the Management Team members reflect a clear absence of a service orientation.) Comments: Attachment A

F15

To what degree are Rank-and-File employees COMMITTED TO SERVING THE NEEDS OF PATIENTS? Maximally (The personal actions of all Rank-and-File employees reflect an unwavering service orientation.) 7 6 5 4 3 2 1 Minimally (The personal actions of many Rank-and-File employees reflect a clear absence of a service orientation.) Comments:

F16

What is the overall LEVEL OF TEAMWORK between the Hospital Management Team and the Rank-and-File employees? Very United (The Management Team and the Rank-and-File employees consistently work together to solve mutual problems and achieve common goals and objectives.) 7 6 5 4 3 2 1 Very Divided (Few, if any, of the Management Team members and the Rank-and-File employees are committed to working together to solve mutual problems and meet common goals.) Comments: Attachment A

F17

What is the QUALITY OF LEADERSHIP displayed by the Hospital Management Team? Very Effective (The Management Team consistently assumes personal responsibility for their actions, considers the needs of the Hospital and their subordinates before taking action, and provides positive, fair and effective leadership.) 7 6 5 4 3 2 1 Very Ineffective (The Management Team frequently tries to blame others for their actions, fails to consider the needs of the Hospital and their subordinates before taking action, and all to often, provides negative, biased and ineffective leadership.) Comments:

F18

Overall, I would rate the HOSPITAL OPERATION as: Outstanding 7 6 5 4 3 2 1 Very Poor Comments: COMBINED RESPONSES Q1 Q2 Q3 Q4 Q5 Q6 Q7 Q8 Q9 Q10 Q11 Q12 Q13 Q14 Q15 Q16 Q17 Q18 Management 4.9 5.4 5.33 4 3.44 3.9 3.1 3.2 4 4.6 4.5 3.8 4.2 6 6.4 3.89 3.5 4.5 Medical Staff 2.73 3.13 4.48 2.87 2.06 2.31 1.58 1.77 2.67 3.06 2.66 2.43 3.19 4.14 5.71 2.43 2.32 3.26 Support Staff 2.5 3.06 4.5 2.39 1.72 2.5 1.22 1.82 1.88 2 2.29 1.94 2.44 4.28 5.89 1.94 2.18 3 E G G C F I T C S R A G F P P T L O X O O A N R O P E S R A A A E E E V P A A N I P U M E S O I T T A A E E L L S R U S M C O I W R I I M D R C I T T U I G S E E W E A T C C S D N A N T & N N O R L S O O T I F I L I & V T T R S L M M E S R C T G D A K H & M M N C O A A I U E L C C I O I I C I M T S O I V U O O P P D T T Y P I S N D E A M M E I L R O I E L T M M R R M R I & N G I I I A E G & N F N T F O T T T C T F E O O N I T R S M R O S R G & N & R T F S F & F Attachment B -9TI- COMBINED RESPONSE AVERAGES : | . + lp Gen 2+. 1 of Q1 Q2 Q3 Q4 Q5 Q6 Q7 QB Q9 QIN Q11 Q1i2 Q13 Q14 Q15 Q16 Q1i7 Q18 ® Management * Medical Staff * Support Staff ¢ A Service of Trinity County TRINITY HOSPITAL BOARD OF DIRECTORS July 20, 2001 Honorable John K. Letton, Presiding Judge Trinity County Superior Court P.O. Box 1258 Weaverville, CA 96093 RECEIVED JUL 25 2001 SUPERIOR COURT JUDGE'S CHAMBERS Re: 2000-2001 Trinity County Grand Jury Report Health Committee – Hospital Survey Dear Judge Letton: The purpose of this correspondence is to comply with California Penal Code Sections 933 and 933.05(f), that in pertinent part require written response to the findings and recommendations of the 2000-2001 Trinity County Grand Jury Report. This response is on behalf of the Trinity Hospital Board of Directors. GENERAL OVERVIEW: The Hospital Administrator, in a joint reply with the hospital board of directors, challenged the Grand Jury findings to the 1999-2000 Grand Jury final report on the basis that the findings lacked objectivity, and methods used to evaluate management failed to include a large enough or diverse enough sample group. The Grand Jury Health Committee obtained and modified a survey instrument designed to measure eighteen aspects or dimensions of the management process. FINDINGS: We neither agree nor disagree with the findings. The information presented in the survey results has almost no positive comments. To be completely objective the raw data should be presented.

Recommendations 18

R1

Citizen Complaint. "Rules and regulations as stated in finding number one should be adhered to eliminating preferential treatment." Response: We agree in part. The part we agree to is that the Grand Jury has correctly stated the regulations regarding the operation of the facility. The Grand Jury's narrow interpretation of the rules does not account for contracted services and the right of entry for the services.
R2

Citizen Complaint. "Allow all septic service businesses equal access to transfer sites in order to provide equal business opportunity." Response: We disagree wholly with the recommendation; it will not be implemented because it is not warranted nor adhere to the California Code of Regulation sections quoted above. Plus the committee misleads the reader. They clearly state the applicable codes, however the issue of access is misstated. The disposal site is open six days a week, for 9 hours each day. The complainant has access during those hours. The current key holder provides and has provided contracted service to that site for many years. The code allows for contracted service providers access after hours. For the past seven years the key holder's septage disposal logs and their customer logs for the amount septage removed have matched, and payments for disposal have been made on time. With the complainant, this is not the case. His disposal logs and his customer logs do not match. This matter has been turned over to the Environmental Health Department who has jurisdiction. The committee's conclusion is also flawed; there is no equal opportunity question here and no preferential treatment. If a health and safety emergency existed, County would accommodate disposal. The fact that the complainant says there is one does not constitute any health and safety risk or equal opportunity issue. He, like the key holder, should at all times schedule his disposal needs around the site hours of operation. We request that this response be published. TRINITY COUNTY OFFICE OF THE COUNTY ADMINISTRATOR Administration — Human Resources — Risk Management Grant Management — Information & Technology P. O. Box 1613 Weaverville, CA 96093-1613 County Administrator Phone: (530) 623-1382 Human Resources Phone (530) 623-1325 FAX (530) 623-4222 JEANNIE NIX-TEMPLE, County Administrative Officer TO: The Honorable John K. Letton, Presiding Judge of the Superior Court FROM: Jeannie Nix-Temple Jeannie Nix-Temple, County Administrative Officer SUBJECT: Response to Recommendations of 2000-01 Grand Jury Development and Environment Committee Final Report Citizen Complaint – Department of General Services DATE: September 14, 2001 RECEIVED SEP 18 2001 SUPERIOR COURT JUDGE'S CHAMBERS The Grand Jury Development and Environment Committee has requested a written response to their final report on the Citizen Complaint concerning the Hayfork Transfer Station. In my capacity as County Administrative Officer my response is a follows:
R3

