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Extraído del Informe Consolidado
Esta investigación fue publicada originalmente como parte de un informe consolidado más amplio que contiene múltiples investigaciones. Consulte el PDF consolidado para ver el documento completo.
Placer County Grand Jury
• 2003-2004
City of Lincoln Purchasing Practices
⚠️ Aviso de traducción: Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
⚠️ Este contenido ha sido traducido automáticamente. El texto original en inglés es la versión oficial. La traducción puede contener errores.
Findings 2 findings
F1
The City has not implemented Chapter 3.24. Instead, it has appointed a clerk to also function as a Purchasing Clerk with limited duties and responsibilities limited primarily to the Department of Finance with other departments functioning independently. This is far less than what is contained in Chapter 3.24. The City agrees with Finding #1. 9
F2
The City has not negotiated volume discounts even though records reviewed by the Grand Jury indicate hundreds of purchases a year are made from the same vendors, which should entitle the City to such discounts. The City agrees with Finding #2. The City does purchase many items through State contracts that do take advance of high volume State purchases. FINDINGS #3: An interview with the Placer County Purchasing Director verified significant savings could be obtained by implementing an organized and coordinated purchasing process. In the case of Placer County, savings exceeded the operating costs of the department. The City agrees with Finding #3, however, it must be acknowledged that Placer County with an annual budget of ten times that of the City enjoys economies of scale far in excess of those available to the City.
Recommendations 1
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R1The City of Lincoln should implement Chapter 3.24 of the Lincoln Municipal Code as soon as possible. There is every indication a Purchasing Officer would save individual staff time by accumulating purchases. Also by negotiating volume discounts, and taking advantage of purchasing cooperatives the City may reduce costs. The City agrees with Recommendation #1. In recognition of the need to provide centralized purchasing for the City, a Purchasing Officer position was included and approved as part of the FY 2004-05 budget. A request to recruit for and to fill this position was submitted to the Human Resources Division on June 10, 2004 two days after approval of the FY 2004-05 budget by the Council. It is anticipated that this position will be filled and in place by October 1, 2004. As soon as this position is filled, the City of Lincoln Finance Director will work directly with the Purchasing Officer and department heads to implement a citywide purchasing program. We will start with an analysis of current supply costs so we will have a baseline of costs. The first 10 deliverable will be a report that reflects savings to the City as a result of implementing this program. The goal will be to achieve savings in excess of the cost of the new position. In addition to a citywide purchasing program, the City of Lincoln Finance Director will work with department heads and staff in the Central Services Division to consolidate the City's inventory of vehicles and capital equipment. By doing so, the insurance coverage and costs can be effectively coordinated. An additional savings as a result of centralizing vehicle/equipment inventory and insurance services in the Central Services Division is anticipated. Service agreements and consultant service contracts will also centralized under the new Purchasing Officer. The City of Lincoln appreciates the time and effort spent by the Grand Jury and its thoughtful report. Sincere John Pedri hort Randy Graham City Engineer/ Director of Director of Public Works Admin. Services Gerald F. Johnson Bill Smull City Manager Chief of Police/Fire . City Manager's Office Lincoln Gerald F. Johnson City Manager 916-645-4070 x211 Fax: 916-645-8903 August 10, 2004 MUNICIPAL TRANSIT SYSTEM - CITY OF LINCOLN