Solano County Grand Jury
• 2023-2024
• Agency Response
Response to:
Benicia Police Department
Megan M. Greve*
⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings and Recommendations 6 findings
F1
Page 1
- Electronic controls for dispensing and monitoring gasoline and diesel fuel use, have been successfully implemented. However, there are no similar electronic controls for vehicles using propane or DEF. <b>Response to Finding 1</b> – The General Services Department agrees with this finding. Due to the small amount of Diesel Exhaust Fluid (DEF) utilized by the County, DEF is not currently dispensed through a pump; therefore, it cannot be controlled electronically. Instead, the Fleet shop issues DEF to the departments on an as needed basis. Propane tanks belong to the Department of Resource Management, Public Works division. Any electronic controls would be administered by that department.
Related Recommendations (1)
R1
Page 1
- Investigate implementing dispensing and monitoring controls for usage of both propane and DEF.
F2
Page 2
- Telemetric monitoring is available in many of the County's fleet vehicles, but those capabilities have not been activated. Having telematics activated in the County's fleet vehicles would benefit multiple divisions in required vehicle maintenance, emergency breakdown notification, vehicle location and geo fencing notification. Response to Finding 2 – The General Services Department agrees with this finding.
Related Recommendations (3)
R2A
Page 2
- Update the County's software to enable electronic communications to and from County fleet vehicles to the maintenance department and divisions within the County for the limited purpose of enabling data for maintenance purposes.
R2B
Page 2
- Activate the current County's fleet vehicles that already have the telemetric monitoring systems onboard for the limited purpose of enabling data for maintenance purposes.
R2C
Page 2
- Install the needed telemetric hardware in the remaining County fleet vehicles that do not currently have that hardware and activate it for the limited purpose of enabling data for maintenance purposes.
F3
Page 2
– Combining the Fleet Management shops has resulted in a loss of workshop space. Response to Finding 3 - The General Services Department agrees with this finding. Although one facility was closed and the total shop area was reduced, the existing shop maintains adequate working space for Fleet personnel.
Related Recommendations (1)
R3
Page 2
– Fleet Management initiate a request to identify a new location that can handle maintenance requirements for both light and heavy equipment vehicles.
F4
Page 3
- Twenty percent of the County's fleet vehicles are being driven less than the required minimum miles each year. The County is experiencing a great deal of underutilized vehicles. Response to Finding 4 – The General Services Department agrees with this finding.
Related Recommendations (1)
R4
Page 3
- The County should complete an in-depth analysis of the needs of the County's fleet requirements and determine a realistic minimum number of miles accumulated by each vehicle and the steps needed to utilize available telemetric technology.
F5
Page 3
– Fleet Management is maintaining nearly $200,000 in overstock and/or obsolete parts. <b>Response to Finding 5</b> – The General Services Department agrees with this finding.
Related Recommendations (1)
R5
Page 3
- Contract a third-party vendor to handle the County's fleet parts inventory and needs. A consignment inventory could free up cash flow as well as keep the needed parts current and up to date on the vehicles the County has within the fleet.
F6
Page 3
– With recent pronouncements in California concerning the future prohibition of the sale of new gas-powered vehicles. Fleet vehicles ultimately will be largely made up of electric/hybrid vehicles. At present, there are simply not enough County owned charging stations to meet the anticipated needs. Response to Finding 6 – The General Services Department agrees with this finding. County Responses to 2022-2023 Grand Jury Report Entitled: Solano County Fleet Management July 19, 2023
Related Recommendations (1)
R6
Page 4
– The County must secure additional charging stations to handle the influx of electric/hybrid County vehicles. Moreover, the County needs to update the driver handbook with County electric/hybrid vehicle operations.
* This report's PDF did not contain easily extractable text and required Optical Character Recognition (OCR) for analysis. There may be minor errors in the extracted findings and recommendations due to OCR limitations with scanned documents.