"General Services should determine what steps are necessary to acquire a minimum of two or three bids. This might include advertising in additional locations outside of Trinity County. Hopefully actions such as notification of the Shasta Builders Exchange and additional advertising will achieve the need for additional bids." Response: We disagree. There is no requirement to get a minimum of two or three bids. General Services has made every effort to extend our search for bidders; we use the Shasta Builders Exchange, advertise in the Trinity Journal and in the Record Searchlight when the project warrants it. The recommendation to require 2 or 3 bids before accepting a proposal is not consistent with current contracting requirements and will not be implemented. The size of a project, its' complexity, location, markets, and the availability of contractors determines how many bids will be received. Because only one bid was received is an indication of the market.
R4

"This Grand Jury believes it is unacceptable for the BOS to have to declare an "emergency" on a somewhat routine project because of expected winter rains. In this case, better coordination between the Hospital and General Services could have averted this "emergency". Since bids were never received it is impossible to determine if the cost exceeded what could have incurred by competitive bidding. The County should improve the planning and foresight regarding public improvement projects to avoid routine projects becoming "emergency" situations." Response: We disagree with the finding; the recommendation will not be implemented because it is not warranted or reasonable. The Grand Jury's belief that this project was routine is inaccurate when one considers that it also includes the design and construction of the new clinic building at the hospital. Weather is a major factor; it can delay a project and drive up costs. The statement that "Since bids were never received it is impossible to determine if the cost exceeded what could have incurred by competitive bidding" is inaccurate. The cost could be determined, Hoy & Son Construction were doing similar work on the Juvenile Detention Facility, and the cost estimates done by Lawrence and Associates were in line with costs associated with this competitively bid project. The break down by bidders are: J.F. Shea $638,213, Herk's Backhoe $627,523, and Hoy & Son $534,490. When one takes the cost for each task described in the Juvenile Detention Facility bid and compares them with the parking lot tasks, it can be determined whether or not the costs are competitive. I would suggest that the Grand Jury check the
R5

"Planning for future use of the existing Weaverville Airport site (after a new airport is constructed) was called for by the 1999-2000 Grand Jury. Based on the lack of any visible progress this Grand Jury strongly recommends that the Board of Supervisors intensify this effort and include more specific due dates for a preliminary report." Response: We disagree with the finding. The General Services Director was never asked questions about our strategic plans for the airport property, however staff provided the committee with the binder that contains all the minutes and background information of the Strategic Planning Committee. Had the committee asked specific questions, they would have better understood the information provided on the airport relocation, hospital relocation and construction planning, discussion for the site of the new juvenile hall facility, property purchases from the BLM of lands surrounding the old airport, solid waste transfer facility, office/maintenance building and the newly remodeled alcohol and other drug services facility. The Strategic Planning Committee meets monthly and is comprised of department heads and supervisors, who review and discuss all the plans prior to implementation.
R6

"The Grand Jury believes that the portion of the Solid Waste expenditures for the sewer line should not exceed the costs had the sewer line been extended from the Five-Cent gulch trailer Park with the minimum sized line. Those expenses in excess of that cost should be borne by the County General Fund or other appropriate users. In other words all other costs for upsized lines, easements, etc., would be from funds other than Solid Waste." Response: We disagree with the committee's findings. Once again, this was addressed in my response to the committee's draft report. Repayment over time will come from users hooking up to the line, in the form of a line charge through the Sanitary District hookup fees. All capital investment takes time to be repaid. Why the committee has such a narrow view on this issue leaves me to wonder what their real motives are.
R7

"This Grand Jury believes that the BOS and County Administrative Officer (CAO) need to take steps to guarantee that County employees follow the State and County laws regarding contracting and contracting authority. Creating a County contracting office should be considered in the interest of improving the administration of county contracts and complying with California State contracting laws. Summary: 1. The Grand Jury has found that Public Project contracts have been awarded without competitive bids required by California law. 2. The Grand Jury had found that Trinity County has used Solid Waste funds derived from Solid Waste disposal Fees and Tipping Fees for purposes other than Solid Waste. The Solid Waste Fund needs to be reimbursed for the improper use of those fees." Response: We disagree with the recommendations and the summarization. The creation of another department to deal with contracts is not necessary and will add to the overhead costs for projects. Contracting guidelines and tracking protocol were set in place by the CAO, and reiterated in a memo dated 7/31/00. The committee's recommendations have been in place since then, and to suggest otherwise is misleading. As we have stated elsewhere, protocols are in place to reimburse the County's capital investment. Summary: The grand jury's summation is narrow in focus and prejudicial. It does not take into account the circumstances surrounding the implementation of work for these projects or the value gained. The uses of Solid Waste funds have not been misdirected and capital investment assurances have been made through other funding mechanisms. We request that this response be published. TRINITY COUNTY OFFICE OF THE COUNTY ADMINISTRATOR Administration — Human Resources — Risk Management Grant Management — Information & Technology P. O. Box 1613 Weaverville, CA 96093-1613 County Administrator Phone: (530) 623-1382 Human Resources Phone (530) 623-1325 FAX (530) 623-4222 JEANNIE NIX-TEMPLE, County Administrative Officer RECEIVED SEP 1 4 2001 TO: The Honorable John K. Letton, Presiding Judge of the Superior Court SUPERIOR COURT JUDGE'S CHAMBERS FROM: Jeannie Nix-Temple Jeannie Nix-Temple, County Administrative Officer SUBJECT: Response to Recommendations of 2000-01 Grand Jury Special Investigation Committee-Landfill Closure/Sewer Line Construction DATE: September 14, 2001 The Grand Jury Special Investigation Committee has requested a written response to their final report on the Landfill Closure/Sewer Line Construction. In my capacity as County Administrative Officer, my response is a follows:
R8

The Grand Jury commends the Auditor/Controller for improving the cashiering procedures but recommends that the new procedure, if not yet adopted, be required of all the county departments that receive cash payments, effective immediately. SUMMARY: ❖ The Grand Jury recommends that the accounting records of the county be improved to obtain future Independent Auditor's Reports that do not contain qualifications. ❖ The Grand Jury recommends that action be taken to obtain Independent Auditor Reports on a more timely basis. ❖ The Grand Jury recommends that immediate attention be given to the completeness and accuracy of the financial statements for the Enterprise Fund accounts. ❖ The Grand Jury recommends that the estimated landfill closure and post-closure maintenance costs be reviewed. ❖ The Grand Jury commends the Auditor/Controller and the Auditor/Controller Department for improvements in the recording and classification of funds. ❖ The Grand Jury commends the Auditor/Controller for his efforts to reduce the interest costs of equipment leases. RESPONSE REQUESTED FROM: Trinity County Board of Supervisors, Trinity County Administrative Officer, Trinity County Auditor/Controller. TRINITY COUNTY BRIAN E. MUIR, COUNTY AUDITOR-CONTROLLER P.O. BOX 1230, WEAVERVILLE, CALIFORNIA 96093-1230 PHONE (530) 623-1317 FAX (530) 623-1323 RECEIVED JUN 18 2001 SUPERIOR COURT JUDGE'S CHAMBERS MEMORANDUM DATE: June 11, 2001 TO: John K. Letton, Presiding Judge of the Superior Court FROM: Brian Muir, Auditor / Controller SUBJECT: 2000 - 2001 Trinity County Grand Jury Report Trinity County Financial Statements and Related Accounting Matters The following response is provided as requested in the above report:
R9

The Grand Jury recommends that the BOS eliminate longevity based increases for elected officials in Trinity County. The Grand Jury recommends that salaries of elected officials be based solely on the duties and responsibilities of the office. When determining salaries, due consideration should be given to the salaries of the elected and appointed officials in Trinity County, the salaries of officials in the same office in similar counties, and prevailing local wages. This recommendation should not be construed as a recommendation for a salary decrease for any elected Trinity County official that may have received a longevity based salary increase.
R10

The Grand Jury enthusiastically endorses the Job Classification and Compensation Study as a means of correcting any compensation inequities that may be identified.
R11

The Grand Jury believes that a spirit of cooperation between various offices within the County government is in the best interest of the citizens of this county. To this end it is recommended that all Department Heads actively pursue respectful and cooperative relationships with other departments and department heads. It is understood that many personalities are involved, however, relationships should be conducted professionally. The citizens of the County should expect no less. The Grand Jury further recommends that individual members of the BOS that are concerned about the performance of any department or department head personally visit that department for a first hand review. SUMMARY: ➤ The citizens of Trinity County have been and are being well served by the Treasurer/Tax Collector Dept. ➤ The Treasurer/Tax Collector Department operations were hampered by high rate of employee turnover, but essential services were not adversely affected. ➤ The Treasurer/Tax Collector Department employee morale is good and the workforce appears to have stabilized. ➤ The Treasurer/Tax Collector has an ongoing interest in improving efficiency and integrity of treasury and tax collection operations. Numerous improvements have been made and others are under consideration by the Treasurer/Tax Collector and other related departments. ➤ The Treasurer/Tax Collector is severely underpaid and the Grand Jury recommends immediate increases. ➤ The Grand Jury recommends abandonment of longevity based salary increases for elected officials and that it be replaced with a reasonable process to keep the salary of elected officials in parity with similar positions. RESPONSE REQUESTED FROM: Trinity County Board of Supervisors, Trinity County Administrative Officer, Trinity County Auditor/Controller, Trinity County Treasurer/Tax Collector, Trinity County Superintendent of Schools TRINITY COUNTY BRIAN E. MUIR, COUNTY AUDITOR-CONTROLLER P.O. BOX 1230, WEAVERVILLE, CALIFORNIA 96093-1230 PHONE (530) 623-1317 FAX (530) 623-1323 RECEIVED JUN 18 2001 SUPERIOR COURT JUDGE'S CHAMBERS MEMORANDUM DATE: June 14, 2001 TO: John K. Letton, Presiding Judge of the Superior Court FROM: Brian Muir, Auditor / Controller SUBJECT: 2000-2001 Trinity County Grand Jury Report Trinity County Treasurer / Tax Collector Department and Related County Operations The following response is provided as requested in the above report:
R12

Does Hospital Management create an atmosphere which encourages and provides opportunity for GROWTH AND DEVELOPMENT? Virtually Always 0 © 0 ® 33 0 0 Virtually Never (Thegrowth and (Employee growthand developmental needsof developmental needs all employees are areeitherignored or recognizedandacted acteduponina upontothegreatest haphazard orbiased extentpossible.) manner.) Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) (cid:9)(cid:9)(cid:9)(cid:9)(cid:9) (cid:9) (cid:9)(cid:9)(cid:9)(cid:9)(cid:9) AttachmentA
R13

Doesthe Hospital Management Team provide OBJECTIVE, FAIR, AND ACCURATE EVALUATIONS ofRank-and-File performance? Virtually Always 70 © 50 ® 30 22 Ol Virtually Never (Rank-and-File employee (Rank-and-File performance evaluations employeeperformance arealwaysthorough, evaluations areall too accurate andobjective.) oftenweak,biasedand unsubstantiated.) Comments:
R14

To what degree is the Hospital Management Team COMMITTED TO SERVING THE NEEDS OF PATIENTS? Maximally 0 © 0 ® 30 0 Minimally (Thepersonalactionsof (Thepersonal actionsof all members ofthe theManagementTeam ManagementTeam members reflect aclear reflect anunwavering absence ofaservice service orientation.) orientation.) Comments: (cid:9)(cid:9)(cid:9) (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) Attachment A
R15

To what degree are Rank-and-File employees COMMITTED TO SERVING THE NEEDS OF PATIENTS? Maximally 0 © 0 ® 0 0 0 Minimally (Thepersonalactions of (Thepersonal actionsof all Rank-and-File manyRank-and-File employees reflect an employees reflect aclear unwaveringservice absence ofaservice orientation.) orientation.) Comments:
R16

What is the overall LEVEL OF TEAMWORK between the Hospital Management Team and the Rank-and-File employees? Very United © L] ® 0 n 10 Very Divided (TheManagementTeam (Few,ifany, ofthe and theRank-and-File ManagementTeam employees consistently members andtheRank- worktogethertosolve and-Fileemployees are mutual problems and committed toworking achieve commongoals togethertosolvemutual andobjectives.) problemsandmeet common goals.) Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) Attachment A
R17

What is the QUALITY OF LEADERSHIP displayed by the Hospital Management Team? Very Effective 70 © OS ® 30 2 10 Very Ineffective (The Management (The Management Team consistently Team frequently triesto assumes personal blame others for their responsibility for their actions, failsto consider actions, considers the the needsofthe needsofthe Hospital Hospital and their andtheir subordinates subordinates before beforetaking action, takingaction, and allto and provides positive, often, provides negative, fair and effective biased and ineffective leadership.) leadership.) Comments:
R18

Overall, I would ratethe HOSPITAL OPERATION as: Outstanding 0ENN©MBE©E©E0 Very Poor Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) COMBINED RESPONSES P1 Q2--F3 Q4 Q5 6 Q7 Q8 Q9 410 Q11 Q12 Q13 14 15 Q16 Q17 18 Management 1 4.91 5.415.331 4]3.441 3.9 3.1 3.2 4 4.6 4.5 3.8 4.2 6 6.413.89F-3757-4.5 Medical Staff 12.73 13.13 4.48 2.87 2.06 2.31 1.58 1.77 2.67 3.06 2.66 2.43 3.19 4.14 5.71 2.43 2.32 3.26 uupportStaff 1 2.513.061 4.5_L2.3911.72 2....12858221118111 2 2.29 1.94 2.44 4.28 5.89 1.94 2.18 3 (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) COMBINED RESPONSE AVERAGES --~ '--~--~-T----~---~----~----~---~--.-.. --'- -- T . . . . . . . . . . .` . . __ __ .............. ;------ . . . . . . . . . __ __~ -- ------ ------ ------ --- -~ . . . . ~ -- - ' ' ~- ~ ----- / . ' ~ _ '~---~~-----------'W--' F-A !------ - . . . . . 1 ~ «» Management - + - Medical Staff * Support Staff (cid:9)(cid:9)(cid:9) TRINITY HOSPI BOARD OF DIRECTORS AServiceofTrinityCounty RECEIVED July20,2001 HonorableJohn K.Letton, PresidingJudge JUL 2 5 2001 TrinityCounty Superior Court SUPERIOR COURT P.O.Box 1258 JUDGE'S CHAMBERS Weaverville, CA 96093 Re: 2000-2001 TrinityCounty GrandJury Report HealthCommittee-Hospital Survey DearJudgeLetton: The purposeofthis correspondence is to comply withCalifornia Penal Code Sections 933and933.050,that in pertinent part require written response to the findings and recommendations of the 2000-2001 Trinity CountyGrandJury Report. This response is on behalfoftheTrinityHospital BoardofDirectors. GENERALOVERVIEW: The Hospital Administrator, in a joint replywith the hospital board of directors, challenged the Grandjury

Conclusions 46

CL1

Citizen Complaint: A letterofAugust 18, 2001 signed by the DirectorofGeneral Services states that the complainant's competitorhas been given a key and "grand-fathered in"; giving the competitorunlimited access. Response: (cid:9) We agree in part and disagree in part. Grand Jury takes a phrasefrom a letter, and misconstrues the meaning and content of that letter. The letterwas written to the complainant, and quotes the regulations for site security and site permitting. The letter states that the key-holder was "grand-fathered in" to provide contracted services, which is the same service they supplied to our sites through Timberline Disposal.
CL2

The SAT provides a means ofcomparison ofstudents preparing for college. SAT scores are intended to supplement the secondary school records and help admissions officers put local data- suchas course work, grades, and class rank - ina national perspective. SAT scores are the single most important indicator used indetermining admission atmost highly regarded universities. SAT testsare usually takenonly by students considering attending a college or university; and a high SAT score is essentially a requirement atmany universities. Average NPR's forthe PSAT and SAT for the Trinity County high school students thattook thosetests in the year 2000 are summarized in Table3. As shown inTable 3 the average NPR ofTrinity County students thattook the SAT test ranged from 47 atHayfork High School to 58 at both Trinity High School and So. Trinity HighSchool. TheNPR's of58 indicate thatthe average student score at Trinity High School and So. TrinityHigh School was abovethe 50ht percentile nationwide. Looking at the SAT scores from the perspective ofthe high scores necessary for admission to colleges and universities which admit only a small percentage of applicants, nine Trinity County students had SAT NPR's between 80and 89, and one student had a SAT NPRbetween 90 and 100.
CL3

aril Recommendation#4: The Board agrees with the findings and therewas no recommendation.
CL4

National PercentileRank (NPR) is avaluable indicator ofstudent and school performance, but certain limitations need to be taken into consideration when drawing conclusions. First, the Stanford 9testis not perfectly aligned with California state curriculum standards. Most school officials in Trinity County do not consider this to be amajor problem and consider Stanford 9 to be a good, ifimperfect, performance indicator. Second, average scores for small schools can be misleading because when few students takethe test the absence or addition ofone or more particularly high or low scoring students can significantly affectthe average score ofthe school. Greatcare must therefore be taken inreaching conclusions based on average scores for aparticular year in avery small school. Third, conclusions aboutschools should not be basedoncursory examinations of scores and their relationships should not bereached without due considerationofthe complexities ofgeographies, demographics, and economics. There is broadacceptance ofthebeliefthat socio-economic factors (such as local culture, family income, family stability and guidance, and exposure to drugsand alcohol) all affect student performance but are beyond the schools' control. Despitethe above mentioned limitations, test results ofnationallynormedtests such as Stanford 9 are beingused inTrinity County public schools and are enthusiastically endorsed bysome school administrators and teachers. Expressions of supportfor the Stanford 9 testswerefound atsome ofthe schools with the lowesttest scores because ofthe beliefthattest scores help identifyweaknessesthatcanbe corrected. The Grand Jury found significant variation inthe interest ofthe school district trustees inthe NPR results ofthe nationally normedtests. It is believed thatthis is at least partially attributableto the emphasis onAPI scores and the associated monetary awards. Similarly, parents of students are reportedly more aware and interested inAPI scores and the corresponding ranking ofCalifornia schoolsthan inNPR's; though parent interest inNPR is increasing asthe parents become more aware ofand familiar with the significance ofusing NPRto interpret test results.
CL5

Ingeneral, the GrandJury finds that smaller school and class size is anadvantage, upto a point. In Trinity County the elementary schools in particularappear tobenefit from smaller school and class size. A full complement ofcollege preparatory classes are not generally offered by the smaller high schools, thereby placing an additionalburden on individual students who plan to attend a college or university. In most areas, extra classes are offered throughjunior college or college extension programs. The problem of availability ofcollege preparatory classes is recognized by the smaller Trinity County high schools, and effortis beingexerted to mitigate the problem.
CL6

The GrandJury finds indications ofpossible inaccuracies inthe cost apportionment ofsalaries ofcounty officials that perform the duties ofmorethan one office.
CL7

A new cashiering procedure requiring unique Auditor/Controller assigned receipt numbers for cash receipts has been adopted bythe County. Thenew procedure provides improved accountability ofcash received by the County, which became effective inthe Treasurer/Tax Collector's office onApril 2, 2001. TheGrand Jury has not been able to confirm thatthe new procedure has been adopted by all the county government departments. -48-
CL8

We agree in part and disagree in part with the finding. Longevity based increases were developed through a salary survey and they are not uncommon, and are beneficial in several avenues.
CL9

A contract has been awarded for aTrinity County GovernmentJob Classification and Compensation Study. This study, which is scheduled for completion inApril, 2002 will coverthe complete range ofcounty governmentjobs from elected officials, including the BOS, to entrylevel positions. During the Grand Jury's review and investigation ofthe Treasurer/Tax Collector's salary, the GrandJury found indications ofprobable inequities inthe salariesofother Trinity County GovernmentDepartment Heads and the BOS. The Grand Jury did not -68- conduct an investigation sufficienttojustify a specific recommendation regarding those perceived inequities.
CL10

We agree with the finding.
CL11

Does Hospital Management create an atmosphere which encourages and provides opportunity for GROWTH AND DEVELOPMENT? Virtually Always 0 © 0 ® 33 0 0 Virtually Never (Thegrowth and (Employee growthand developmental needsof developmental needs all employees are areeitherignored or recognizedandacted acteduponina upontothegreatest haphazard orbiased extentpossible.) manner.) Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) (cid:9)(cid:9)(cid:9)(cid:9)(cid:9) (cid:9) (cid:9)(cid:9)(cid:9)(cid:9)(cid:9) AttachmentA
CL12

Doesthe Hospital Management Team provide OBJECTIVE, FAIR, AND ACCURATE EVALUATIONS ofRank-and-File performance? Virtually Always 70 © 50 ® 30 22 Ol Virtually Never (Rank-and-File employee (Rank-and-File performance evaluations employeeperformance arealwaysthorough, evaluations areall too accurate andobjective.) oftenweak,biasedand unsubstantiated.) Comments:
CL13

To what degree is the Hospital Management Team COMMITTED TO SERVING THE NEEDS OF PATIENTS? Maximally 0 © 0 ® 30 0 Minimally (Thepersonalactionsof (Thepersonal actionsof all members ofthe theManagementTeam ManagementTeam members reflect aclear reflect anunwavering absence ofaservice service orientation.) orientation.) Comments: (cid:9)(cid:9)(cid:9) (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) Attachment A
CL14

To what degree are Rank-and-File employees COMMITTED TO SERVING THE NEEDS OF PATIENTS? Maximally 0 © 0 ® 0 0 0 Minimally (Thepersonalactions of (Thepersonal actionsof all Rank-and-File manyRank-and-File employees reflect an employees reflect aclear unwaveringservice absence ofaservice orientation.) orientation.) Comments:
CL15

What is the overall LEVEL OF TEAMWORK between the Hospital Management Team and the Rank-and-File employees? Very United © L] ® 0 n 10 Very Divided (TheManagementTeam (Few,ifany, ofthe and theRank-and-File ManagementTeam employees consistently members andtheRank- worktogethertosolve and-Fileemployees are mutual problems and committed toworking achieve commongoals togethertosolvemutual andobjectives.) problemsandmeet common goals.) Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) Attachment A
CL16

What is the QUALITY OF LEADERSHIP displayed by the Hospital Management Team? Very Effective 70 © OS ® 30 2 10 Very Ineffective (The Management (The Management Team consistently Team frequently triesto assumes personal blame others for their responsibility for their actions, failsto consider actions, considers the the needsofthe needsofthe Hospital Hospital and their andtheir subordinates subordinates before beforetaking action, takingaction, and allto and provides positive, often, provides negative, fair and effective biased and ineffective leadership.) leadership.) Comments:
CL17

Overall, I would ratethe HOSPITAL OPERATION as: Outstanding 0ENN©MBE©E©E0 Very Poor Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) COMBINED RESPONSES P1 Q2--F3 Q4 Q5 6 Q7 Q8 Q9 410 Q11 Q12 Q13 14 15 Q16 Q17 18 Management 1 4.91 5.415.331 4]3.441 3.9 3.1 3.2 4 4.6 4.5 3.8 4.2 6 6.413.89F-3757-4.5 Medical Staff 12.73 13.13 4.48 2.87 2.06 2.31 1.58 1.77 2.67 3.06 2.66 2.43 3.19 4.14 5.71 2.43 2.32 3.26 uupportStaff 1 2.513.061 4.5_L2.3911.72 2....12858221118111 2 2.29 1.94 2.44 4.28 5.89 1.94 2.18 3 (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) COMBINED RESPONSE AVERAGES --~ '--~--~-T----~---~----~----~---~--.-.. --'- -- T . . . . . . . . . . .` . . __ __ .............. ;------ . . . . . . . . . __ __~ -- ------ ------ ------ --- -~ . . . . ~ -- - ' ' ~- ~ ----- / . ' ~ _ '~---~~-----------'W--' F-A !------ - . . . . . 1 ~ «» Management - + - Medical Staff * Support Staff (cid:9)(cid:9)(cid:9) TRINITY HOSPI BOARD OF DIRECTORS AServiceofTrinityCounty RECEIVED July20,2001 HonorableJohn K.Letton, PresidingJudge JUL 2 5 2001 TrinityCounty Superior Court SUPERIOR COURT P.O.Box 1258 JUDGE'S CHAMBERS Weaverville, CA 96093 Re: 2000-2001 TrinityCounty GrandJury Report HealthCommittee-Hospital Survey DearJudgeLetton: The purposeofthis correspondence is to comply withCalifornia Penal Code Sections 933and933.050,that in pertinent part require written response to the findings and recommendations of the 2000-2001 Trinity CountyGrandJury Report. This response is on behalfoftheTrinityHospital BoardofDirectors. GENERALOVERVIEW: The Hospital Administrator, in a joint replywith the hospital board of directors, challenged the Grandjury findings to the 1999-2000 Grand Jury final report on the basis that the findings lacked objectivity, and methods used to evaluate management failed to includealargeenough ordiverseenough samplegroup. The GrandJury Health Committee obtained and modified a survey instrument designed to measure eighteen aspectsor dimensions ofthemanagement process. FINDINGS: Weneitheragreenordisagreewith thefindings. Theinformation presentedin thesurvey results hasalmost no positive comments.To becompletely objective therawdata should be presented.
CL18

Safeguarding ofPrincipal
CL19

-=NotApplicable 3. "AVE"=MeanPercentile ofall Trinity student scores (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) TABLE 2 TRINITY COUNTY SCHOOLS TEST RESULTS STANFORD 9 SCORES, SPRING 2000 NATIONAL PERCENTH.E RANK (NPR) SUBJECT Social SCHOOL Reading Math Language Spelling Science Science ALLTRINITY COUNTY SCHOOLS (1698) 54 60 55 48 56 56 TRINITYHIGH(347) 51 61 55 -- 62 62 HAYFORKHIGH(128) 45 49 53 -- 52 53 SOUTHERNTRINITYHIGH(42) 41 54 50 -- 52 49 WEAVERVILLE ELEMENTARY(349) 60 65 58 51 -- -- HAYFORK VALLEYELEMENTARY(243) 53 52 46 43 -- -- DOUGLAS CITYELEMENTARY(118) 59 69 61 42 -- -- LEWISTON ELEMENTARY(98) 47 51 50 41 -- -- VANDUZENELEMENTARY(89) 57 66 51 51 -- -- JUNCTION CITYELEMENTARY(63) 69 64 70 52 -- -- BURNTRANCHELEMENTARY(61) 55 57 55 49 -- -- TRINITY CENTERELEMENTARY(35) 72 74 76 58 -- -- HOAGLINZENIAELEMENTARY(22) 68 71 68 58 -- -- COXBARELEMENTARY(14) 52 77 62 48 -- -- HYAMFOMELEMENTARY(10) 65 62 56 43 -- -- COFFEE CREEKELEMENTARY(5), See Note4 -- -- -- -- NOTES: 1. -- = NotApplicable 2.( ) = Total students tested
CL20

Scores shown are the meanNPRofTrinity students
CL21

Test results for Coffee Creek Elementary are not included because ofthe limited number of studentstested and the unavailability oflanguage and spelling scores from that school.
CL22

Our office will addressNPR in our Annual Report to thePublic.
CL23

Doesthe Hospital Management Team ROUTINELY SOLICIT INPUT from Rank- and-File employees on issues and problems affecting their day-to-day operations? Virtually Always 0 © F51 ® 30 F21 Fil Virtually Never Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) AttachmentA
CL24

Our office meets several times per yearwith school officials to review counseling in the schools, and concur that it is increasingly important for effective transition to adultlife. Sincerely, c: Bob Lowden, THS Joan Hair, MVUSD David Albee, STJUSD im French rinity County Supt. Of Schools JamesB.French,TdnHyCountySuperintendentofSchools P.O.Box 1256" 201 MemorialDrive"Weaverville California96093-1256" (530)623-2861 Fax (530)623-4489 (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) BOARD OF SUPERVISORS P.O. Drawer 1613 (630) 623-1217 WEAVERVILLE, CALIFORNIA 96093 DeroB. Forslund, Clerk TO: The Honorable John K. Letton, Jeannie Nix-Temple, CountyAdministrative Officer Presiding Judge ofthe Superior Court RECEIVED FROM: Trinity County BoardofSupervisors DEC 1 1 2001 SUBJECT: Response to Recommendations of2000-01 GrandJury EducationCommittee Report SUPERIOR COURT JUDGE'S CHAMBERS Public Education in Trinity County DATE: November 13, 2001 The Grand JuryEducation Committee has not requested a written response to theirFinal Report onPublic Education inTrinity County, however, to be thorough inits responses to the Grand Jury's efforts the Board ofSupervisors responds as follows: Finding #1 and Recommendation #1 : TheBoard agrees with the findings andtherewas norecommendation. Finding #2and Recommendation #2: TheBoardagrees withthe findings and there was norecommendation. Finding #3 and Recommendation #3: TheBoardagrees withthe findings and supports the GrandJury recommendation that schooladmudstrators and teachers continue to emphasize to students and parents the need forhighperformance (on standardized performance tests) bythose students intending to attend majorcolleges anduniversities. Finding #4 aril Recommendation#4: The Board agrees with the findings and therewas no recommendation. Finding #5 and Recommendation #5: The Board agrees withthe findings and
CL25

How effective is the LEVEL OF COMMUNICATION between the Hospital Management Team and Rank-and-File employees? Very Effective 70 © 50 ® 30 20 il Very Ineffective (Open,honest, andfree- (Guarded, cautious,and flowing.) suppressed.) Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9) (cid:9) (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) AttachmentA
CL26

Are SPECIAL ASSIGNMENTS made fairly and impartially by the Hospital Management Team? Virtually Always 7I © OS ® 30 20 Hl Virtually Never (Allappointments are (Fewappointments are basedsolely onthebest basedsolelyonthe possiblefitbetween the degreetowhichthe assignmentandthe employeefitsthe employee, considering assignment;instead, onlyfactors suchasthe personalities, politics, qualifications ofthe andfavoritismplaya employee, andtheneeds disproportionately large oftheHospital.) roleinthese appointments.) Comments:
CL27

Does the Hospital Management Team RECOGNIZE AND GIVE CREDIT to Employees for accomplishments? Is your work appreciated? Virtually Always 70 © 5~ ® 30 20 10 Virtually Never (TheManagementTeam (TheManagementTeam nearly alwaysprovides rarely, ifever, prompt recognition for acknowledgeseventhemost employee significant employee accomplishments. Great accomplishments. careistakentoassure Individualeffort isoften thatindividualsreceive overlookedand major appropriate credit for achievementsmay gototally theirachievements. My unrecognized. Mypersonal personalefforts are efforts arenotwell highly appreciated.) appreciated.) Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) Attachment A
CL28

Does the Hospital Management Team routinely provide ASSISTANCE AND GUIDANCE to Rank-and-File employees? Virtually Always 7 © 5~ ® L] 20 0 Virtually Never (TheManagementTeam (TheManagement nearly alwaysanticipates Teamrarely, ifever, theneedfor, and recognizestheneedfor, providesthoughtful, and/or provides helpful helpful, and valuable assistanceand assistanceandguidance guidance, evenwhen toall employees.) employees actively solicit it.) Comments:
CL29

Finding #5 We concur and recognize the need for a written vote counting policy.
CL30

I would add the followingto sentence #2, " the need for high performance by all students", not just thoseattending major colleges and universities. The majority of our students do not attend major colleges and universities. They attend Shasta College, Chico, and Humboldt State.
CL31

What is the LEVEL OF CONSISTENCY among members ofthe Hospital Management Team inthe application ofpolicy and procedure? Very High 70 © 5] ® 30 02 10 Very Low (Members ofthe (TheManagement ManagementTeamare Teamdisplays awide veryconsistentintheir variationamong interpretationand members inthe applicationofpolicyand interpretation and procedure.) application ofpolicy andprocedure.) Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) Attachment A
CL32

Return on Invested Funds. The Treasurer/Tax Collector has complied with these objectives. As ofMarch 31,2001 a total ofapproximately $25 million was invested, ofwhich approximately $21 million was invested with the State ofCalifornia LocalAgency Investment Funds (LAIF) and approximately $3 million was invested inmoney market accounts and mutual funds. At thattime the average annual yield on investment wasapproximately 5.8%. There have been no realized losses ofinvestment principal. TheGrand Jury concludes thatthe -64- Treasurer/Tax Collector has managedthe investment ofcounty funds wisely and in accordance with legal requirements with the exception ofthe previously mentioned delay in formation ofthe Trinity County Treasury Oversight Committee.
CL33

Are DISCIPLINARY ACTIONS AND ENFORCEMENT OF POLICIES AND PROCEDURES conducted fairly and impartially by the Hospital Management Team? Virtually Always 0 © 51 ® 30 2 Fil Virtually Never (Disciplinary action is (Disciplinaryaction is consistently metedout in rarelymetedout ina auniform andimpartial uniform andimpartial manner, regardlessof manner;personalities theperson(s) involved; take precedenceover all policies and fairnessandprocedures proceduresareapplied arefrequentlyapplied fairlyandconsistently, inanarbitraryand withrespectto all inconsistent manner.) employees.) Comments:
CL34

We have metwith the county treasurer and the auditor to explore the possibility ofelectronic transfer of warrants: Our systems are not currently compatible for easy transfer. We will continue to meet to explore reasonable alternatives to address the treasurer's concerns, which theauditor and our' office view as less than high priority currently. No other recommendations directly affect our office. Than.k you. _78 _. JamesIIFrench,TrinityCountySuperintendentofSchools P.O. Box 1256"201 Memorial Drive"WeavervMeCalifornia 96093-1256 " (530)623-2361 Fax(S30)623-4439 Too /TOOFj 3M.L 69MZ90C9 X1+3 09 :9i 10/81/60 (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) BOARD OF SUPERVISORS P.O. Drawer 1613 (530) 623-1217 WEAVERVILLE, CALIFORNIA 96093 Dero B. Forslund, Clerk Jeannie Nix-Temple, County Administrative Officer TO: TheHonorable John K. Letton, Presiding JudgeSfthe SuperJior Court FROM: R. Berry St6waf, Chairman Trinity County Board of Supervisors SUBJECT: Response to Recommendations of2000-01 Grand Jury Finance and Administrative Committee Report Trinity County Treasurer/Tax Collector Department and Operations DATE: September 14, 2001 The Grand Jury Finance and Administrative Committee has requested a written response to their Final Report onthe Trinity County Treasurer/Tax Collector Department and Operations. In my capacity as Chairman, my response on behalf of the Board of Supervisors is as follows: Finding & Conclusion#1: We agree with the finding.
CL35

What is the level ofcommitment to ORGANIZATIONAL PRIORITIES, GOALS, AND OBJECTIVES displayed bythe Hospital Management Team? Very Supportive 70 © 50 ® 30 W 10 Very Unsupportive (The Management (TheManagement Teamuniformly and Teammembers consistently setsan frequentlyandopenly example ofthe highest display anunmistakable commitmentto, and lackofcommitmentto, supportfor priorities, andsupportfor goals, andobjectives) priorities, goals,and objectives.) -105- Attachment A Comments: (cid:9)(cid:9)(cid:9)(cid:9)(cid:9) (cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)(cid:9) Attachment A
CL36

TheBoardofDirectors and othermembers of each district.
CL37

What is the level ofcommitment to ORGANIZATIONAL PRIORITIES, GOALS? AND OBJECTIVES displayed by Rank-and-File employees? Very Supportive 7l © 50 04 r3l 20 Ol Very Unsupportive (Rank-and-File (Rank-and-File employees uniformly and employees frequently consistently set an andopenlydisplayan example ofthehighest unmistakablelackof commitmentto, and conunitment to, and supportfor, priorities, support for,priorities, goals, and objectives) goals,andobjectives.) Comments:
CL38

Please ratethe LEVEL OF TRUSTbetween the Hospital Management Team and Rank-and-File employees. Very Positive 71 © 50 ® 3 2© 10 Very Negative (There is averyhigh (There isminimal degree ofconfidenceand confidenceandtrust trustbetween the between the ManagementTeamand ManagementTeamand the Rank-and-File Rank-and-File employees;ideasand employees;free concernsareopenlyand expressionofideasand freelyexchanged.) concernsisseverely limitedbyoverreaction and/orfearofreprisal.) Comments:
CL39

LocalAgency Formation Commission(LAFCO).
CL40

Community interaction.
CL41

Grand Jury. Special Districts servethe needs ofthe people as an extension ofCounty government. Grand Jury members may seek to examine records ofa District, which are by definition, public record. TheDistrict Attorney, CountyCounsel and the Superior Court Judge serve as advisors tothe Grand Jury. METHODS OF INVESTIGATION: Aquestionnaire was sentto all 17 Special Districts in Trinity County. Copies of the most current audit for each Special District, ifavailable, were obtained and reviewed. TheTrinity CountyAuditor/Controller was interviewed. Members ofthe Grand Jury Special District Committee attended meetings of sixteen ofseventeen Special DistrictBoards ofDirectors meetings. A list ofquestions thatwere prepared byGrandJury members wasused to interview each Special District Boardat meetings attended. FINDING & CONCLUSION #1: TheGrand Jury findsthat all sixteen Special Districts ofTrinity County are complying withthe rules and regulations as set forth byGovernment Codes, with the following exceptions. TheGrandJury members were unable to attendthe Post Mt. C.S.D. due to schedulingdifficulties ofthe GrandJury members. No determination could be made regarding Post Mt. C.S.D.'s compliancewith the rules and regulations and noreasons for concern have been found. Thecommittee reviewed fourteen audits provided by the Special Districts. All of these audits were acceptable, with one exception which was a lack ofinventory accounting. The remaining three Special Districts who did not present an audit are Greater Hayfork Valley Park &Recreation District, Salyer Community Service Districtand Lewiston Community Service District. TheLewiston C.S.D. did not have an audit prepared as all oftheir financial records were burned and lost during theLowden Fire. Theyhave not yet been able to reconstruct theserecords. However, members ofthe Grand Jury learned from the Lewiston C.S.D. they have been in compliance inthe past and intend to be inthe future. Theremaining two Special Districts are not, at this time, in compliance with Section 26909 ofthe California Government Code. It is the responsibility ofthe County Auditor/Controller to oversee these audits orwhere no audit has been completedto arrange for one tobe completed.
CL42

Mismanagement ofthe elderly persons funds, specifically a $14,000.00 inheritance.
CL43

Mismanagement ofthe property ofthe elderly person and sale ofher home.
CL44

Abuse ofthe elderly person by not allowing incoming or outgoing phone calls.
CL45

METHOD OF INVESTIGATION: Members ofthe Social Services Committee ofthe GrandJury interviewed County officials, the elderly persons attorney, the conservator in question, the complainant and a citizen who wrote a supportingletter tothe original complaint. The Committee also obtained court records to assist in determining the validityofthe complaint. FUNDING #1: Investigation revealed thatthe inheritance wasused for the purchase ofaburial plot, the paymentofback propertytaxes and mortgage payments, utility bills, trailer registration, repairs and maintenance, house hold expenses, numerous incidentals and an elective cart. These expenditures, were made in an effort to keep the elderly person inthe home as long as possible.
CL46

Therewas no mismanagement ofthe elderly person's fundsor property and no attempt to keep anyone from contacting the elderly person concerned. TheCounty Conservator is to be commended for her record keeping and her genuine concern forthe welfare ofthe elderly person. 2000/2001 TRINITY COUNTY GRAND JURY

* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.